Alpha Phi Alpha Fraternity, Inc. Chapter Operations Plan.

Alpha Phi Alpha Fraternity, Alpha Phi Alpha Fraternity, Inc.Inc.

Chapter Operations PlanChapter Operations Plan

• Internal data collection through the Strategic Focus Survey –Internal data collection through the Strategic Focus Survey – 11/05 – 1/0611/05 – 1/06• External data collection through the Maryland Association ofExternal data collection through the Maryland Association of Non-Profits – 9/05 – 3/06Non-Profits – 9/05 – 3/06• Board of Directors Planning Retreat – 5/06Board of Directors Planning Retreat – 5/06• General President’s Strategic Plan Overview/Dissemination ofGeneral President’s Strategic Plan Overview/Dissemination of Brochure – Centennial Convention – 7/06Brochure – Centennial Convention – 7/06• Regional, Foundation, Commission and Committee OperationsRegional, Foundation, Commission and Committee Operations Plans developed aligned with Strategic Plan – 6/06 – 11/06Plans developed aligned with Strategic Plan – 6/06 – 11/06• Board Approval of the Strategic Plan – 11/06Board Approval of the Strategic Plan – 11/06• Board Approval of the Chapter Operations Plan – 3/07 Board Approval of the Chapter Operations Plan – 3/07 • Implementation Training – General Convention – 8/07 Implementation Training – General Convention – 8/07

Alpha’s Strategic Planning ProcessAlpha’s Strategic Planning Process

• Establishes a clear set of goals and action steps that apply at Establishes a clear set of goals and action steps that apply at allall levels of the fraternity.levels of the fraternity.• Focuses the work of the fraternity so that we are all workingFocuses the work of the fraternity so that we are all working towards the same purposes.towards the same purposes.• Clarifies/specifies Alpha’s work (our brand) in theClarifies/specifies Alpha’s work (our brand) in the communities where we are located.communities where we are located.• Supports continuity of procedures and processes from oneSupports continuity of procedures and processes from one General Presidential administration to the next.General Presidential administration to the next.

Why Strategic Planning for Why Strategic Planning for Alpha?Alpha?

Alpha Phi Alpha Fraternity, Inc. Alpha Phi Alpha Fraternity, Inc. develops leaders, promotesdevelops leaders, promotesbrotherhood and academic excellence, brotherhood and academic excellence, while providing service and advocacy while providing service and advocacy for our communities.for our communities.

The MissionThe Mission

2006-2011 Strategic Plan

ORGANIZATIONAL MANAGEMENTORGANIZATIONAL MANAGEMENT

To implement a comprehensive set of To implement a comprehensive set of operational procedures and aoperational procedures and a plan to plan to

strategically focus the work of a chapter for the strategically focus the work of a chapter for the year consistent with expectations established by year consistent with expectations established by the National Board of Directors and Regional the National Board of Directors and Regional

Vice Presidents.Vice Presidents.

Chapter President and Public Relations CommitteeChapter President and Public Relations Committee11/0711/07

GOAL #1


Present the National Mission, Goal and Strategies to the Chapter Executive Committee. Provide an overview of the projects being developed in the National Strategic Plan as presented at the 2007 General Convention

Organizational Effectiveness Chair8/07

OPERATIONS PLAN 2006-2011

GOAL #1


Develop a set of chapter operating procedures consistent with Robert’s Rules of Order and national guidelines

Chapter President and the Chapter Executive Committee 9/07*

GOAL #1


Implement a set of operating policies and procedures to govern all aspects of chapter operations. Assure that all Chapter Officers are familiar with the

Alpha Univ. Chapter & Officer Development (See

http://www.alphaphialpha.net/Under Membership/Forms)

Chapter President and Executive Committee10/07*

GOAL #1

http://www.alphaphialpha.net/

ORGANIZATIONAL MANAGEMENTORGANIZATIONAL MANAGEMENTCommunicate Chapter Operating Policies and

Procedures to Chapter Members.

Chapter President and Executive Committee10/07*

GOAL #1

ORGANIZATIONAL MANAGEMENTORGANIZATIONAL MANAGEMENTDevelop, at minimum, an annual chapter operations or business plan that specifies the work plan of the chapter for the year. Include in the plan such things as:

• Number of meetings for the year/meeting plans• Chapter dues and other financial obligations of membership• Number and type of open and closed social activities• Membership intake, reclamation and retention plans and targets• Membership training plans (e.g., risk management, chapter operations, etc.)• Timeframes/responsibilities for implementing the National Programs• Specifying which of the four Special Projects will be implemented and the

Implementation plan• Chapter operations and program budgets• Amenities for chapter members• Community outreach plans beyond the National Programs/social activities• Plans for working with associated area College and/or Alumni Chapters

Chapter President and Executive Committee Chapter Organizational Effectiveness Chair 10/07*

GOAL #1


Evaluate the Implementation of the Operations Plan

Chapter President and Executive Committee1&6/08*

GOAL #1

COMMUNICATIONS/PUBLIC RELATIONSCOMMUNICATIONS/PUBLIC RELATIONS

To develop a comprehensive plan to address chapter To develop a comprehensive plan to address chapter InternalInternal Communications and Public Relations

consistent with the plan developed by Alpha Phi Alpha Fraternity, Inc.

Chapter President and Public Relations CommitteeChapter President and Public Relations Committee2/082/08

GOAL #2


Chapter PresidentChapter President9/079/07

GOAL #2

Appoint a Communications/ Public Relations Committee and Chairman

Chapter President/Exec Com and PR CommitteeChapter President/Exec Com and PR Committee

GOAL #2


Develop an Internal Communications process

1. Development plan Chairman PR 10/07

2. Submit to Executive Committee for Review Chairman PR 11/07

3. Submit to Chapter for Chairman PR 12/07

PR CommitteePR Committee

GOAL #2


Develop a Marketing Plan

1. Development plan Chairman PR 12/07



Chapter President/Exec Com and PR CommitteeChapter President/Exec Com and PR Committee

GOAL #2


Develop a Public Relations Plan

1. Development plan PR Committee 12/07



MEMBERSHIP MANAGEMENTMEMBERSHIP MANAGEMENT

Chapter President and Membership/Intake Coordinator Chapter President and Membership/Intake Coordinator 6/086/08

GOAL #3

To Effectively and Efficiently Manage Membership


Chapter President and Membership/Intake Coordinator Chapter President and Membership/Intake Coordinator

9/07*

GOAL #3

Implement the approved process to attract, select and initiate

members with outstanding academic

achievement and leadership qualities.

(Implement plan as developed by the Office of the Executive Director and Membership Standards and Extension Committee)


Chapter President and Membership/Intake Coordinator Chapter President and Membership/Intake Coordinator

12/07*

GOAL #3

Implement the Plan to Retain and Reclaim

Brother

(Implement plan as developed by the Office of the Executive Director,

Membership Standards and Extension Committee, and Reclamation Committee)


Chapter President, Membership/Intake Coordinator,Chapter President, Membership/Intake Coordinator,

Director of Educational Activities, Executive Committee 10/07*

GOAL #3

Implement the course of action for fraternal, personal, and professional development.


Chapter President and the Executive CommitteeChapter President and the Executive Committee 11/07*

GOAL #3

Implement a process to maximize the members’ expertise and chapter efficiency in chapter operations


Membership/Intake Coordinator and Membership Committee

6/08*

GOAL #3

Annually Collect, Analyze and Report Information on Reclamation Data for the Chapter


Membership/Intake Coordinator and Membership Committee

1/08* and 6/08*

GOAL #3

Collect information on the academic achievement (GPA) of Brothers enrolled in college to monitor progress towards degree

completion

FISCAL MANAGEMENTFISCAL MANAGEMENT

Chapter President, Chapter Fiscal Officers, Chapter Advisor

1/08

GOAL #4

To ensure that a financial infrastructure that clearly defines, processes for fiscal accounting and management, organizational integrity, and revenue generation is developed


Chapter President/Executive Committee/Chapter Fiscal Officers9/07

GOAL #4

Plan to implement BOD approved financial controls at the Chapter level


Chapter President/Fiscal Officers

11/07

GOAL #4

Implement BOD approved policies and procedures that reflect transparency in chapter fiscal operations


Chapter Fiscal Officers/Fundraising Chairman, Executive Committee12/07

GOAL #4

Develop and enhance income streams and fundraising opportunities


Chapter Fiscal Officers/Fundraising Chairman, Executive Committee

1/08

GOAL #4

Present any plans to enhance income streams and fundraisingOpportunities to the chapter for approval

PROGRAM MANAGEMENTPROGRAM MANAGEMENT

Chapter President/Director of Educational Activities/Executive Committee

7/08

GOAL #5

To annually implement the mandated National Programs and selected Special Projects of the fraternity in a manner that will

facilitate community outreach and ensure the viability of Alpha’s programs and projects.



6/08

GOAL #5

Annually implement the mandated National Programs of the fraternity

Go-To-High School,Go-To-CollegePROJECT ALPHA A Voteless People

is a Hopeless People



6/08

GOAL #5

Annually implement the approved Special Projects of the fraternity selected by the chapter.

THE WASHINGTON D.C. MARTIN LUTHER KING, JR NATIONAL

MEMORIAL FOUNDATION, INC.

Big Brothers/Big Sisters

Leadership Institute


Director of Educational Activities/Executive Committee

7/08

GOAL #5

Annually evaluate and report on the implementation of the National Programs using guidelines and materials developed by the fraternity.



7/08

GOAL #5

Annually evaluate and report on implementation of selected Special Projects using guidelines and materials developed by the fraternity.



7/08

GOAL #5

Evaluate and report on the implementation of local partnerships to ensure alignment with the Fraternity’s

mission statement and joint goals established at the national and local levels.

GENERAL CONVENTIONGENERAL CONVENTION

Training Workshops will be providedat the General Convention in Orlando to support Implementation of the Chapter Operations Plans.

• Alpha Advisor• Field Staff• Fiscal management• Media/Public relations• Reclamation

TRAINING

Alpha Phi Alpha Fraternity, Alpha Phi Alpha Fraternity, Inc.Inc.

Chapter Operations PlanChapter Operations Plan

Alpha Phi Alpha Fraternity, Inc. Chapter Operations Plan.

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