Alpha Phi OmegaBoard Re-Structuring

Proposal By Delta Chapter

2

Outline

Motivations for ChangeIssues ConsideredCurrent Board StructureDelta Chapter’s Proposed Board StructureProposed Changes to Program DirectorProposed Changes to Executive CommitteeProposed Changes to Region StructureBenefits of the Proposed ChangesPrimary Differences between National Board’s

proposal and Delta Chapter’s proposal

3

Motivations for Change

Current board structure has been in place for over thirty years with little change

National Board membership has become too large to effectively meet and manage fraternity affairs

Ensure qualified leadership is elected to the National Board from convention floor

Control of changing financial structure is limited by board experience

Desire for more student voice and involvement on National Board

4

Motivations for Change (continued)

Desire to develop more internal volunteers throughout Fraternity

Desire to create better communication between chapters, sections, regions and board

Desire to ensure that students are controlling the direction of the National Fraternity

Desire to better react to emergencies

Desire to improve the quality and quantity of chapters and their memberships

5

Motivations for Change (continued)

Desire to improve recognition of membership needs identified at and between conventions

Desire to improve Scouting and Youth Services relations with partner organizations

Desire to develop “Brotherhood” across entire student membership and promote all three cardinal principles

6

Issues Considered

Student involvement on board

Size of National Board Membership

Election process of program directors

Board Experience/New Leadership

Financial Structure

7

Issues Considered (continued)

Internal Volunteer Development

Ability to react to Emergencies

Ability to meet Membership Needs

How to develop and improve Scouting & Youth Services

8

Current Board Structure -41 members

• Note: Many current Board members are not active but count in quorum. Of the 41 members 19 are elected by the current National Convention and 17 were elected by previous Conventions. 5 are members by virtue of their positions.*

National President

National Vice-President

6 Program Directors

11 Regional Directors

Elected by the students at the National Convention

17 Past National Presidents and Life Members of the Board

Elected by students at previous National Conventions

5 Ex-officio Members Member of the Board by virtue of their position

*Information taken from National Board’s “Board Restructuring Proposal”

9

Delta Chapter’s Proposed Board Structure

President(elected by students at convention)

Voting Power

11 Region Directors(elected by students at convention)

Voting Power

6 Program Directors(elected by students at convention)

(Voice but no vote)

2 Presidential Advisors(elected by students at convention)

Voting Power

Ex-Officio Members: National Executive Dir., National Legal Counsel,

International Relations Director

Vice-President(elected by students at convention)

Voting Power

Corporate Advisor(elected by Board of Directors)

Voting Power

Representative of the NationalCouncil of the Boy Scouts of America

(approved by National Board)

10

Proposed Changes to Board Structures

National President & National Vice-President: Continue student elections at each National Convention

Corporate Advisor: Add experience to the board that current Board Members may not

possess. Elected by the Board of Directors to serve concurrent term of two

years. National Convention may wish to add additional Corporate

Advisor positions in the future. This would serve as an experimental period for future growth.

11

Proposed Changes to Board Structure (continued)

Program Directors: Restrict the number of votes on the Board of Directors Program Directors shall no longer have a vote, but will continue to

have voice. Program Directors will be held accountable for their actions and

duties, will help to eliminate inequality of power within the Fraternity.

Will allow Program Directors to focus on Program Development rather than governance of chapters.

Regional Directors: Directly responsible for hearing the concerns of the students Directly responsible for hearing input from other National Board

members and committees

12

Proposed Changes to Board Structure (continued)

Regional Directors (continued): Would carry a greater responsibility for the decision making

process of the National Fraternity Would be directly more accountable to the students and chapters.

Internal Volunteer Development. Development of two related but separate paths for Internal

Volunteers Region Directors will be charged primarily with a management

style of Leadership Program Directors will be charged with a creative and developing

style of Leadership.

13

Proposed Changes to Board Structure (continued)

Life Members of the Board: Removal of Life Members of the Board

Past National Presidents: Shall be two Past National Presidents selected to serve on board at

each convention. Past National Presidents on the National Board shall be known as

Presidential Advisors for clarity. Past National Presidents would submit nominations, would be

considered by Nominations Committee and would be elected after the Program Directors election.

Incumbent National President is eligible to be elected as Presidential Advisor, if not re-elected as President. May be nominated from the floor. Otherwise they would submit nomination.

14

Proposed Changes to Board Structure (continued)

National Archivist: Charged with ensuring the collection and protection of the

Fraternities historical items Not necessary to be at National Board Meetings which primarily

focus on the membership development and governance of the national fraternity.

Continue to be appointed by the President but would not be required to participate in Board activities unless otherwise directed by the President or Board.

15

Proposed Changes to Board Structure (continued)

Representative of the National Council of the Boy Scouts of America: BSA Representative will continue to be a member of the National

Council of the Boy Scouts of America, shall be approved by National Board of Directors.

Will serve on the Scouting and Youth Services Committee as the partner liaison with the Boy Scouts of America.

Will remain on the National Board of Directors and continue to have a vote.

16

Program Directors

National President

Finance & Operations Director(1st Program Director Elected)

Leadership Development Director(6th Program Director Elected)

Membership & Extension Director(2nd Program Director Elected)

Service & Communications Director(5th Program Director Elected)

Marketing Director(3rd Program Director Elected)

Scouting & Youth Services Director(4th Program Director Elected)

17

Proposed Changes to Program Director

Alumni Relations and Internal Volunteer Development Director shall become an appointed office under the President.

Marketing Director shall become a permanent Program Director position.

Scouting and Youth Services shall become a permanent Program Director position.

18

Proposed Changes to Program Director (continued)

Program Directors shall be elected in order: This election process will aid in filling each position with the best

possible candidate.

Those members vying for a program director position shall testify to their capabilities in the Nominations Committee prior to the election.

Each candidate shall submit a nomination for each Director’s position they wish to run for and interview for each.

The process of interviewing shall be left to the determination of the Nominations Committee, however, it is recommended that each member be interviewed for all appropriate positions during one interview session so as to expedite the committee interview process and eliminate redundancy.

19

Proposed Changes to Program Director (continued)

Program Directors (continued): Each legislative election shall remove the corresponding elected

member from subsequent election nominations.

Term Limits: Members shall be limited to no more than three consecutive terms (six years) of service as a Program Director effective January 1, 2007.

By instating term limits, more volunteers will have the opportunity to be of service on the National level and will help to ensure that all programs are continually developed. Members may be elected to a PD position after their one term vacancy from any PD office.

20

Executive Committee

National President

2 Presidential Advisors

Corporate Advisor

Ex-Officio MembersNational Executive Director

National Legal Counsel

National Vice President

21

Proposed Changes to Executive Committee

Executive Committee:

Shall consist of five voting members: National President, National Vice President, Two Past National Presidents (known as Presidential Advisors), and the Corporate Advisor.

Shall consist of two ex-officio members: National Executive Director and National Legal Counsel

The Executive Committee, at the discretion of the National President, shall ask any other members or directors to attend Executive Committee meetings as necessary. Any such members shall have voice, but no vote.

The Executive Committee shall have the power to act on behalf of the National Board between board meetings on those matters considered to be of financial, legal, personnel or public relations emergency status which must be handled prior to the next scheduled Board of Directors meeting.

22

Proposed Region Structure

Region Director

Region Staff

Regional Student Council

Section StaffSection Representatives

Sectional Student Council

Section Chairs

23

Proposed Changes to Region Structure

Student Participation on the Board: No direct student participation due to travel and expectations Can not expect a student to be able to accurately and reliably voice

the concerns of all fellow student members across the nation

Regional Student Council: The Regional Student Council will consist of the chairpersons of

each of the Sectional Student Councils within the respective region.

The council shall elect a chairperson to oversee council meetings.

Sectional Student Council: To consist of one student representative from each chapter within

the respective Section. The council shall elect a chairperson to oversee council meetings

and represent the Section on the Regional Student Council.

24

Proposed Changes to Region Structure (continued)

Purpose of Regional and Sectional Student Councils: To allow for greater student voice throughout the National Fraternity

and ensure that actions taken by the Board between conventions would be within the scope of the students desires.

To promote effective communication between the Students and the National Board ensuring that all voices can be heard and that democracy prevails.

To ensure that the student elected leadership of the National Board is held accountable for Board actions.

To promote Leadership, Friendship and Service between chapters, sections, regions and the nation as a whole.

To develop future alumni volunteers and leaders by giving more students an opportunity to participate in the decision making process of the National Fraternity.

25

Proposed Changes to Region Structure (continued)

Council Responsibilities and Duties: To discuss issues facing the national fraternity on a local student

level To voice concerns about proposals to be considered by the

National Board To make ongoing recommendations to the National Board and

National Convention To promote the general welfare of the chapters through effective

communication with the National Board To convene monthly/bi-monthly, or as needed, under the direction

of the Section Chair and Regional Director respectively.

26

Benefits

More student involvement

Student voice heard on Board

Board size decreased

Program Directors position based on credentials, instead of popularity vote

Internal Volunteers developed

Additional experience brought to Board

27

Benefits (continued)

Better suited to react to emergencies

Developed ability to meet membership needs

Improve relationships with partner organizations

Ensures Board follows students direction

Development of Program Director positions

Nominations Committee Structured for time consideration

Promotes cardinal principles and brotherhood

28

Primary Differences between Proposals

National Board’s proposed Board Restructuring 1 student voice on Board representing 11 Regional Student

Advisors 2 Region Directors elected from 11 Region Directors to serve on

Board of Directors 3 Members elected by Board to broaden expertise 5 At-Large members elected to Program Director Positions 2 Past National Presidents Executive Committee remains unchanged Focus removes voice and power from Region Directors, power

shifts more to Program Directors and 3 outside members of the Board

Limited accountability to students over 3 outside members elected by board

Program Director positions remain unchanged Increased student involvement of approximately 11 members

29

National Board’s Proposed Board Structure – 18 members

National President & Vice President + 5 At-Large Members

2 Past Presidents

3 Ex-officio Members

Elected by the studentsat the National ConventionElected by students atprior National Conventions

Member of the Board byvirtue of their position

11 Regional Directors Elected by the students

2 Regional Directorsserve on B of D

Elected by the 11Regional Directors

11 Regional Student Advisors Elected by the students

Student Chair serveson Board of Dir.

Elected by the 11Regional Student Advisors

Unknown Number of Program Chairs Appointed by the President

3 Members Members elected bythe Board

*Information taken from National Board’s “Board Restructuring Proposal”

30

Primary Differences between Proposals (continued) Delta Chapter’s proposed Board Restructuring

Regional Student Council, and Sectional Student Council in place to improve students voice on the board

11 Region Directors serve on Board, have input from Program Directors and directly from Student Councils

1 Corporate Advisor elected by Board to broaden expertise (trial period) 6 Specific Program Directors elected in specified order 2 Presidential Advisors (Past Presidents), apply to Nominations Committee, elected

from floor Executive Committee composition changes Focus removes power from Program Director, power shifts to Region Directors Greater accountability of Board members to students Increased student involvement of approximately 366 students Increased chapter reporting, support, quality and strength through Student Councils Better reporting and communication expected under Section Chairs/ Region

Directors Proposal begins unifying voice of all students between and at conventions Increases awareness of students by participation in councils

31

Questions or Comments?

Email feedback to: moonjas@mindspring.com

Authors:

Delta Chapter