Annual Homeowners’ Meeting Welcome April 25, 2009

Annual Homeowners’ Annual Homeowners’ Meeting Meeting

WelcomeWelcomeApril 25, 2009April 25, 2009

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AgendaAgenda I. Welcome and Introduction I. Welcome and Introduction

A. Board of DirectorsA. Board of DirectorsB. CommitteesB. Committees

II. 2009 Election for Board of Directors II. 2009 Election for Board of Directors

A. Call for any nominations from floor, final voting, ballots given to A. Call for any nominations from floor, final voting, ballots given to inspectorinspector

III. 2008-09 Board Activities and AccomplishmentsIII. 2008-09 Board Activities and Accomplishments

IV. Treasurer’s Report – Ajit GoelIV. Treasurer’s Report – Ajit GoelA. Financials 2008 - 2009A. Financials 2008 - 2009B. Proposed Budget for 2009-2010B. Proposed Budget for 2009-2010

V.V.CC&R and Bylaws: CC&R and Bylaws: A. FrameworkA. FrameworkB. Discuss any questions from floor.B. Discuss any questions from floor.

VI. Open Forum- Q & AVI. Open Forum- Q & A

A. 2009 Summer PicnicA. 2009 Summer PicnicB. Term LimitB. Term LimitC. Other ProposalsC. Other Proposals

VII. Adjournment at 4:00pm VII. Adjournment at 4:00pm VIII. Counting of ballots by Inspector Barkley SladeVIII. Counting of ballots by Inspector Barkley Slade

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AgendaAgenda I. Welcome and Introduction I. Welcome and Introduction

A. Board of DirectorsA. Board of DirectorsB. CommitteesB. Committees

II. 2009 Election for Board of Directors

A. Call for any nominations from floor, final voting, ballots given to inspector

III. 2008-09 Board Activities and Accomplishments

IV. Treasurer’s Report – Ajit GoelA. Financials 2008 - 2009B. Proposed Budget for 2009-2010

V.CC&R and Bylaws: A. FrameworkB. Discuss any questions from floor.

VI. Open Forum- Q & A

A. 2009 Summer PicnicB. Term LimitC. Other Proposals

VII. Adjournment at 4:00pm VIII. Counting of ballots by Inspector, Barkley Slade

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IntroductionIntroduction

Board Of Directors:Board Of Directors:Pam East Pam East – – PresidentPresidentShawn Mawla Shawn Mawla – – Vice PresidentVice PresidentHank Lawson Hank Lawson – – SecretarySecretaryAjit Goel Ajit Goel – – TreasurerTreasurerDrew Perkins Drew Perkins – – Member at LargeMember at Large

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IntroductionIntroduction

Nominating CommitteeNominating Committee::Chairperson: Shawn Mawla:Chairperson: Shawn Mawla:Members: Carol Greenleaf Members: Carol Greenleaf Tom SharkeyTom Sharkey

Picnic CommitteePicnic Committee::Chairperson: Shawn MawlaChairperson: Shawn MawlaMembers: Missy Coy and Judy HartMembers: Missy Coy and Judy Hart

CC&R and Bylaws CommitteeCC&R and Bylaws Committee::Chairperson: Pam EastChairperson: Pam EastMembers: Board Members and Chris Members: Board Members and Chris BlackwellBlackwell

Committees:Committees:

Architectural Control CommitteeArchitectural Control Committee:: Chairperson: Missy Coy Chairperson: Missy Coy Member: Gloria JanacMember: Gloria Janac

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AgendaAgenda I. Welcome and Introduction

A. Board of DirectorsB. Committees

II. 2009 Election for Board of Directors II. 2009 Election for Board of Directors

A. Call for any nominations from floor, final voting, ballots given to A. Call for any nominations from floor, final voting, ballots given to inspectorinspector

III. 2008-09 Board activities and Accomplishments






Official Ballot

There are three (3) vacancies on the Board of Directors at this time and each Homeowner gets three (3) votes. As specified in the Parker Ranch CC&Rs, cumulative voting may be used in the election. You may allocate your three (3) votes among the candidates as you wish. For example, you may vote once for each of three (3) different candidates, or you may place all three (3) votes on one candidate. If you place more than three (3) votes, your ballot will not be counted.

You may also officially abstain from voting either of your votes. Your attendance will still be counted for purposes of achieving a quorum.

Mark your votes (3 total) with an "X“

1.1.John FaraJohn Fara [ ] [ ] [ ]

2.2.Drew PerkinsDrew Perkins [ ] [ ] [ ]

3.3.Tom SharkeyTom Sharkey [ ] [ ] [ ]

[ ] [ ] [ ] (Name of Write-In Director 1)



I abstain from voting [ ] [ ] [ ]

Thanks to Thanks to Barkley Slade Barkley Slade of of The League of Women The League of Women votersvoters for counting for counting our Ballotsour Ballots 77

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Call for nominations Call for nominations from floorfrom floor

Final votingFinal voting

Parker Ranch Election for the Board of Directors - 2009Parker Ranch Election for the Board of Directors - 2009

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III. 2008-09 Board Activities and AccomplishmentsIII. 2008-09 Board Activities and Accomplishments






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2008-2009 Board Activities and 2008-2009 Board Activities and Accomplishments:Accomplishments:

Finance Management:Finance Management:

- Filed Federal and State taxes for 2002-2007 Filed Federal and State taxes for 2002-2007 - Paid all overdue taxes and brought HOA into compliance with all - Paid all overdue taxes and brought HOA into compliance with all

regulationsregulations - Organized files and update financial records of PRHOA.- Organized files and update financial records of PRHOA. - Improved the financial situation. Increased dues in compliance - Improved the financial situation. Increased dues in compliance

with Davis Stirling regulation with Davis Stirling regulation - Discontinued the service of Orion Security based on - Discontinued the service of Orion Security based on

homeowners inputhomeowners input

CC&R and Bylaws:CC&R and Bylaws:- Revised CC&Rs to comply with Davis Stirling Act and State laws- Revised CC&Rs to comply with Davis Stirling Act and State laws- Revised Bylaws to comply with Davis Stirling Act and State lawsRevised Bylaws to comply with Davis Stirling Act and State laws Summer Picnic and PR Website:Summer Picnic and PR Website: - Organized Annual Picnic 2008 - Created PARKER RANCH Web Site - www.parkerranchhoa.org

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2008-2009 Board Activities and 2008-2009 Board Activities and Accomplishments:Accomplishments:

Open Space:Open Space: - Approved Trail Relocation near water tank - Cleaned culverts & side walks - Repaired Vista Arroyo bike barrier - Removed Dead trees - Installed NO Smoking signs along trails - Approved city installed benches at two locations - Revised disking and fire break location for the fire season - Generated a list of clean up and maintenance activities for the Open Space - Trail relocation work is planned to start in the second half of June and should be done about two months later. - The Comer Drive retaining wall update – subsurface investigation complete, design in progress. Replacement of the portion of the wall is planned for July/August ‘09.

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IV. Treasurer’s Report – Ajit GoelIV. Treasurer’s Report – Ajit GoelA. Financials 2008 - 2009A. Financials 2008 - 2009B. Proposed Budget for 2009-2010B. Proposed Budget for 2009-2010





Parker Ranch HOA Financial Review April Parker Ranch HOA Financial Review April ‘09‘09

OutlineOutline

1.1. Income and Expense (2008-2009 YTD)Income and Expense (2008-2009 YTD)

2.2. Proposed Budget (2010)Proposed Budget (2010)

3. Year End Cash Balance (2008-2009 YTD)3. Year End Cash Balance (2008-2009 YTD)

4. Annual Dues History4. Annual Dues History

5. Expenses as % of Yearly Income (2008-2010) 5. Expenses as % of Yearly Income (2008-2010)

6. Summary6. Summary

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Parker Ranch HOA Financial Review Parker Ranch HOA Financial Review April ‘09April ‘09

2008 Actual 2009 YTD 4/17 2009 Budget 2010 BudgetIncome

Dues 29238.50 30635.00 33516.00 33516.00Transfer Fee 700.00 0.00 700.00 800.00HOA Meeting 325.00 0.00 0.00 0.00

Picnic 225.00 0.00 0.00 0.00Other 210.26 275.00 0.00 0.00

Interest from Operating account 14.69 2.62 10.00 15.00Total income from Operating Account 30713.45 30912.62 34226.00 34331.00

Interest from Savings Account 1323.26 158.60 450.00 800.00

Total income ( Operating + Savings) 32036.71 31071.22 34676.00 35131.00

Expenses for Operating Account

Dues Collection fee to Bank 0.00 0.00 300.00 300.00Landscape (weed abatement) 0.00 0.00 5000.00 5500.00

Legal fees 0.00 275.00 3000.00 3000.00P.O & safe deposit box fee 169.00 0.00 200.00 250.00

Property Taxes 363.28 0.00 375.00 375.00Orion Security Patrol 6678.73 0.00 0.00 0.00July 4th extra security 790.80 0.00 800.00 1000.00

Insurance (liability, work comp. etc) 6361.00 5466.00 6000.00 6500.00Federal, state tax 4611.32 0.00 500.00 1000.00

HOA Meeting 813.57 0.00 1200.00 1300.00Picnic 1208.53 0.00 1200.00 1300.00CPA 2435.00 0.00 650.00 650.00

Misc. (postage, picnic, notary) 279.34 0.00 500.00 500.00Repair Fences and Maintenance 1318.43 695.50 5000.00 8500.00New CC&R /By laws/Legal Fee 2000.00 4820.00 10000.00 4000.00

Total Expenses: 27029.00 11256.50 34725.00 34175.00

Operating Income - Expenses 3684.45 19656.12 -49.00 156.00

2008-2010 Income and Expense Statement & Proposed Budget

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Parker Ranch HOA Financial Review April ‘09Parker Ranch HOA Financial Review April ‘09

Year End Cash Balance

2008 2009 4/17Operating Account 7645.59 26213.71Savings Account 52656.63 52804.27

Total 60302.22 79017.98

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Year Dues, $2000 315.02001 315.02002 315.02003 330.02004 330.02005 330.02006 350.02007 350.02008 367.52009 441.0


Annual Dues History

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Other expenses include postage, bank fee, property taxes and misc charges

Legal Expenses

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SummarySummary

Erosion in cash position stoppedErosion in cash position stopped 2002-2007 state and federal taxes filed, clean up2002-2007 state and federal taxes filed, clean up 2008 was a break even year2008 was a break even year 2009 projected to be break even year2009 projected to be break even year Expense related to daily security patrols eliminatedExpense related to daily security patrols eliminated CC&R revision a major expense in 2009CC&R revision a major expense in 2009 More money to be spent on clean up and maintenance More money to be spent on clean up and maintenance

in 2009in 2009

Parker Ranch HOA Financial Review April Parker Ranch HOA Financial Review April ‘09‘09

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V.V.CC&R and Bylaws: CC&R and Bylaws: A. Revision and FrameworkA. Revision and FrameworkB. Discuss any questions from floor.B. Discuss any questions from floor.




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CC&Rs and Bylaws Revisions:CC&Rs and Bylaws Revisions:The board hired Real Estate attorney Dave Van Atta to prepare The board hired Real Estate attorney Dave Van Atta to prepare amendments to the existing CC&Rs and Bylaws to bring them amendments to the existing CC&Rs and Bylaws to bring them into compliance with the Davis Stirling Common Interest into compliance with the Davis Stirling Common Interest Development Act and other CA State and City of Saratoga laws.Development Act and other CA State and City of Saratoga laws.

Proposal Framework:Proposal Framework:1- Started with the existing documents and revised them to 1- Started with the existing documents and revised them to address changes in the law. address changes in the law.

2- Retained all existing rules and regulations unchanged. 2- Retained all existing rules and regulations unchanged.

3- Avoided creating an entirely new document.3- Avoided creating an entirely new document.

4- Maintained the size of the existing documents (CC&Rs 28 4- Maintained the size of the existing documents (CC&Rs 28 pages; Bylaws 11 pages).pages; Bylaws 11 pages).

5- Avoided proposals that the Homeowners didn’t like in the 5- Avoided proposals that the Homeowners didn’t like in the 2007 CC&R and Bylaws proposals.2007 CC&R and Bylaws proposals.

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The Board strongly recommends the approval of these The Board strongly recommends the approval of these amended and updated CC&Rs and Bylaws. Considerable amended and updated CC&Rs and Bylaws. Considerable

time and PRHA money has gone into creation of this time and PRHA money has gone into creation of this proposal. Failure to adopt them will result in significant proposal. Failure to adopt them will result in significant

further legal costs.further legal costs.

CC&Rs and Bylaws Revisions - Next CC&Rs and Bylaws Revisions - Next stepstep - Copies of the amended and updated CC&R and Bylaws were

mailed to the homeowners along with the voting ballots and instructions.

- All ballots must be received no later than May 29, 2009 - 5:00

PM at: Parker Ranch Homeowners Association C/O Pat Weber

5684 Hollyleaf Lane San Jose, CA 95118

- Ballots will be counted on May 30, 2009 at 11:00 AM at: 12147 Parker Ranch Rd.

Homeowners are welcome to witness the counting of the Ballots

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VI. Open Forum - Q & AVI. Open Forum - Q & A

A. 2009 Summer PicnicA. 2009 Summer PicnicB. Term LimitB. Term LimitC. Other ProposalsC. Other Proposals


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A - Summer PicnicA - Summer Picnic

B - Term Limit for Board DirectorsB - Term Limit for Board Directors

C - Other ProposalsC - Other Proposals

Open form Discussion - Q & AOpen form Discussion - Q & A

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Homeowners’ Annual Homeowners’ Annual Meeting Meeting

Thank YouThank YouMeeting AdjournedMeeting Adjourned

This Presentation can be found on Parker Ranch This Presentation can be found on Parker Ranch Web site at: www.parkerranchhoa.orgWeb site at: www.parkerranchhoa.org

April 25, 2009April 25, 2009

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Vote CountVote Count(Optional to stay)(Optional to stay)

Vote CountVote Count(Optional to stay)(Optional to stay)

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List of clean up and List of clean up and maintenance activities for maintenance activities for

the Open Space:the Open Space:

Back UpBack Up

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Clean up and maintenance activities for the Open Clean up and maintenance activities for the Open Space:Space:- Clean up the litter behind at Vista Arroyo.- Clean up the litter behind at Vista Arroyo.- Tree fort removal & litter (bottles & stake) Tree fort removal & litter (bottles & stake) - Wood clippings at base of Priyas Wood clippings at base of Priyas - Damaged wood barrier at base of Priyas Damaged wood barrier at base of Priyas - Wood clippings by winery on Farr Ranch Wood clippings by winery on Farr Ranch - GRAFITTI ON PRIYAS BENCH (Hank will clean) GRAFITTI ON PRIYAS BENCH (Hank will clean) - Tree swing between Priya's and Hank's Tree swing between Priya's and Hank's - Continental Cr hill (top) lots of beer bottles (where folks watch fireworks)Continental Cr hill (top) lots of beer bottles (where folks watch fireworks)-Old barb wire fence on Greenleaf/Halla/PRHOA property/lot 46, wire Old barb wire fence on Greenleaf/Halla/PRHOA property/lot 46, wire continues well up the hill continues well up the hill - Top of PR Rd (Lin's) paint the railings Top of PR Rd (Lin's) paint the railings - litter to the left of dead tree in open space by Ed Lin’slitter to the left of dead tree in open space by Ed Lin’s- Some trash by dead tree - Dead tree options Some trash by dead tree - Dead tree options

• Chop up, leave to decay Chop up, leave to decay • Haul to side - Remove fence stake in middle of open space Haul to side - Remove fence stake in middle of open space

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Clean up and maintenance activities for the Open Clean up and maintenance activities for the Open Space:Space:- Paint barriers at top of Diamond oaks - Two Bike security camera missing on Picea Ct. – City responsibility- Trash at top of Picea - Graffiti on Picea ct City trail - Lynbrook Key club (t-shirts) to clean up (Hank to check out) - Paint railing on private road - Paint & nail gate on private rd - Do we really need gate on private rd? (check with City) - Key for post by Ajit trail? - Parker Ranch Rd, PG&E and cable retaining wall by Costello- Morano PacBell, PGE retain wall filled with dirt. - Retaining wall on Parker Ranch Rd, cracked & split. - Dead tree branches on PR rd over swale (Drew has a quote) - Prospect Rd trail entrance - remove old trail barrier

Annual Homeowners’ Meeting Welcome April 25, 2009

Documents

Transcript of Annual Homeowners’ Meeting Welcome April 25, 2009