Fox Point Fox Point Homeowners Homeowners AssociationAssociation

2010 Annual Meeting2010 Annual MeetingJanuary 25, 2010January 25, 2010

Agenda Agenda Welcome & IntroductionWelcome & Introduction Old BusinessOld Business State of the Association & Committee State of the Association & Committee

ReportsReports Voting Results Voting Results New BusinessNew Business

Voting Ends at 7:30Voting Ends at 7:30

Board of DirectorsBoard of Directors Board of DirectorsBoard of Directors

Thank you to outgoing Board members serving the last 3 Thank you to outgoing Board members serving the last 3 years: years:

Marybeth Bulgarelli and Sanjay Holay leaving the Marybeth Bulgarelli and Sanjay Holay leaving the boardboard

Thank you to Board Members seeking re-election:Thank you to Board Members seeking re-election: Bob Mares (3 years of service) and Beth Reiner (1 year)Bob Mares (3 years of service) and Beth Reiner (1 year)

Board Service Years:Board Service Years: Brad Marion (1)Brad Marion (1) Dave Jacobsen (2)Dave Jacobsen (2) Kevin Gadbois (5)Kevin Gadbois (5) Julie Gwiasda (2)Julie Gwiasda (2) Maleta Simek (1)Maleta Simek (1) Doreen Colletti-Muhs (7)Doreen Colletti-Muhs (7)

Committee ReportsCommittee Reports

ArchitectureArchitecture

Chairperson: Dave JacobsenChairperson: Dave Jacobsen 2009 Accomplishments2009 Accomplishments

11 Homeowner Projects Approved 11 Homeowner Projects Approved Substantial Homeowner Compliance Substantial Homeowner Compliance

2010 Goals2010 Goals Maintain the Character of Fox Point Maintain the Character of Fox Point Continued Homeowner Cooperation Continued Homeowner Cooperation

Civic AffairsCivic AffairsChairperson:: Beth Reiner AdlerChairperson:: Beth Reiner Adler 2009 Accomplishments2009 Accomplishments

Storm water Management Study (Draft final spring 2010)Storm water Management Study (Draft final spring 2010) Village will be at FPHA April meeting to discuss findingsVillage will be at FPHA April meeting to discuss findings Commitment from Village to meet with FPHA annually to Commitment from Village to meet with FPHA annually to

discuss items that need Village attention discuss items that need Village attention Village addressed gas lights, road & water main repairs, Village addressed gas lights, road & water main repairs,

street sweeping, tree trimming,& speeding.street sweeping, tree trimming,& speeding. 2010 Goals2010 Goals

Finalize storm water management study Finalize storm water management study Annual meeting with Village Annual meeting with Village Proposed rain garden at Lines School common groundsProposed rain garden at Lines School common grounds

Common GroundsCommon GroundsChairperson: Bob MaresChairperson: Bob Mares 2009 Accomplishments2009 Accomplishments

Tree removal at the Pool by Nelson Tree ServiceTree removal at the Pool by Nelson Tree Service Garden Paradise leveled/reseeded front pool area after repairs Garden Paradise leveled/reseeded front pool area after repairs Resurfacing and patching roads in Fox Point (financed by the Resurfacing and patching roads in Fox Point (financed by the

Village)Village) Trimming of trees at the tennis courtTrimming of trees at the tennis court Continued to keep Fox Point Common Areas well maintainedContinued to keep Fox Point Common Areas well maintained Negotiated a NEW landscaping snow blowing contract that Negotiated a NEW landscaping snow blowing contract that

saved FPHA thousands in annual feessaved FPHA thousands in annual fees 2010 Goals2010 Goals

Continue to bid out projects for the best value, saving FPHA Continue to bid out projects for the best value, saving FPHA moneymoney

Repair and seal coat walkways, parking lot and boat dock areaRepair and seal coat walkways, parking lot and boat dock area Add a 5 inch mulch base to the playground areaAdd a 5 inch mulch base to the playground area Install new bushes at Cold Spring entranceInstall new bushes at Cold Spring entrance Oversee replacement of fence by Flint Creek (Village Plan)Oversee replacement of fence by Flint Creek (Village Plan)

Lake Lake Chairperson: Brad MarionChairperson: Brad Marion Committee Members:Committee Members:

Jan Romenesko – Water Quality Jan Romenesko – Water Quality Tim Grabacki – Boat Docks Tim Grabacki – Boat Docks Bob Lee-Flint Creek Bob Lee-Flint Creek Tom Slager-Flint Creek Tom Slager-Flint Creek Bob Gwiasda Bob Gwiasda Steve Armitage-Fishery Steve Armitage-Fishery Terry Moore-Lower Flint Creek Terry Moore-Lower Flint Creek Chris Guild-The PointChris Guild-The Point

LakeLake 2009 Accomplishments2009 Accomplishments

Boat rack reconciliationBoat rack reconciliation Reorganize lake committee Reorganize lake committee Modify maintenance contract for Flint Creek Modify maintenance contract for Flint Creek Interview lake management consulting firms Interview lake management consulting firms Review lake management proposals for Lake Review lake management proposals for Lake

Louise Louise Select alternative water treatment for Lake Louise Select alternative water treatment for Lake Louise Tried aeration in The Point, as potential non-Tried aeration in The Point, as potential non-

chemical algae treatment chemical algae treatment Illinois EPA conducted a fish survey, including Illinois EPA conducted a fish survey, including

eliminating some carpeliminating some carp

LakeLake 2010 Goals:2010 Goals:

Select consulting firm to conduct lake Select consulting firm to conduct lake management study management study

Complete lake management study Complete lake management study Prioritize 2010 Action Items, including Prioritize 2010 Action Items, including

aeration, vegetation, island stabilization aeration, vegetation, island stabilization Meet with Flint Creek Watershed group to Meet with Flint Creek Watershed group to

explore funding alternatives explore funding alternatives Schedule Illinois EPA to resample fishery Schedule Illinois EPA to resample fishery Evaluate permit potential for Lot C and Lot D Evaluate permit potential for Lot C and Lot D Carp Derby Carp Derby

Fox Point PoolFox Point PoolChairperson: Kevin GadboisChairperson: Kevin Gadbois 2009 Accomplishments2009 Accomplishments

Repaired wading pool pipes Repaired wading pool pipes  Repaired gutters, walls and painted big poolRepaired gutters, walls and painted big pool Replaced locker room water heaterReplaced locker room water heater No injuries or other safety related incidentsNo injuries or other safety related incidents

2010 Goals2010 Goals No injuries or other safety related incidentsNo injuries or other safety related incidents No closings due to mechanical failuresNo closings due to mechanical failures Ensure a smooth transition to new pool committeeEnsure a smooth transition to new pool committee Possibly replace baby poolPossibly replace baby pool

Safety & WelfareSafety & Welfare

Chairperson: Mary Beth BulgarelliChairperson: Mary Beth Bulgarelli 2009 Accomplishments2009 Accomplishments

Monitored safety concerns at school pathMonitored safety concerns at school path Addressed a variety of residents' safety Addressed a variety of residents' safety

concernsconcerns Fox Point lighting maintained (Bill Graff)Fox Point lighting maintained (Bill Graff) 3 new stop signs installed on south side3 new stop signs installed on south side Crosswalk repainted on Lake Cook Road and Crosswalk repainted on Lake Cook Road and

Cold SpringCold Spring

Safety & WelfareSafety & Welfare 2010 Goals2010 Goals

Address Residents' Safety ConcernsAddress Residents' Safety Concerns Continue to Contact Barrington Police Dept. Continue to Contact Barrington Police Dept.

regarding Fox Point's No. 1 Safety Issue: regarding Fox Point's No. 1 Safety Issue: SPEEDING!SPEEDING!

Maintain Fox Point LightingMaintain Fox Point Lighting Increase the number of Walking Lanes in Fox PointIncrease the number of Walking Lanes in Fox Point Crosswalk painted (raised/reflective application) Crosswalk painted (raised/reflective application)

on Lake Shore Drive at damon Lake Shore Drive at dam Crosswalk painted (raised/reflective application) Crosswalk painted (raised/reflective application)

on Lake Cook Road and Coldspringon Lake Cook Road and Coldspring

SocialSocialChairperson: Julie GwiasdaChairperson: Julie Gwiasda Committee: Amber Bostock and Michelle PashkowCommittee: Amber Bostock and Michelle Pashkow AccomplishmentsAccomplishments

13 events for families and adults 13 events for families and adults Re-introduction of Men’s Social with 2 “sold out” card Re-introduction of Men’s Social with 2 “sold out” card

tournaments tournaments Capture the Flag ticket price kept the same as 2007 and 2008 Capture the Flag ticket price kept the same as 2007 and 2008 Modified events to meet the needs of residents (Adult Pool Modified events to meet the needs of residents (Adult Pool

Socials)Socials) 2010 Goals2010 Goals

Offer affordable events for families and adults Offer affordable events for families and adults Continue to adjust event offerings to serve interests of all Continue to adjust event offerings to serve interests of all

residents residents Continue to offer events for Men’s Social Continue to offer events for Men’s Social Keep price point the same for Capture the Flag in 2010-New Keep price point the same for Capture the Flag in 2010-New

Venue! Venue! Involve more residents in the creation of, function of, and Involve more residents in the creation of, function of, and

participation in events participation in events

TennisTennis Chairperson: Sanjay HolayChairperson: Sanjay Holay Volunteer Tennis Committee: Marlene Slager & Volunteer Tennis Committee: Marlene Slager &

Hillary KaboskiHillary Kaboski 2009 Accomplishments2009 Accomplishments

Continued Men’s Open Tennis on Saturday morning Continued Men’s Open Tennis on Saturday morning Continued kid’s & adult program assisted by Continued kid’s & adult program assisted by

excellent tennis pros excellent tennis pros New wind screens put in 2008 held up through the New wind screens put in 2008 held up through the

long 2009 winter long 2009 winter New tennis ball machine New tennis ball machine Kept the courts in reasonable condition-still uneven Kept the courts in reasonable condition-still uneven

and slick areas and slick areas Identification of a product called Flex CourtIdentification of a product called Flex Court

TennisTennis

2010 Goals2010 Goals Replace one court in 2010 with Flex Replace one court in 2010 with Flex

Court new synthetic material Court new synthetic material Evaluate Flex Court and repair other Evaluate Flex Court and repair other

courts in 2011courts in 2011 Continue all kids and adult programs, Continue all kids and adult programs,

leagues and social activities leagues and social activities Add additional help to the tennis Add additional help to the tennis

committeecommittee

Treasury ReportTreasury Report Chairperson:Chairperson: Maleta Simek Maleta Simek

(resigned)(resigned) Assistant Treasurer:Assistant Treasurer: Matt RobbinsMatt Robbins Assistant Treasurer:Assistant Treasurer: Diane Van NestDiane Van Nest Finance CommitteeFinance Committee

Diane Kerekes – past president & treasurerDiane Kerekes – past president & treasurer Mike Nowik – past presidentMike Nowik – past president Matt Robbins – past treasurerMatt Robbins – past treasurer Tim Romenesko – past president Tim Romenesko – past president Susan Stoga – past president Susan Stoga – past president

TreasuryTreasury 2009 Assessments & Revenue Exceeded Expenses by 2009 Assessments & Revenue Exceeded Expenses by

$91,072$91,072 Within $8,117 of BudgetWithin $8,117 of Budget Biggest Variances Included:Biggest Variances Included:

Pool Repairs and Maintenance ($24,840 Unfavorable)Pool Repairs and Maintenance ($24,840 Unfavorable) Lake Asset Expenses ($11,464 Favorable)Lake Asset Expenses ($11,464 Favorable) Administrative Expenses ($7,623 Favorable)Administrative Expenses ($7,623 Favorable) Pool Operating Expenses ($5,735 Favorable)Pool Operating Expenses ($5,735 Favorable)

Board Recommends Zero Dues Increase for 2010Board Recommends Zero Dues Increase for 2010 Assessments have not increased since 2008Assessments have not increased since 2008 We recognize that our residents continue to face We recognize that our residents continue to face

challenges challenges under current financial conditions under current financial conditions

TreasuryTreasury

48%

25%

18%

9%

Operating Expenses Lake Fund

Other Fixed Assets Pool Replacement

Your Dues Dollar:Your Dues Dollar:

Current Operating Expenses: Current Operating Expenses: Half of CollectionsHalf of Collections

Pool Replacement: Restricted Pool Replacement: Restricted portion of Fixed Asset fund portion of Fixed Asset fund ($30,000 allocated per year)($30,000 allocated per year)

Lake Fund: Maintenance of Lake Fund: Maintenance of Lake Louise, Flint CreekLake Louise, Flint Creek

Fixed Assets: Maintenance, Fixed Assets: Maintenance, repair, replacement of assetsrepair, replacement of assets

TreasuryTreasury Biggest Future Expenditures are Pool and LakeBiggest Future Expenditures are Pool and Lake

Pool Currently in Good Operating ConditionPool Currently in Good Operating Condition Many Thanks to Kevin Gadbois Whose Efforts Many Thanks to Kevin Gadbois Whose Efforts

Help the Pool Operate EfficientlyHelp the Pool Operate Efficiently Lake Management Plan under DevelopmentLake Management Plan under Development

Brad Marion and the Lake Committee are working Brad Marion and the Lake Committee are working to develop a multi-year plan to improve water to develop a multi-year plan to improve water qualityquality

Selective dredging may be one of the aspects of Selective dredging may be one of the aspects of the planthe plan

Goal is to work with available funds of Lake Asset Goal is to work with available funds of Lake Asset FundFund

2010 Proposed Budget Highlights2010 Proposed Budget HighlightsBaby Pool to be replaced - $85,000Baby Pool to be replaced - $85,000Tennis Courts to be resurfaced - $25,000 Tennis Courts to be resurfaced - $25,000

2010 Budget - Expenses 2010 Budget - Expenses 20092009 2010 2010

ProposedProposedDifferenDifferen

cece

Operating ExpensesOperating Expenses $193,301$193,301 $197,491$197,491 +$4,190+$4,190

Fixed Asset ExpensesFixed Asset Expenses $72,084$72,084 $131,200$131,200 ++$59,116$59,116

Lake Asset Fund ExpenseLake Asset Fund Expense $24,536$24,536 $27,500$27,500 +$2,964+$2,964

TreasuryTreasury

Proposed 2010 BudgetProposed 2010 Budget

OperatingOperating Fixed Fixed AssetAsset

LakeLake

Fund Balance 12/31/09Fund Balance 12/31/09 $157,600$157,600 $442,983$442,983 $682,805$682,805

Budgeted RevenueBudgeted Revenue 198,699198,699 93,21593,215 86,31086,310

Budgeted ExpensesBudgeted Expenses 197,491197,491 131,200131,200 27,50027,500

Projected Balance 12/31/10Projected Balance 12/31/10 $158,808$158,808 $404,998$404,998 $741,615$741,615

TreasuryTreasury 2009 Activities2009 Activities

Ongoing financial activities: financial Ongoing financial activities: financial statements, payroll, insurance audits, statements, payroll, insurance audits, regulatory filingsregulatory filings

Increased activity regarding collection of Increased activity regarding collection of assessments – internal and external assessments – internal and external effortsefforts

Monitor investments to meet Monitor investments to meet current/future timing needs current/future timing needs

Work with service partners (banks, Work with service partners (banks, accountant) to provide timely serviceaccountant) to provide timely service

TreasuryTreasury 2010 Objectives2010 Objectives

Strengthen practices regarding document storage: Strengthen practices regarding document storage: purchase Scanner for Secretary to maintain electronic purchase Scanner for Secretary to maintain electronic files, obtain offsite storage for key Association files, obtain offsite storage for key Association documents & recordsdocuments & records

Update capital improvement plan to plan expenditures Update capital improvement plan to plan expenditures and accrualsand accruals

Review billing practices to encourage timely dues Review billing practices to encourage timely dues receiptsreceipts

Explore resources available through CAI (Community Explore resources available through CAI (Community Association Institute)Association Institute)

Update asset inventoryUpdate asset inventory

TreasuryTreasury

Budget Approval ProcessBudget Approval Process Comments on proposed budget to be sent to Comments on proposed budget to be sent to

board membersboard members Voting on budget at February 22 board Voting on budget at February 22 board

meeting at Village Churchmeeting at Village Church Explanation of change in approval processExplanation of change in approval process

Election ResultsElection Results

First position: Cook County resident with most First position: Cook County resident with most votesvotes

Next two positions: Lake County residents with Next two positions: Lake County residents with next most votesnext most votes

Fourth position: Person from either county who Fourth position: Person from either county who has the most voteshas the most votes

Replacement for Maleta Simek’s board positionReplacement for Maleta Simek’s board position Board assignments to be determined by the Board assignments to be determined by the

board members prior to or at the next board board members prior to or at the next board meetingmeeting