Alhambra, Network Cabling, Phone System, WIFI, Fiber Optic, Low Cost, High Quality, 877-448-4968

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Tips on choosing a Business Telephone System when moving officePractical advice on how to select the right Business

Phone System for your company.

Your starting point is to consider your current and future business needs in order to ensure that whatever business phonesystem you choose can meet them.

Key considerations include:

How many employees do you have (current and projected staffing levels) – and do they all require their own phone extension?

What volume of external phone calls do you make? Is this likely to change over the coming years?

How many office sites does your company have – and will you be requiring inter-site calls?

Do you require conference calling facilities?

Do you need individual voicemail facility for all (or some) employees?

Does your business need to make a large amount of international phone calls?

Does your company have a “Help Desk” or “Contact Center” which will require you to take a large quantity of incoming phonecalls?

Does your business have a Field Sales force who will require a Mobile Phone Solution to enable them to be fully productive whilst on the road?

How many “Home or Remote workers” do you have and do you require phone calls to be forwarded, routed or diverted tothem on a regular basis?

Do you need your business phone system to be integrated with any of your internal systems (i.e. a CRM system etc)

What sort of phone management software and business phone system reporting do you require?

One of the most important issues when choosing the right business phone system is to look closely at your company’s business plan and assess

whether the business phone system you have (or are considering) will be able to satisfy your needs for the next 3-5 years.

Check the technical specifications in the owner manual for Dect 6.0 encryption on all cordless phones. Dect 6.0 encryption for cordless phones

prevents electronic eavesdropping.

It is essential that when reviewing the range of business phone systems, you consult with an experienced IT & Telecoms Consultant who will be completely up

to speed on all of the options available to you (after all they are the experts!). These conversations are free and on a no obligation basis, and many of them

will even offer to do a free audit of your current and futurephone requirements.

You should also download and use the essential IT & Telecoms Checklist for further advice on choosing a business phonesystem.Contact us the page in this

guide on how to select the phone system for your business

Network Cabling Backbone of Office Technology



There’s a phase during the construction process of any new or remodeled office space that garners little attention but has big implications, network

cabling, infrastructure cabling. Sure a lot of attention is put into getting large concrete support columns and walls in place, and even more attention

goes into the finishing details of any build out, from carpet and tiles colors and patterns to built-in countertops, fixtures, and finishings. But it is

the networking cabler that could be considered the unsung hero of your new office space. After all, he’s the one that brings all that technology to your

fingertips.

We’ve all seen a run of Cat 5 or Cat 6 cable, that blue cord with a funny looking phone jack at the end of it. Before the days of personal wireless routers you

probably even had a small piece of cat 5 tethered to the end of your personal computer so you could access that high speed broadband connection you paid

so much to install. But businesses rely on network cable such as Cat 5 for much more than just logging on to their email accounts. Network cabling is the

lifeblood of the physical network delivery system. Without a properly wired building, we’d be unable to send reports to clients, check email, or surf the web;

phone systems would ring dead, and even the CCTV security camera would go dark and our CT security systems would prove useless.

It’s a lot to think about. Luckily the thinking is left for a select few knowledgeable professionals who understand what it takes to hardwire a shell of concrete

and cinderblock into a fully functioning multifaceted office space.

Traditionally, network cabling takes place during the build out phase of construction, commonly coinciding with jobs like electrical and plumbing. The most

common method for running network cable is between the hard ceiling/roof and the tile drop ceiling most commercial spaces utilize. This dead space makes

the perfect place for network cable because it allows access to every point in the building without demanding a permanent solution. From drop ceiling spaces

cable can be moved, rerun, and replaced to meet changes in workspace requirements. In some instances network cable must occupy more permanent

spaces, such as sharing electrical conduit, pvc tubing, or even directly embedded in the concrete.

Once cable is run to the required spaces a network drop is placed. The network drop is just as it sounds, the cable is dropped from its perch in the ceiling

through walls, or directly through the ceiling tile where it is terminated. A terminated cable is simply one that has been connected to an outlet or device. On the

other end the cable is connected to the network routers, multi-port switches, and modems. The end result is a wired office space ready to send and receive

data, both on the internal intranets and the external internet.

Just like without the wheel we wouldn’t have the car, without network cabling no office would be able to function in the 21st century. As such we all owe a great

deal of appreciation and respect to the humble network cable guy, pulling his way into our hearts one office at a time.

Enterprise Wireless LAN Deployment and Optimization principals

Wireless working environments most organizations are using mission-critical wireless LANs, IEEE 802.11n and higher-capacity networks to support

daily operations and high-demand applications.

It is a well known fact that the wireless LAN lifecycle has four distinct phases:

1. Deployment and/or expansion -where network managers analyze what they need to meet user requirements and what devices may need to be

added to the network

2. Installation and testing-building or expanding the network and verifying it

3. Troubleshooting and security - address and correct any issues as quickly as possible

4. Management and optimization - maintaining the network assuring that it runs effectively and efficiently

A wireless network will frequently go back and forth between the troubleshooting and maintenance-and-optimization phases. For faster

deployment, higher performance and greater security of the wireless LAN one should enlist the best practices on each of these phases. It is also very

important to consider future requirements such as six month or one year from deployment as the demand for bandwidth could increase considerably

in a relatively short time.

Wireless interference issues

Wireless networks operate in the unlicensed frequency band between 2.4 and 2.5 GHz in which any device is allowed to operate. Devices such as

microwave ovens, cordless phones, Bluetooth devices and even some security devices such as cameras and motion sensors that operate in this

band can cause interference. Stats show that as much as 60 percent of wireless LAN problems are interference-based.

A site survey is conducted before deployment to detect sources of interference. Devices that create interference only periodically may not be



detected therefore the network planners need the ability to find these types of interferers when they are active and consider them in the design.

Spectrum analyzers with their wireless access points as well as handheld spectrum analysis tools are used to find interference sources. To get rid of

interference issue one has a few options:

1. Remove the interference device.

2. If you cannot it then put a shield around it so it does not cause interference with your wireless LAN.

3. If you cannot remove or shield around the interfering device, reconfigure either the wireless system or the interfering device.

Channel Mapping

In order to create effectively a channel map for your enterprise wireless LAN, you will need to know which channels you will use, which channels you

are considering using, and which channels your neighbors are using. Channels in the 2.4-GHz band are approximately 20-MHz wide and are spaced

approximately 5-MHz apart. In the United States 11 of the 14 channels can be used and only three of those channels (1, 6 and 11) do not overlap with

at least one other channel. Adjacent channels can cause rather severe interference therefore cause significant problems for a wireless LAN. If a

neighbor is using channel 3 that will create overlapping channels, causing interference between neighboring networks. Both networks' throughput will

be compromised.

Designing the Network

Infrastructure-planning tools that are provided with most wireless LAN systems, as well as bundled with site survey tools are very efficient with regards

to network design. These tools allow you to simulate radio-frequency (RF) conditions in a number of different environments.

Whether you are designing the wireless network for a warehouse with a lot of metal racks, a hospital with many walled-off rooms and areas, a

campus dorm, a hotel or an apartment building software-based simulation tools will allow you to simulate the impact of that physical environment on

wireless LAN transmission, and plan accordingly. "What if" analysis is used to determine the optimum access point number and locations to meet

current and future needs, by also calculating the effects of additional users and additional applications such as Voice over WiFi.

There are many cables behind a wireless network. An important part of the wireless LAN design process is to verify the structured cabling system.

Cabling that does not function properly because it is damaged or low quality may not adequately support a mission-critical wireless LAN. So at the

very least qualify your cabling plant to Gigabit Ethernet requirements, or be safe and conduct a full certification.

Network verification

We recommend that you conduct a full verification site survey post deployment and before the network is fully populated with users, to ensure the

deployed network meets all requirements. You should connect to all access points and service set identifiers to ensure also there are no firewall

problems as well as conduct an interference check. It is a good idea to verify channel use and determine if you have too many users on a certain

channel.

AirMagnet Survey Pro by Fluke Networks is a great took to use as it can conduct active testing and includes features such as heat maps, which you

can use to document verification results. If you have a problem later, you can check the previous maps to see what has changed. Including spectrum

analysis in a post-deployment survey allows you to have complementary heat maps and spectral maps for full network documentation.

New Office Technology Relocation Planning

Our Clients frequently ask us for advice on moving their telephones, network systems and computers to a new office. With some detailed planning

and forethought, moving can actually be a fairly painless, yet time consuming process, the key is detailed planning and accurate cut-sheets, and

onsite management to make sure everything is being completed as planned. Most successful Office technology moves have a dedicated Project

Manager, who is familiar with technology, telecommunications and network systems, construction and tenant improvement implementation

management, all of which are a critical part of the move.

First, allow plenty of time to plan the move and prepare your new office. Waiting until the last minute inevitably leads to scheduling problems.

Determine your priorities and identify your major systems, along with acceptable downtimes for each. If you feel you may not have the time

considering all the arrangements that must be coordinated, we suggest involving someone who has more experience with moving companies, such

as your network or telephone consultant. Learn more about our national technology rollout ...

Office Infrastructure Cabling



Before you can connect anything in your new office, there must be something to which you can connect! Network consultants, electricians, telephone

consultants, and even specialty wiring companies can all install the wires. However, we recommend that the same organization installs all wires

(network and phone) to gain the cost savings found by not duplicating the labor to pull wires separately to each wall plate.

Network connections should at least meet the Category-5E standard for wiring. Telephones are less sensitive to line noise but as of require

Category-3 wire, which was the standard voice cable for years. Some companies opt for Category-5E wiring throughout the system, and perhaps

fiber optic cable as well, to allow for future expansion. There are many things to consider when planning a cabling system, we offer a complete

structure cable plant design and implementation management to make sure things are doe to specification.

Make sure your installer performs a frequency test from end to end on each network connection, instead of a basic continuity test. This test

guarantees the wire, as installed, supports today's higher network speeds.

As with their telephone system, some companies choose to upgrade their computer network to newer, faster standards at moving time. Since

100Base-T is backwards compatible with the older 10Base-T standard while providing up to ten times the speed, new network switches provide an

immediate speed boost to newer PCs while allowing older PCs to be upgraded or replaced at your leisure. Plus, the new equipment can be installed

prior to the move, allowing users to connect PCs as soon as they arrive.

Internet and CKT Connection

As with phone lines, setting up Internet connectivity at your new office will likely take longer than you suspect. For example, a DSL connection typically

takes 4-6 weeks to install, with other service options having a comparable lead time.

If you have not considered a broadband (high speed, typically always-on) Internet connection, you may want to think about it. As we have mentioned in

previous articles, a DSL or cable connection can be less expensive than even two hours of dial-up usage per day, and provides a far higher speed.

Phone System and voice mail

Many businesses regard their phone system as the cornerstone of their operation, since it is still the main method of communication with customers.

Unfortunately it also requires the most lead time to plan. With the exploding popularity of cell phones, pagers, and broadband Internet connections

such as DSL, local phone companies are currently overwhelmed by the demand. Frequently installation times for new phone lines can be several

weeks or more.

One question is, should you keep your existing phone number? Your first answer may be yes, but advantages exist for switching to a new number. To

begin with, this allows Ameritech and your phone system consultants to install and test the lines before you move, making sure any hunt groups are

configured correctly. Also, with new numbers you remove any pressure to have Ameritech switch the lines correctly from one system into another.

This transition period is also a great time to install a new phone system, with no downtime to your operation. Voice mail, Internet telephony, and other

new features can be installed and configured before the move. Otherwise you may want to plan for overtime to allow your existing system to be

moved and reassembled the night before the big move to minimize downtime during the day.

Moving Day

When moving day arrives, we have found it simplest to number each computer case, monitor, and other large items, then put each PC's cables,

mouse, and assorted objects into a two gallon plastic bag marked with the same number. This allows the gear to be moved quickly to the new office

and eliminates any confusion when reconnecting peripherals. Many newer systems sport color-coded connectors, but you can also number or mark

cables to know where they should connect.

If everything goes as planned, moving a computer network can be as easy as packing everything up and reassembling the PCs at your new location.

Telephone systems can be almost as easy, but require more careful planning when migrating your existing system and/or phone numbers to a new

building.

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