Alliance Solutions Group (ASG)

Gary Smyser888-559-9540 xt.2003

gsmyser@alliance-sg.com

Project Management SoftwareAn Analysis of Different Options

What do most companies use for Project Management?

•MS Office – Word Docs & Excel Logs (flat file systems)

•Accounting Software w/add-on Software for PM & Doc Control

•Dedicated PM software products (relational database systems)

What does Project Management software provide?

•Typical PM Features

What does Project Management software provide?

•The Product Suite Approach to PM

What are the advantages of automating Project Management?Increase in productivity/efficiencies – Automation of

mundane processes & time consuming tasksEarly warning and problem detection

CollaborationStandardized proceduresStandardized reporting

Project Analysis, budgeting & ForecastingEasy & Fast Data retrieval

Document IssuesAudit trails

What are the cost savings of automating Project

Management?

•One ROI Analysis

Three Project Management Models to consider and their methods of

product deployment

•Windows/Desktop Based Software – The traditional approach

•Web Based Products – The fastest growing segment of the market

•Software as a Service (SaaS) – A Rent vs Buy Option

Windows/Desktop Based SoftwareWhat are the Pros and Cons?

P: Microsoft style user interface = short learning curveP: Portable – put it on a laptop or MS compatible TabletP: Easily distributable to the job siteP: Ownership resides with the customerP: Tax write offs & depreciation pass to the ownerC: Ltd. to Windows operating system, compatibility issuesC: Ltd. Options for Remote connections (Terminal Services, Citrix, VPN)C: Collaboration users must have access to your serverC: Executive rollup reporting, must use add-on data mining applicationsC: Integration to back office accounting requires 3rd party apps.C: User incurs I.T. costs for Hardware/Networks/Peripherals/Upgrades etc.

Windows/Desktop Based SoftwareWhat are the Costs?

Initial Costs Avg. $2,000 per license for softwareAvg. implementation costs range from 100% to 150% of s/e costs

Ongoing CostsAvg. ongoing SSM costs are 20% to 25% of initial S/W list price Ongoing I.T. costs incurred by the end user

Web Based Software Products – Managed Host or Self Hosted

What are the Pros and Cons?P: Collaboration, Collaboration, CollaborationP: Access 24/7 from anywhereP: All users have instant access to current dataP: No need for Remote connections software – just a password and a browserP: Supported by multiple browsers (Google Chrome, Safari, I/E, Foxfire etc.)P: Supported by multiple Hardware devices (PC’s, Mac’s, Tablets, Smart Phones)P: Very little I.T. costs, hardware doesn’t have to be upgraded constantly, old h/w OKP: Executive rollup reportingP: Ownership resides with the customerP: Tax write offs & depreciation pass to the ownerC: Dependent upon Internet Access

Web Based Software Products – Managed Host or Self HostedWhat are the Costs?

Initial CostsAvg. $10,000 per module + user licensesAvg. implementation costs range from 100% to 150% of s/e costs

Ongoing CostsAvg. ongoing software costs are 20% of initial S/W list price

Software as a Service (SaaS)What are the Pros and Cons?

P: Pros are same as Web Based Software ProductsP: Low cost of entryP: SSM is included in the annual subscriptionP: At renewal, customer can add or subtract usersP: Minimal # of users required for a project specific rolloutP: Easy to fit into a project budgetP: Sales taxes do not applyC: Ownership resides with the software companyC: Tax write offs & depreciation do not applyC: Some costs are project based and some are user based

Software as a Service (SaaS)What are the Costs?

Initial CostsUser Based Model Avg. $50-$60 per user/per month based on annual contract

Ongoing CostsSSM is included in the annual subscription

A Fourth Model to consider Enterprise Class Software

(PBO, IWMS, CAFMS…)

Why is this different than PM software?

Manages an entire Portfolio of business from Capital Planning to Asset Management

Portfolio Management software provides reporting across a Portfolio, or Program, as well as an individual project

Enterprise Class Software Why is this different than PM software?

•Master Planning / Capex Planning – create multi year Master Plans•Tie Planned Initiatives to specific funding sources•Integrated Visual Workflow•Easy roll up for reporting from Project to Program to Portfolio•Conceptual & Detailed Estimating integrated to BIM•Portfolio Scheduling with Multi Project Schedules, EVA, Risk Analysis, Claims Analysis, View resource availability across all projects & periods•Asset/Facility Management with Building & Space Management, Lease & Occupant Management, Work Order Mgt., Predictive & Preventive Maintenance, Dispatch, Work Requests, Inventory Management

Enterprise Class Software Sample Visual Workflows

The Budget Conscious Model PM on a Shoe String

1.Gmail & Google Docs – Free (full version $50 per year)2.QuickBooks for accounting - $5003.SaaS PM software for operations - $720 per year4.Join Me https://join.me/ (collaboration)5.Microsoft Live Meeting www.livemeeting.com (collaboration)6.FreeConferenceCall.com www.freeconferencecall.com (collaboration)

Who are the major players:

Windows Based PlayersMeridian Systems – Prolog Manager

www.meridiansystems.comOracle Contract Manager (Expedition) -

http://www.oracle.com/us/products/applications/042372.htm

Web Based Products – Managed Host or Self Hosted

Meridian Systems – Prolog Manager www.meridiansystems.comPMWeb www.pmweb.com

Primavera P6 Enterprise Project Portfolio Mgt. Software http://www.oracle.com/us/products/applications/primavera/index.html

Who are the major players:SaaS (Software as a Service)

PMWeb www.pmweb.comEADOC http://www.eadocsoftware.com/

Corecon www.corecon.comProcore http://www.procore.com/Aconex http://www.aconex.com/

HeadsUp Technologies http://www.headsuptech.com/default.aspx

Capital Program & Portfolio Management SoftwarePMWeb www.pmweb.com

Primavera P6 Enterprise Project Portfolio Mgt. Software http://www.oracle.com/us/products/applications/primavera/index.html

Software Advice Website: http://www.softwareadvice.com/construction/program-management-

software-comparison/TRIRIGA http://www.tririga.com/products/products-iwms-projects

Skire http://www.skire.com/

Alliance Solutions Group (ASG)

Gary Smyser888-559-9540 xt.2003

gsmyser@alliance-sg.com

Project Management SoftwareAn Analysis of Different Options