BOARD OF EDUCATION Regular December Board...

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BOARD OF EDUCATION

From the LISD Vision…

Human relationships, inside and outside the LISD, reflect trust, openness, risk-taking, respect, integrity, and collaboration.

The public’s trust is earned EACH day through truthfulness, competence,

and accountability.

The LISD earns the confidence of its local districts as it leads and serves.

www.lisd.us

Addison Community Schools Britton Deerfield Schools

Hudson Area Schools Sand Creek Community Schools

Adrian Public Schools Clinton Community Schools

Madison School District Tecumseh Public Schools

Blissfield Community Schools Morenci Area Schools

Onsted Community Schools

Regular December Board Meeting

December 7, 2015

4:00 p.m.

LISD William J. Ross Education Service Center

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LENAWEE INTERMEDIATE SCHOOL DISTRICT

William J. Ross

Education Service Center 4107 North Adrian Highway

Adrian, Michigan 49221 (517) 265-2119

Milton C. Porter Education Center 2946 Sutton Road

Adrian, Michigan 49221 (517) 263-8931

LISD TECH Center 1372 N. Main Street

Adrian, Michigan 49221 (517) 263-2108

Trenton Hills Learning Center

1008 West Maple Avenue Adrian, Michigan 49221

(517) 263-6354

Center for a Sustainable Future

4260 Tipton Highway Adrian, MI 49221

(517)265-2119

www.lisd.us

The mission of the Lenawee Intermediate School District (LISD) is to prepare people to function effectively in a changing world by providing and coordinating quality education opportunities and support services, innovatively

and responsively, in partnership with our communities.

LISD BOARD OF EDUCATION

Victor Hogue President Richard Germond Vice President/Secretary Carrie Dillon Treasurer James Hartley Trustee Robert Vogel Trustee

ADMINISTRATION

James Philp, Superintendent

William Brown, Ed.S., Assistant Superintendent, Special Education & Strategic Initiatives Kyle Griffith, Ed.D., Assistant Superintendent, Instruction & General Services

LISD Nondiscrimination Statement

The Lenawee Intermediate School District (LISD) does not discriminate in any of its educational programs and services, activities, or employment practices, on the basis of sex, race, color, national origin / ancestry, religion, height, weight, marital status, age, limited

English-speaking ability, sexual orientation, or disability. Direct inquiries to: Executive Director of Staff Resources, Lenawee Intermediate School District, 4107 N. Adrian Hwy., Adrian, MI 49221, (517) 265-2119. Persons with hearing impairments, please

call the Michigan Relay Center at (800) 649-3777 (TDD).

Declaración de No Discriminación del LISD

El Distrito Escolar Intermedio de Lenawee (LISD) no discrimina en ninguno de sus programas o servicios educativos, actividades, o prácticas de empleo sobre la base de género, raza, color, origen nacional / ascendencia, religión, estatura, peso, estado civil, edad,

la habilidad limitada de hablar inglés, orientación sexual, o incapacidad. Para conseguir más información: Executive Director of Staff Resources, Lenawee Intermediate School District, 4107 N. Adrian Hwy., Adrian, MI 49221, (517) 265-2119. Personas con

problemas de audición, por favor llamen al Michigan Relay Center (800) 649-3777 (TDD).

http://www.lisd.k12.mi.us/

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Vision The American democratic experiment demands an effective system of public education to strengthen and advance the American ideal and to promote the “common good.” With courage, boldness, and urgency, the LISD recognizes and accepts its responsibility to ensure that today’s education will meet tomorrow’s challenges. Each student is the reason the LISD exists.

The dignity and well-being of each student is our impassioned dream. Through informed citizenship, our students will build a better tomorrow.

How well a student learns is ALWAYS more important than when… or how… or where.

Educational applications of emerging technologies are readily accessible to students and staff.

Research and best practices in teaching/learning/assessment are eagerly reflected in the daily performance of each staff.

LISD staff are involved in their communities through humanitarianism and volunteering, demonstrating concern for our neighbors.

The LISD courageously pursues innovation and excellence and willingly risks the possibility of criticism and failure.

Human relationships, inside and outside the LISD, reflect trust, openness, risk-taking, respect, integrity, and collaboration.

The public’s trust is earned EACH day through truthfulness, competence, and accountability.

As a student-centered learning organization, the LISD continually adopts new learnings and anticipates future conditions.

The LISD earns the confidence of its local districts as it leads and serves.

Leadership guides with:

empowerment and excellence, ideas, not control, relationships, not power, integrity, not convenience, and decisiveness, fairness, listening, sharing.

07/30/01

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LISD STRATEGIC PLAN

Bold Initiatives and Objectives Adopted August 4, 2008

The LISD will champion all students’ highest level of achievement so that each student is successful in the global community.

Goal A: The LISD will support and implement collaborative projects that enable each child to be ready, able and eager to learn.

Goal B: The LISD will support and implement collaborative, future-focused

initiatives that increase rigor, relevance and relationships so that each student has knowledge and thinking skills that are continuously worth more in the global community.

The LISD will continuously develop additional capacities for improving organizational performance.

Goal A: The LISD will continually innovate and evaluate.

Goal B: The LISD will continually endeavor to increase effective use of all LISD and community resources.

BOLD INITIATIVE

BOLD INITIATIVE

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BOARD OF EDUCATION REGULAR DECEMBER BOARD MEETING

Call Meeting to Order & Pledge of Allegiance DATE: December 7, 2015 TIME: 4:00 p.m.

LOCATION: Community Room William J. Ross Education Service Center 4107 N. Adrian Hwy. Adrian, MI, 49221 MEETING CALLED TO ORDER AT (TIME): __________________________ MEETING CALLED TO ORDER BY:

Pledge of Allegiance

LISD BOARD OF EDUCATION MEMBERS PRESENT:

LISD STAFF PRESENT:

OTHERS PRESENT:

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M E M O R A N D U M DATE: December 7, 2015 TO: LISD Board of Education FROM: Jim Philp, Superintendent SUBJECT: Motion to Set Agenda Motion to Set Agenda

Moved by: ________________, supported by: ________________

______ 1. Set the agenda as presented.

______ 2. Set the agenda as presented with the following change(s):

a.

b.

c.

YES NO Hogue Approved Germond Disapproved Hartley No Action Dillon Tabled Vogel

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BOARD OF EDUCATION December 7, 2015

Table of Contents

Call Meeting to Order & Pledge of Allegiance ............................... 5

Motion to Set Agenda ..................................................................... 6

Table of Contents ............................................................................ 7

Staff of the Month .......................................................................... 10

Comments from the Public ........................................................... 11

Previous Meeting Minutes and Financial Reports ...................... 12

Approve Meeting Minutes and Financial Reports ..................................... 12

Oral Report .................................................................................... 14

Acknowledging Student Success ................................................ 16

Recognition ..................................................................................................... 16

1. November 2015 Student of the Day Recognitions ....................................... 16

2. November 2015 Educators of the Week ...................................................... 21

Special Education & Strategic Initiatives Reports ...................... 25

1. Educational vs. Medical Service Model for Students with Autism Spectrum Disorder (ASD) .................................................................................................. 25

2. LISD Laura Haviland Program Fall 2015-2016 Update ............................... 26

3. Supporting Special Education Students who Transfer into Lenawee County .......................................................................................................................... 26

4. Project UNIFY Supports Peer to Peer Initiatives Elementary through Post-Secondary LISD Programs ................................................................................ 27

5. Essentials of Early On Training Conducted ................................................. 28

6. Specialized Instruction Professional Development Held for Lenawee County Special Educators .............................................................................................. 29

7. Educational Services Provided by LISD to Students who are Deaf and Hard of Hearing .......................................................................................................... 29

Instruction & General Services Reports ...................................... 31

1. LISD TECH Center Students Attend SkillsUSA Leadership Event .............. 31

2. LISD TECH Center Parent-Teacher Conferences ....................................... 31

3. LISD TECH Center Students to Benefit from Robot .................................... 32

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Request Approval to Develop Specifications and Seek Bids .................... 33

4. LISD TECH Center Campus to Host Open House ...................................... 33

5. Middle College Student Leaders Attend Leadership Conference ................ 33

6. Michigan Open Book Project Provides Free Instructional Resources for Teachers and Students ...................................................................................... 34

7. The LISD Stubnitz Environmental Education Program Fundraising Drive Ends with the Second Annual Family Fall Harvest Celebration .......................... 35

8. Lenawee County Students Spring 2015 ACT Results ................................. 35

9. LISD TECH Center Launches “Intern in Lenawee” Program ....................... 36

10. Expansion of Apprenticeships in Lenawee County .................................... 37

11. LISD Phone System .................................................................................. 37


Office of the Superintendent Reports .......................................... 40

Finance & Administrative Services .................................................................. 40

1. Summer Tax Collection ............................................................................... 40

Approve Summer Tax Collection .............................................................. 41

2. Local District Reimbursement for Special Education Costs ......................... 44

3. First Revision Budget and Financial Overview ............................................ 44

Adoption of GS, SE & CTE First Revision Budgets .................................. 46

Adoption of GS, SE & CTE Capital Projects Budgets, First Revision ........ 53

Adoption of Health Insurance, Tech Consortium Fund, and Coop Fund Budgets, First Revision ...................................................................................... 61

4. Great Start Readiness Programs ................................................................ 68

Facilities Updates ............................................................................................ 69

1. Snow and Ice Removal Preparations Underway ......................................... 69

2. LISD TECH Center East Building HVAC ..................................................... 69

Staff Resources ............................................................................................... 71

1. Personnel Update ....................................................................................... 71

2. Update on Position Vacancies .................................................................... 72

3. LISD Staff Implement New Michigan Performance Evaluation Law Public Act No. 173 .............................................................................................................. 73

Transportation ................................................................................................. 74

1. LISD Bus Fleet Receives a 100 Percent Pass Rating by Michigan State Police for the Sixth Consecutive Year ................................................................ 74

2. LISD Staff Request Approval of Possible New Bus Purchase ...................... 75


Multicultural Programs ..................................................................................... 77

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1. 2016 LISD MuLtiKultural Celebration Planning Continues........................... 77

Strategic Planning ........................................................................................... 77

1. LISD Strategic Planning Update.................................................................. 77

Policies Updates .............................................................................................. 78

1. Introduction of Board Policy Amendments .................................................. 78

Office of the Superintendent Reports .............................................................. 82

1. Lenawee Cradle to Career – Pathway to Success Update .......................... 82

2. LISD TECH Center Hosts Adrian Area Chamber of Commerce “Adrian in the AM” Event .......................................................................................................... 83

3. Japanese Exchange Program Receives Grant ............................................ 83

4. LISD Citizens’ Committee Efforts Appreciated ............................................ 83

Approve Resolutions Recognizing LISD Citizens’ Committee .................. 84

5. Request Through the Program Development Plan (PDP) ........................... 84

Approve the PDP from Hudson’s Center for Science and Industry ........... 85

Adjournment .................................................................................. 87

Attachments

October 27, 2015, Rescheduled November LISD Board of Education Meeting Minutes

Financial reports

Separate Enclosures Monthly Calendar of Events for December 2015 and January 2016

MuLtiKultural Celebration Flyer

Board Policy Amendments

Board Resolutions – LISD Citizens’ Committee

2015-2016 First Revision Budget

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STAFF OF THE MONTH Staff of the Month

Greg Marten

From the LISD Mission . . .

“…providing and coordinating quality education opportunities and support services, innovatively and responsively...”

eet Greg Marten, Coordinator, Distance Learning, the December 2015

recipient of the STAFF OF THE MONTH AWARD.

Greg received the "Making IT Happen" award jacket for his work to create 21 Things 4 iPads, a free resource to help educators learn to use iPads as an instructional tool and increase personal productivity. Teachers across the world use this blended program to learn through video tutorials, webinars, readings, and hands-on activities.

The “Making IT Happen” award is provided by the International Society for Technology in Education, of which the Regional Educational Media Association of Michigan is an affiliate.

When presenting the award, Shannon Degan, Regional Educational Media Center (REMC) Association President, described Greg as a "tireless leader in Michigan who first understands what is needed to support K-12 educators, and then works to create the required learning resources." The success of the 21 Things 4 iPads project was the result of Greg's leadership, along with the three other Michigan instructional technology consultants. These four served as the core development team.

Congratulations Greg, for your outstanding contribution to the Lenawee Intermediate School District, which led to your selection for this award.

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COMMENTS FROM THE PUBLIC Comments from the Public

----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- When addressing the Board, please follow these few guidelines: * Before the meeting begins, fill out a "Request to Address the Board" card

and give this to the President. The Board President will refer to these cards when inviting comments from the public.

* Limit your presentations to the Board to no more than ten minutes. * Whenever possible, contact the LISD Superintendent before a board

meeting, as questions may be answered or information taken at that time. * Submit complaints against school personnel in writing to the LISD

Superintendent at least five days before a regular board meeting. (The law provides that the person against whom a complaint is lodged has the right to ask for a closed hearing on the complaint.)

* Whenever possible, prepare a written summary of your comments to the Board so board members can later review the information more carefully.

* Groups of more than three should choose a representative to address the

Board. * Public debate is not allowed at a Lenawee Intermediate School District

Board of Education meeting. ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- -----

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Previous Meeting Minutes and

Financial Reports Previous Meeting Minutes and Financial Reports

----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the Board of Education approve/accept the following item(s):

Approve Minutes of the October 27, 2015, Rescheduled November Board Meeting;

Approve Financial Reports.

Approve Meeting Minutes and Financial Reports Moved by _______________, Supported by _________________ YES NO Hogue Approved Germond Disapproved Hartley No Action Dillon Tabled Vogel

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ORAL REPORT

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Oral Report

From the LISD Vision “Human relationships, inside and outside the LISD reflect trust, openness, risk-

taking, respect, integrity, and collaboration.”

Shop Rat

Al Constable, LISD TECH Center Instructor, and students Takiya Grays (Adrian), Robert Love (Adrian), Dylan Sharp (Adrian), and Andrew Rowe (Tecumseh), will give an update to the LISD Board of Education on the Shop Rat program.

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ACKNOWLEDGING STUDENT SUCCESS

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M E M O R A N D U M

Acknowledging Student Success DATE: December 7, 2015 TO: LISD Board of Education FROM: Jim Philp, Superintendent SUBJECT: ACKNOWLEDGING STUDENT SUCCESS

Recognition

1. November 2015 Student of the Day Recognitions

(Ann Hinsdale-Knisel) Summary: The goal of Student of the Day is not to necessarily recognize the all-A student, class president, or star football player. Its purpose is to recognize a student who is improving in his or her school work, doing something unique, or making great progress despite difficult circumstances.

Names of these honored students are sent to Lenawee County print and radio media each week. Names are also posted on the LISD website and air on the LISD TV stations channel 22 and 902. The following students were recognized as Students of the Day for November 2015:

November 2-7, 2015: Alvin Mattson Alvin is in the third grade at Lincoln Elementary School in Hudson. He is always using the “Seven Habits”. He is proactive and takes his responsibilities seriously. He is kind to others and is very helpful. Alvin recently completed a Michigan license plate for display at the fair. He also created a mobile with facts from the book Frindle. Alvin enjoys riding his bike and playing video games in his free time. When he grows up, Alvin would like to become a veterinarian because he likes animals. Alvin is the son of Alvin and Theresa Mattson.

Amber Jablonski Amber is in the ninth grade at Clinton High School. She was nominated for Student of the Week for her assistance with an injured classmate. She is a very kind and welcoming student who tries her hardest to make everyone feel accepted. Amber is an exemplary student in Physical Education and World History. She has received multiple awards for her 4-H exhibits, medals for soccer, an extra special award for a talent show, as well as multiple gymnastics trophies and awards. She enjoys playing soccer, singing, writing, and being a

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member of the Friends of Rachel club. In the future, Amber would like to pursue a singing career. Amber is the daughter of Vikki and Robert Jablonski.

Damien Walker Damien is in the first grade at Addison Elementary School. He is an outstanding student, great listener and is very well-mannered. He goes above and beyond to complete his work with excellence. In Damien’s writing assignments, he tries hard to edit and revise his story before completing his final draft. The finished story contains detail and creativity. He has won multiple “Panther Paw” awards at school. He enjoys participating in football, soccer and 4-H. When he grows up, Damien would like to become a police officer. Damien is the son of Clifford Walker and Rochelle Miller.

Emily Carbajal-Fuentes Emily is in the fifth grade at Madison Elementary School. She is a hardworking student who always has a great, positive attitude. She always tries to do her best in class and treats everyone with respect. Emily also demonstrates good sportsmanship. She has won the Madison Fitness award for the past four years. She has also received participation and Athlete of the Day awards during Siena Heights Basketball Camp. Emily participates in Madison Youth Athletic Council Basketball and Christian Family Centre soccer. When she grows up, Emily would like to attend Siena Heights University and play in the WNBA. Emily is the daughter of Roberto and Yahaira Carbajal-Fuentes. Aldo Barba Aldo is in the fifth grade at Tecumseh Middle School. He is always a leader in the classroom. He is a caring student who is always checking on his peers to ensure they are having a good day. His positive attitude resonates among his peers. Aldo has won several awards, including the 2013 Best Sportsmanship Award, Best Hockey Team-Ann Arbor, and a second place trophy for the Motown Cup. He enjoys participating in hockey, fishing, soccer, golf, and basketball. In the future, Aldo would like to become an inventor and play in the NHL. Aldo is the son of Neven and Lisa Barba.

Kaylee Rankin Kaylee is in the fourth grade at Onsted Elementary School. She is a wonderful student. She comes in with a smile, ready to work and is willing to help others when needed. She demonstrates a real passion for art and is an inspiration and role model for her classmates. Kaylee loves to draw and enjoys crafts. She plays volleyball at the YMCA, as well as basketball and softball in Onsted. Kaylee’s favorite subjects are Science and Math. When she grows up, Kaylee would like to become a scientist and invent things that could help people in everyday life. Kaylee is the daughter of Justin and Jennifer Rankin.

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November 9-13, 2015: Derek Tomalak Derek is in the sixth grade at Clinton Middle School. He is a hard worker and an excellent example of P.R.I.D.E at his school He shows respect toward his peers and teachers. He has integrity and does the right things. Derek is a disciplined student who displays good classroom behavior and demonstrates excellence in school and in the community. He has been on the honor roll and has earned a social studies award. He participates in baseball, basketball, cross country, and football. In the future, Derek would like to be an architect. Derek is the son of Troy and Sheri Tomalak.

Liana Rodriguez Liana is in the second grade at Michener Elementary School. She is a stellar student who goes above and beyond to make her classmates feel welcome. She accepts all students with a warm smile. During a recent science lesson, Liana encouraged a reluctant student to participate in her group. Her encouragement and support gave the other student the confidence she needed to complete the task. Liana has perfect attendance this school year. She was selected as the September Student of the Month in her classroom. She enjoys participating in Maple Pride Cheerleading through the YMCA. When she grows up, Liana wants to be a cheerleader. Liana is the daughter of Cody and Clara Rodriguez.

Josh Van Etten Josh is in the eighth grade at Onsted Middle school. He is an asset to the class and works diligently in a directed manner to complete projects that exemplify the engineering curriculum presented. He has completed several aviation engineering, rocketing, and glider projects that performed above and beyond expectations. Josh was awarded Student of the Month for exemplary craftsmanship and outstanding performance of his rocket and glider. He participates in football and would like to continue to improve his skills. Josh is the son of David and Angela Van Etten.

Ella Thompson Ella is in the sixth grade at Tecumseh Middle School. She is a wonderful student to have in class. She is a hard worker and always willing to help others. She is an accomplished swimmer with the Tecumseh Tigersharks USA swim team. Ella spends a lot of her free time in the pool or working out. Ella is the daughter of Angie Wilson.

Noah Hiatt Noah is in the fifth grade at Blissfield Elementary School. He is a role model “Little Leader”. He helps the playground supervisors with younger students. He works hard daily completing assignments. He did a fantastic job completing a Native American diorama project for social studies. Noah enjoys playing basketball and soccer. In the future, he plans on becoming an electrician and owning his own electric company. Noah is the son of Kelly and Alaina Hiatt.

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Marissa Lawrence Marissa is in the third grade at Morenci Elementary School. She has been improving her reading skills by challenging herself to pick books that are a good fit. She has improved her reading level greatly since the end of second grade. She has one of the top reading scores in her class. Marissa enjoys soccer and gymnastics. When she grows up, Marissa would like to be a gymnastics teacher or a veterinarian. Marissa is the daughter of Thomas and Erica Jackson. November 16-20, 2015:

Adrian Alvarez Adrian is in the seventh grade at Madison Middle School. He is being nominated for his integrity. He always does what is right, even when it is not always popular with his peers. Adrian goes above and beyond in all he does. He currently has an “A” in pre-algebra, which is a combination of the seventh and eighth grade math curriculum. He is on the VIP honor roll for maintaining all A’s, has earned an academic bronze medal, and has earned various subject area awards. Adrian recently created a rainbow banner for Art-A-Licious. He also plays soccer. In the future, he would like to become an architect or a sports commentator. Adrian is the son of Ernesto and Luz Alvarez.

Kaylee Kranz Kaylee is in the third grade at Clinton Elementary School. Her attention to detail and hard work is valued by her teacher. She is conscientious and always prepared. She participated in a cooking project and participated in a Reader’s Theater at school. Kaylee is an honor roll student and always does her best. She participates in AWANA, youth basketball, and art camp. She also plays piano. When she grows up, Kaylee would like to attend college and become an elementary school teacher. Kaylee is the daughter of Budy and Erica Kranz.

Carson Bettis Carson is in the first grade at Blissfield Elementary School. He is a hard worker and always does his best. He does an excellent job following school and classroom rules and helps his classmates by reminding them about behavior expectations. Carson enjoys playing flag football and basketball. He also likes playing outside with his friends and reading books. When he grows up, Carson would like to be a policeman. Carson is the son of Brad and Amy Bettis. Karis Blaker Karis is a senior at Lenawee Christian School. She demonstrates a strong determination to be successful. Her personal motivation and thorough exploration of ideas are an asset. Her academic pursuits in Government class have led her to challenge her classmates with new ideas and perspectives. Karis is the Senior Class President, Senior National Honor Society Parliamentarian, and a member of the National Honor Society. She is also on the all A’s honor roll. In the future, Karis plans to attend the University of Michigan to complete a degree in English Language and Literature in order to pursue a career in writing and editing. Karis is the daughter of Cainon and Marnie Blaker.

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Noah Benge Noah is in the eighth grade at Sand Creek Junior/Senior High School. He was nominated for his outstanding leadership in the eighth grade science unit Force and Motion. He is always willing to lend a hand to his fellow students. Carson has been on the honor roll every year in middle school. He is class president. Noah values his faith and will be confirmed in the spring. He participates in football, basketball, and competitive travel baseball. In the future, Noah plans to study Political Science at Stanford University and become a politician. Noah is the son of Matthew and Ruth Benge. Emersyn Thompson Emersyn is in the third grade at Morenci Elementary School. She is a wonderful example of a third grader. She helps others, works hard, and makes sure to complete all tasks. She recently completed a rainforest diagram describing animals and their habitats. Emersyn has been working hard to earn good grades for the semester. She participates in basketball and enjoys building snowmen. When she grows up, Emersyn would like to be a veterinarian or a nurse. Emersyn is the daughter of Justin and Megan Thompson. November 23-27, 2015:

Beau Shaffer Beau is in the third grade at Morenci Elementary School. He has been working hard on maintaining a great grade point average and learning social skills that will help him become a global citizen. He is one of the top readers in his classroom. Beau enjoys playing soccer competitively and kickball with his family. In the future, Beau would like to create videos on YouTube. Beau is the son of Brian Shaffer and Molly McDowell.

Morgan Hill Morgan is a junior at Madison High School. She is an outstanding, well-rounded student. She is exceptionally bright in math and excels in her Precalculus class. Morgan is a positive leader and active participant in the classroom. She is not afraid to challenge herself and is currently enrolled in AP Biology. She is a VIP honor roll student with a GPA of 3.94. Morgan has received numerous academic awards over the past few years. She enjoys participating in theatrical productions at Madison and has performed in multiple musicals and plays. In the future, Morgan plans to attend college in Michigan and major in a science related field.

Morgan is the daughter of Christine Averill.

Evan Prange Evan is in the third grade at Lincoln Elementary in Hudson. He does a great job following the “7 Habits” in the leadership school. He is kind to everyone that he is involved with. He completed a narrative report about his special place, being under his porch. Evan is currently on the honor roll. He has received perfect attendance and Stripe awards. He is involved in a Lego Club at the public library. When he grows up, Evan would like to attend college in England to pursue a

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career in art, inventions, or culinary arts to become a chef. Evan is the son of Dave and Jessica Nash. Madison Peterson Madison is in the fifth grade at Blissfield Elementary School. She has been a positive role model in the classroom and works hard to do quality work on her assignments. She earned 90 points within the first marking period for her Accelerated Reading goal. Madison earned all A’s last year. She participates in softball and baseball. She is also a Little Leader in the elementary school and helps the younger children in the building. In the future, Madison would like to attend the University of Michigan and become an astronomer. Madison is the daughter of Derrick and Trista Peterson. Nick McAllister Nick is in the fifth grade at Tecumseh Middle School. He demonstrates strong leadership in the classroom. He is a good role model and his peers enjoy his company. Nick is a diligent worker, is respectful to others, and has a great sense of humor. He is currently working on his Passion Project in ELA and is investigating energy transfer in ecosystems through owl pellet dissection. Nick participates in hockey. In the future, Nick would like to pursue an engineering degree at Ohio State or Michigan State University. Nick is the son of John and Gloria McAllister. Anjelica Church Anjelica is a sophomore at Clinton High School. She is always optimistic and is a valued contributor to the daily class discussion. She comes to class every day ready to learn. Anjelica will frequently help other students in class after she is done with her work. She is patient and understanding as she works through their questions. She has received many daily “High Five” awards for going above and beyond in the classroom. Anjelica assists in group counseling sessions at Parkside Counseling Services. She also volunteers at the Lenawee Humane Society. In the future, Anjelica would like to attend college to study orthodontics and would also like to become a licensed abuse or crisis counselor. Anjelica is the daughter of Mary Ann Karn.

2. November 2015 Educators of the Week (Ann Hinsdale-Knisel)

Summary: An Educator of the Week can be anyone who works in a school or district. The staff member should have exemplary overall job performance and the individual does not need to have a teaching role. An Educator of the Week is anyone who goes above and beyond to help students.

Names of these honored educators are sent to Lenawee County print and radio media each week. Names are also posted on the LISD website and air on the

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LISD TV stations channel 22 and 902. The following educators were recognized as Educators of the Week for November 2015: November 1, 2015 Gina Gemalsky Teacher & Title I Coordinator, Onsted Elementary School Gina is a teacher and the Title I Coordinator at Onsted Elementary School. She is a tireless, positive educator who participates in many activities outside of school hours, including Build Our Kids’ Success (BOKS), Girls on the Run, tutoring, and Zumba classes. She has a passion for healthy living and sharing her good habits with others. Gina is always a team player who works with teachers to provide the best programming possible with limited resources. She helps provide training and ideas to match the needs of students and teaching staff. Gina fills-in for any position when substitutes are difficult to locate. She is a strong advocate for students and their families. She has won Garfield’s Teacher of the Month award and the MIS Cares grant. Gina lives in the Adrian area with her husband and three children. November 8, 2015 Jeremy Fielder English Teacher, Clinton Community Schools Jeremy is an English teacher and varsity football coach at Clinton High School. He always goes above and beyond for the students. He is the school advisor for the Rachel’s Challenge group. He organized a 7-12 grade assembly about Rachel Joy Scott, who was the first victim of the Columbine School shooting, to explain what Rachel’s Challenge is all about. There was training provided after the assembly for students who wanted to be involved with this group. The program has been phenomenal and there has been a large response from the student body due to the leadership that Jeremy has provided. The formation of this group at Clinton Community Schools has started several schoolwide initiatives about anti-bullying and student inclusion. The response has been extremely positive for the school’s culture on eliminating bullying. November 15, 2015 Shelly Bruner Secondary Counselor, Addison Community Schools Shelly is the secondary counselor at Addison Community Schools. She was hired two weeks prior to school starting and the middle and high school schedules were incomplete. Shelly scheduled classes, sent college transcripts, ordered tests, proctored PSAT testing, conducted child study meetings, learned the school information system, and managed to work with students during this time. During the past several weeks, she has orchestrated several events with great success. She arranged for seniors to complete at least two college applications

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as well as visits to the colleges during college application week. Additionally, in support of a colleague, Shelly worked with other staff to celebrate a week of breast cancer awareness. The celebration ended with an ice cream social. November 22, 2015 John Hill Teacher, Clinton Community Schools John is a seventh grade math and Project Lead The Way teacher at Clinton Community Schools. His program curriculum goes above and beyond what the state requires. This year, John is offering “Genius Hour” on Fridays where math students have the opportunity to work on a project they are passionate about. Students are completing projects that deal with everything from saving the environment, to developing support groups, to building community within their school, and so much more. He has created a spark of energy that seems contagious. Not only does John have a family with children who are active in school and sports, but he also coaches, teaches online, and is the union president. In addition, John is caring for his father who is ill and his mother who needs his support. John has a heart that is larger than life and the care he gives everyone is immeasurable. He has earned Teacher of the Year, Teacher of the Month, and was a finalist of Online Teacher of the Year.

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SPECIAL EDUCATION & STRATEGIC INITIATIVES

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M E M O R A N D U M

Special Education & Strategic Initiatives Reports DATE: December 7, 2015 TO: Superintendent and LISD Board of Education FROM: William Brown, Assistant Superintendent – Special Education &

Strategic Initiatives SUBJECT: SPECIAL EDUCATION & STRATEGIC INITIATIVES

1. Educational vs. Medical Service Model for Students with Autism Spectrum Disorder (ASD)

(Jennifer Ellis) With the recent opening of the ProMedica Bixby Hospital Center for Autism, many are wondering the difference between the ProMedica medical program and those educational programs and services offered through LISD and local districts. One difference between the two service models is what is required in order to access services. Children who are receiving treatment through the medical community (ProMedica Bixby Hospital Center for Autism) must have a medical diagnosis of Autism Spectrum Disorder (ASD) determined by a medical professional. To access services through the educational community (LISD or local school districts) students do not have to have a medical diagnosis of Autism but must meet the Autism Spectrum Disorder eligibility criteria established by the Michigan Department of Education. To assess whether or not a student meets the special education ASD eligibility criteria, they need to be evaluated by a multidisciplinary evaluation team which must include a social worker, school psychologist, and speech pathologist. In regard to services, currently, the ProMedica Bixby Hospital Center for Autism can provide services to children from the time of diagnosis to 5 years of age. The program offers intensive applied behavior analysis (ABA) intervention with integrated speech therapy focused on communication, behavior, play, social skills, and life skills appropriate for the child’s developmental level. They do not focus on academics or academic readiness skills. Families are responsible to pay for services through health insurance benefits that cover treatment or pay privately. The LISD and local district educational model offers services to individuals from birth to 26. Although the educational model also focuses on communication, behavior, play, social, and life skills, there is also a strong academic component. Services from LISD and local districts are free to students who qualify as part of their right to free and appropriate public education.

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LISD special education staff have been in communication with ProMedica Bixby Hospital Center for Autism staff to discuss ways to partner in providing services for students with Autism.

2. LISD Laura Haviland Program Fall 2015-2016 Update

(Chris Zimmerman) The LISD Laura Haviland Program, designed for Lenawee County students who have severe emotional impairments, began the school year with an enrollment of 22 students. At this time, there are six students who have begun a partial transition back to their resident school district, including one student at the high school level that is enrolled in a LISD TECH Center course. Currently, there are three students within the county that are in a pre-referral process for the LISD Laura Haviland Program with the potential of any of these students being enrolled in the near future. There has been a focus on increasing technological supports and strategies to enhance student engagement and success within the program. Within the elementary program there will be the addition of a SMART Board that was purchased with grant money to support and supplement instruction. The middle school program is participating in a year-long endeavor, in partnership with the LISD Assistive Technology Consultant, to create an Accessible Learning Environment (ALE) that focuses on the implementation and use of technology across curricular/content areas. The goal of this initiative is to increase student engagement and success. At the high school level, we have introduced a new virtual option for students to complete coursework and to potentially assist in credit recovery that includes all core curriculum class options, advance placement courses, and more than 100 elective courses. The entire K-12 continuum will soon have access to a web-based supplemental program that increases dynamic and adaptive learning opportunities for all students. Lastly, there continues to be a focus on project-based learning opportunities at all grade levels. The LISD Board will receive additional updates about the LISD Laura Haviland Program later in the school year.

3. Supporting Special Education Students who Transfer into Lenawee County

(Elizabeth Nelson) Special education students who move into Lenawee County during the school year require a specific set of procedures to transfer their Individual Education

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Plans (IEPs) from their previous district to their new district. The majority of these students enter Lenawee County in the first two months of the school year. At of the start of the 2015-2016 school year, 114 students in special education moved into Lenawee County, and 38 students moved within the county. In October, the LISD Compliance Coordinator developed a comprehensive set of procedures aligned to federal and state law to support local districts and LISD staff in completing these transfer procedures correctly and consistently. The guidance document includes a one-page summary of the transfer procedures targeted to parents, community members, staff, and other stakeholders that gives a broad overview of the process as well as related federal and state laws. The guidance document also includes comprehensive steps to complete the procedures, flowcharts, checklists, frequently asked questions, and a glossary. LISD itinerant staff received in-person training on these procedures during the All Itinerant Meeting on October 9, 2015. Regional supervisors are assisting LISD instructional staff and local district staff in implementing the updated procedures. The guidance document is posted to the LISD Special Education Compliance website and will support our students countywide via shared understanding, common language, and consistent practice.

4. Project UNIFY Supports Peer to Peer Initiatives Elementary through Post-Secondary LISD Programs

(Edith Hong, Alena York) Special Olympics Project UNIFY® is an education and sports based strategy powered by an engaged youth community that increases athletic and leadership opportunities for students with and without intellectual disabilities, while creating communities of acceptance for all. As LISD has expanded Peer to Peer initiatives, Project UNIFY has provided some grant money to assist with the initiatives. The Moderate Cognitively Impaired (MoCI) classroom located at Adrian High School (HS) and at Adrian 7/8 have teamed with Adrian Public Schools in its second year. Both programs, with its student leadership team, have planned activities throughout the year. Adrian HS MoCI and Adrian HS students attended the Project Unify Leadership conference in Lansing on October 23, 2015. Students gathered with other students participating in Project Unify from across the state of Michigan to share ideas, participate in team building activities, and plan for future activities in their school. There were three students from the MoCI classroom and six Adrian HS students in attendance at the conference. The Adult Transition Support Services (ATSS) program has been working with Adrian College and the PRIDE (Promoting the Rights of Individuals with Disabilities Everywhere) group and student athletes, to implement the Special

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Olympics (SO) College. The SO College is an extension of Special Olympics Project UNIFY®. SO College functions as an official club on campus and connects college students and individuals with intellectual disabilities through sports to build friendships and help lead the social justice movement of Special Olympics. Created by college students for college students, the network seeks the membership of campuses that pursue the common goals of enhancing the lives of people with intellectual disabilities and building a more accepting world for all. Adrian College became an officially recognized Special Olympic College this fall. At the Adrian College SO information night, fifty-four Adrian College students attended. LISD had representation of seven families, four from ATSS, two from Project SEARCH, and one family from Work Support Services (WSS). Based on the large interest, there are four soccer teams for Special Olympics being formed with Adrian College students.

5. Essentials of Early On Training Conducted

(Megan Karpinski) Summary: Eleven special education itinerant staff participated in a required Essentials of Early On training on October 23, 2015, providing participants with the opportunity to access information about key processes and resources in Early On. A comprehensive system of personnel development is a federally required component of the statewide early intervention system and includes training of personnel and the training of primary referral sources with respect to the basic components of early intervention services available in the state. This training was developed by the Early On Training and Technical Assistance Office at the State level to ensure personnel working with children in Early On have an understanding of federal and state requirements and sets a foundation for quality early intervention in the State of Michigan. The Essentials of Early On is a state developed and maintained training that supports basic core knowledge and understanding of the Individuals with Disabilities Education Act (IDEA) Part C Rules and Regulations, Michigan State Plan and policy issues as related to Early On in Michigan. Furthermore, it includes evidence-based practices related to home visiting, child development, and family-centered practices. The five modules include: 1. Early On 101

2. Individual Family Service Plan Process

3. Procedural Safeguards

4. Facilitating Smooth and Effective Transitions

5. Foundations for Early Intervention

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6. Specialized Instruction Professional Development Held for Lenawee County Special Educators

(Julie Voelker) On October 29, 2015, LISD hosted a professional development session, focusing on Specialized Instruction, for Lenawee County’s local district’s special education teachers. This session was the first of four that will be offered this school year. The session focused on evidence-based strategies that support student learning across all core subjects and grades within special education. The teachers were given access to over one hundred resources for their curriculum planning. The session was attended by twenty-four participants and the feedback from the attendees has been positive and there is excitement for this year’s series. The next session will occur in January 2016, and will host an Assistive Technology Consultant from Wayne RESA, who will lead the group in learning how to access assistive technology to support specialized instruction in their classroom.

7. Educational Services Provided by LISD to Students who are Deaf and Hard of Hearing

(Edith Hong) LISD provides educational programming, supports, and services throughout Lenawee County to students who are deaf and hard of hearing (DHH). There are currently just under 40 students in Lenawee County schools who are deaf or hard of hearing. The continuum of programs and services include a K-12 classroom program operated by LISD and located at Madison School District. There are currently five students who attend this program, first grade through twelfth grade. The DHH classroom is supported by one special education teacher, five sign language interpreters, and other special education therapy services. LISD provides two Teacher Consultants for students who are deaf or hard of hearing and attend school in their local districts. These staff members provide services to students in nine of eleven local districts and LISD. Services to these students center around giving students access to the curriculum and instruction. This may include supplying and maintaining equipment to the teacher and student so the student has a more direct access to the teacher’s voice. Other supports may include assisting the classroom teacher to design their classroom environment to accommodate the needs of the student.

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INSTRUCTION & GENERAL SERVICES

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M E M O R A N D U M

Instruction & General Services Reports DATE: December 7, 2015 TO: Superintendent and LISD Board of Education FROM: Kyle Griffith, Assistant Superintendent –Instruction & General Services SUBJECT: INSTRUCTION & GENERAL SERVICES

1. LISD TECH Center Students Attend SkillsUSA Leadership Event

(Chris Dotson)

Summary: LISD TECH Center SkillsUSA students and advisors attended the SkillsUSA Leadership event on November 4, 2015.

On November 4, 2015, twenty-six LISD TECH Center students and seven instructors/advisors joined over 300 student leaders from across the state at the 2015 SkillsUSA Fall Leadership Conference at the Lansing Center. Students reported that the three general sessions and three breakout sessions they attended were extremely useful in learning about leadership, both generally and for the LISD TECH Center SkillsUSA student organization. Advisors noted LISD TECH Center students networked throughout the day with other students from various CTE programs and centers from around the state. Students from Video & Audio Production, Graphic Imaging Technology, Automotive Services Technology, Automotive Collision Repair and Refinish, Residential Construction, Welding and Computer Information Services participated in general sessions and breakout sessions while the instructors/advisors participated in separate professional development sessions.

2. LISD TECH Center Parent-Teacher Conferences

(Shelley Jusick) Summary: LISD TECH Center Parent-Teacher Conferences were held on November 5, 2015. LISD TECH Center Parent-Teacher Conferences were held on November 5, 2015. Conferences are held at this time in the school year so parents can get an early understanding of their student’s progress at the LISD TECH Center, learn the requirements needed for their student to return for a second year, and gain an understanding of how their student can transition into post-secondary education.

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During the conferences, parents were able to obtain information regarding the National Technical Honor Society, and dual enrollment and articulated credits offered by the LISD TECH Center. Parents were also provided assistance with Home Access Center (HAC). This year, an average of 26 percent of LISD TECH Center students were represented at the conferences. Per program, representation ranged from 18 percent to 71 percent.

3. LISD TECH Center Students to Benefit from Robot (Shelley Jusick) Summary: LISD TECH Center students will benefit from the purchase of a co-robot. LISD TECH Center students will benefit from the purchase of a co-robot. Co-robots are small-to-medium-sized robots that can be used to increase productivity of small-to-medium-sized businesses. The robots allow business owners to re-adjust their work force by focusing employees on a more skilled area. Co-robots are user-friendly in both programming and the workforce. There is no need for expensive safety systems to isolate the robot from the associates. All of the major robot manufacturers are researching co-robots; however, they struggle to compete due to cost. Currently, two manufacturers are supplying co-robots; Rethink Robotics and Universal Robots. Co-robots are used in education and becoming more widely used in industrial applications. The research version of the co-robot would be effective allowing students’ direct access to the robot code. Modifying a specific section of code will increase the robot’s efficiency removing unnecessary steps or by combining steps into a previous movement command. Having access to the robot code will allow not only Alternative Energy & Robotics students the opportunity to program an industrial machine, it can also be used by the computer programming class exposing those students to the code and complex machines. Some robots come with end-of-arm tooling. This may not meet all needs, however, it would offer students in both the Alternative Energy & Robotics and Advanced Manufacturing programs the ability to design and build unique tooling. This unique tooling could be incorporated into the Advanced Manufacturing program to pick and place billets into the machining centers. Collaborative efforts between programs would be a direct benefit of this function. A potential second year project could be the design and development of the movement system for co-robots. This project could maximize collaboration between Alternative Energy & Robotics, Engineering, Design & CAD, Advanced Manufacturing, Computer Programming, and Welding students.

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The CTE Superintendents’ Subcommittee has reviewed this information. The Subcommittee is in favor of proceeding with developing specifications and seeking bids. RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the LISD Board of Education grant staff permission to

develop specifications and seek bids to purchase a co-robot.

Request Approval to Develop Specifications and Seek Bids

Moved by: ____________________ Supported by: ____________________


4. LISD TECH Center Campus to Host Open House (Shelley Jusick, Deb Rhodaberger) The LISD TECH Center campus will be hosting an Open House on December 10, 2015, from 4:00 p.m. - 6:30 p.m. All sophomore students in Lenawee County will have visited the LISD TECH Center on November 24 or December 9, 2015. This will provide those students, parents, and any other interested community members, the opportunity to see LISD TECH Center programs in action both at the LISD TECH Center and the Center for a Sustainable Future (CSF) on Tipton Highway. The LISD PREP Academy will also be hosting their annual Open House and Ice Cream Social on December 10, from 5:00 p.m. – 6:30 p.m. The LISD Board of Education is cordially invited to these events.

5. Middle College Student Leaders Attend Leadership Conference

(Jonathan Tobar) On November 6, 2015, fourteen JC/LISD Academy students traveled to Great Lakes Middle College for the annual Michigan Middle/Early College Student Leadership Conference. Students learned about the different models of Early/Middle Colleges across the state, leadership development, networked with

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peers from across the state, and collaborated to propose changes/improvements to the current school.

6. Michigan Open Book Project Provides Free Instructional Resources for Teachers and Students (Greg Marten, Stan Masters) The LISD Educational Technology and Distance Learning Consultant and the LISD Coordinator of Instructional Data Services recently supported the rollout of the Michigan Open Book Project by offering after school professional learning to educators in Lenawee and Monroe counties. The Michigan Open Book Project is a multi-year initiative funded as part of the Technology Readiness Infrastructure Grant (TRIG) which will empower groups of master teachers to come together, collaborate, and develop Open Educational Resources for use in classrooms around Michigan. Open Educational Resources, commonly referred to as OERs, are teaching and learning materials that are freely available online for anyone to access and utilize. The eBooks from the Michigan Open Book Project can be downloaded and opened on a wide variety of computing devices including Chromebooks, Windows computers, iPads, and more. The eBooks can even be adapted or edited to meet the unique needs of local students. There are currently four titles available through the project website - http://textbooks.wmisd.org

● 4th Grade - United States Studies

● 5th Grade - Early United States History

● 6th Grade - World Geography

● High School - Economics and You

The LISD consultants provided a face-to-face workshop in Lenawee County, as well as a blended workshop for participants in Monroe County. The blended workshop included a presentation and questions addressed through Adobe Connect web-conferencing software. In addition, the LISD consultants utilized shared Google documents as a way to pool expertise and document questions and answers for the participants. The presentation was archived and shared for additional participants to access and participate at a time and place convenient for their learning. Future eBooks will be created for both social studies and science content areas in the next two years.

http://textbooks.wmisd.org/

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7. The LISD Stubnitz Environmental Education Program Fundraising Drive Ends with the Second Annual Family Fall Harvest Celebration (Kerry Nieman) The Lenawee County Education Foundation collected $8,830 from individual and corporate sponsorships and donations for the LISD Stubnitz Environmental Education program. The drive ended November 14, 2015, with the second Annual Family Fall Harvest Celebration at Stubnitz Environmental Education Center in Heritage Park. This year’s attendance doubled that of last year. Attendees were able to enjoy two live animal programs that included a birds of prey show and an amphibian and reptile show, where participants could interact with the animals. Other activities included a guided bird trail hike, interactive investigation tables, nature crafts, and refreshments. Children of all ages as well as adults were engaged in environmental science and outdoor education throughout the day.

8. Lenawee County Students Spring 2015 ACT Results

(Stan Masters) The Spring 2015 ACT Results were released on October 27, 2015. The following trend shows improvement in most content areas/subjects over the past four years of the percentage of students reaching ACT’s College Readiness Benchmark (CRB) scores. Students who reach the CRB score have a 50 percent chance of receiving a “B” and a 75 percent chance of receiving a “C” in their first college course aligned to the subject area.

Subject College Course

Spring 2012 College

Readiness Percent

Spring 2013

College Readiness

Percent

Spring 2014

College Readiness

Percent

Spring 2015

College Readiness

Percent

Change in Percentile

Points, Spring 2012 to Spring 2015

ACT English English Composition

I

57 61 61 59 +2

ACT Math College Algebra

29 25 30 33 +4

ACT Reading Social Sciences

43 45 42 35 -8

ACT Science Biology 20 24 21 30 +10

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ACT All Subjects

14 19 15 17 +3

9. LISD TECH Center Launches “Intern in Lenawee” Program

(Shelley Jusick, Susan Town-Richards) LISD TECH Center staff were approached by Revitalizing Adrian and The Town and Gown committees inquiring about a method to connect interns to local businesses. A meeting was convened and included representatives from Siena Heights University, Adrian College, Jackson College, the LISD TECH Center, and Lenawee Now to explore the creation of a platform that would match interns and co-op candidates to employers. Through research, LISD found a free platform that can be used to meet the needs of both intern candidates and local employers. “Intern in Lenawee” is powered by WorkFountain, a web-based system that instantly connects employers and those seeking an internship. Designed to spark economic growth, the system makes it more efficient for employers to recruit talent and easier for potential interns to launch their careers. This system, which is free to users for internships, makes connections by analyzing both the specific job requirements and the individual skills and interests of the candidates. Based on this data, “Intern in Lenawee” instantly connects employers with candidates through an unbiased, correlated matching system. This approach produces a higher quality outcome in a fraction of the time traditionally required. The “Intern in Lenawee” portal was launched on November 4, 2015. Although only recently launched, and promoted at just one event, Operation Serve, as of November 16, “Intern in Lenawee” portal has six candidates that have entered their information into the system. In addition, two employers have entered internship opportunities into the system. The website for the system is http://interninlenawee.workfountain.com. It is anticipated that the system will continue to grow and provide a great service for students, as well as local employers. * “Intern in Lenawee” logo provided by LISD TECH Center Graphic Imaging Technology students

http://interninlenawee.workfountain.com/

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10. Expansion of Apprenticeships in Lenawee County (Shelley Jusick, Jack Townsley) To meet the growing demands of regional employers and Lenawee County residents, the LISD TECH Center has partnered with the Jackson Area Manufacturers’ Association’s “Academy for Manufacturing Careers” to substantially increase the availability of skilled trades training in Lenawee County. The expanded offerings now available through Adult Learning Services @ LISD TECH Center include certificate programs, customized training, and Department of Labor recognized apprenticeships in 11 different apprenticeship tracks. Adult Learning Services @ LISD TECH Center kicked off its expanded offerings with a “Machine Maintenance and Trouble Shooting” class in October. The class filled to capacity within days and a waiting list was started. In the class are 13 trainees sent by 6 regional employers. Of the 13 trainees, 8 have been identified as new apprentices in 4 different apprenticeship tracks. The LISD TECH Center is currently accepting registrations for January classes including “Basic Industrial Electricity” and “Basic Gauges and Measurement.” These classes are expected to fill quickly as well and consideration is being given to expanding Adult Learning Services planned offerings for January, March, and May 2016.

11. LISD Phone System

(Nicholas Adams)

The LISD phone system is over twelve years old and is under an annual maintenance agreement to help ensure its reliability. Due to the advanced age of the LISD phone system, the risk of system failures is increased as is the difficulty with locating replacement parts. In addition, Michigan E911 legislation has required that the phone systems comply with new requirements by December 31, 2016. Requirements are based on the number of buildings and square footage. Generally, the specific location of each communication device needs to be provided to E911 and adequate means of signaling and responding to emergencies is maintained 24-hours a day. Violations of the act may be assessed a fine by the Michigan Public Utilities Commission. The current LISD phone system does not have that functionality.

LISD staff presented the status of the LISD Phone System and solicited participation to collaborate on a new phone system purchase with Lenawee and Monroe school districts in the 2014-2015 school year, as well as the 2015-2016 school year. Currently, LISD is collaborating with Monroe County ISD to explore cost saving options, improve school safety, and increase functionality of any

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future phone system upgrades. All Lenawee and Monroe County local school districts have been invited to join this collaborative opportunity on a new phone system and will be kept updated as the process moves forward, providing them the option to join the process.

LISD staff are requesting permission to develop specifications and seek bids for LISD phone system upgrades for the 2016-2017 school year.

RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended

that the LISD Board of Education grant permission to staff to develop

specifications and seek bids to upgrade the LISD phone system for the 2016-

2017 school year.


Moved by: ____________________ Supported by: ____________________ YES NO Hogue Approved Germond Disapproved Hartley No Action Dillon Tabled Vogel

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OFFICE OF THE SUPERINTENDENT

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M E M O R A N D U M

Office of the Superintendent Reports DATE: December 7, 2015 TO: LISD Board of Education FROM: Jim Philp, Superintendent SUBJECT: OFFICE OF THE SUPERINTENDENT REPORTS LISD Legislative Summary

Finance & Administrative Services 1. Summer Tax Collection

(Theresa Soto) Summary: Under current Michigan law, the LISD Board of Education is

required to grant the annual authorization prior to January 1, 2016 to continue the summer tax levy for the upcoming fiscal year. At the August 22, 1983, regular LISD Board of Education meeting, the Board approved an ongoing resolution to have a summer tax collection each year beginning in 1984 and continuing from year to year until specifically revoked by this Board of Education. A summer tax collection has been conducted annually since that time. The LISD "piggybacks" on the local school districts that have a summer collection. Summer taxes are collected in the cities and townships only where the local school districts conduct a summer collection. The Michigan Court of Appeals ruled (Harper Creek School District vs. Leroy Township Supervisor) that the Board of Education of a school district must approve an annual resolution to have a summer tax collection in addition to the ongoing resolution. This annual resolution invokes the ongoing resolution. The LISD Board of Education will be asked to adopt a resolution to continue the annual summer tax collection during this meeting. This has been the District’s annual practice for many years.

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Approval of 2016 Summer Tax Collection Resolution

It is requested that the Board of Education approve the Summer Tax Collection Resolution authorizing Lenawee Intermediate School District to levy a summer tax collection in 2016. Under current Michigan law, the Board of Education is required to grant this authorization each calendar year to continue the summer tax levy for the upcoming school fiscal year. Therefore, it is requested that the LISD Board of Education approve the following resolution that will allow the District to conduct a 2016 summer tax collection. This will enable the LISD to collect summer taxes for the 2016-2917 fiscal year that begins on July 1, 2016. Collection of summer taxes helps maintain a positive cash flow and reduces the likelihood of borrowing to meet cash obligations. RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the Board of Education approve the following resolution

authorizing the Lenawee Intermediate School District to levy a summer tax

collection in 2016, and authorizes the Superintendent and/or his designee to

negotiate on behalf of this district with the governing body of each city and/or

township in which the district is located for the reasonable expenses for collection

of the district’s summer property tax levy.

Approve Summer Tax Collection Bids


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LENAWEE INTERMEDIATE SCHOOL DISTRICT (the “District”)

ANNUAL SUMMER TAX RESOLUTION

A regular meeting of the Board of Education (the “Board”) of the District was held in the Community Room of the Wm. J. Ross Education Service Center, 4107 N. Adrian Highway, Adrian, Michigan, 49221, in the district, on the 7th day of December 2015, at 4:00 P.M. The meeting was called to order by Victor Hogue, President. Members Present:

__________________________________________________

__________________________________________________ Members Absent: __________________________________________________ The following preamble and resolution were offered by Member ____________ and supported by Member _______________: WHEREAS, this Board previously adopted a resolution to impose a summer tax levy to collect one-half of annual school property taxes, including debt service, upon property located within the District and continuing from year to year until specifically revoked by the Board. NOW, THEREFORE BE IT RESOLVED THAT: 1. This Board, pursuant to 1976 PA 451, as amended, (the “Revised School Code”), hereby invokes for 2016 its previously adopted ongoing resolution imposing a summer tax levy of one-half of annual school property taxes, including debt service, upon property located within the District and continuing from year to year until specifically revoked by this Board and requests each city and/or township in which this District is located and in which a local school district or city is concurrently imposing a summer property tax levy to collect those summer taxes. 2. The Superintendent or designee is authorized and directed to forward to the governing body of each city and/or township in which this District is located and in which a local school district or city is concurrently imposing a summer property tax levy a copy of this Board's resolution imposing a summer property tax levy on an ongoing basis, and a copy of this resolution requesting that each such city and/or township agree to collect the summer tax levy for 2016 in the amount as specified in this resolution.

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3. Pursuant to and in accordance with Section 1613(1) of the School Code, the Superintendent or designee is authorized and directed to negotiate on behalf of this District with the governing body of each city and/or township in which the District is located for the reasonable expenses for collection of the District's summer tax levy that the city and/or township may bill under MCL 380.1611 or MCL 380.1612. Any such proposed agreement shall be brought before the Board for its approval or disapproval. 4. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution are hereby rescinded. Ayes: __________________________________________ Nays: __________________________________________ Motion declared adopted.

____________________________________

Secretary, Board of Education The undersigned, duly qualified and acting Secretary of the Board of Education of Lenawee Intermediate School District, hereby certifies that the foregoing constitutes a true and complete copy of a resolution adopted by said Board of Education at a regular meeting held on December 7, 2015, the original of which is part of the Board’s minutes. The undersigned further certifies that notice of the meeting was given to the public pursuant to the provisions of the “Open Meetings Act” (Act 267, PA 1976 as amended).

____________________________________ Secretary, Board of Education

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2. Local District Reimbursement for Special Education Costs

(Theresa Soto) The total audited Special Education reimbursement allowance to local districts for the year ended June 30, 2015 was $7,221,159. This amount included $6,920,000 from Act 18 funds; Medicaid Outreach and Medicaid School Based Health Services provided the remaining $301,159. It is believed that state aid payments made directly to local districts for their Special Education costs and the $7,221,159 from LISD’s reimbursement provisions covered the bulk of Special Education expenses incurred directly by local districts last year. The first of three Special Education local district payments for the 2015-2016 fiscal year will occur in December 2015. This payment will also include reimbursement of the 15 percent retainage held out of the 2014-2015 Special Education reimbursement to local districts for the year ended June 30, 2015, plus 17.5 percent of the budgeted current year Act 18 amount. The District’s 2015-2016 first revision budget includes $6,027,000 for Special Education reimbursement provisions to local districts this fiscal year.

3. First Revision Budget and Financial Overview

(Theresa Soto) The First Revision Budget is being taken to the LISD Board of Education on December 7, 2015, for Board action. The budget booklet includes the line-item details and budget summaries for the nine different funds and is provided under separate enclosure. This is the first of two planned budget revisions for the 2015-2016 fiscal year. The second revision is expected to be presented during the month of June.

As you know, local property taxes are the District’s major source of revenue. Taxable value information from the Lenawee, Monroe, Hillsdale, Jackson, and Washtenaw County equalization departments had not been finalized when LISD’s proposed budget for 2015-2016 was developed in early spring of 2015, but based on analysis and discussions with county assessors about the ongoing trend in taxable value for all properties subject to LISD’s millage, a 1 percent increase was projected.

Subsequent events that have positively impacted the budget bottom line include slightly more positive news regarding property values; they actually increased 1.24 percent. As you will note, the first revision to LISD’s proposed budgets for 2015-2016 reflects a continued position of financial strength and positive fund balances.

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APPROVAL OF THE 2015-2016 GENERAL SERVICES, SPECIAL EDUCATION, AND CAREER TECHNICAL EDUCATION FUNDS FIRST

REVISION BUDGETS This is the first of two planned budget revisions for the 2015-2016 fiscal year. The final budget revision for this year is expected to be presented during the month of June. General Service Fund General Service revenue for FY16 is projected to be $10,158,121. Expenditures are anticipated to exceed revenue by $479,440; total expenditures are projected to be $10,637,561. Non-spendable and unassigned fund equity as of June 30, 2016 is expected to be $3,641,142, or 34.2 percent of expenditures. Special Education Fund Revenues for Special Education are projected to be $24,693,948. Expenditures are expected to exceed revenue by $1,137,223 and are projected to be $25,831,171. The current year Medicaid designation has been revised to $313,000. In this budget, the District has released $1,450,000 of the total Special Education fund balance that had been previously set aside to fund payments for future local district special education costs, leaving a balance of $4,075,955 specifically earmarked for this purpose. Non-spendable and restricted fund equity is $1,290,914, which is 5 percent of expenditures as per LISD Board of Education policy. One expense category that has been continually tracked is the amount of LISD’s actual financial reimbursement to local districts for Special Education costs. Audited Special Education payment allocations to local districts for the 2014-2015 fiscal year were as follows:

Act 18 $6,920,000 Medicaid Outreach 24,809 Medicaid School Based Health Services 276,350 Total Special Education Reimbursement $7,221,159

The budgeted 2015-2016 first revision reimbursement amounts are:

Act 18 $5,800,000 Medicaid Outreach 32,000 Medicaid School Based Health Services 195,000 Total Projected Reimbursement $6,027,000

Career Technical Education Fund Career Technical Education revenues are projected to be $10,788,519. Expenditures are estimated to be $11,191,952, exceeding revenues by $403,433. Projected FY16 non-spendable and restricted ending fund equity for the Career Technical Education fund is expected to be $3,852,281, or 34.4 percent of expenditures.

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Totals for Three Major Funds Estimated first revision revenues of $45,640,588 and expenditures of $47,660,684 have been budgeted for the three major funds for the 2015-2016 fiscal year. Expenditures are anticipated to exceed revenues by $2,020,096. Total fund equity at June 30, 2016, is projected to be $12,860,292. RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the LISD Board of Education amend the 2015-2016 fiscal

year budgets and 1) approve First Revision General Services Fund expenditures

in the amount of $10,637,561, 2) approve First Revision Special Education Fund

expenditures in the amount of $25,831,171 and 3) approve First Revision Career

Technical Education Fund expenditures in the amount of $11,191,952, for

combined total expenditures of $47,660,684.

Adoption of GS, SE & CTE First Revision Budgets



47

GENERAL SERVICES FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE


RESOLVED, that this resolution shall be the general appropriations of General Services Fund, LISD, for the fiscal year 2015-2016. This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by General Services, Lenawee Intermediate School District.

BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the general fund of the General Services Fund, Lenawee Intermediate School District for fiscal year 2015-2016 is as follows:

REVENUE

Local $1,121,838

State 4,037,292

Federal 1,098,128

Incoming Transfers & Other Transactions 854,404

Fund Modifications 3,046,459

Total Revenue $10,158,121

Fund Balance, July 1, 2015 $4,120,582

Fund Balance Available to Appropriate 4,120,582

Total Available to Appropriate $14,278,703

BE IT FURTHER RESOLVED, that $10,637,561 of the total available to appropriate in the General fund is hereby appropriated in the amounts and for the purposes set forth below:

Instruction:

Basic Programs $571,840

Added Needs 99,570

Support Services:

Pupil 241,820

Instructional Staff 2,426,986

General Administration 537,866

School Administration 154,140

Business 874,138

Operations/Maintenance 319,441

Transportation 8,900

Central 1,811,252

Community Services 711,972

Outgoing Transfers & Other Transactions 2,879,636

Total Appropriated $10,637,561

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FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision of the execution of the budget adopted by the Board and shall hold the appropriate administrators responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. This appropriation resolution is to take effect on December 7, 2015. BE IT FURTHER RESOLVED that, for purposes of meeting emergency needs of the school district, transfers of appropriations may be made upon the written authorization of the Superintendent, but no other transfers shall be made without approval by the Board of Education. When the Superintendent makes a transfer of appropriations as permitted by this resolution, such transfers shall be presented to the Board of Education at its next regularly scheduled meeting in the form of an appropriation amendment, which amendment shall be adopted by the Board of Education at such meeting.

49

SPECIAL EDUCATION FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE


RESOLVED, that this resolution shall be the general appropriations of Special Education Fund, LISD, for the fiscal year 2015-2016. This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by Special Education, Lenawee Intermediate School District.

BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the general fund of the Special Education Fund, Lenawee Intermediate School District, for fiscal year 2015-2016 is as follows:

REVENUE

Local $14,059,418

State 5,988,354

Federal 4,085,932


Fund Modifications 10,244



Less Designated Fund Balance 4,075,955



BE IT FURTHER RESOLVED, that $25,831,171 of the total available to appropriate in the Special Education fund is hereby appropriated in the amounts and for the purposes set forth below:

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FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision of the execution of the budget adopted by the Board and shall hold the appropriate administrators responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. This appropriation resolution is to take effect on December 7, 2015. BE IT FURTHER RESOLVED, that for purposes of meeting emergency needs of the school district, transfers of appropriations may be made upon the written authorization of the Superintendent, but no other transfers shall be made without approval by the Board of Education. When the Superintendent makes a transfer of appropriations as permitted by this resolution, such transfers shall be presented to the Board of Education at its next regularly scheduled meeting in the form of an appropriation amendment, which amendment shall be adopted by the Board of Education at such meeting.

EXPENDITURES

Instruction:

Added Needs $10,998,064

Support Services:

Pupil 7,852,062

Instructional Staff 1,513,793



Business 344,600

Operations/Maintenance 668,625

Transportation 1,687,931

Central 294,632



Total Appropriated 25,831,171

Nonspendable & Restricted Fund Balance 1,290,914$

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CAREER TECHNICAL EDUCATION FUND BUDGET

RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT

RESOLVED, that this resolution shall be the general appropriations of Career Technical Education Fund, LISD, for the fiscal year 2015-2016. This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by Career Technical Education Fund, Lenawee Intermediate School District.

BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the general fund of the Career Technical Education Fund, Lenawee Intermediate School District, for fiscal year 2015-2016 is as follows:

REVENUE

Local $9,921,283

State 628,450

Federal 223,734






BE IT FURTHER RESOLVED, that $11,191,952 of the total available to appropriate in the Career Technical Education fund is hereby appropriated in the amounts and for the purposes set forth below:

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EXPENDITURES

Instruction:

Added Needs 4,946,701

Support Services:

Pupil 1,083,471

Instructional Staff 571,406



Business 219,147

Operations/Maintenance 1,060,157


Central 296,820

Other 94,300



Total Appropriated $11,191,952


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APPROVAL OF 2015-2016 CAPITAL PROJECTS BUDGETS, FIRST REVISION

CAPITAL PROJECTS FUNDS

General Special Career Technical

Services Education Education Total

Cap. Proj. Cap. Proj. Cap. Proj.

7/01/15 Fund Equity 3,059,338$ 2,667,869$ 5,373,368$ 11,100,575$

Projected Revenue Sources

Earnings on Investments 40,100 40,000 89,000 169,100

Royalties - - - -

Technology Capital Fees - - - -

Cooperative Services Fund 30,000 14,404 - 44,404

Transfers from Other Funds 60,000 87,377 100,000 247,377

Federal Grant Awards - - - -

Total 2015-16 Projected Revenue 130,100$ 141,781$ 189,000$ 460,881$

Amount Available to Appropriate 3,189,438$ 2,809,650$ 5,562,368$ 11,561,456$

Total 2015-16 Expenditures 226,400$ 978,833$ 2,377,919$ 3,583,152$

Revenue Over/(Under) Expenditures (96,300)$ (837,052)$ (2,188,919)$ (3,122,271)$

Projected 06/30/16 Fund Balances

Assigned for Capital Projects 2,963,038$ 1,830,817$ 3,184,449$ 7,978,304$

First Revision 2015-16

STATEMENT OF PROJECTED REVENUE, EXPENDITURES AND FUND BALANCES

RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the LISD Board of Education amend the 2015-2016

Capital Projects Budgets and 1) approve First Revision General Services Capital

Projects fund expenditures in the amount of $226,400, 2) approve First Revision

Special Education Capital Projects fund expenditures in the amount of $978,833

and 3) approve First Revision Career Technical Education Capital Projects fund

expenditures in the amount of $2,377,919, with combined expenditures totaling

$3,583,152.

Adoption of GS, SE & CTE Capital Projects Budgets, First Revision

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55

GENERAL SERVICES CAPITAL PROJECTS FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE


RESOLVED, that this resolution shall be the general appropriations of General Services Capital Projects Fund, LISD, for the fiscal year 2015-2016. This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by General Services Capital Projects Fund, Lenawee Intermediate School District. BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the general fund of the General Services Capital Projects Fund, Lenawee Intermediate School District, for fiscal year 2015-2016 is as follows:

7/01/15 Audited General Services Capital Projects Fund Equity 3,059,338$

Revenue

Local

Earnings on Investments 40,100

Technology Capital Fees-Local Districts 30,000

Technology Capital Fees-LISD 60,000

Total Local Revenue 130,100

Funds Available to Appropriate 3,189,438$

BE IT FURTHER RESOLVED, that $226,400 of the total available to appropriate in the General Services Capital Projects fund is hereby appropriated in the amounts and for the purposes set forth below:

Expenditures

Stubnitz Environmental Ed Building 53,000

CEMaT Renovations 3,000

Capital Projects ESC 22,067

Network Electronics 133,333

Campus Tech Infrastructure 15,000

Total Expenditures 226,400$

FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board.

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BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision of the execution of the budget adopted by the Board and shall hold the appropriate administrators responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. This appropriation resolution is to take effect on December 7, 2015. BE IT FURTHER RESOLVED, that for purposes of meeting emergency needs of the school district, transfers of appropriations may be made upon the written authorization of the Superintendent, but no other transfers shall be made without approval by the Board of Education. When the Superintendent makes a transfer of appropriations as permitted by this resolution, such transfers shall be presented to the Board of Education at its next regularly scheduled meeting in the form of an appropriation amendment, which amendment shall be adopted by the Board of Education at such meeting.

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SPECIAL EDUCATION CAPITAL PROJECTS FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE


RESOLVED, that this resolution shall be the general appropriations of Special Education Capital Projects Fund, LISD, for the fiscal year 2015-2016. This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by Special Education Capital Projects Fund, Lenawee Intermediate School District. BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the general fund of the Special Education Capital Projects Fund, Lenawee Intermediate School District, for fiscal year 2015-2016 is as follows:

7/01/15 Audited Special Education Capital Projects Fund Equity 2,667,869$

Revenue

Local


Incoming Transfers

Cooperative Fund 14,404

Other Transfers 87,377

Total Incoming Transfers 101,781

Total Revenue and Incoming Transfers 141,781$


BE IT FURTHER RESOLVED, that $978,833 of the total available to appropriate in the Special Education Capital Projects fund is hereby appropriated in the amounts and for the purposes set forth below:

Expenditures


Bus & Van Acquisitions 220,000

Trenton Hills 176,918


Playground Improvements 136,810

Adult Services (HOPE) 7,828

Porter Site Improvements 5,955

Porter Main Building 267,500

Small Projects 10,000

Total Expenditures 978,833$

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59

CAREER TECHNICAL EDUCATION CAPITAL PROJECTS FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE


RESOLVED, that this resolution shall be the general appropriations of Career Technical Education Capital Projects Fund, LISD, for the fiscal year 2015-2016. This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by Career Technical Education Capital Projects Fund, Lenawee Intermediate School District. BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the general fund of the Career Technical Education Capital Projects Fund, Lenawee Intermediate School District, for fiscal year 2015-2016 is as follows:

7/01/15 Audited Career Technical Education Capital Projects Fund Equity 5,373,368$

Revenue

Local


Royalties 4,000

Total Local Revenue 89,000

Incoming Transfers

Career Technical Education Fund 100,000

Total Revenue and Incoming Transfers 189,000$


BE IT FURTHER RESOLVED, that $2,377,919 of the total available to appropriate in the Career Technical Education Capital Projects fund is hereby appropriated in the amounts and for the purposes set forth below:

Expenditures


Campus Tech Infrastructure 5,000

Center For Sustainable Future 22,268

Main Building 2,113,867

South Campus Capital 76,500

Various Small Projects 5,000

East Building 16,950

Total Expenditures 2,377,919$

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61

APPROVAL OF 2015-2016 FIRST REVISION BUDGETS FOR THE HEALTH INSURANCE CONSORTIUM FUND, LENAWEE/MONROE TECHNOLOGY

CONSORTIUM FUND AND COOPERATIVE SERVICES FUND. Expenditures for the Health Insurance Consortium fund are anticipated to be $12,262,925. Expenses for the Lenawee/Monroe Technology Consortium fund are budgeted at $917,266. Cooperative Services fund expenditures are projected to be $685,590. As of June 30, 2016, net position in the Health Insurance Consortium fund is anticipated to be $1,955. The Lenawee/Monroe Technology Consortium fund’s net position is expected to be $322,280. Net position of the Cooperative Services fund is projected to be $309,882. RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the LISD Board of Education: 1) approve the First

Revision Health Insurance Consortium fund expenditures in the amount of

$12,262,925; 2) approve the First Revision Lenawee/Monroe Technology

Consortium Fund with expenditures in the amount of $917,266 and 3) approve

the First Revision Cooperative Services Fund expenditures in the amount of

$685,590 for the 2015-2016 fiscal year.

Adoption of Health Insurance, Tech Consortium Fund, and Coop Fund Budgets, First Revision



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HEALTH INSURANCE CONSORTIUM FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE


RESOLVED, that this resolution shall be the general appropriations of the Health Insurance Consortium Fund, LISD, for the fiscal year 2015-2016. This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by the Health Insurance Consortium Fund, Lenawee Intermediate School District. BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the general fund of the Health Insurance Consortium Fund, Lenawee Intermediate School District, for fiscal year 2015-2016 is as follows:

7/01/15 Net Position 10,288$

Projected Revenues

Charges for services 12,253,249

State sources 1,263

Interest 80

Total Projected Revenues 12,254,592$

Amount Available to Appropriate 12,264,880$ BE IT FURTHER RESOLVED, that $12,262,925 of the total available to appropriate in the Health Insurance Consortium fund is hereby appropriated in the amounts and for the purposes set forth below:

EXPENDITURE

Support Services:

Central Support 12,262,925

Total $1,262,925

FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision of the execution of the budget adopted by the Board and shall hold the appropriate administrators responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. This appropriation resolution is to take effect on December 7, 2015.

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BE IT FURTHER RESOLVED, that for purposes of meeting emergency needs of the school district, transfers of appropriations may be made upon the written authorization of the Superintendent, but no other transfers shall be made without approval by the Board of Education. When the Superintendent makes a transfer of appropriations as permitted by this resolution, such transfers shall be presented to the Board of Education at its next regularly scheduled meeting in the form of an appropriation amendment, which amendment shall be adopted by the Board of Education at such meeting.

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LENAWEE/MONROE TECHNOLOGY CONSORTIUM FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE


RESOLVED, that this resolution shall be the general appropriations of Lenawee/Monroe Technology Consortium Fund, LISD, for the fiscal year 2015-2016. This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by Lenawee/Monroe Technology Consortium Fund, Lenawee Intermediate School District. BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the general fund of the Lenawee/Monroe Technology Consortium Fund, Lenawee Intermediate School District, for fiscal year 2015-2016 is as follows:

7/01/15 Net Position 382,280$

Projected Revenues

Charges for services 841,476

State sources 15,790

Interest -

Total Projected Revenues 857,266$

Amount Available to Appropriate 1,239,546$

BE IT FURTHER RESOLVED, that $917,266 of the total available to appropriate in the Lenawee/Monroe Technology Consortium fund is hereby appropriated in the amounts and for the purposes set forth below:

EXPENDITURES

Support Services:

Central Support 917,266

Total Appropriated $917,266 FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision of the execution of the budget adopted by the Board and shall hold the appropriate administrators responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board.

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This appropriation resolution is to take effect on December 7, 2015. BE IT FURTHER RESOLVED, that for purposes of meeting emergency needs of the school district, transfers of appropriations may be made upon the written authorization of the Superintendent, but no other transfers shall be made without approval by the Board of Education. When the Superintendent makes a transfer of appropriations as permitted by this resolution, such transfers shall be presented to the Board of Education at its next regularly scheduled meeting in the form of an appropriation amendment, which amendment shall be adopted by the Board of Education at such meeting.

66

COOPERATIVE SERVICES FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE


RESOLVED, that this resolution shall be the general appropriations of Cooperative Services Fund, LISD, for the fiscal year 2015-2016. This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by Cooperative Services Fund, Lenawee Intermediate School District. BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the general fund of the Cooperative Services Fund, Lenawee Intermediate School District, for fiscal year 2015-2016 is as follows:

7/01/15 Net Position 309,873$

Projected Revenues

Charges for services 667,928

State sources 17,671

Interest -

Total Projected Revenues 685,599$

Amount Available to Appropriate 995,472$

BE IT FURTHER RESOLVED, that $685,590 of the total available to appropriate in the Cooperative Services fund is hereby appropriated in the amounts and for the purposes set forth below:

EXPENDITURES

Support Services:

Business 439,034


Central 75,085

Community 157,067

Total Appropriated $685,590 FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision of the execution of the budget adopted by the Board and shall hold the appropriate administrators responsible for performance of their

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responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. This appropriation resolution is to take effect on December 7, 2015. BE IT FURTHER RESOLVED, that for purposes of meeting emergency needs of the school district, transfers of appropriations may be made upon the written authorization of the Superintendent, but no other transfers shall be made without approval by the Board of Education. When the Superintendent makes a transfer of appropriations as permitted by this resolution, such transfers shall be presented to the Board of Education at its next regularly scheduled meeting in the form of an appropriation amendment, which amendment shall be adopted by the Board of Education at such meeting.

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4. Great Start Readiness Programs

(Theresa Soto) Lenawee Intermediate School District was selected to receive an on-site Great Start Readiness Program (GSRP) review on November 18-20, 2015. The purpose was to determine compliance with GSRP program requirements to provide comprehensive preschool programming to meet child and family needs. The review primarily focused on the 2015-2016 program year. It included interviews, observations, and visits to GSRP classrooms at Madison Public Schools and Adrian Community Nursery. The review and examination of selected records to document compliance was conducted by Pat Sargent, Education Consultant for the Office of Great Start (OGS). LISD has been handling all fiscal agency responsibilities for local Great Start Readiness Programs for several years. As the State’s financial support for this initiative continues to expand, legislative changes have increased the responsibilities for program providers and their associated intermediate school districts to broadly support the development of all young children in the region. Public Act 196 of the 2014 State Aid Act requires Intermediate School Districts to distribute at least 30 percent of their total allocated Great Start Readiness Program slots to community-based organizations (CBO’s). Specific minimum steps must be taken annually to achieve and maintain this requirement:

The ISD must notify each licensed child care center in the service area of the ISD at least twice regarding the center’s eligibility to participate.

The ISD must provide each child care center located in its service area with information regarding GSRP requirements and a description of the application and selection process for community-based providers.

The ISD must provide to the public and to participating families a list of community-based GSRP sub-recipients with a Great Start Quality (GSQ) rating of at least three stars.

These steps have been incorporated into a written process for choosing sub-recipients and award slots that are typically submitted as part of the GSRP application. LISD must report a detailed list of community-based providers by provider type, including private for-profit, private non-profit, community college or university, Head Start grantee or delegate, and district/PSA or ISD to the Michigan Department of Education. Slots awarded to CBO’s are calculated from this report. LISD’s 2015-2016 GSRP preschool allocation increased by 77 slots to $2,189,500 ($3,625 apiece for 604 half day enrollment slots), plus an additional $48,600 for costs incurred by providers for preschool transportation. As of mid-November, programs are scheduled in eight local Lenawee school districts and with seven community partners (Adrian Community Preschool, Head Start, Hudson Preschool & Daycare, YMCA, Lil Kiddos Playhouse, Little Hoot Learning Center, LLC and Birth, Toddlers & Beyond).

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Facilities Updates 1. Snow and Ice Removal Preparations Underway

(Tom Kasefang) LISD staff are preparing for the upcoming 2015-2016 snow season. At the January 2015 Board meeting, the Board authorized LISD staff to develop specifications and seek bids for snow and ice removal and lawn and landscaping services. Since these are both seasonal services, it is common to bid both snow and ice removal together with lawn and landscaping. Many contractors are equipped to provide both services and may provide a reduced cost if awarded together.

Bid results were presented at the April 2015 Board meeting with the Board awarding two separate contracts. Allen’s Quality Lawn Care from Britton, MI was awarded the contract for the William J. Ross Educational Service Center, the LISD TECH Center Campus, Trenton Hills Learning Center, and Milton C. Porter Educational Center with a total bid of $4,890. Adam’s Outdoor Services from Clinton, MI was awarded the contract for the Center for Sustainable Future campus in the amount of $225 per push. Awarding these bids separately resulted in a savings of $162.50 per push compared to a single bid award. The district-wide contracted rates for the 2014-2015 winter season were $6,925 per push. With a new district-wide rate of $5,115, a savings of $1,810 per push will be achieved.

Since the purchase of the pickup truck and snow plow in December 2012, LISD staff have used the equipment multiple times for situations calling for light plowing and salting. With the addition of the GrassHopper snow brushes in December 2013, LISD Facilities staff are now able to maintain the walks and drives throughout the day. Most contractors charge the same rate regardless of the amount of snow or ice in need of removal, as they incur similar expenses with light or heavy snow and ice removal.

Although our goal is to limit the use of contracted snow and ice removal services, ensuring a safe environment for students, staff, and the public will continue to be our primary objective in removing snow and ice.

2. LISD TECH Center East Building HVAC (Tom Kasefang) As reported at the December 2012 Board meeting, LISD staff had identified the need to replace the aging mechanical equipment at both the LISD TECH Center and LISD TECH Center East buildings. Mende Engineering Solutions of Addison, MI was approved at the August 2013 Board meeting to conduct an assessment of the existing heating, ventilation, and air conditioning (HVAC) systems at the LISD TECH Center and LISD TECH Center East buildings. The results of this

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assessment were presented to the Board at the November 2013 Board meeting. Mende Engineering Solutions concluded the HVAC systems at the LISD TECH Center and the LISD TECH Center East Building have reached the end of their useful service life and need to be replaced. In addition, Mende Engineering Solutions recommended a ground source heat pump (GSHP) system for the LISD TECH Center and the LISD TECH Center East building. At the March 2014 Board meeting, the Board accepted a bid from Antler Construction for renovations at the LISD TECH Center building, which included installation of a GSHP system. Due to higher than expected costs for installing a GSHP system in the LISD TECH Center East building, LISD Staff recommended this be placed on hold until an alternative plan was identified. In addition to the LISD TECH Center East building, components of the HVAC system at the Stubnitz Environmental Education Center (SEEC) are also in need of replacement. The HVAC system is approximately 25 years old and beginning to fail more frequently. The electrical inverter which provides the necessary voltage for the HVAC system has also reached the end of its useful service life. This has been identified on the five year capital improvement plan for the 2017 budget year as reflected in the chart below.

Capital Improvements Stubnitz Center

Description of Capital Improvements Current Cost estimate Fiscal year For

Completion

Retaining wall Completed $4,500 2013-14

Window replacement $600/unit Completed $600 2013-14

Miscellaneous painting Completed $3,500 2013-14

Miscellaneous exterior wood trim Completed $500 2013-14

Roof replacement/gutters $41,500 2015-16

Exterior door replacement (5@$1,600) $8,000 2015-16

HVAC Improvements $60,000 2016-17

Total Cost Estimated: $118,600

LISD and the City of Adrian have an agreement which includes provisions for shared building usage and shared capital improvement cost. The City of Adrian’s portion of the total capital improvement cost is 25 percent, with the LISD paying 75 percent. LISD staff will plan to bring a formal request to develop specifications and seek bids for HVAC system improvements for both the LISD TECH Center East building and SEEC to a future Board meeting.

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Staff Resources 1. Personnel Update (Dan Garno)

Name Position Action

William Borck Volunteer – LISD TECH – CSF 10/23/15 – 6/30/16

Joyce Collins Volunteer – Japanese Exchange 10/16/15 – 6/30/16

Hayden Denslow Volunteer – Early Childhood Special Education Classroom

10/26/15 – 12/20/15

Robert Fulop Volunteer – TECH Field Trips 10/14/15 – 6/30/16

Anissa Holtz Volunteer – TECH Field Trips 10/19/15 – 6/30/16

Gayla Ignacio Volunteer – Haviland Program 10/22/15 – 6/30/16

Leigh Jameson-Heise

Volunteer – Michigan Profile for Healthy Youth Survey

11/11/15

Kelsey Lee Volunteer – TECH Field Trips 10/19/15 – 6/30/16

Stuart Mansfield Volunteer – TECH Preschool 10/14/15 – 6/30/16

Carlene Oliver Volunteer – Lenawee PREP 11/9/15 – 5/30/16

Davonte Price Volunteer – Early Childhood Special Education Classroom

10/26/15 – 12/20/15

Kathy Riley Volunteer – Lenawee PREP 11/9/15 – 5/30/16

Elizabeth Rising Volunteer – Lenawee PREP 11/9/15 – 5/30/16

Joel Rodriguez Volunteer – TECH 8th Grade Tours 11/2/15 – 6/30/16

Byron Taulton Volunteer – JC/LISD Academy 11/2/15 – 6/30/16

Beth Van Buren Volunteer – TECH Field Trips 10/19/15 – 6/30/16

Laura VanSickle Volunteer – Michigan Profile for Healthy Youth Survey

11/11/15

Danielle Walker Volunteer – TECH Preschool 10/14/15 – 6/30/16

Rachel Wellman-Benedict

Volunteer – Early Childhood Special Education Classroom

10/19//15 – 6/30/16

Chastity White Volunteer – Lenawee PREP 11/6/15 – 5/30/16

Quinn Wilt Volunteer – Lenawee Great Start Collaborative

10/26/15 – 5/30/16

Sylvia Alvarado-Coleman

Social Worker LOA eff: 12/17/15-2/17/16

Dena Gale Social Worker LOA eff: 10/29/15-12/22/15

Matthew Sprague Teacher Assistant, Special Ed LOA eff: 9/28/15-12/8/15

Bonnie Tuckerman Occupational Therapist LOA eff: 10/30/15-12/22/15

Glen Bowman Substitute Teacher/Teacher Reassigned eff: 10/26/15 / 11/12/15

Michael Garcia Substitute Bus Driver Reassigned eff: 11/4/15

Karen Forche Teacher Assistant Reassigned eff: 11/16/15

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Name Position Action

Beatrice Cuthbertson

Secretary – Adult Learning Hired eff: 10/28/15

Lisa Eack Director – Lenawee Great Start Collaborative

Hired eff: 11/2/15

Alexis Hubbard Job Coach Hired eff: 11/16/15

Paul Mallory Graduated Co-Op Hired eff: 10/20/15

Stephen Webster Substitute Bus Driver Hired eff: 10/29/15

Mike Zorn Transportation – Shop Rat Program

Hired eff: 11/3/15

Stan Adams TECH Center Instructor Resigned eff: 11/13/15

Cindy Egnor Bus Driver Resigned eff: 10/28/15

Kyle Espinoza Tech Support Specialist Resigned eff: 11/27/15

Pam Hunget Bus Assistant Resigned eff: 11/18/15

Rhonda Seneker Secretary Resigned eff: 12/31/15

Denise Starkey Bus Driver Resigned eff: 10/29/15

2. Update on Position Vacancies (Dan Garno) Summary: The following position vacancies exist at this time in the District. Each time a position becomes vacant a thorough evaluation ensues as to whether the position needs to be filled or whether it could be combined with another position(s). During this time of budget instability, these positions are being evaluated even more thoroughly. Instruction & General Services Special Education & Strategic Initiatives

One Special Education Teacher Assistant. This permanent, full-time position is available due to a reassignment. The position has been posted and applications are being accepted.

One Sign Language Interpreter. This permanent, full-time position is available due to a reassignment. The position has been posted and applications are being accepted.

One Certified Occupational Therapy Assistant. This permanent, full-time position is available due to a reassignment. The position has been posted and applications are being accepted.

Two School Social Workers. These temporary, part-time positions are available due to leave of absences. The positions have been posted and applications are being accepted.

One Health Care Assistant. This temporary, part-time position is available due to a reassignment. The position has been posted and applications are being accepted.

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Administrative Services

One Bus Assistant. This temporary, part-time position is available due to a resignation. The position has been posted, applications are being accepted, and interviews are scheduled.

Two Bus Drivers. These permanent, full-time positions are available due to resignations. The positions have been posted, applications are being accepted, and interviews are scheduled.

3. LISD Staff Implement New Michigan Performance Evaluation Law Public Act No. 173 (Dan Garno) Summary: New State of Michigan laws governing both the content and process of performance evaluations for school teachers and administrators became effective when the Governor signed into law Public Act No. 173 (PA 173) on November 5, 2015. LISD is reviewing its current teacher and administrator evaluation tools to ensure compliance with the new law. LISD has also assisted many of the local districts throughout the county in developing their own performance evaluation tools and procedures since the first evaluation laws became effective in 2010. Assistance will once again be offered to the county local districts for their performance evaluation needs related to PA 173. Beginning with new State of Michigan performance evaluation laws §1249 and §1250 which became effective on January 4, 2010, LISD has worked diligently to maintain its performance evaluation systems to be in compliance. §1249 required that the performance of each teacher and administrator be evaluated at least annually. In addition, a significant factor in determining the performance rating given to the employee must be based on objective student growth measurement data. Other factors were also mandated in the new law that required the performance evaluation outcome to be used for at least the following: promotion, retention, determining professional development for areas in need of improvement, and removing ineffective teachers and administrators. §1250 requires that each school district develop and maintain a compensation system which includes job performance as a significant factor in determining compensation, and additional compensation. PA 173 maintains most of the provisions included in the earlier laws, and provides more specific detail and clarity related to at least the following evaluation requirements:

Portion of performance evaluation ratings based on student growth

Student growth measurement tools

Multi-year student growth assessment data included when available

Annual performance evaluation training

Performance goals to improve teacher effectiveness

Teacher observation feedback

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Beginning in 2010 and after discussion with the Lenawee County Superintendents Association (LCSA), a need was expressed for the LISD to assist local districts in developing their own performance evaluation tools to also comply with new law. LISD staff led a county-wide performance evaluation committee in assisting local districts beginning in 2011. In addition to LISD teachers and administrators, committee members consisted of local district superintendents, teachers, and administrators. The committee worked diligently to establish county-wide goals and other performance evaluation system objectives that could be used in all local districts. LISD staff spent many hours providing communication support for the county-wide evaluation committee. Many additional LISD staff hours were spent assisting local districts in designing and modifying their performance evaluation systems. Since the first performance evaluation laws became effective in 2010, LISD has provided annual county-wide professional development for all local districts. Several sessions have been conducted with expert trainers affiliated with the nationally recognized Charlotte Danielson Group, and with the University of Michigan on how to conduct evaluations.

Transportation 1. LISD Bus Fleet Receives a 100 Percent Pass Rating by Michigan State Police for the Sixth Consecutive Year (Jaki Smith) Summary: The LISD Transportation Department has earned the highest rating on a Michigan State school bus safety inspection report for the 2015-2016 school year. Michigan State Police (MSP) annually inspect all Michigan public school buses to determine if they meet state and federal safety specifications. Brakes, steering, suspension, first aid kits, warning lights, safety equipment, and overall mechanical equipment are among the items reviewed during the annual inspection. Vehicles that have been inspected are identified with a sticker placed on either the right front windshield or the window beside the driver. The inspection sticker displays the MSP Motor Carrier Division “shield” and the date of the last inspection. The annual LISD bus inspections began this year on October 14, 2015, and were completed within two weeks. During the inspection process, vehicles found to have at least one item that either has the potential to cause a breakdown or pose a passenger safety hazard are then labeled with either a red or yellow tag. Tagged vehicles may need either immediate attention or only minor repairs. If the vehicle has no repairs needed, it will receive a “pass” rating which means it meets all inspection standards and is approved for use on the road. Vehicles with a red tag are required to be repaired right away before continuing on the road. Vehicles receiving a yellow tag are satisfactory and safe for operation, but must be repaired within 60 days.

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The LISD’s fleet is maintained with a regular maintenance schedule by the district’s two mechanics, Todd Armstrong and Chip McKee. The buses are on a preventative maintenance schedule to ensure they are in good working order and safe for the road. In addition, Transportation’s inventory ensures that necessary supplies are available to help ensure that buses needing repair are able to quickly return to the road. The LISD fleet passed 100 percent on their inspection this year with no red or yellow tags. This is the sixth consecutive year that LISD has received a 100 percent pass. Congratulations to the LISD Transportation Department for a job well done!

2. LISD Staff Request Approval of Possible New Bus Purchase (Dan Garno) As in the past for the budget planning and preparation period for the next fiscal year, the LISD Transportation Department evaluates the current LISD bus fleet to determine if replacement buses are needed. According to the LISD Vehicle Replacement Chart below, by the 2016-2017 school year, the LISD could justify the need to replace several school buses. Generally, the typical useful life span of a school bus is defined as the time when the bus mileage is at or near 300,000 miles and/or is 10 years old. In order to assess cost differences between various bus types, and any price breaks for purchasing multiple buses at one time, Board authorization is requested to develop specifications and seek bids for four different power types: diesel, diesel-electric hybrid, compressed natural gas (CNG), and propane. By requesting proposals for all four power types, and requesting quantity discounts, LISD staff will be better able to assess the cost-benefit of each bus type and make a purchase recommendation to the Board. In order to proceed with the procurement process, it is requested that the Board authorize LISD staff to develop specifications and seek bids from qualified vendors for the purchase of new school buses for the LISD.

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Vehicle

Number VIN Number Year Make/Model Mileage Date Acquired Purchase Price

Current

Condition

Target Replacement

Date/Year

98-3 1HVBBAAM1WH618135 1998 IHC3800 298,742 11/5/1998 42,000 Poor 2008/2009

99-1 1HVBBAAM9XH257416 1999 IHC3800 299,574 3/15/1999 54,065 Poor 2009/2010

00-1 1HVBBAAM3YH335660 2000 IHC3800 268,478 10/25/2000 54,941 Poor 2010/2011

00-2 1HVBBAAM5YH335661 2000 IHC3800 399,632 10/25/2000 54,941 Poor 2010/2011

02-1 1HVBBAAM52H531171 2002 IHC3800 343,450 4/8/2002 60,966 Poor 2011/2012




05-1 4DRBYAAM75A977450 2005 IHC 3300 262,115 9/29/2004 70,190 Fair 2014/2015





08-1 4DRBUAAP88B632724 2008 IHC IC300 276,952 7/2/2007 83,742 Good 2016/2017

08-2 4DRBUAAP18B648912 2008 IHC IC300 226,343 7/25/2007 83,742 Good 2017/2018

10-1 4DRBUAAP0AB189099 2009 IHC IC300 152,705 6/192009 83,469 Excellent 2018/2019

10-2 4DRBUAAP3AB189100 2009 IHC IC300 218,547 6/19/2009 83,469 Excellent 2018/2019

10-3 1BAKCC5A6AF271382 2009 B.B Vision 177,675 8/28/2009 98,735 Excellent 2018/2019

11-1 4DRBUAAN6CB281903 2012 IHC IC CE. 97,365 5/27/2011 159,720 Excellent 2019/2020

11-2 4DRBUAAN8CB281904 2012 IHC IC CE. 91,551 6/6/2011 159,720 Excellent 2019/2020

13-1 4DRBUAAN8DB302168 2013 IHC IC CE. 91,206 8/6/2012 91,509 Excellent 2020/2021

13-2 4DRBUAANXDB302169 2013 IHC IC CE. 93,084 8/6/2012 91,509 Excellent 2020/2021

14-1 1BAKCCBA3EF303506 2013/2014 Blue Bird Vision 70,024 9/3/2013 104,086 Excellent 2021/2022

15-1 4DRBUAAN8FB036346 2015 IHC IC CE. 21,578 1/10/2014 79,319 Excellent 2023/2024

17-1 To Be Determined-not delivered 2016 IHC IC CE. 0 2015 91,588 Excellent 2026/2027


AS OF 11/6/2015

BUS AGING INFORMATION

RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the LISD Board of Education grant staff permission to

develop specifications and seek bids for a school bus purchase in 2016-2017.




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Multicultural Programs 1. 2016 LISD MuLtiKultural Celebration Planning Continues

(JoAnna Keebler) Summary: Preparations continue for LISD’s all-staff MuLtiKultural celebration on January 18, 2016. LISD Professional Development Center staff and members of the MuLtiKultural Committee are finalizing plans for LISD’s annual MuLtiKultural celebration scheduled on Martin Luther King, Jr. Day, January 18, 2016. Eight MuLtiKultural sessions will be offered; two field trips, four morning sessions, one afternoon session, and one event offering a repeat morning and afternoon session. All LISD staff are expected to participate in at least one offering. Online registration begins at 6:00 AM on December 2 and will be open through December 11. The goal is to have all registration and core planning finalized prior to the holiday break. Detailed event information can be found by visiting the LISD Professional Development Center online registration at http://www.solutionwhere.com/ww/lisd.

Strategic Planning 1. LISD Strategic Planning Update (William Brown) On October 23, 2015, the LISD Strategic Planning team began work for the 2015-2016 academic year. This year’s theme, Just Do It, signifies that need to implement our Strategic Planning goal action plans, collect evidence of our work, and prepare for our October 2016 external review. During our first work session, teams reviewed the survey results from May 2015 and compared them to the current action plans. Once this comparison was complete, the team then revised their action plans in more specific terms using the “who, will do what, by when” format. The work of the Strategic Planning team for the 2015-2016 school year includes:

• Review survey results

• Review/revise action plans

• Implement action plans

• Identify and collect evidence

• Conduct internal review (April/May/June)

http://www.solutionwhere.com/ww/lisd

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• Deploy survey in May 2016

• Prepare final presentations for external review.

During our second work session on November 18, teams provided action plan updates and became familiar with the AdvancED Self-Assessment Workbook for ESA’s Concept Maps and the evidence collection process. This document will guide our internal review process as well as the Quality Assurance Review to be conducted by our external review team next year. The Strategic Planning/District Accreditation team is working diligently on the continuous improvement process in preparation for our site visit. The Board will be kept apprised of this work.

Policies Updates 1. Introduction of Board Policy Amendments (Jim Philp) As a client of NEOLA, Inc., LISD receives biannual Board Policy updates, which reflect recommended modifications to their standard templates based upon changes in the law and findings related to application of the policies within client school districts. Updates are typically sent in the fall and spring, with additional, unscheduled updates as needed. The proposed amendments are compared against the District’s existing policies and reviewed for relevance and accuracy before submission to the Board for consideration. In addition to the policy amendments proposed by NEOLA, District personnel have included proposed modifications to the policies governing staff performance evaluation to comply with recent changes to the Revised School Code. Additional changes are expected in the future. The proposed policy modifications are provided under separate enclosure. The red print represents proposed new language and the stricken print represents existing language proposed for removal. The policy modifications are being introduced to the Board for consideration. With the recent change to the Board’s bylaws, the Board may, at its discretion, elect to consider this a first reading and postpone action until the Board’s next regular meeting, or, if, in the opinion of the Board, the changes do not significantly alter the intent or effect of the policy, the Board may elect to take action on the draft policy at the December meeting. Board members may contact the Superintendent with any questions or proposed changes to the draft policy. The proposed policy changes are summarized as follows:

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0175.1 Board Conferences, Conventions, and Workshops Public Act 477 of 2014, which took effect on April 12, 2015, requires Board of Education to preapprove the payment of any reimbursable expenses of board members prior to the incurrence of the expense. Furthermore, the law requires that the expense be consistent with board policy. The proposed policy modifications incorporate eligible categories of reimbursable expenses. The categories and amounts proposed are consistent with the Board’s policy regarding employee expense reimbursement. 1217 Weapons As you may know, the subject of weapons in schools has been a heavily debated and litigated topic in Michigan over the past few years. It is generally believed that Michigan law currently allows for the open carry of pistols by an individual holding a concealed pistol license (CPL) in a school building. It is also understood that the law allows public entities to prohibit its CPL holding employees from open carrying during the course of their employment. Proposed policy 1217 is a new policy which reaffirms the District’s practice of prohibiting its staff from possession of a weapon of any kind, including pistols. The proposed policy includes exceptions permitted by law. 1420 School Administrator Evaluation PA 173 of 2015 was recently signed into law by the Governor with an effective date of November 5, 2015. The new law includes changes to section 1249 of the Revised School Code regarding teacher and school administrator evaluation procedures. The proposed policy amendments are intended to align the District’s policies with the requirements of the law. The most notable change is related to the weight applied to student growth and assessment data, reducing the percentage from 50 percent to 25 percent until the 2018-2019 school year, when it would increase to 40 percent. 3220 Professional Staff (Teachers) Evaluation NEOLA’s policy templates separate school personnel into three distinct categories, administrators, professional staff, and support staff and defines each category in the definitional section of the policies. The Revised School Code limits its governance of performance evaluation procedures to those individuals defined as school administrators or teachers. As District personnel reviewed its current policies, it was determined that policies should be adopted which differentiate between those District professional staff members who are not teachers as defined by law. Thus, it is proposed that board policy 3220 be modified to indicate that it applies to only those staff members which meet the definition of teacher, while also incorporating the other changes required by PA 173.

http://www.legislature.mi.gov/documents/2013-2014/publicact/pdf/2014-PA-0477.pdf


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3225 Professional Staff (Non-Teacher) Evaluation NEW POLICY This proposed new policy would apply to those District staff members who meet the definition of a professional staff member in board policy, but are not teachers as defined by law. The proposed policy generally mirrors proposed policy 3220 for teacher evaluation, however, the draft provides more discretion to the District to determine when and how student growth measures should be used in the evaluation process. As proposed, the District would be required to consider student growth data when, in its sole discretion, it determines that the employee’s work has an impact on student achievement. The proposed policy also provides more latitude to the District in determining how it will support those employees who receive a rating of minimally effective or ineffective on their year-end evaluation. Although it still requires the District to dismiss from employment a professional staff member rated as ineffective on three consecutive year-end evaluations despite such not being required by law. 4220 Evaluation of Support Staff The proposed policy would apply to those District staff members who meet the definition of support staff as defined in board policy. The proposed policy language mirrors the language proposed for non-teaching professional staff, which attempts to provide for consistency across all areas of the District, while allowing for added District discretion where procedures are not specifically mandated by law. 1630.01, 3430.01, and 4430.01 Family & Medical Leaves of Absences The proposed modifications incorporate the US Department of Labor’s final regulations issued in February of 2015, which provide further clarification regarding leave for pregnancy or the birth of a child. 3217, 4217 Weapons The proposed policies add contracted staff members to those staff members prohibited from possessing weapons on District property. Changes also incorporate “weapon” definitional changes and provide an exception that allow firearms that are lawfully stored inside a locked vehicle in school parking areas with prior approval of the Superintendent. 5517.02 Sexual Violence NEW POLICY Recent guidance from the Federal Office of Civil Rights (OCR) directs federal funding recipients to take very specific steps in investigating and responding to allegations of sexual violence. Because the response steps prescribed by OCR are specific and detailed, it was suggested that board policy and related administrative guidelines be adopted for reference purposes.

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6110 Grant Funds The proposed policy amendments incorporates procedural requirements associated with the administration of Federal grant funds that were set forth in the updated Education Department General Regulations (EDGAR) issued in December 2014 by the US Department of Education. 6111 Internal Controls NEW POLICY The proposed policy incorporates procedural requirements associated with the administration of Federal grant funds that were set forth in the updated Education Department General Regulations (EDGAR) issued in December 2014 by the US Department of Education. 6146 Post-Issuance Compliance for Tax-Exempt & Tax-Advantaged

Obligations The modifications proposed to this policy are a result of the US Securities and Exchange Commission’s Municipalities Continuing Disclosure Cooperation Initiative. 6850 Public Disclosure and Reporting The proposed policy modifications are required by Public Act 109 of 2015 with respect to the District’s public reporting obligations and timelines. Specific changes include reducing the number of days that the District has to upload Board-adopted budget information from 30 to 15 days. The policy also incorporates additional posting requirements which were not previously included, such as the District’s procurement policies, policies establishing Board member expense reimbursement, and most recent FY check register or a statement detailing board member and employee expenses which were reimbursed by the District. Additionally, after review, District staff determined that certain requirements previously specified are not required of ISDs in the transparency report because similar data is required in the ISD website report. 8321 Criminal Justice Information Security The proposed modifications reflect the language and implementation expectations of the Michigan State Police. 8500 Food Services The proposed changes are intended to align the policy with State and Federal law regarding District food service. The procedures reflect guidance provided in the December 2014 US Department of Education’s General Regulations.


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9211 District Support Services The proposed changes reflect recommendations from NEOLA intended to strengthen the District’s oversight of closely-connected support organizations, which, while separate legal entities from the District, promote their own activities through the use of the District’s name. The proposed language also clarifies that the District may require the support organization to both carry general liability insurance and also to indemnify and hold the District harmless from liability.

Office of the Superintendent Reports 1. Lenawee Cradle to Career – Pathway to Success Update

(Jim Philp) The Lenawee Cradle to Career (C2C) Executive Committee met on November 17, 2015, and discussed the following items:

The Committee viewed a video that was prepared by Stan Masters. o ACT Results – Public statewide results were released by MDE on

10/27/15. Public district results were released to www.MISchoolData.org on 11/6/15. This data represents all Lenawee County students, including students in LISD programs.

o Public school absenteeism, including the percentage of K-12 students chronically absent and the number in each grade level chronically absent in 2014-2015. This data has been disaggregated by race/ethnicity, gender, economical status, and special education status.

Janelle Stewart, MSU Extension 4-H, and Taz Wallace, Madison Graduation Coach, have agreed to co-chair the Student Success Network, High School Graduation.

12th grade profile of college readiness attributes are being collected by district counselors.

Michigan Profile for Healthy Youth Participation (MiPHY) surveys are being administered in the 11 public school districts with assistance from several community partners.

LISD is assisting local school districts with the completion of two MDE literacy grants to support reading proficiency by grade 3.

The C2C Executive Committee will meet again on January 19, 2016, and the Leadership Team will meet on December 15, 2015.

http://www.mischooldata.org/

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2. LISD TECH Center Hosts Adrian Area Chamber of Commerce “Adrian in the AM” Event (Jim Philp) The LISD TECH Center hosted the November 19, 2015, Adrian Area Chamber of Commerce “Adrian in the AM” event. The breakfast event focused on how LISD TECH Center students are being trained to use a 3D printer in the Engineering Design & CAD and the Engineering, Robotics & Emerging Technologies courses. Chamber members were able to see the 3D Printer in action and tour the LISD TECH Center. Shelley Jusick, LISD TECH Center Principal, gave an overview of the courses that local district juniors and seniors can take at the LISD TECH Center. Kim Dusseau, Career Preparation Services Coordinator, explained the College Now free tuition program for LISD TECH Center students and Jonathan Tobar, Principal of the JC/LISD Academy: A Regional Middle College, shared how Lenawee County students can earn a high school diploma and an associate’s degree as a student in the Academy. There were over sixty Chamber members in attendance at the event.

3. Japanese Exchange Program Receives Grant (Jim Philp) LISD’s Japanese Exchange Program recently received a $1,500 grant from the Japan Business Society of Detroit. The grant will be used to offset the District’s costs associated with administration of the Japanese Exchange Program. The Japanese Exchange program represents a 22 year partnership between the LISD, the City of Adrian, and the City of Moriyama, Japan. The program consists of an annual exchange of approximately 16 middle school students (eight from each country) between the two communities, which is precipitated by study of the other country’s language and culture. While visiting the other country, members of the delegation participate in a number of educational outings aimed at enhancing the participant’s experience and understanding of the other country and culture. The program promotes understanding and appreciation amongst participants for each country’s culture, while also establishing bonds of friendship between educators, students, and business leaders. This year, thanks to a $10,000 grant from the United States-Japan Foundation, LISD is offering needs-based scholarships to encourage student participation.

4. LISD Citizens’ Committee Efforts Appreciated (Jim Philp) At the October Board meeting, it was suggested that the Board honor the commitment and service of the LISD Citizens’ Committee members, who each

http://www.jbsd.org/

http://us-jf.org/

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gave of their time to assist the LISD Board in determining how best to equitably and responsibly fund CTE programs in Lenawee County. To that end, resolutions have been prepared for each member of Committee. It is requested that the Board approve those resolutions, which are attached under separate enclosure. RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the LISD Board of Education approve resolutions

recognizing the LISD Citizens’ Committee for their assistance to the LISD Board

in determining how best to equitably and responsibly fund CTE programs in

Lenawee County.

Approve Resolutions Recognizing LISD Citizens’ Committee



5. Request Through the Program Development Plan (PDP)

(Jim Philp) The first use of the Program Development Plan (PDP) is being presented to the LISD Board from Hudson Schools. As you recall, the PDP was the recommendation from the LISD Citizens’ Committee regarding the development of secondary career technical education programs and adult programs that request LISD funding. This request is for Hudson’s Center for Science and Industry (CSI) to purchase equipment, up to $12,050 in the first year, to provide industrial maintenance training for secondary students and adult learners. This request has the support of the Lenawee County Superintendents’ Association (LCSA) Career and Technical Subcommittee and the LCSA as a whole. It may appear as though the LISD and CSI are traveling down parallel paths, but because of the delivery model of CSI (blended learning using trainers and computer simulation) and LISD’s use of the traditional model of training, a company will have an option as to which instructional model they believe is right for their employees. CSI will not be offering apprenticeship training but will offer training in segments only. A company can train their employees in one segment, multiple segments, up to four years of segment training. This will not lead to apprenticeship certification. Additionally, CSI students will be using the LISD TECH Center for its welding segments. LISD is offering apprenticeship training

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leading to official Department of Labor Apprenticeship certification. A company may send its employees to the complete series of courses leading to apprenticeship certification or only specific classes if they desire. LISD students may take advantage of some of the CSI segments if there are not enough students in a specific class and there has been a crosswalk done between the CSI segments and the LISD TECH Center class to document that the same curriculum is being taught. LISD students potentially using the CSI to assist in completing their apprenticeship and CSI students using the LISD to complete welding training is a true partnership. There may be three additional requests for funding for this program over the next three years, for a total of $35,000 over four years. Each subsequent year’s request would again go through the PDP process and require approval by the LISD Board.

RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the Board of Education approve the Program

Development Plan (PDP) from Hudson’s Center for Science and Industry to

purchase equipment, up to $12,050 in the first year, to provide industrial

maintenance training for secondary students and adult learners. This request

has the support of the Lenawee County Superintendents’ Association CTE

Subcommittee and the LCSA as a whole.

Approve the PDP from Hudson’s Center for Science and Industry Bids


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ADJOURNMENT

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Adjournment

Moved by , supported by that

the meeting be adjourned.


Meeting adjourned at __________ p.m.

MINUTES OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT

BOARD OF EDUCATION MEETING:

Rescheduled November Board Meeting October 27, 2015, 6:00 p.m.

Trenton Hills Learning Center

The meeting was called to order at 6:00 p.m. by Board President Victor Hogue.

CALL TO ORDER

MEMBERS PRESENT: Victor Hogue, Richard Germond, James Hartley, Robert Vogel, and Carrie Dillon

MEMBERS ABSENT: None

LISD STAFF PRESENT: Jim Philp, Theresa Soto, Dan Garno, Tom Kasefang, Janine Decker, Kyle Griffith, Nicholas Adams, Jody Howard, Shelley Jusick, Julie Emmons, Melissa Krzyzaniak, Ann Hinsdale-Knisel, Mark LaFollette, Ruth Pribik, Kim Quist, Jack Townsley, Mark Lafollette

OTHERS PRESENT: Ron Chinn; Kurt Emmons

Set Agenda Moved by Dillon, supported by Germond, that the LISD Board of Education set the agenda as presented. Yes: 5, No: 0; motion carried.

SET AGENDA

Comments from the Public None

PUBLIC COMMENT

Staff of the Month Julie Emmons presented the November 2015 Staff of the Month Award to Melissa Krzyzaniak. Melissa was asked to provide staff training for the new STAGES software that LlSD is utilizing as part of the employee evaluation process. As she was preparing for the training, she used her skills as an experienced trainer to identify that the generic STAGES training manual provided did not include the necessary details of the LlSD evaluation process that would best assist staff to successfully navigate the new software. Melissa took a risk and the initiative to create new training manuals that would assist LlSD staff to better understand and use the new software. She also spent time outside of her regular work hours to complete the manuals.

STAFF OF THE MONTH

Oral Report Ann Hinsdale-Knisel introduced a video presentation that was created by Stan Masters, Coordinator of Instructional Data Services, for the LISD Board of Education on kindergarten readiness data. One of the goals of the Lenawee Cradle to Career (C2C) partnership is to ensure all children in Lenawee County are ready for kindergarten and the first step to this goal was to look at assessment data. Through the efforts of the C2C partnership, all districts are now using a common assessment tool, BRIGANCE™. A total of 869 preschool children were assessed (85 percent of the kindergarten class) and it was determined that about half were ready for kindergarten. Following the presentation, board member Vogel asked what options

ORAL REPORT

LISD Board of Education Meeting: October 27, 2015 Page 2 of 10

were available for children that are not ready for kindergarten. Hinsdale-Knisel said it is hopeful that options will eventually be made available such as the district young fives programs. Board member Hartley asked if the remaining 15 percent were ever assessed and if the assessment included young fives as well as preschool children. The assessment data included young fives and C2C is developing better strategies to, hopefully, get a higher percentage of children assessed next year.

Approve Previous Meeting Minutes and Financial Reports Moved by Dillon, supported by Hartley, that the LISD Board of Education

approve/accept the following items:

Approve Minutes of the October 5, 2015 Regular Board Meeting

Approve Financial Reports Yes: 5, No: 0; motion carried.

APPROVE MEETING

MINUTES & FINANCIAL REPORTS

Financial data reports for the month ending September 30, 2015:

Gen. Svcs. Sp. Ed. CTE

Revenues to Date $ 2,222,318 $ 2,274,991 $ 1,662,562

Expenditures to Date $ 1,733,814 $ 328,754 $ 1,493,018

Fund Balance $ 4,210,865 $ 3,467,943 $ 3,322,920

Projected November 2015 Cash Flow:

Gen. Svcs. Tech Fund Co-Op Fund Sp. Ed. CTE

$ 1,201,625 $ 100,662 $ 115,053 $ 6,139,239 $ 3,182,327

Capital Projects Cash Balances

Gen. Svcs. Sp. Ed. CTE

$ 2,990,634.27 $ 2,344,702.85 $ 5,221,138.14

Investments Total: $23,268,640.48

Special Education & Strategic Initiatives: Assistant Superintendent William Brown’s Reports

Lenawee Early On is part of the Michigan system to support the developmental needs of children birth to three years of age. Early On staff provide developmental evaluations, home visits, service coordination, and therapy group support for students who meet eligibility guidelines for Part C (Early On) and Michigan Mandatory Special Education. During the course of the past year, 223 students were evaluated to determine if they met eligibility criteria. Currently, 123 students (with their families and caregivers) are being served. Board member Vogel asked how this system is communicated to parents. Parents initiate communication with staff or staff can go to them, referrals come from physicians, and quarterly ads are placed in the newspapers.

During the last several years, the number of students identified with Autism Spectrum Disorder (ASD) has increased. Current statistics from the Centers for Disease Control and Prevention indicate 1 in every 68 children have been identified with Autism Spectrum Disorder. The audited fall 2014 student count indicates there are currently 173 students in Lenawee County with the special education eligibility of Autism Spectrum Disorder. This is 7.6 percent of the total number of students who qualify for special education in the

SPECIAL ED. & STRATEGIC INITIATIVES


county. During the last several years, LISD has used a Centralized Evaluation Team (CET) format to complete initial Autism Spectrum Disorder evaluations. The number of evaluations requested during the last three years has been consistent as have been the number of students who have qualified for special education with the eligibility of Autism Spectrum Disorder. It was asked if LISD Special Education staff are talking to Bixby ProMedica about a possible collaboration with their program. Jody Howard explained that Bixby’s Center for Autism is focusing on the youngest, most impaired children with autism from the age of diagnosis up to 5 years. Children are eligible through a medical diagnosis. However, if the child is on Medicaid they are not eligible for the Bixby program but are able to receive services through Community Mental Health.

Instruction & General Services: Assistant Superintendent Kyle Griffith’s Reports

LISD TECH Center Principal, Shelley Jusick, presented the LISD TECH Center Campus 2015-2016 Student Enrollment to the LISD Board. Reports presented included a five year comparison by class, comparison by session (AM and PM), five year comparison by school, and a miscellaneous break down of other enrollment. The enrollment, including students enrolled in 26 CTE programs, indicates an increase of 16 students. Continued success of CTE programs, as well as the addition of a new program, Computer Programming, contribute to this increase. Currently, students that have graduated are tracked one year out to see if they are employed or are enrolled in a post-secondary institution; however, a new database is being developed to begin tracking students two years out as well. A new opportunity this year is TC10. Each district was offered the opportunity to send one sophomore student to the LISD TECH Center to explore different programs at the LISD TECH Center. The students rotate every six weeks through programs with the assistance of an aide who rotates with them. There are three students in the AM session and three students in the PM session. An excellent opportunity is being offered once again for the 2015-2016 school year to eighth grade students. There are 18 eighth grade students who attend the LISD TECH Center each Tuesday and Thursday morning from 7:15 ~ 8:15 a.m. The students spend four weeks in seven different programs offering exposure to the LISD TECH Center.

The 2015 fall Adult Learning Services @ LISD TECH Center shows a 15 percent increase in enrollment and a 70 percent decrease in cancelled courses. Variables that contributed to the increased enrollment include: Partnering with Jackson Area Manufacturers’ Association (JAMA) to offer area employers a full range of skilled trades training, including 12 apprenticeship tracks; the welding program continues to draw maximum numbers and the metal art class has been reintroduced; successful partnerships with Condensed Curriculum International, Jackson College, Hidden Lake Gardens, and Lenawee Council for the Visual Arts.

The LISD TECH Center Sustainable Agriculture & Environmental Science (SAES) program has been awarded a $2,500 grant from the National FFA Organization's Living to Serve: Environmental Grant program. The LISD TECH Center SAES FFA chapter has developed a year-long service-learning project to meet a local environmental need. The SAES program project includes plans to purchase local genotype seed from native plants and

INSTRUCTION & GENERAL SERVICES


grasses to plant as buffer strips along the agricultural fields at the LISD Center for a Sustainable Future.

The LISD TECH Center is trying a different format for the fall advisory committee meetings. Instead of each program holding a separate meeting, a large morning and evening session will be held where 12-14 programs will meet for breakfast/dinner and a general administrative report, then split into individual meetings for each program. Advisory members are being asked to answer questions via an electronic survey prior to the meeting dates. During the general administrative agenda, the results of the survey will be presented. The questions include input on business participation in Work-Based Learning, effectiveness of committees, and input on our continuous effort for improvement, and to assure our programs continue to demonstrate rigor and relevance.

At the October 2015 board meeting, LISD staff presented the status of the access control system used for controlling door access, door schedules, and emergency response processes. This hardware is no longer supported or able to be replaced when it fails. LISD staff are taking existing hardware off other doors to repair more critical door access areas. Also, the system is not integrated with the phone and alarm system that would improve safety and security of students and staff. LISD staff are exploring access control systems that will cost effectively provide improved safety and security for students, staff, and LISD facilities. The LISD Technology department is looking into a proximity card system that includes a combined badging/access system with the possibility to incorporate printing solutions in the future. LISD staff are requesting permission from the LISD Board to develop specifications and seek bids for an LISD access control system. A suggestion was made by the Board to survey other districts to possibly put together a combined package. This item will be on the next Technology Subcommittee agenda. Board member Vogel suggested, if possible, to integrate this specification/bid process with the students’ IT programs to give them an opportunity to learn from a real-life example. Moved by Germond, supported by Hogue, that the LISD Board of

Education grant permission to the LISD Technology department to develop specifications and seek bids for an LISD access control system. Yes: 5, No: 0; motion carried.

At the October 2015 board meeting, LISD staff reported that the alarm system has been leased and managed by Safety Systems Inc. for over 12 years. The lease contract will be ending June 15, 2016, which will provide LISD an opportunity to potentially save costs and increase functionality by integrating access control. LISD staff are exploring what cost saving opportunities are available as well as integration possibilities to improve functionality. LISD staff are requesting permission from the LISD Board to develop specifications and seek bids for an LISD alarm system. Moved by Hartley, supported by Dillon, that the LISD Board of

Education grant permission to the LISD Technology department to develop specifications and seek bids for an LISD alarm system. Yes: 5, No: 0; motion carried.


Office of the Superintendent: Superintendent Jim Philp’s Reports

The first revision budget process for fiscal year 2015-2016 is currently underway. Budget worksheets were distributed to designated staff throughout the district in early October and will be returned to the Business Office to calculate numbers and bottom-line totals before being analyzed and reviewed by the Superintendent later this month. The 2015-2016 first revision budget information is scheduled for consideration and adoption by the LISD Board of Education during the December 2015 meeting.

Lenawee Intermediate School District’s audit report for fiscal year 2014-2015 has been issued by Abraham & Gaffney, P.C. Certified Public Accountants. The LISD Board Audit Ad Hoc Committee met with audit staff from Abraham & Gaffney, P.C. at 5:00 p.m. on October 27, 2015, to discuss and review the District’s audited financial statements and respond to any questions regarding the audit processes and results. LISD Board Audit Ad Hoc Committee members Germond and Dillon stated it was an extremely clean audit and complimented Theresa Soto, Executive Director of Finance & Business Services, and her staff. The district’s audit must be submitted to the State of Michigan by November 1. Board member Vogel congratulated Soto on the complimentary report from the new audit firm. The LISD Board of Education is being asked to approve the annual audit report. Moved by Germond, supported by Dillon, that the LISD Board of

Education a) accept the District’s 2014-2015 fiscal year audit as prepared and submitted by the Abraham & Gaffney, P.C. audit firm; b) designate 2014-2015 fiscal year Medicaid funds in the amount of $513,242 and undesignate $1,065,000 set aside in prior years for local district special education reimbursement; and c) designate 2014-2015 fiscal year Fiscal Agency funds in the amount of $3,692. Yes: 5, No: 0; motion carried.

As part of Lenawee Intermediate School District’s continuing efforts to utilize best practice standards, the District’s purchasing process was redesigned and a purchasing agent was hired in March 2015 to support a more networked purchasing model. The position is expected to pay for itself through the cost savings initiatives that are being instituted. Some of the initiatives that have been undertaken to date include staff training, reviewing board policies and administrative guidelines for procurement, expanding the use of procurement cards, vendor standardization for office supplies, implementing a recycling program for toner cartridges, utilizing cooperative group purchasing agreements, and aligning all written Business Office instructions and procedures documentation using common terminology.

The Lenawee/Monroe Technology Consortium has been asked by the Lenawee/Monroe Technology Consortium Advisory Committee to coordinate a Request For Proposal (RFP) process for an automated employee time tracking system that interfaces with existing software packages used by local districts in Lenawee and Monroe Counties for substitute staff assignments, employee attendance systems (Aesop and SmartFind Express), and the eFinance payroll system. Discussions about an automated employee time tracking system have been taking place for a number of years. As fiscal agent for the Lenawee/Monroe Technology Consortium, LISD staff are requesting

OFFICE OF THE SUPT


permission from the LISD Board to develop specifications and seek bids for an employee time tracking system. Moved by Dillon, supported by Germond, that the LISD Board of

Education grant permission to the Lenawee/Monroe Technology Consortium to develop specifications and seek bids for an employee time tracking system. Yes: 5, No: 0; motion carried.

As reported at the May 2015 Board meeting, LISD Staff are exploring options to upgrade the existing parking lot lighting to low emitting diode (LED). A recent study completed by Green Universal Systems Company (GUSCO), located in Adrian, MI, demonstrates the benefits of switching to LED lighting. LED is becoming the lighting of choice, primarily due to the lower energy consumption and reduced maintenance costs. It is not uncommon to achieve a 70 percent reduction in energy usage while actually increasing the lighting lumens. In addition to the reduced energy cost, LED lighting requires less maintenance compared to conventional lighting. Combining the annual energy savings along with the estimated reduction in annual maintenance costs, a payback of 4.5 years could be achieved at the LISD TECH Center. LISD Staff are requesting Board approval to develop specifications and seek bids for updating the exterior lighting district-wide. Board member Hartley suggested that a consideration be added to the RFP to guarantee paybacks. Moved by Hartley, supported by Germond, that the LISD Board of

Education grant permission to the LISD staff to develop specifications and seek bids to update the exterior lighting district-wide. Yes: 5, No: 0; motion carried.

LISD Staff are developing final plans and making necessary provisions for the roof replacement projects at Trenton Hills Learning Center (THLC), and the Stubnitz Environmental Education Center (SEEC). At the September 2015 Board meeting, Hanem Construction, LLC was awarded both projects which include the installation of standing metal seam roof, gutters, and downspouts at THLC and SEEC. In addition, THLC will receive new soffit, fascia, and vertical siding under the windows and on the gable ends of the building. Representatives from Hanem Construction have begun the project and are making good progress. They anticipate four weeks to complete both buildings.

As approved at the June 2015 Board meeting, LISD Staff are developing the specifications and required bid documents for a proposed addition to the LISD TECH Center campus. With input from LISD’s Welding and Advanced Manufacturing instructional staff, a tentative floor plan has been selected and was presented to the Board. Dailey Engineering will begin developing detailed specifications which include utilities, HVAC equipment, elevation plans, and other appropriate bid documents. The addition would be located on the east side of the main building, between the LISD TECH Center and the LISD TECH Center East building. The proposed addition would provide much needed floor space for the Welding and Advanced Manufacturing programs. The size of the addition currently being considered is a 50 feet wide, by 103 feet in length. As an alternate bid, LISD staff are requesting bid pricing for a 60 feet long, by 31 feet wide addition that would attach to the Building Trades classroom. The tentative bid timeline for LISD TECH Center addition is as follows: 1) Release bid documents December 15, 2015; 2) Formal bid opening January 12, 2016; 3) Bid recommendation to the February 1, 2015,


Board meeting. Board member Hartley suggested LISD staff might want to consider using a construction manager as opposed to a general contractor.

Personnel Update: Name Position Action

Marlynn Alston Volunteer – TECH Field Trips 10/9/15 – 6/13/16

Lucas Barnes Jr. Volunteer – Adult Transition Support Services

9/30/15 – 12/31/15

Pauleve Benio Volunteer – Adult Learning 10/17/15 – 11/21/15

Cameron Best Volunteer – Adult Transition Support Services

9/30/15 – 12/31/15

Elmedin Celovic Volunteer – Adult Transition Support Services

9/30/15 – 12/31/15

Kristine Cravens Volunteer – Adult Learning 10/15/15 – 11/19/15

Deneen Evans Volunteer – TECH Field Trips 9/30/15 – 6/16/16

Matthew Fox Volunteer – TECH Field Trips 10/5/15 – 6/16/16

Elizabeth Fultz Volunteer – Young Children Services

9/30/15 – 12/31/15

Amanda Henry Volunteer – Lenawee PREP 10/1/15 – 6/30/16

Joseph Hilliard Volunteer – Adult Transition Support Services

9/30/15 – 12/31/15

Laura Howatt Volunteer – Adult Learning 10/6/15 – 6/20/16

Jacob Hubbard Volunteer – Adult Transition Support Services

9/30/15 – 12/31/15

Joseph Kaufman Volunteer – TECH Field Trips 10/09/15 – 6/16/16

Angela Kline Volunteer – Lenawee PREP 10/1/15 – 6/30/16

Brit Lamoreaux Volunteer – Stubnitz Center 10/1/15 – 11/30/15

Kyle Losey Volunteer – Stubnitz Center 9/30/15 – 11/30/15

Landon Lumbrezer Volunteer – Adult Transition Support Services

9/30/15 – 12/31/15

Charles Lyons Volunteer – Japanese Exchange 9/1/15

Nora Maher Volunteer – TECH Field Trips 10/2/15 – 6/16/16

Cassandra Mansfield

Volunteer – Young Children Services

10/9/15 – 6/30/16

Chastity Maves Volunteer – Lenawee PREP 10/1/15 – 6/30/16

Breanna Moore Volunteer – Lenawee PREP 10/1/15 – 6/30/16

Nicole Motz Volunteer – Stubnitz Center 9/30/15 – 11/30/15

Madeleine Pazzi Volunteer – Porter Preschool 9/25/15 – 10/31/15

Terri Renshaw Volunteer – MOCI Elementary 10/9/15 – 6/30/16

Natalie Roehrig Volunteer – Lenawee PREP 10/1/15 – 6/30/16

Heidi Schneider Volunteer – Young Children Services

10/5/15 – 12/20/15

Erika Sessink Volunteer – Madison Classrooms 10/1/15 – 12/30/15

Kathryn Sheldon Volunteer – Adult Transition Support Services

10/1/15 – 6/30/16

Joel Steudle Volunteer – Young Children Services

10/9/15 – 6/30/16

Jeffrey Van Buren Volunteer – TECH Field Trips 10/1/15 – 6/16/16

.


Stan Adams CTE Instructor LOA eff: 10/14/15-11/7/15

Megan Herr Occupational Therapist LOA eff: 10/31/15-12/22/15

Melissa Krzyzaniak Secretary LOA eff: 11/16/15-2/22/16

Susan Pikulski Health Care Assistant LOA eff: 9/1/15-11/27/15

Rita Garcia Bus Assistant Reassigned eff: 10/19/15

Gary Kershner Bus Driver Reassigned eff: 10/16/15

Alison Thompson Special Education Teacher Reassigned eff: 9/28/15

Debbie Blaker CTE Instructor – CNA Hired eff: 10/9/15

Karen Callockio Speech Language Pathologist Hired eff: 10/19/15

Daphney Hubbard Bus Assistant Hired eff: 10/19/15

Heather Jerrils Certified Occupational Therapist Assistant

Hired eff: 10/15/15

Meredith Nykamp Special Education Teacher Hired eff: 10/1/15

Julie Parks Health Care Assistant Hired eff: 10/8/15

Arsenia Uckele Early On Facilitator Hired eff: 10/5/15

Melyssa Johnson Occupational Therapist Resigned eff: 10/21/15

Update on Position Vacancies Instruction & General Services

o One CTE Teacher Assistant – Computer Information Systems. This permanent, full-time position is available due to a reassignment. The position has been posted and applications are being accepted.

o One Work Support Services Job Coach. This permanent, part-time position is available due to a reassignment. The position has been posted, applications are being accepted, and interviews are scheduled.

Special Education & Strategic Initiatives o One Special Education Teacher Assistant. This permanent,

full-time position is available due to a reassignment. The position has been posted and applications are being accepted.

o One Sign Language Interpreter. This permanent, full-time position is available due to a reassignment. The position has been posted and applications are being accepted.

o One Certified Occupational Therapy Assistant. This permanent, full-time position is available due to a reassignment. The position has been posted and applications are being accepted.

o One Occupational Therapist. This permanent, full-time position is available due to a resignation. The position has been posted and applications are being accepted.

o One Parent Liaison. This temporary, part-time position is available due to a resignation. This permanent, full-time position is available due to a resignation. The position has been posted and applications are being accepted. The position will be filled through a third-party agency.


Administrative Services o One Bus Assistants. This temporary, part-time position is available due to a

resignation. The position has been posted and applications are being accepted.

During the 2014-2015 school year, most Lenawee County schools had reported higher than usual unfilled teacher vacancies that require substitute teachers. LISD was asked by the Lenawee County Superintendents’ Association (LCSA) to work with PESG to explore options that could reduce the level of unfilled substitute teacher vacancies. LISD staff, working with PESG, developed a new Premier Substitute Teacher program that would specifically target filling remaining teacher absences identified after 6:00 a.m. each day. This new program was piloted near the end of the 2014-2015 school year. With the implementation of the new program, the rate of filled classrooms have increased from 96 to 98 percent.

At the October 5, 2015, regular meeting of the LISD Board of Education, District staff presented the following policy amendment and creation recommendations for consideration by the Board. The proposed policy changes are now presented for adoption by the Board pursuant to Board Bylaw 0131.1. Bylaws and Policies – 0131.1: Pursuant to the Board’s request, staff have developed draft policy language which would permit the Board to waive the customary two meeting process for changes to board policy. The proposed changes to the Board’s bylaws would allow the Board to act on board policy changes during a single meeting where the proposed changes do not, in the Board’s opinion, significantly alter the intent or effect of the policy. Intellectual Property – 7520: The proposed policy is consistent with Federal law, which generally grants copyright ownership to employers where the work in question was created by the employee during the course of his/her employment. Patent and trademark ownership is dependent upon issuance of the patent or trademark by the Federal government, and may result in joint ownership and control over the use of the patent or trademark. The proposed policy serves to put District employees on notice of their obligations regarding intellectual property, while also providing guidance in the creation of contractual agreements between the District and independent contractors. It also vests authority in the Board to determine if, when, and how intellectual property rights of the District may be relinquished. Moved by Hartley, supported by Germond, that the LISD Board of Education amend

Board Bylaw 0131.1 and adopt Board Policy 7520 – Intellectual Property. Yes: 5, No: 0; motion carried.

At the January 2015 LISD Board of Education meeting, the Board directed the Superintendent to convene a committee of community leaders to provide feedback to the LISD Board of Education on career technical education (CTE) funding in Lenawee County. The LISD Citizens’ Committee was formed and met on four occasions, the first being in April 2015. During the first two meetings, the career technical education budget, LISD TECH Center operations and its programs, and current local districts CTE reimbursements were discussed, as well as many questions were answered. During the third meeting, the Committee made a request of the Lenawee County Superintendents’ Association (LCSA) to make a recommendation to the Citizens’ Committee as to how they believed the process of CTE funding should be determined. The LCSA made a recommendation to the Citizens’ Committee and, after a few minor changes by the Committee at its fourth meeting, has made a recommendation to the LISD Board. Board member Hartley stated that it is a great document and he fully supports it; however, there will still be tough funding decisions ahead. He


commended the Committee and Supt. Philp on their work and recommended that the Committee continue to meet once or twice a year. Board member Vogel complimented the Board for bringing the Committee together and applauded the process. Board member Germond said there will still be hard decisions that the Board will ultimately have to make and commended the Committee for this process. Board member Hartley recommended passing Board resolutions at the next scheduled board meeting thanking the members of the Citizens’ Committee for their participation in this process. Moved by Hartley, supported by Germond, that the LISD Board of Education accept

the Citizens’ Committee recommendation on how CTE funding should be determined in Lenawee County. Yes: 5, No: 0; motion carried.

Adjournment ADJOURN Moved by Germond, supported by Dillon that the meeting be adjourned. Yes: 5, no: 0; motion carried. Meeting adjourned at 7:31 p.m.

Richard Germond, Secretary, LISD Board of Education

2015-2016

Projected Year-To-Date Percent of

Budget Actuals Budget

Revenues:

100 Local Sources 1,102,017 297,242 26.97%

300 State Sources 3,157,652 1,249,340 39.57%

400 Federal Sources 1,104,029 1,821 0.16%

Total Revenues 5,363,698 1,548,402 28.87%

500 Incoming Transfers & Other Transactions 832,493 127,684 15.34%

600 Fund Modifications 2,911,596 1,031,801 35.44%

Total Revenues, Incoming Transfers & Other 9,107,787 2,707,887 29.73%

Expenditures:

Instruction Expense

110 Basic Program 554,759 76,556 13.80%

120 Added Needs 99,142 32,292 32.57%

Support Services

210 Pupil 216,306 69,564 32.16%

220 Instructional Staff 2,068,270 931,321 45.03%

230 General Administration 525,157 201,923 38.45%

240 School Administration 135,104 42,830 31.70%

250 Business 814,764 260,405 31.96%

260 Operations/Maintenance 291,782 87,778 30.08%

270 Transportation 8,900 1,816 20.40%

280 Central 1,961,479 566,900 28.90%

300 Community Service 626,809 156,311 24.94%

Total Expenditures 7,302,472 2,427,696 33.24%

400-600 Outgoing Transfers & Other Transactions 2,234,351 175,884 7.87%

Total Appropriated 9,536,823 2,603,580 27.30%

Excess Revenue (Appropriated) (429,036) 104,307

Beginning Fund Balance 3,790,518 3,790,518

Less: Committed Fund Balance - -

Non-Spendable & Unrestricted Fund Balance 3,361,482 3,894,825

Lenawee Intermediate School District

General Fund Financial Data Report

For Period Ended October 31, 2015

2015-2016



100 Local Sources 14,687,516 2,953,273 20.11%

200 Intermediate Sources 2,000 - 0.00%

300 State Sources 5,446,195 466,428 8.56%

400 Federal Sources 4,466,487 - 0.00%

Total Revenues 24,602,198 3,419,701 13.90%

500 Incoming Transfers & Other Transactions 450,000 (2,374) -0.53%

600 Fund Modifications - - 0.00%


Expenditures:

Instruction Expense

120 Added Needs 11,088,328 (767,233) -6.92%

Support Services

210 Pupil 7,679,330 1,324,834 17.25%

220 Instructional Staff 1,426,567 451,509 31.65%


240 School Administration 94,753 36,649 38.68%

250 Business 364,500 48,683 13.36%

260 Operations/Maintenance 646,522 167,296 25.88%

270 Transportation 1,703,216 376,810 22.12%

280 Central 413,956 116,257 28.08%

300 Community Service 4,168 89 2.13%




Excess Revenue (Appropriated) (637,647) 950,164


Less: Future Local District Reimbursement 4,139,521 4,139,521

Non-Spendable & Restricted Fund Balance 1,283,763 2,871,574


Special Education Data Report


Revenues:

2015-2016



Revenues:

100 Local Sources 9,963,486 2,160,578 21.68%

300 State Sources 513,622 49,125 9.56%

400 Federal Sources 203,733 - 0.00%

Total Revenues 10,680,841 2,209,703 20.69%

500 Incoming Transfers & Other Transactions 7,500 - 0.00%

600 Fund Modifications - 0.00%


Expenditures:

Instruction Expense

120 Added Needs 4,837,819 916,387 18.94%

Support Services

210 Pupil 1,058,353 306,965 29.00%

220 Instructional Staff 485,030 204,812 42.23%


240 School Administration 1,015,107 197,374 19.44%

250 Business 236,068 53,022 22.46%

260 Operations/Maintenance 1,062,151 300,238 28.27%

270 Transportation 363,654 10,230 2.81%

280 Central 291,562 90,807 31.15%

290 Other 97,900 8,300 8.48%

300 Community Service 185,069 70,595 38.15%




Excess Revenue (Appropriated) (339,034) (423,107)


Less: Committed Fund Balance - -

Non-Spendable & Restricted Fund Balance 3,067,820 2,983,747


Career Technical Education Data Report


DATE: November 20, 2015/December 7, 2015

TO: Superintendent and Board of Education

FROM: Theresa Soto, Exec. Director of Finance/Business Services

RE: Investment Analysis

Rate of Maturity

Bank Interest Amount Date

1. GENERAL SERVICES FUND

OLD NATIONAL TREASURY ACCOUNT 0.15% $3,000.00 N/A

OLD NATIONAL CASH MGMT. ACCOUNT 0.15% 120,998.09 N/A

MILAF - MAX 0.03% 25,408.20 N/A

MILAF+ 0.01% 3,918.65 N/A

FIRST FEDERAL-CDARS 0.20% 880,242.20 04/07/16

FIRST FEDERAL-CD 0.40% 107,330.06 01/27/17

$1,140,897.20

2. GENERAL SERVICES CAPITAL PROJECTS FUND

OLD NATIONAL CASH MGMT. ACCOUNT 0.15% $823,920.00 N/A

MILAF+ 0.01% 1,150.73 N/A

MILAF - MAX 0.03% 1,895.28 N/A

5/3 BUSINESS MGMT. ACCT. 2.05% 1,116,682.74 N/A

OLD NATIONAL INVESTMENT MGMT ACCT. 3.00% 1,053,583.39 N/A

$2,997,232.14

3. LENAWEE/MONROE CONSORTIUM TECHNOLOGY FUND


MILAF+ 0.01% 11,001.86 N/A

OLD NATIONAL PUBLIC FUNDS 0.01% 28,477.71 N/A

$310,715.65

4. HEALTH PLAN PURCHASING CONSORTIUM


4. COOPERATIVE FUND


AESOP-UB&T CASH MGMT ACCT. 0.15% 247.57 N/A

OLD NATIONAL PUBLIC FUNDS 0.04% 117,123.30 N/A

$232,852.19

5. SPECIAL EDUCATION FUND

OLD NATIONAL CASH MGMT. ACCOUNT 0.15% $5,562,160.24 N/A

MILAF - MAX 0.03% 941.00 N/A

MILAF+ 0.01% 938.19 N/A

5/3 BUSINESS MGMT. ACCT. 2.05% 339,329.11 N/A

$5,903,368.54

6. SPECIAL EDUCATION CAPITAL PROJECTS FUND


FIRST FEDERAL-CDARS 0.20% 116,571.46 04/07/16


$2,228,187.79

7. CAREER TECHNICAL EDUCATION FUND


COMERICA J-FUND 0.05% 221,428.02 N/A

MILAF + 0.01% 1,814.96 N/A

MILAF - MAX 0.03% 3,931.42 N/A

FIRST FEDERAL-CDARS 0.20% 2,109,184.26 04/07/16

$3,057,021.02

8. CAREER TECHNICAL EDUCATION CAPITAL PROJECTS FUND

OLD NATIONAL CASH MGMT. ACCOUNT 0.15% $1,998,535.39 N/A

HILLSDALE CO NATIONAL BANK-CD 0.45% 252,372.22 06/16/16


$5,218,074.15

TOTAL INVESTED $21,099,343.32


PROJECTED CASH FLOW

CONSORTIUM

GENERAL TECH COOP SPECIAL CAREER TECHNICAL

FUND FUND FUND EDUCATION EDUCATION TOTAL

BEGINNING BALANCE $1,140,897 $310,715.65 $232,852.19 $5,903,368.54 $3,057,021 $10,644,855

PLUS REVENUES* $481,446 $266 $24,001 $1,342,573 $464,424 $2,312,709

WORKING CAPITAL 1,622,343 310,981 256,853 7,245,941 3,521,445 12,957,564

LESS: EXPENDITURES 1,025,289 41,234 84,667 4,303,552 993,839 6,448,580

BEFORE TRANSFERS 597,054 269,748 172,186 2,942,389 2,527,607 6,508,984

TRANSFERS 186,952 0 0 (114,539) (72,412) 0

ENDING BALANCE $784,006 $269,748 $172,186 $2,827,850 $2,455,194 $6,508,984

December-15

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