Annual Plan Report · project. Project to finsihed by April 2013 Design plans completed for Maldon...

Annual Plan ReportMount Alexander Shire Council

Print Date : 19/4/2013

m.rogers

Typewritten Text

Separate Attachment FUT 022A Ordinary Meeting of Council 14 May 2013

LEGENDS:

Code Description

CNDRP Commonwealth Natural Disaster Recovery Progam

Council Council

CI Council Insurance

CFA Country Fire Authority

CRBI Country Roads and Bridges Initiatives

DEECD Department of Education and Early Childhood Development

DoH Department of Health

DoAG Department of Health and Ageing

DoHS Department of Human Services

DPCD Department of Planning and Community Development

DSE Department of Sustainability and Environment

DSEWPC Department of Sustainability Environment Water Population and Community

FG Federal Government

HV Heritage Victoria

MASC Mount Alexander Shire Council

Powercor Powercor

RLCIP Regional and Local Community Infrastructure Program

RDV Regional Development Victoria

RtR Roads to Recovery

SRV Sport and Recreation Victoria

SV Sustainability Victoria

VBRRA Victoria Bushfire Reconstruction and Recovery Authority

Code Description

Karen Evennett PA to DTS & DESD

MCD Manager Community Development

MG Manager Governance

CO Communications Officer

MIS Manager Information Services

MF Manager Finance

MOD Manager Organisational Development

DESD Director of Economic and Social Development

CEO Chief Executive Officer

DCS Director Corporate Support

MSD Acting Manager - Sustainable Development

FUNDING SOURCE

RESPONSIBLE OFFICERS (RO)

CAMMS19 April 2013 of 16

Mount Alexander Shire Council Annual Plan Report

Quarters Description

Q1 01 July 2012 to 30 September 2012

Q2 01 October 2012 to 31 December 2012

Q3 01 January 2013 to 31 March 2013

Q4 01 April 2013 to 30 June 2013

Code Description

MCAC Manager Community Activity and Culture

DCS Customer Service Team Leader

MHE Manager Healthy Environments

MI Acting Manager - Infrastructure

MCS Manager Community Services

MEDT Manager Economic Development & Tourism

START AND END PERIODS



Strengthening our communityProject and Description Budget

2012/2013Funding Source

RO Start End Status

Commence development of a walking/cycling trail from Castlemaine to Maldon and conduct preliminary planning for Castlemaine to Newstead trail.

$811,000 RDV DTS Q1 Q4 An initial meeting has been held with Vic Track and the preliminary route has been prepared and submitted to VicTrack for the Castlemaine to Maldon trail. A meeting with Victorian Goldfields Rail board is scheduled on 20 April 2013. Department of transport has agreed to include the Castlemaine to Newstead trail in the feasibility study for the Geelong to Bendigo Rail Revitalisation Study. The initial report of the GBRRS is expected in April 2013.

Complete Campbells Creek Walking/Cycling Track

$100,000 MCAC Q1 Q1 Project works have been scoped and permits attained. Works are ready to proceed and are in procurement phase.

Complete the redevelopment of Campbells Creek Park through construction of a new toilet block and other park facilities.

$140,000 MCAC Q1 Q1 Project manager appointed. EMT report to outline design details will be discussed April 2013.

Construct a new bridge on the Vaughan Tarilta Road, Vaughan.

$759,100 CRBI MI Q1 Q4 Council resolved at the Ordinary Meeting on 12 February 2013 to approve a revised 2012/2013 Capital Works Programto which included deferring works on the Vaughan Tarilta Bridge and instead undertaking works to three bridges: Douglas Road, Fryers Taradale Road and White Gum Road. Anticipated completion date of these bridge works is June 2013. Some minor works will also be undertaken to the Vaughan Tarilta bridge.

Construct a new replacement rotunda at Castlemaine Botanical Gardens.

$100,000 CI DTS Q1 Q2 Permits have been issued, off site construction commenced in January 2013 and is nearing completion and then the rotunda will be moved to the site and on site works will take approximately one week to complete. Expected completion date 30 June 2013.

Construct new cricket training facilities at Newstead Recreation Reserve, Newstead.

$68,000 Council MCAC Q1 Q3 Road closure has been completed. Consultation with cricket club members nad reserve user groups in progress. Specifications will be completed in April with contruction in May.





RO Start End Status

Construct new footpaths in key locations as identified in Councils Walking and Cycling Strategy.

$420,000 RDV MI Q1 Q4 Footpath works at Pyrenees Highway Newstead are complete. Works on Newstead – Maldon Road and High Street Maldon have been completed. RTQ being developed for Johnstone Street project. Project to finsihed by April 2013 Design plans completed for Maldon Newstead Road - Maldon, Wheeler Street Castlemaine, High Street Maldon, Pyrenees Highway Newstead, Johnstone St Castlemaine. Maldon and Newstead projects will be delivered by Works department and RTQ being developed for Johnstone Street project. Contractor engaged and works to commence early March and completed by end of May.

Continue the Castlemaine Botanical Gardens tree maintenance and improvement program.

$37,000 Council MI Q1 Q3 Program has been completed. Nursery area set up also completed. A succession plan for the heritage trees is being developed by the parks team.

Continue the program of improvements to community facilities to enhance access for people of all abilities.

$100,000 Council BO Q1 Q4 Plans and specifications are currantly under way for toilets and ramps at 4 different locations. The RSL disabled toilet has been tendered & allocated & will start after ANZAC day,Maldon Community Centre ramp has been approved for construction and will be tendered shortly. The Etty St. kinder ramp is waiting for kinder approval prior to tender.

Continue the restoration of gravel roads and drainage systems damaged by flood events in 2011 and 2012.

$8,000,000 CNDRP DTS Q1 Q3 Flood recovery works are nearling completion with more than 90% of works complete. Works to be completed by mid 2013

Continue the street beautification program through new and replacement tree planting in town centres.

$25,000 Council MI Q1 Q2 2012 street tree program completed. 115 new trees planted across the Shire in this program. A further 20 trees purchased and growing out in the nursery area. Due to be planted in Q4 2013.





RO Start End Status

Deliver a performance program at the Phee Broadway Theatre, Castlemaine that includes local, state and national productions.

$14,700 Council MAC Q1 Q4 2013 Performance season is finalised. Season incorporates 3 touring productions, one performance in partnership with MACCN as part of children's week, and three locally produced performances. Season is due to be launched in March 2013.

Deliver a program of works to upgrade sports field surfaces across the Shire.

$126,070 Council MCAC Q2 Q3 Autumn oval renovation currently underway. Communication with Committee's of Management has been completed.

Deliver the Strengthening Our Community grants scheme.

$166,000 Council MCD Q2 Q3 All 62 successful grant applicants have completed funding agreements and received payment for acquittal of their projects by 30 September 2013.

Develop a play space strategy to provide clear direction for the future provision and management of play spaces across the municipality for the next 10 years.

$50,000 SRV/ Council

MCAC Q2 Q3 5 submission received. All within budget parameters. Tender assessment completed. Due to award contract 1st week April 2013

Employ an Events Officer to implement a streamlined approval process to improve support to community events held in the Shire.

$0 Council MEDT Q1 Q2 Events Officer commenced employment in September 2012. An Events Kit has been developed and is currently in final design stage.

Establish a Walking & Cycling Advisory Committee to provide input and inform on activities and decisions around walking and cycling.

$0 MCAC Q1 Q1 Walking and Cycling Advisory Committee has been established and met on 22 October and 26 November.

Establish and support the Disability Action Plan Advisory Group to monitor Implementation of the Disability Action Plan

$0 Council MCD Q1 Q4 The Disability Action Plan Advisory Group continues to meet every two months. Managers from Council units present to the Group against the Disability Action Plan. The Group has also presented to Councillors on issues affecting people with a disability in the Mount Alexander Shire.

Implement the annual program to resurface gravel roads across the Shire.

$250,000 RtR MI Q1 Q3 The program is currently being developed taking into account flood works completed to date. Works currently being undertaken project to be completed by end of April 2013. Project on track for completion end of April.





RO Start End Status

Implement the key actions from the reviews of the HACC services intake and assessment process and delivered meals service.

$0 MCS Q2 Q3 A process for completing client reviews has been established and is currently being implemented utilising Direct Care Worker feedback. Additional resources for assessment have been sourced via Department of Health funding. A 1EFT Assessment position has been approved and will be advertised in January 2013 which will provide resources to focus on client reviews.Initial discussions have occurred regarding review of delivered meal services with meals contractor.

Implement the priority projects in the Mount Alexander Arts Strategy Implementation Plan for 2012/2013.

$26,200 Council MAC Q1 Q4 Project Plan developed and 7 key projects have been scoped for delivery.

Implement the program of upgrades to local sealed roads across the Shire.

$730,450 Council MI Q2 Q3 Contract awarded the tender for Bituminous Reseal Works at the Ordinary Meeting of Council on 12 February 2013. Works commenced in March and will be completed by the end of April.

Improve path networks and Recreation Reserve boundary fencing at Campbells Creek Recreation Reserve, Campbells Creek.

$240,000 MCAC Q2 Q4 Council approvde the revised 2012/2013 Capital Works Program at the Ordinary Meeting of Council on 12 February 2013. This included rescoping this project to address urgent repairs including works to the ceiling in the change rooms to ensure safety and integrity of the structure, replacement of the disabled toilet to ensure universal access. Works are expected to be completed by June 2013. The amended project cost approved by Council is $55,000.





RO Start End Status

Improve Town Hall community facilities including an additional community meeting space, improved production and technical equipment in the Town Hall and new seating.

$90,000 Council DCS Q1 Q3 New seating for the Town Hall has been purchased. Rigging on the stage has been updated to improve OH&S and performance of equipment. Installation of a glass safety panel for Town Hall balcony was deferred due to the Castlemaine State Festival useage of venue. Expected completion date now end of Aprill.Power upgrade of Town Hall stage completed.

Maintain the public lighting program for community security, safety and amenity.

$106,000 Council DTS Q1 Q4 Lighting of Council's reserves, parks and gardens is maintained by the outdoor team on a programmed basis.

Prepare a project scope and assess the options for the future rebuilding of the Castlemaine outdoor seasonal pool and its amenities.

$100,000 Council MCAC Q3 Q4 Project due to commence Quarter 3.

Prepare the design and specification for the proposed pedestrian bridge over the Loddon River at Newstead.

$30,000 Council MI Q1 Q2 The Newstead Pedestrian Bridge design brief has been completed and quotes sought to complete the design and specification.Request for quote issued and currently evaluating submissions. RFQ awarded to Lambert Rehbein with design to be completed by 30 March 2013.

Prepare the Domestic Animal Management Plan for 2013 to 2016.

$15,000 Council Local Laws

Q1 Q2 Extension granted by the Department of Planning and Infrastructure (DPI) for the completion of plans to 30 June 2013. This was due to changes in legistation and Council elections. The new plan is currently being prepared for adoption by 30 June 2013.

Draft plan written late 2012 and consultants engaged to undertake community engagment process. Community engagment process now complete and awaiting report from consultants.

Redevelop the Tennis Courts at John Powell Recreation Reserve, Guildford.

$200,000 Council/ SRV

MCAC Q1 Q3 Tender has been awarded within budget parameters. Construction to commence 1 April 2013

Rehabilitate the bridge on Spring Creek Road, Taradale.

$400,000 CNDRP MI Q1 Q4 Works complete, still awaiting approval for betterment funding from the Natural Disaster Recovery Fund.





RO Start End Status

Repair and upgrade Gibbons Bridge, Redesdale

$0 MI Q1 Q1 Project completed. Bridge officially opened 17 December 2012.

Replace the childrens playground at Big Tree Park, Guildford.

$40,000 Council MCAC Q1 Q2 Project Completed

Undertake the design work for a new netball centre and shared pavilion at Wesley Hill Recreation Reserve, Wesley Hill.

$140,000 MCAC Q1 Q3 Three Community Discussion sessions held in December 2012. Feedback will inform consultants brief to be issued for quote in February 2013.

Upgrade the internal roads and car parking at Bill Woodfull Reserve, Maldon.

$110,000 Council MCAC Q1 Q3 Council approved the revised 2012/2013 Capital Works Program at the Ordinary Meeting of Council on 12 February 2013. This included rescoping this project to address urgent repairs to refurbish the home and away change rooms to ensure they comply with the Building Code of Australia. This includes: new plumbing, wall and floor finishes, refurbishment of toilet and showers and replacement of the hot water system. Project to be completed by April 2013. The Maldon Football/Netball Club will ocntribute $16,500 towards the works.

Partnering for better servicesProject and Description Budget


RO Start End Status

Advocate to the State and Federal Governments for improved access to community services by the Mount Alexander community.

$0 Council DESD Q1 Q4 No furhter advocay took place during the January- March quarter however feedback obtained from over 460 residents on the Council Plan has provided valuable information to support Council's advocacy for improved access to community services.

Advocate to the State and Federal Governments for increased investment in public and community transport within the Shire.

$0 Council MCD Q1 Q4 Council wrote to the Minister of Transport requesting review of timetable changes to V-line services which have increased travel times in some cases. Follow up required as to reply.





RO Start End Status

Commence preparation of the Health and Wellbeing Plan for 2013 to 2017.

$0 Council MCD Q3 Q4 Project management structures established, with internal Project Control Group and external Mount Alexander Health and Wellbeing Forum to provide input. Initial community engagement to occur in April 2013, through workshops with health providers and boards, followed by a staff workshop in May 2013.

Discussion paper prepared in April 2013 outlining summary of data and evidence regarding health status of the Shire's population. This will inform health promotion priorities identified during consultation.

Construct an additional room at Castlemaine South Kindergarten to achieve universal access requirements.

$350,000 DEECD/ Council

MI Q1 Q4 Currently conducting investigation of early years facilities which will determine how this project proceeds.

Project deferred..

Continue improving Councils emergency response preparedness and capability.

$120,000 DPCD DTS Q1 Q4 Training for emergency management staff along with software and hardware upgrade is complete. Any new staff will also be trained as soon as practicable.

Continue street tree power line clearance program.

$0 MI Q2 Q3 2012 street tree line clearance works have now been completed with an estimated two year clearance performed. Auditing of 395 trees with in clearance undertaken.

Deliver a coordinated program of activities for young people at venues across the Shire.

$17,000 DoHS/ Council

MCAC Q1 Q4 Weekly activities were held at Station Y during school term time in partnership with The Salvation Army Castlemaine. Activities included art and health promotion workshops, movie nights and cooking classes.





RO Start End Status

Deliver the Healthy and Active Living in Mount Alexander Shire Project with local partners.

$285,000 DoAG MCD Q1 Q4 Programs that continuing in 2013 include Tai Chi, the Heartmoves Program and the Free Wheeling Project. There are a number of new programs that have been established which include monthly walking groups, a diabetes awareness program, a fruit harvesting project called Growing Abundance and a weekly bicycle education program.

Plans are currently underway to set up 3 new cooking programs, develop a community garden and run workplace health promotion activities.

Develop a Youth Engagement Charter outlining key principles to support youth participation in Local Government decision making.

$13,300 DoHS MCAC Q1 Q1 Youth Engagement Charter was adopted by Council on 25 September 2012

Employ a Heritage Officer to implement the key recommendations in the Heritage Strategy.

$0 Council MEDT Q1 Q4 The recruitment process to employ a heritage officer has concluded and the successful candidate began employment on 28 January 2013.

Facilitate the development of local community plans in Guildford, Chewton and Elphinstone. Finalise community plans for Newstead, Taradale and Harcourt.

$160,000 Council/ DPCD

MCD Q1 Q4 Community planning activities currently underway in each town. Taradale Community Plan completed in February 2013, with Newstead Community Plan anticipated for completion in April 2013, and Harcourt Community Plan expected by May 2013. Community engagement has occurred in Chewton, Elphinstone and Guildford through meetings with different groups and a community survey conducted in each town. Results of surveys to inform priorities and establishment of community action planning groups in each town. Scoping of community planning processes for Castlemaine, Campbells Creek and Maldon has commenced.





RO Start End Status

Implement drainage and building maintenance works at Maldon and Castlemaine Caravan Parks.

$112,000 Council MG Q2 Q4 There are two aspects to this project:1. The Castlemaine Gardens Caravan Park Caretakers Cottage Roof Replacement and Building Drainage. The roof replacement has been completed. An inspection of the building drainage has been completed. Minor repairs including the clearance of tree roots is required.2. Drainage Design for both Caravan Parks – on hold as funds may be required for Fire Protection Works.

Implement the high priority recommendations from the Community Infrastructure Plan.

$0 Council MCD Q2 Q4 Project brief developed outlining scope and metholology for discussion with EMT in April 2013.

Implement the priority actions of the Prevention of Violence Against Women in Our Community Project Plan.

$120,000 DoHS MCD Q1 Q4 Focus on implementing actions including seeking funding for media advocacy project, family violence clauses in new EBA, prevention focus on emergency management functions.

Support the establishment of community transport initiatives across the Shire and the development of a regional transport website

$37,500 DPCD MCD Q1 Q4 Two new community-managed transport initiatives have been established for Newstead and Baringhup and surrounding communities. The Newstead service was launched in February 2013, while the Baringhup service is to be launched in April 2013. A six month trial community bus service for areas of Castlemaine and surrounding communities not currently serviced by public transport is expected to commence by end of April 2013. The regional transport website project that is being managed by City of Greater Bendigo is expected to be launched by Sept 2013.





RO Start End Status

Support the preparation of a flood mitigation and urban drainage plan for Castlemaine, Campbells Creek, Chewton and Barkers Creek by North Central Catchment Management Authority.

$50,000 Council DTS Q2 Q4 GHD has been engaged by Council and North Central CMA to develop the Castlemaine, Campbells Creek and Chewton Flood Management Plan. The first public meeting was held on 18 February 2013 and was attended by over 90 people.

Undertake works to address flood risk in key locations across the Shire.

$115,000 Council MI Q1 Q3 Eleanor Drive/ Maxwell Drive drainage works are now complete as identified within the Drainage Mitigation Strategy. Works to be carried out subject to finalisation and review of option reports by CPG. Chapmans Road Castlemaine has been identified in the drainage mitigation report and the works are to be undertaken in conjunction with proposed subdivisional drainage works. This provides Council with a cost effective solution that if constructed in isolation would triple the cost to Council. Consultant finalising design with construction to be completed in Q4.

Ensuring a prosperous and diverse local economyProject and Description Budget


RO Start End Status

Confirm the relocation of the Maldon Visitor Information Centre into the Maldon town centre.

$0 Council MEDT Q1 Q4 The revised Council budget was adopted at the 27 November 2012 Council Meeting, confirming the purchase of the Wheel & Loom building in Main St, Maldon as the future premises for the Visitor Information Centre. Council took possession of the building on 28 February 2013.

Prepare an Economic Development Strategy to develop the Shire as a location for people to work, live and invest.

$40,000 Council MEDT Q1 Q3 Background and data analysis & community consultation phases of the project have been completed. A draft strategy has now been prepared and is currently being reviewed internally, before a briefing presentation to Council on 7 May.



Creating a sustainable futureProject and Description Budget


RO Start End Status

Commence a Planning Scheme Amendment to implement eight Restructure Plans in the Shire.

$52,000 MSD Q1 Q4 Documentation is complete on all eight amendments, public consultation has occured and the amendments will progress to a planning panel for approval in mid 2013.

Commence a Planning Scheme Amendment to implement the Diamond Gully Structure Plan by rezoning land and applying overlays where recommended.

$40,000 MSD Q1 Q4 Planning Scheme amendment has been commenced. An Environmental Audit is presently being carried out. Council is also liasing with the CFA regarding how new Bushfire regulations affect the planning scheme amendment

Commence Stage 2 and 3 of the restructure Overlay Review which includes plans for Tarilta, Pollard, Maldon North and Gower.

$25,000 Planner Q1 Q1 Restructure plans have been completed and a Planning Scheme Amendment to include the plans in the Planning Scheme which is currently on exhibition. Exhibition of the amendment is completed. The four submissions have been referred to Panels Victoria to be hared on the 8th May 2013

Complete a Rural Land Study to confirm the most appropriate zoning for rural land.

$100,000 Planner Q1 Q4 Consultants have been appointed and commenced the Study. A setup meeting to clarify the brief and outputs has been undertaken and the data required has been collated. A communication plan and risk assessment for the project have been finalised.

An Introductory Brochure, Background Technical Report, Issues Paper have been circulated and four community information sessions held in the rural areas. The next step is the preparation of the Future Directions Paper and a Future Directions Workshop is scheduled for the 24th April 2013

Complete the refurbishment of the former Castlemaine School of Mines to deliver a new Civic Centre, including a new and improved customer service area and Council meeting spaces.

$2,300,000 Council DTS Q1 Q3 Construction phase commenced. Contractor appointed and construction program established to be completed in mid 2013.

Continue implementing customer service and process improvements to town planning, including the introduction of software to assist the subdivision process and establishing a register of standard Planning Permit conditions.

$10,000 Council MSD Q1 Q4 Software to assist with the subdivision process was implemented in December 2012, a register of standard planning conditions is due to be implemented in 2013





RO Start End Status

Continue to implement corporate and community climate change programs identified in Council's Greenhouse Action Plan.

$0 Council MHE Q1 Q4 Council has made join submission for green street lighting upgrade ('Lighting the Regions'). Also progressing a non-competitive fund for solar hot water service nits for Newstead Sports Pavilion and Town Hall. NABRS Waste Audit of Town Hall, Halford Street and Bull Street Depot show Council waste rating of 3.5 stars out of 5.

Deliver the program of works and repairs to upgrade Councils community buildings including Barfold Hall, Maldon Community Centre and the Castlemaine Market Building.

$702,000 Council BO Q1 Q4 Re-roofing projects are well under way and were 80% complete by end of 2012. All re-roofing projects were at 100% completed by the end of December 2012

Develop a specification for a new finance software system to enable improved integration and functionality.

$30,000 Council MF Q2 Q4 Consultant selected and initial meetings with staff stakeholders completeDraft report received for phase 1.Vendor demonstrations planned for May 2013.

Finalise the Adaptive Stormwater Management Strategy and works implementation manual.

$0 Council MI Q1 Q2 The 10 reports have now been completed. Maxwell Road/Eleanor Drive outstanding works are now complete. Future works being scoped by Team Leader Engineering.

Implement contract management software to assist with the efficient management of Councils contracts, leases, licences and grants.

$14,600 Council MF Q1 Q3 Requirements specification issued for quotation in December 2012. Selection of vendor expected to be completed in January 2013.Tender process did not produce a bid within budget - therefore project abandoned and will be considered as part of the system upgrade in 2013-2014.

Implement Council's Roadside Conservation Management Plan.

$30,000 Council MHE Q1 Q4 Training program being developed for Depot staff. Installation if signage complete.

Implement Council's Sustainable Water Use Plan.

$30,000 Council MI Q1 Q4 New site at Victory Park for water tanks located. Project scope of works have been drafted. Implementation underway. Permit required for site required. Project due for completion in May 2013.





RO Start End Status

Implement the 2012/2013 actions from the Domestic Wastewater Management Plan.

$10,000 Council MHE Q1 Q4 Monthly implementation meetings set for rest of year. Temporary admin support over April will see improvements in data management and processing of old files.

Improve access to Council services by providing a centralised customer service centre and extended opening hours in the new Civic Centre in Lyttleton Street, Castlemaine.

$0 Council DCS Q3 Q4 Layout of the Customer Service Centre was completed as part of the detailed design for the Civic Centre. A solution for VicRoads services is still being assessed. A Customer Service Strategy reviewing opening hours in the new Civic Centre is currently under development.

Prepare a Master Plan to guide the future development and management of Castlemaine Landfill and Waste Transfer Station.

$100,000 Council MHE Q2 Q3 Draft Master Plan now expected mid Q4. Internal staff workshop with consultants planned for 30 April to progress initiatives.

Undertake the construction and road works improvement program of the Harcourt Town Centre Master Plan Implementation Strategy.

$70,000 Council MEDT Q1 Q4 Application for project funding through State Government 'Putting Locals First' Fund was advised as successful in February 2013. The project is currently at the tender stage, with pre-tender meeting planned early April, and works scheduled to begin in May.

Work with the community to generate interest and commitment to sustainability measures by running a series of workshops.

$5,000 MHE Q1 Q4 Chook workshop complete. Saving on Energy Bills workshop scheduled for April 21, New Landholder Farm Planning and Information Session April 27. Compost Revolution workshop planned for early May.

Project and Description Budget 2012/2013

Funding Source

RO Start End Status



Service Activity Indicator Report

Mount Alexander Shire Council

Print Date : 6/5/2013

m.rogers

Typewritten Text

Separate Attachment FUT 023A Ordinary Meeting of Council 14 May 2013

m.rogers

Typewritten Text

1. Strengthening our community

1.1. AGED AND DISABILITY

Hours of home care Period 2012/2013 2011/2012 2010/2011 2009/2010

Actual service delivery hours have decreased this quater due to the implemenatation of Extreme Heat Standard Operating Procedures in response to fire rated days. This resulted in a number of Home Care shifts being cancelled during January and February.

Jul-Sep 2854 2666 2823 3262

Oct-Dec 2830 2710 2558 2858

Jan-Mar 2491 2646 2293 2520

Apr-Jun 0 2693 2691 2745

Hours of personal care Period 2012/2013 2011/2012 2010/2011 2009/2010

Actual hours are less than target for this quarter due to a decrease demand for services as some high needs clients have been on leave/hosptital or residential respite or have moved onto a brokerage package. DoH has advised that Council will be funded for additional Assessment hours to assist in developing the Active Service Model in relation to Personal Care service.

Jul-Sep 1022 899 1181 973

Oct-Dec 832 913 1126 965

Jan-Mar 830 1106 860 971

Apr-Jun 0 1142 1125 1175

Hours of respite care Period 2012/2013 2011/2012 2010/2011 2009/2010

Increase in service hours for this quater is a result of the implementatation of recomendations from the respite review. The review identified a gap in out of hours service provision, particulary to young people with disabilities.

Jul-Sep 518 472 394 524

Oct-Dec 337 436 308 385

Jan-Mar 458 326 311 308

Apr-Jun 0 455 397 400

Number of delivered meals Period 2012/2013 2011/2012 2010/2011 2009/2010

The delivered meals service provides in-home and community based meals to our most vulnerable clients. Demand for delivered meals continues to be above target. Demand management startaegies include cooking for one programs in partnership with Castlemaine Health and Continuing Education, in-home cooking assistance to clients where assessed as able and shopping assistance. All new clients are put on the service short term them reviewed three monthly.

Jul-Sep 3117 3833 5095 4947

Oct-Dec 4011 3563 3558 4112

Jan-Mar 3670 3260 3925 5153

Apr-Jun 0 2957 4571 5382

1.2. ROADS AND PATHS

Compliance with Road Management Plan

Period 2012/2013 2011/2012 2010/2011 2009/2010

While compliance was less than 100% at the end of the last two quarters, all road audits are now up to date and in compliance with the Road Management Plan.

Jul-Sep 50 100 77 73

Oct-Dec 51 57 78 100

Jan-Mar 78 77 100 0

Apr-Jun 0 100 100 100

1.3. LIBRARY SERVICES

Number of library loans Period 2012/2013 2011/2012 2010/2011 2009/2010

There is a 4.86% decrease on the same quarter last year.

Jul-Sep 69428 65806 66795 64056

Oct-Dec 64838 62186 57917 54373

Jan-Mar 65910 69284 62594 64036

Apr-Jun 0 68711 60210 61236

Number of library memberships Period 2012/2013 2011/2012 2010/2011 2009/2010

As of 31 March 2013, Castlemaine has 8,844 library members. This represents 49.5% of the population of the Shire (based on a population of 17,851).

Jul-Sep 8406 8230 10798 9989

Oct-Dec 8608 8413 10940 10134

Jan-Mar 8844 8687 11151 10406

Apr-Jun 0 8928 11373 10626

Number of library visits Period 2012/2013 2011/2012 2010/2011 2009/2010

This represents a 1.55 per cent increase on the same quarter last year.

Jul-Sep 39930 38454 35044 33990

Oct-Dec 37544 36358 29518 29017

Jan-Mar 39171 38572 32747 31475

Apr-Jun 0 39545 33902 32533

3. Ensuring a prosperous and diverse local economy

3.1. BUILDING SERVICES

Number of building permits issued

Period 2012/2013 2011/2012 2010/2011 2009/2010

Number of building notices issued is slightly down on previous quarters.

Jul-Sep 32 30 30 46

Oct-Dec 28 34 29 49

Jan-Mar 25 28 30 32

Apr-Jun 0 34 30 30

Number of private building permits issued

Period 2012/2013 2011/2012 2010/2011 2009/2010

The number of private permits issued for the first six months of 2012/2013 is 7% higher than for the same period last year.

Jul-Sep 89 77 83 74

Oct-Dec 71 72 77 92

Jan-Mar 66 57 76 79

Apr-Jun 0 85 77 72

Value of building permits issued Period 2012/2013 2011/2012 2010/2011 2009/2010

While there has been an increase in the value of private building permits issued of 14% there has been a decrease in the value of permits issued by Council compared to the same period last year. This may reflect greater use of private surveyors rather than an increase in activity.

Jul-Sep 1701935 1854542 1532452 1476805

Oct-Dec 778504 1158081 794647 3257360

Jan-Mar 1169254 600080 1015613 1195726

Apr-Jun 0 4027997 1486642 1535324

Value of private building permits processed

Period 2012/2013 2011/2012 2010/2011 2009/2010

The value of private permits issued in the first six months of 2012/2013 is ahead of the same period last year by 14.1%.

Jul-Sep 10612765 9713896 7248253 12295603

Oct-Dec 9239805 7673433 8502970 17637303

Jan-Mar 20095597 5650607 11350964 17504859

Apr-Jun 0 8944291 7451431 10326460

3.2. TOURISM

Number of accommodation bookings

Period 2012/2013 2011/2012 2010/2011 2009/2010

Number of bookings down by 47% compared to respective quarter last year. Drop in bookings due to streamlining of accommodation process, allowing guests to book directly with operators.

Jul-Sep 38 51 135 115

Oct-Dec 36 56 118 114

Jan-Mar 31 61 54 96

Apr-Jun 0 50 131 149

Visitor numbers to Castlemaine Period 2012/2013 2011/2012 2010/2011 2009/2010

Visitor numbers for the March quarter up 97% on respective quarter last year as of high visitation to the Market Building during the Castlemaine State Festival.

Jul-Sep 34606 30198 31719 28969

Oct-Dec 35024 30135 32030 32784

Jan-Mar 51239 26007 35037 25597

Apr-Jun 0 35641 53061 26919

Visitor numbers to Maldon Period 2012/2013 2011/2012 2010/2011 2009/2010

Number of visitors down by 32% compared to respective quarter last year.

Jul-Sep 2433 3011 2700 4197

Oct-Dec 3244 3055 3541 4139

Jan-Mar 2636 3902 3517 3531

Apr-Jun 0 3179 3347 4266

4. Creating a sustainable future

4.1. WASTE MANAGEMENT

Kerbside collection recycling Period 2012/2013 2011/2012 2010/2011 2009/2010

Volume of material collected is similar to the previous quarter. The presenation rate for bins is also in line with the previous quarter

Jul-Sep 606 454 462 529

Oct-Dec 792 395 501 388

Jan-Mar 797 437 484 381

Apr-Jun 0 253 478 426

Kerbside collection waste Period 2012/2013 2011/2012 2010/2011 2009/2010

January volume was high, however, February and March volumes are lower in line with seasonal trends

Jul-Sep 747 905 882 938

Oct-Dec 823 813 966 739

Jan-Mar 762 836 955 743

Apr-Jun 0 604 833 769

Waste to landfill Period 2012/2013 2011/2012 2010/2011 2009/2010

Less material has been deposited at the tip face. Partly due to lower kerbside collected volumes and a small reduction in the amount of material from the general public

Jul-Sep 1182 1607 1959 2845

Oct-Dec 1364 1333 1455 3347

Jan-Mar 1088 1341 1455 2712

Apr-Jun 0 1010 1167 3714

4.2. FINANCE

Percentage of rates outstanding Period 2012/2013 2011/2012 2010/2011 2009/2010

Rates Outstanding as at 31 December is in line with previous years.

Jul-Sep 88 87 91 88

Oct-Dec 70 70 70 71

Jan-Mar 22 21 20 22

Apr-Jun 0 7 7 14

4.3. CUSTOMER SERVICES

Number of customer service calls Period 2012/2013 2011/2012 2010/2011 2009/2010

Number of calls for the quarter was a slight increase from the previous quarter. Jan 3499, Feb 4265, Mar 3644. Increase in Feb due to Rates in Full payments required.

Jul-Sep 12304 12220 15548 14232

Oct-Dec 11109 11655 12444 14030

Jan-Mar 11408 13313 14070 15417

Apr-Jun 0 12869 12266 13358

Number of customer service requests

Period 2012/2013 2011/2012 2010/2011 2009/2010

There has been a minimal increase for Customer Service requests this quarter against the per previous quarter. Jan 306, Feb 288, Mar 213

Jul-Sep 683 691 963 945

Oct-Dec 789 889 918 987

Jan-Mar 807 1559 1589 924

Apr-Jun 0 1290 620 723

4.4. RISK MANAGEMENT

Number of public liability incidents

Period 2012/2013 2011/2012 2010/2011 2009/2010

Sixteen public liability incidents (including claims) were reported during the March 2013 quarter as follows: 9 footpath related; 3 road related; 3 tree related; 1 other.

Jul-Sep 8 12 15 12

Oct-Dec 11 20 20 13

Jan-Mar 16 19 20 18

Apr-Jun 0 12 15 9

4.5. INFORMATION SERVICES

Number of website enquiries Period 2012/2013 2011/2012 2010/2011 2009/2010

The number of website enquiries was signficantly higher than the previous quarter an growth of 80%.

Jul-Sep 41 51 19 45

Oct-Dec 25 48 12 45

Jan-Mar 45 123 99 40

Apr-Jun 0 71 63 54

Number of website visits Period 2012/2013 2011/2012 2010/2011 2009/2010

The number of website visits was slightly up on the previous quarter with a growth of approx. 5%.

Jul-Sep 24054 20833 17494 16349

Oct-Dec 22791 19883 16272 14436

Jan-Mar 23793 22998 19472 16829

Apr-Jun 0 21657 20327 16139

4.6. STATUTORY PLANNING

Number of active planning permit applications

Period 2012/2013 2011/2012 2010/2011 2009/2010

Number of active applicatoins has decresaed this past quarter

Jul-Sep 183 244 216 158

Oct-Dec 153 229 233 152

Jan-Mar 146 190 239 174

Apr-Jun 0 178 262 175

Number of planning permits received

Period 2012/2013 2011/2012 2010/2011 2009/2010

Applications lodged has significantly decresaed this quarter

Jul-Sep 89 101 97 69

Oct-Dec 59 80 81 58

Jan-Mar 41 87 79 73

Apr-Jun 0 90 89 76

4.7. ENVIRONMENTAL HEALTH

Number of septic tank applications outstanding

Period 2012/2013 2011/2012 2010/2011 2009/2010

No septic tank applications outstanding

Jul-Sep 0 3 4 8

Oct-Dec 0 2 4 1

Jan-Mar 0 1 3 1

Apr-Jun 0 1 3 4

Number of septic tank applications

Period 2012/2013 2011/2012 2010/2011 2009/2010

Application numbers lower than for the same period in 2012. 10 less than for the same period.

Jul-Sep 25 17 24 22

Oct-Dec 18 20 26 14

Jan-Mar 15 15 16 17

Apr-Jun 0 28 37 19

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FINANCE REPORT FOR PERIOD ENDING 31 MARCH 2013

a) Explanation of Columns in Finance Report

The columns listed on the Finance Report are:

Income Statement

Operational Expenditure

Capital Expenditure

Explanation

Budget 2012/2013

Budget 2012/2013

Budget 2012/2013

Current Budget – i.e. Revised budget plus carry forward capital and special projects and other Council approved changes.

YTD Budget YTD Budget YTD Budget Year to Date Budget is the allocation of the annual budget related to the reporting period.

Actual Actual Actual The Year To Date total of accounts paid.

Positive (Negative) Variance

% of YTD Budget Spent/ Received

YTD Variance

The difference between YTD Budget & YTD Actual.

On Order On Order On Order Commitments/ Purchase orders raised but not yet completed.

b) Overview

The net operating surplus for the year to 31 March 2013 of $7,598,029 is $ $598,604 or (7.3%) less than the year to date budget. Council’s financial surplus is less than year to date budget, due to the timing of grant payments especially reimbursement for flood recovery works and other projects. Year to Date Revenue of $36,639,131 is $1,140,877 or (3.02%), less than year to date budget due mainly to delays in the receipt of Roads to Recovery funding, flood recovery grant funding and the Regional Growth Fund grant. Year to date expenditure of $29,041,102 is $46,409 or 0.16% higher than the year to date budget. Capital Works actual to 31 March 2013 is $6,149,584 which is $5,413,832 (46.8%) less than year to date budget. There is $3,394,000 planned works currently on order, which includes the construction contract commitment for the School of Mines refurbishment. In February 2013 Council approved the re-allocation of some capital funding from projects that faced delivery problems due to delays in approvals and other issues to be resolved. Funds have been re-allocated to other priority capital works. Projects that may not be delivered within the financial year include Walking and Cycling Strategy–RGF-Trails ($811,000) which is dependent on many planning approvals and the Early Year’s Project ($400,000) which has experienced delays as suitable options are reviewed. Flood recovery capital expenditure is likely to be $1.0 million lower than budget, but this will be offset by higher than expected operational expenditure in the flood recovery project.

m.rogers

Typewritten Text

Attachment FUT 024A Ordinary Meeting of Council 14 May 2013

m.rogers

Typewritten Text

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c) Income Statement by Theme as at reporting date ( Variances are Positive/ (Negative))

Ref.

No YTD Budget YTD Actual Variance On Order

REVENUE

10,745,043 12,774,571 Strengthening Our Community 1 9,338,900 8,275,796 1,063,104 0

7,098,946 7,678,697 Partnering For Better Services 7,436,641 7,417,575 19,066 0

763,758 669,950 2 432,737 285,603 147,134 0

21,005,293 22,817,147 Creating a Sustainable Future 20,571,730 20,660,157 (88,427) 0

39,613,040 43,940,365 Total Revenue 37,780,008 36,639,131 1,140,877 0

EXPENDITURE

20,695,298 14,892,582 Strengthening Our Community 3 10,901,694 10,500,764 400,930 664,708

1,921,944 9,077,631 Partnering For Better Services 4 8,393,257 9,544,398 (1,151,141) 1,992,325

1,826,362 2,010,386 5 1,439,717 1,266,595 173,122 51,679

13,133,940 11,375,584 Creating a Sustainable Future 6 8,848,707 8,318,027 530,680 647,823

37,577,544 37,356,183 Total Operating Expenditure 29,583,375 29,629,784 (46,409) 3,356,535

2,035,496 6,584,182 Net Surplus/(Deficit) 8,196,633 7,009,347 1,187,286

Ensuring a Prosperous & Diverse

Local Economy

2011/2012

30 June 2012

Actual

Budget

2012/2013

Ensuring a Prosperous & Diverse

Local Economy

2012/2013 Year to 31 March

Reference Notes:

1. Strengthening Our Community income is $1,063,104 (11.38%) less than the year to date budget due to capital grant funding not received to date. Some of this is related to flood recovery works and the change in allocation between capital works and operating works, where more will be allocated to operating than budgeted. Income is split to match expenditure with capital income from floods in Strengthening our Community and operating income in Partnering. An expected instalment of $615,000 Regional Growth Funding – Walking and Cycling has not yet been received, but is expected by 30 June 2013. Community Services income is $71,008 ahead of year to date budget, which is offset by matching higher brokerage expenses.

2. Ensuring a Prosperous & Diverse Local Economy income is $147,134 (34%) less than year to date budget. This is mainly due to Wesley Hill Business Park sale proceeds budgeted for but not yet received, partially offset by higher Tourism services income ($53,886) from visitor guide sales delayed into the 2012/2013 financial year.

3. Strengthening Our Community expenditure is $400,930 (3.68%) lower than budget year to date. Several areas are below budget including Bridges $38,122, Local Roads $89,388 and Local Laws $17,049.

4. Partnering for Better Services expenditure is $(1,151,141) or 13.72% higher than year to date budget. This is related to the change in allocation between capital works and operating works for flood works, where more will be allocated to operating than budgeted. Flood works are expected to be completed by May 2013.

5. Ensuring Prosperous & Diverse Local Economy expenditure is $173,122 (12.0%) less than year to date mainly due to the written down value for the Wesley Hill Business Park lots being less than budget as there has only been one sale this financial year to date.

6. Creating Sustainable Future expenditure is $530,680 (6%) less than budget with Strategic Planning and Waste Management expenditure being less than year to date budget due to timing of receipt of invoices from suppliers.

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d) Balance Sheet;

The Balance Sheet shows Council assets, liabilities and residual equity, including reserves, as at reporting date.

3 1 M a r c h 2 0 1 3

M o v em en t

J u ly 2 0 1 2 - M a rc h

2 0 1 3

C U R R E N T A S SE T S

1 ,6 1 0 ,5 3 4 C a s h 4 ,4 5 9 ,9 0 2 2 ,8 4 9 ,3 6 8

1 0 ,2 6 5 ,6 9 4 T e rm D e p o s its 4 ,2 0 9 ,6 5 6 ( 6 ,0 5 6 ,0 3 8 )

2 ,9 9 5 ,4 0 8 R e c e iv a b le s 1 0 ,3 1 2 ,3 6 4 7 ,3 1 6 ,9 5 6

3 ,1 8 3 ,2 2 2 A c c r u e d In c o m e 4 1 ,3 0 4 ( 3 ,1 4 1 ,9 1 8 )

1 0 7 ,2 6 4 P re p a y m e n ts 8 6 ,3 4 4 ( 2 0 ,9 2 0 )

6 1 ,9 2 0 In v e n to ry 5 2 ,7 7 6 ( 9 ,1 4 4 )

1 ,0 3 3 ,7 1 6 L a n d h e ld fo r r e s a le 1 6 7 ,9 8 3 (8 6 5 ,7 3 3 )

1 9 ,2 5 7 ,7 5 8 T O T A L C U R R EN T A S S ET S 1 9 ,3 3 0 ,3 2 9 7 2 ,5 7 1

N O N -C U R R E N T A S SE T S

7 7 5 ,4 9 0 In v e s tm e n ts in A s s o c ia te s 7 7 5 ,4 9 0 0

1 9 3 ,4 9 5 ,7 8 8 F ix e d A s s e ts 1 8 9 ,7 0 2 ,7 1 2 ( 3 ,7 9 3 ,0 7 6 )

1 ,3 6 2 ,8 1 1 W o r k s in P r o g r e s s 7 ,4 9 2 ,5 2 6 6 ,1 2 9 ,7 1 51 9 5 ,6 3 4 ,0 8 9 T O T A L N O N -C U R R EN T A SS ET S 1 9 7 ,9 7 0 ,7 2 8 2 ,3 3 6 ,6 3 9

2 1 4 ,8 9 1 ,8 4 7 T O T A L A S SE T S 2 1 7 ,3 0 1 ,0 5 7 2 ,4 0 9 ,2 1 0

C U R R E N T L IA B I L I T IE S

7 ,5 5 2 ,2 8 9 C re d ito rs 2 ,1 1 7 ,6 8 8 ( 5 ,4 3 4 ,6 0 1 )

4 0 4 ,3 7 0 T ru s ts a n d D e p o s its 4 1 2 ,3 5 5 7 ,9 8 5

1 ,6 4 5 ,7 2 9 P ro v is io n s 1 ,6 4 6 ,7 9 1 1 ,0 6 2

4 2 7 ,9 9 4 B o r r o w in g s 6 6 2 ,0 0 0 2 3 4 ,0 0 6

1 0 ,0 3 0 ,3 8 2 T O T A L C U R R EN T L IA B I L IT I E S 4 ,8 3 8 ,8 3 4 ( 5 ,1 9 1 ,5 4 8 )

N O N -C U R R E N T L IA B I L I T IE S

2 ,3 1 3 ,2 1 7 B o r r o w in g s 2 ,9 7 0 ,7 2 5 6 5 7 ,5 0 8

1 ,9 7 3 ,8 2 8 P ro v is io n s 1 ,9 0 7 ,7 2 7 ( 6 6 ,1 0 1 )4 ,2 8 7 ,0 4 5 T O T A L N O N -C U R R EN T L IA B I L IT I E S 4 ,8 7 8 ,4 5 2 5 9 1 ,4 0 7

1 4 ,3 1 7 ,4 2 7 T O T A L L IA B I L I T IE S 9 ,7 1 7 ,2 8 6 ( 4 ,6 0 0 ,1 4 1 )

2 0 0 ,5 7 4 ,4 2 0 N E T A S SE T S 2 0 7 ,5 8 3 ,7 7 1 7 ,0 0 9 ,3 5 1

E Q U I T Y

7 7 ,2 7 6 ,0 7 7 A c c u m u la te d S u r p lu s 8 6 ,9 6 0 ,2 3 8 9 ,6 8 4 ,1 6 11 1 4 ,1 6 6 ,0 5 5 A s s e t R e v a lu a tio n R e s e rv e 1 1 4 ,1 6 6 ,0 5 5 0

1 9 2 ,3 7 2 P la n t R e p la c e m e n t R e s e r v e 7 8 ,7 0 3 (1 1 3 ,6 6 9 )4 9 7 ,6 6 9 P r im a r y C a r e P a r tn e r s h ip R e s e r v e 4 7 3 ,1 4 2 ( 2 4 ,5 2 7 )8 5 7 ,0 0 6 W a s te R e s e r v e 2 ,3 3 1 ,7 0 1 1 ,4 7 4 ,6 9 5

2 5 ,2 1 4 In d u s tr ia l P a r k D e v e lo p m e n t R e s e r v e 2 5 ,2 1 4 05 3 2 ,1 7 4 G e n e r a l R e s e r v e 5 3 2 ,1 7 4 03 7 6 ,6 7 8 P a r k la n d /O p e n S p a c e s R e s e rv e 3 7 6 ,6 7 8 0

1 8 ,4 9 6 D ra in a g e R e s e r v e 1 8 ,4 9 6 01 8 ,5 5 2 C a r P a r k in g R e s e r v e 1 8 ,5 5 2 0

5 ,3 1 0 T re e P la n tin g R e s e r v e 5 ,3 1 0 01 S c h o o l o f M in e s R e s e r v e 4 4

2 ,4 8 5 ,2 8 7 U n c o m p le te d w o r k s r e s e r v e 0 ( 2 ,4 8 5 ,2 8 7 )9 ,7 3 9 M a r k e t B u ild in g R e s e rv e 9 ,7 3 9 09 ,0 0 0 G ra v e l P it R e h a b R e s e r v e 9 ,0 0 0 0

1 5 ,0 0 0 O ld M a ld o n C o u r th o u s e R e s e r v e 1 5 ,0 0 0 08 9 ,0 2 3 S e c 1 8 1 L a n d S a le s re s e r v e 8 9 ,0 2 3 0

2 ,3 5 6 ,0 4 0 S wim m in g P o o l R e s e rv e 2 ,3 5 6 ,0 4 0 05 8 ,4 1 0 E n e r g y /W a te r S a v in g R e s e r v e 5 8 ,4 1 0 0

0 M o to r V e h ic le R e s e r v e ( 4 0 ,9 6 4 ) ( 4 0 ,9 6 4 )5 9 ,8 5 2 5 9 ,8 5 2 03 9 ,9 0 4 D ia m o n d G u lly R e s e rv e 3 9 ,9 0 4 0

0 B o ta n ic a l G a rd e n s G ra n t - R e s e rv e 0 01 ,4 8 5 ,0 6 1 U n s p e n t G r a n ts R e s e rv e 0 ( 1 ,4 8 5 ,0 6 1 )

1 ,5 0 0 M A S C h e r ita g e a d v is o r y b o a r d r e s e r v e 1 ,5 0 0 02 0 0 ,5 7 4 ,4 2 0 T O T A L EQ U I T Y 2 0 7 ,5 8 3 ,7 7 2 7 ,0 0 9 ,3 5 2

2 0 1 2 /2 0 1 3

2 0 1 1 /2 0 1 2

3 0 -J u n e 2 0 1 2

A c tu a l

R e f .

N o

S 8 6 C a m p b e lls C r e e k C o m m itte e

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Cash flow Statement

Ref.

No YTD Budget YTD Actual Variance

Cash flows from operating activities

PAYMENTS

(9,853,474) Strengthening Our Community (7,754,853) (6,999,444) 755,409

(8,427,864) Partnering For Better Services (12,388,667) (13,546,007) (1,157,340)

(1,846,092) (1,245,758) (1,255,100) (9,342)

(10,089,096) Creating a Sustainable Future (8,807,716) (8,242,827) 564,889

(30,216,525) Total Payments (30,196,994) (30,043,378) 153,616

RECEIPTS

12,248,422 Strengthening Our Community 9,318,500 8,196,897 (1,121,603)

7,371,549 Partnering For Better Services 10,436,641 10,535,756 99,115

643,152 432,737 285,603 (147,134)

21,904,461 Creating a Sustainable Future 16,480,895 12,644,511 (3,836,384)

42,167,584 Total Receipts 36,668,773 31,662,767 (5,006,006)

11,951,059 6,471,779 1,619,389 4,852,390

Cash flows from investing activities

1,150,544 Sale of Fixed Assets 767,029 787,531 (20,502)

(16,601,879) Payments for Capital Works (11,563,417) (6,153,089) (5,410,328)

(15,451,335) (10,796,388) (5,365,558) (5,430,830)

Cash flows from financing activities

(450,000) Repayment of Borrowings (318,528) (314,048) (4,480)

950,000 New loan borrowings 950,000 845,562 104,438

500,000 631,472 539,499 91,973

(3,000,276) Net increase (decrease) in cash (3,693,139) (3,206,670) 486,467

9,379,000 Cash at beginning of the financial period 9,379,000 11,876,228 2,497,228

6,378,724 Cash at 31 March 2013 5,685,861 8,669,558 2,983,695

Budget

2012/2013

Net cash inflow/(outflow) from financing activities

2012/2013 Year to 31 March

Net cash inflow/(outflow) from operating activities

Net cash inflow/(outflow) from investing activities

Ensuring a Prosperous & Diverse Local Economy

Ensuring a Prosperous & Diverse Local Economy

NB. Variances are (Positive) / Negative.

The Cash Flow Statement reflects actual cash receipts and payment totals for the year to reporting date. In comparison, the Income Statement is based on accrual accounting, and includes book value items that are not cash – such as depreciation expense and written down value of assets sold. The accrual accounting system includes a cost committal system that recognises, at the date orders are placed for materials or services, expenses and are included in the expense line items in the Income Statement. The result is that in periods where there are large cash payments for prior period commitments, there will be material variances when comparing line items between the Income Statement and the Cash Flow Statement.

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e) Cash Reserve Levels to reporting date

The graph below shows cash reserve levels for the year to date in comparison to the last three years.

-2,000 4,000 6,000 8,000

10,000 12,000 14,000 16,000

Cash Reserve Levels

2010/2011 Actual 2011/2012 Actual

2012/2013 Actual 2012/2013 Budget

$,000

f) Investments and Cash Deposits

Fund Institution Rating S&P TypeAmount

Invested

Lodgement

DateMaturity Date

Days to

MaturityRate

Gen & Res me Bank A2/BBB TD 500,000$ 26/03/2013 24/07/2013 120 4.40%

Gen & Res me Bank A2/BBB At Call 1,423,582$ 28/02/2013 28/03/2013 28 3.75%

Gen & Res BBL Maldon A2/A- TD 1,036,073$ 1/11/2012 1/05/2013 181 4.35%

Gen & Res BBL Maldon A2/A- TD 225,000$ 15/11/2012 15/11/2013 365 4.40%

Gen & Res BBL Maldon A2/A- TD 125,000$ 4/03/2013 4/09/2013 184 4.10%

Gen & Res NAB A1+/AA- TD 900,000$ 18/03/2013 16/06/2013 90 4.13%

Total Investments 4,209,656$

Cash Deposits - NAB 4,459,902$

Total Cash and Investments 8,669,558$

Year to Date

Actual

Year to Date

Budget

Positive/

(Negative)

Variance

Investment Interest Income 239,921$ 234,657$ 5,264$

Cash balances at the end of March are $8.67million and this balance is in line with the same period in the previous year. The variance to budget is due to payments for capital works being less than budget.

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g) Capital Works to reporting date

The graph below shows capital expenditure for the year to date compared to the phased annual budget:

-

2 ,0 00

4 ,0 00

6 ,0 00

8 ,0 00

1 0 ,0 00

1 2 ,0 00

1 4 ,0 00

1 6 ,0 00

1 8 ,0 00

$'(000)

C ap ita l W o rks 2 0 12 /2 0 13

A ctu a l 2 0 1 0 /2 0 1 1 Ac tu a l 2 0 1 1 /2 0 1 2

B u d g e t 2 0 1 2 /2 0 13 Ac tu a l 2 0 1 2 /2 0 1 3

h) Capital Works by asset class

Asset ClassRef

Note

Budget

2012/2013

YTD

BudgetYTD Actual

YTD

VarianceOn Order

Bridges $1,737,130 $814,910 $516,786 $298,124 $30,406

Foot & Cycle Paths, K&C $1,559,732 $1,175,703 $200,936 $974,767 $268,137

Drainage $225,279 $161,529 $143,320 $18,209 $9,164

Local Roads $1,746,929 $924,420 $374,378 $550,042 $1,261,549

Flood Works - Roads $3,507,700 $2,629,719 $1,262,317 $1,367,402 $46,106

Buildings $4,202,619 $3,094,558 $2,263,368 $831,190 $1,459,716

Other Infrastructure $1,600,660 $943,245 $338,925 $604,320 $168,252

Swimming Pools $200,000 $149,970 $89,338 $60,632 $919

Landfill $209,355 $199,343 $134,718 $64,625 $78,678

Plant & Motor Vehicles $1,146,040 $1,043,040 $607,562 $435,478 $22,005

IT, Furniture & Fittings $466,410 $426,979 $217,937 $209,042 $49,910

Total Capital 1 $16,601,854 $11,563,416 $6,149,584 $5,413,832 $3,394,843

Reference Notes:

1. For explanations of capital variances please see attached Capital works by project (j).

Capital Works actual to 31 March 2013 is $6,149,584 which is $5,413,832 (46.9%) less than year to date budget. However there is $3,394,843 planned works currently on order. Further explanations can be found in the detailed Capital Works projects by asset class in Part (j) below.

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(j) Capital Works projects by asset class

Current

Budget

YTD

BudgetActual Variance Managers Brief Comments

Bridges

Bridge Rehabilitation $752,220 $30,000 $0 $30,000 Brief for design and specification are being

prepared for request for quote. Tender for White

Gum Road Bridge to be advertised on 15 March

2013. Remaining funds to be allocated to small

scale bridge projects via a RFQ process.

Vaughan Tarilta Bridge $27,564 $27,564 $27,889 $0 Estimate for the current bridge design proposal

and level 3 inspection reports received from

consultant. Cultural Heritage Assessment

finalised. Council approved reallocation of funding

to three other bridge projects.

Gibbons Bridge $416,306 $416,306 $416,306 $0 Project complete.

Cemetery Road Bridge $43,540 $43,540 $37,666 $5,874 Project complete.

January 2011 Storm/Flood

Damage - Bridges

$97,500 $97,500 $34,160 $63,340 RFQ's apporved for 25 bridges. Contractors have

been awarded work. Works are set to begin 4

March 2013 to finish by 30 June 2013. NCCMA

works on waterways permit has been received.

Bridge Construction - Spring

Creek Road

$200,000 $200,000 $765 $199,235 Project complete.

Bridge Flood work - Spring

Creek Road

$200,000 $0 $0 $0 Still awaiting confirmation of Commonwealth

application for betterment funding.

Total Bridges $1,737,130 $814,910 $516,786 $298,449

Foot & Cycle Paths, K&C

Campbell's Ck

Walking/Cycling Track

$87,196 $87,196 $21,872 $65,324 Project manager appointed, scope of works

defined and permit requirements are currently

being assessed.

Walking & Cycling Strategy

New footpaths

$552,531 $425,000 $61,260 $363,740 Design plans completed for Maldon Newstead

Road - Maldon, Wheeler Street Castlemaine,

High Street Maldon, Pyrenees Highway

Newstead, Johnstone St Castlemaine. Maldon

and Newstead projects will be delivered by Works

department and RFQ being developed for

Johnstone Street project. Contractor engaged and

works to commence early March and completed

by end of May. Works have commenced and are

on track for completion by 30 May 2013.

Walking and Cycling Strategy

-RGF -Trails

$811,000 $608,004 $12,611 $595,393 Project manager appointed, meeting held with

VicTrack. Reviewing proposed alignment of the

Newstead rail trail with Vic Govt Rail.

Newstead Pedestrian Bridge

Design

$35,000 $0 $0 $0 Quotation Evaluation report to be finalised. Survey

and geotechnical testing were completed.

Concept plans are for comments and

review.NCCMA have confirmed there is no

designated level for the bridge. Infrastructure dept

is now seeking options for bridge levels. Scope of

works now includes flood modelling to complete

the design.

Footpath Rehabilitation

Program

$74,005 $55,503 $105,193 ($49,690) Project complete.

Total Foot & Cycle Paths, $1,559,732 $1,175,703 $200,936 $974,767

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Current

Budget YTD Budget Actual Variance Managers Brief Comments

Drainage

Local Drain Improvements $115,000 $86,250 $51,740 $34,510 Works to be carried out subject to finalisation and

review of option reports by contracted engineers.

Chapmans Road Castlemaine has been identified

in the drainage mitigation report and the works

are to be undertaken in conjunction with proposed

sub divisional drainage works. This provides

Council with a cost effective solution that if

constructed in isolation would triple the cost to

Council. Consultant finalising design with

construction to be completed in Q4.

Drainage Mitigation Strategy -

Consultants

$110,279 $75,279 $91,580 ($16,301) All 10 reports now completed. Engaged engineers

who completed the drainage mitigation reports,

are investigating funding options in order to

implement the recommended mitigation

measures.

Total Drainage $225,279 $161,529 $143,320 $18,209

Roads

Implementation of Parking

Study

$99,920 $79,920 $53,906 $26,014 Further tranche of works in the Castlemaine CBD

has been delivered. Funding to be carried forward

as works on School of Mines car park cannot

commence until site handover late Q4.

Guard Rail Barrier

Improvement Program

$35,000 $26,244 $18,328 $7,916 Project completed.

Gravel Road Resheeting $250,000 $160,000 $29,419 $130,581 Program developed and has commenced. All

allocated funding to be expended by the end of

this financial year.

Pavement Rehabilitation $572,207 $24,454 $23,875 $579 Consultant engineers are undertaking survey

testing and design of pavement rehabilitation.

Works will begin in mid-April. Procurement and

infrastructure depts will develop an appointment

panel. Infrastructure will discuss with consultants

on the roadside vegetation management

complexities. Project to be completed by 30 June

2013.January 2011 Storm/Flood

Damage

$3,507,700 $2,629,719 $1,262,317 $1,367,402 January 2011 flood works are nearing

completion. The variance is due to changes in

allocation between capital works and operating

works, where more will be allocated to operating

than budgeted.Local Roads Resealing $730,450 $574,450 $95,944 $478,506 Seal inspections and designs completed.Works

are to commence on 8 April and completed by 20

April.Intersection Upgrade

Vaughan Drummond Road

$59,352 $59,352 $152,905 ($93,553) Project complete. A number of technical

variations to contract were required to achieve

completion during winter.

Total Roads $5,254,629 $3,554,139 $1,636,694 $1,917,445

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Current

Budget

YTD Budget Actual Variance Managers Brief Comments

Buildings

Property Renewals $412,000 $302,877 $287,793 $15,084 Re-roofing projects complete remaining budget

for Town Hall refurbishment.

Access to Community

Facilities

$161,268 $105,018 $8,148 $96,870 Plan for disabled access to the RSL is at Tender

stage. Maldon Neighbourhood House draft plans

to be modified as part of the consultation process.

Implementation of

Sustainable Water Use Plan

$30,000 $22,491 $13,500 $8,991 Chewton has been highlighted as a potential

option for this project. Permits to be researched

for Botanical garden and 2 stubb tanks are to be

installed in Victory Park. Project is expected to be

completed at the end of June 2013.

Improvements to early years

buildings

$400,000 $0 $660 ($660) Plans for Etty Street Kindergarten waiting approval

from Kindergarten then to tender. On hold.

Castlemaine Caravan Park -

Car park

$34,000 $34,000 $26,748 $7,252 Project complete.

School of Mines Purchase

and Refurbishment

$2,429,051 $1,974,287 $1,480,289 $493,998 Works are 60% complete, with practical

completion forecast for end of June 2013.

Caravan Parks Asset

Renewal

$112,000 $83,970 $25,592 $58,378 Roof replacement and building drainage has

been completed at Castlemaine Caravan Park.

The drainage design work has been placed on

hold with funds to be used for fire protection works.

Fire Protection Works -

Caravan Parks

$209,300 $156,915 $0 $156,915 Project is on hold while options are being under

investigation.

New Maldon VIC Building -

Purchase of Wheel & Loom

$415,000 $415,000 $420,637 ($5,637) Project complete

Total Buildings $4,202,619 $3,094,558 $2,263,368 $831,190

Other Infrastructure

Recreation Reserve &

Playing Surface Upgrades

$126,070 $94,518 $73,164 $21,354 Program 50% complete. Autumn 2013 works to

commence in April due to local events. All works

completed

Investing in Sport - Rec'n

Bldgs Wesley Hill Facility

Plans

$133,392 $104,452 $9,963 $94,489 RFQ will be issued in April for an architect to work

with Council Committee of Management to finalise

Committee desired location and determine

costing.

Minor Reserves - Campbell's

Creek Park Stage 2

$302,800 $260,000 $57,232 $202,768 Works to commence 1st week of April and due for

completion by end of June.

Investing in Sport - Rec'n

Bldgs Newstead Pavilion Plan

$116,898 $96,922 $82,129 $14,793 Documented Design of Sporting Pavilion for final

cost plan will be completed by end of June.

Contract variations currently being evaluated

which total approx $10k.

Investing in Sport - Security

Lighting Harcourt Rec Res

$36,000 $36,000 $14,658 $21,343 Works complete.

Purchase CFA site at High St

Taradale

$30,000 $30,000 $31,622 ($1,622) Settlement completed. Works underway to

remove shed on site and amalgamate with

reserve.

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Current


Other Infrastructure cont

Playgrounds (Campbell's

Creek)

$40,000 $25,000 $187 $24,813 Playground equipment on order and expected to

be installed in April.

Newstead Tennis Courts $130,000 $0 $340 ($340) Project manager has been appointed. RFQ is due

to commence April, with works expected to be

completed by end of June.

Guildford Tennis Courts $200,000 $136,666 $19,186 $117,480 Project managers have been appointed and

contract awarded within budget. Project to

commence 1 April.

Investing In Sport Facilities -

Bill Woodfull Drainage

$20,000 $0 $3,215 ($3,215) Project managers have been appointed. Site

survey commenced. Drainage works due to be

completed by end of June.

Newstead Cricket Nets $68,000 $50,976 $0 $50,976 Project manager appointed, site survery in

progress and project will be completed at the end

of April. RFQ for engineering report will

commence late March and final report will be

completed by end of April.

Campbell's Ck Recreation

Reserve Fence Upgrade

$55,000 $0 $340 ($340) Project Manager has been appointed. Accesible

toilet design RFQ currently underway. RFQ for

roof works will commence in mid March.

Construction expected to be completed in June.

Wesley Hill Recreation

Reserve - Velodrome

Resurfacing

$60,000 $0 $0 $0 Project Managers have been appointed. RFQ for

engineering will commence end of March.

Engineering and scope of works are expected to

be complete by late May.

Taradale Tennis Courts -

Remediation & Resurfacing

(DPCD FLOOD)

$31,000 $0 $0 $0 Project Manager has been appointed. RFQ has

commenced with works commencing mid April

and due for completion in mid May.

Investing in Sport Facilities -

Bill Woodfull - Home & Away

Rooms

$106,500 $0 $0 $0 Project Manager has been appointed RFQ for

amenity works will occur in April with works due to

commence in May.

Campbell's Creek

Community Centre Play Area

$35,000 $26,244 $0 $26,244 Project commenced. Landscape Manager and

Project Manager appointed with works expected to

be completed by end of June.

Harcourt Town Centre

Master plan Initiatives

$70,000 $52,479 $8,779 $43,700 Project funding announced in Feb. Works tender

process has commenced and is to be completed

in May, with works to occur in June.

Playground Replacement $40,000 $29,988 $37,429 ($7,441) Playgournd installation complete awaiting final

progress claim.

Total Other Infrastructure $1,600,660 $943,245 $338,925 $604,320

Current

Budget

YTD

Budget

Actual Variance Managers Brief Comments

Swimming Pools

Castlemaine Swimming Pool $100,000 $75,000 $0 $75,000 Project not proceeding in 2012/2013. Council

briefing report being developed to address way

forward.

Priority Pool Works $100,000 $74,970 $89,338 ($14,368) Program of works completed for season.

Total Swimming Pools $200,000 $149,970 $89,338 $60,632

of 12

Current


Landfill

Landfill - Cell Development $40,000 $29,988 $58,019 ($28,031) EPA enforcement action means additional

excavation and cartage required. Spend to end

March $71,792. Anticipate end of year $100,000

approx.

Landfill Shed Construction $11,631 $11,631 $170 $11,461 Quote for floor in existing shed to be confirmed by

mid April.

Landfill Stormwater &

Leachate Management

Works

$95,472 $95,472 $39,604 $55,868 New cell and existing cell cap currently being

designed. Stormwater works yet to commence.

Minor Transfer Station

Upgrades

$62,252 $62,252 $36,926 $25,326 Works underway. Expecting completion by end of

April

Total Landfill $209,355 $199,343 $134,718 $64,625

Current

Budget

YTD

Budget

Actual Variance Managers Brief Comments

Plant and Motor Vehicles

Motor Vehicle -Renewal $453,000 $400,000 $282,968 $117,032 Replacement program slightly behind schedule.

Do not expect to expend all current budget due to

a shortfall in the replacement reserve.Motor Vehicle Purchases -

New

$202,940 $152,940 $131,693 $21,247 New vehicle program replacing leased vehicles in

HACC area almost complete. Expect to come in

under budget.Major Plant -Renewal $430,100 $430,100 $192,901 $237,199 A ISUZU F series FVZ has been delivered

(Maldon Depot). Purchase of grader in RFQ

stage due end of April 13.

Major Plant - New $60,000 $60,000 $0 $60,000 Will be used to upgrade new grader.

Total Plant and Motor

Vehicles

$1,146,040 $1,043,040 $607,562 $435,478

Furniture & Fittings

Customer Relationship

Management System

$39,402 $39,402 $25,768 $13,634 Project underway. Merit CRM deployed with

administration training & configuration complete.

Project end user training scheduled for 3-5 April

with a Go Live date of Monday 8th March 2013.

IT Equipment $15,000 $11,250 $8,221 $3,029 Further work to take place Q4.

PC Replacement $87,520 $87,520 $83,968 $3,552 Project complete.

Agenda and Minutes

Management Software

$32,900 $24,669 $0 $24,669 Options are still under review.

Telephone System

Enhancement

$8,703 $8,703 $13,308 ($4,605) Project complete.

Furniture and Fittings $109,800 $82,350 $863 $81,487 Furniture will be purchased to coincide with

relocation of staff to School of Mines.

Furniture & Fittings- Town

Hall OH&S improvements

$90,000 $90,000 $61,497 $28,503 Replacement of Town Hall chairs complete and

upgraded curtains for stage installed. Stage

lighting racks installation complete. Power

upgrade of stage completed, balcony safety rail

postponed until after Castlemaine State Festival,

estimated completion date mid April.

Server Replacement $30,000 $30,000 $22,915 $7,085 Server replacement program is on schedule.

IT Network Switching

Equipment Replacement

$23,085 $23,085 $1,397 $21,688 Talks with consultant will happen in April 2013 and

we will add another core switching equipment for

School of Mines project.Electronic Document

Management System

$30,000 $30,000 $0 $30,000 Ezescan enhancement currently under

development for capture of Invoices, expected

project delivery May/June 2013.

Total Furniture & Fittings $466,410 $426,979 $217,937 $209,042

Capital Expenditure 16,601,885$ 11,563,417$ 6,741,771$ 4,821,646$

of 12

i) Flood Recovery Expenditure Summary

Flood Recovery Expenditure Summary 2010 - 2013

to 31 March 2013

Description 2010-11 2011-12 2012-13 Total On Order

Funding

Received to

date

Flood Recovery Relief Co-ordinator Contractor Expenses 32,215$ 84,749$ 28,743$ 145,706$ -$ 110,000$

Local Government Clean Up Fund - 2011 Expenditure 121,515$ 142,795$ 13,115$ 277,425$ -$ 264,310$

Volunteer Capacity Grants Expenditure -$ 5,560$ 2,010$ 7,570$ 7,273$ 20,000$

Flood Community Recovery Fund Expenditure -$ 42,722$ 58,412$ 101,134$ 200$ 128,250$

Community Infrastructure Fund (RDV) Expenditure 54,324$ 34,776$ -$ 89,100$ -$ 99,000$

Flood Management Plan -Expenditure -$ 21,572$ 10,370$ 31,942$ -$ 22,400$

Community Infrastructure Fund (DSE) Expenditure 203,787$ 34,962$ -$ 238,749$ -$ 238,749$

September 2010 Storm / Flood Damage 50,133$ -$ -$ 50,133$ -$ 50,133$

November 2010 Storm / Flood Damage 349,859$ 20,800$ -$ 370,659$ -$ 349,859$

January 2011 Storm / Flood Damage 1,559,673$ 3,532,446$ 4,130,390$ 9,222,509$ 1,211,360$ 8,891,240$

Flood/Storm Damage - MV Internal 1,857$ 1,151$ 8,225$ 11,233$ -$ -$

Bridge Flood Work - Spring Creek Rd -$ -$ -$ -$ -$ -$

January 2011 Storm Flood Damage - Bridge Capital Exp -$ 11,975$ 34,159$ 46,134$ 26,295$ 11,975$

January 2011 Storm Flood Damage - Road Capital Exp -$ 3,111,985$ 1,262,317$ 4,374,302$ 46,106$ 4,311,269$

February 2012 Storm Flood Damage -$ 1,847,863$ 3,838,357$ 5,686,220$ 701,968$ 4,450,000$

Total Expenditure / Revenue to Date 2,373,363$ 8,893,356$ 9,386,098$ 20,652,816$ 1,993,202$ 18,947,185$

Annual Plan Report · project. Project to finsihed by April 2013 Design plans completed for Maldon...

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Transcript of Annual Plan Report · project. Project to finsihed by April 2013 Design plans completed for Maldon...