Aesop QuickStart Guide for Substitutes - Providing a high ... · PDF fileNovember 2008 *...
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November 2008 * Indicates functions which might not be used by your school. 1 Aesop QuickStart Guide for Substitutes • Log on to the AESOP System • Find and accept available jobs • View your schedule • Remove yourself from an accepted assignment * • Manage your call times • Manage your Availability • Manage your personal information • Select preferred schools • Understand AESOP Notifications This guide will show you how to:
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Transcript of Aesop QuickStart Guide for Substitutes - Providing a high ... · PDF fileNovember 2008 *...
November 2008
* Indicates functions which might not be used by your school.
1
Aesop QuickStart Guide for Substitutes
• Log on to the AESOP System
• Find and accept available jobs
• View your schedule
• Remove yourself from an
accepted assignment *
• Manage your call times
• Manage your Availability
• Manage your personal
information
• Select preferred schools
• Understand AESOP
Notifications
This guide will show you how to:
November 2008
* Indicates functions which might not be used by your school.
2
Substitute QuickStart User Guide
Log on to Aesop
In your Internet browser address bar enter:
www.aesopcanada.com and click Go button.
Enter your ID and Pin numbers from your
personalized Welcome Letter you received from the
district.
Aesop Login PagePersonalized Welcome Letter
Home Page
Interactive Calendar
Action Menu
Personal Information
Message Section
Upcoming Assignments
Absence feedback*
Contact Information
November 2008
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Substitute QuickStart User Guide
Messages
Any messages from the district office will appear in the
Messages section.
Upcoming Assignments for the next 30 days
Aesop will show you absences you have already
accepted for up to 30 days in the future. Aesop will
also show you the name of the employee and school.
A map icon indicates you can get directions to the
school from MapQuest.com.
Assignments requiring feedback*
Click Enter feedback on this assignment link to write
a review regarding the assignment.
Contact Info
If you have any questions regarding Aesop please
contact this individual.
Interactive Calendar
Aesop will display two types of days:
Non-Work Day – days you have indicated you are
unwilling to work
Working – days you are working
Use the Calendar arrows to select different months
November 2008
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Substitute QuickStart User Guide
Search for Assignments
You will see a list of all available jobs. If a job is a
multiple day assignment Aesop will list the employee’s
name once and then list all dates. The screen shot to
the right shows two multiple day assignments followed
by a single day assignment.
2. If the employee wrote Notes concerning this
absence you can review them at this point. Click
Accept Assignment if you would like to accept the job
or click Cancel and return to the Search for
Assignments page.
1. Click the Details link to view more information
regarding the assignment.
3. You will receive a Confirmation Number when
you have successfully accepted an assignment.
4. If the employee has attached notes to the absence
you can access them by clicking the file name.
In the File Download dialog box click Open or Save.
November 2008
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Substitute QuickStart User Guide
(Home Page updated)
Your Home page will automatically be updated with the
new accepted assignment. The Interactive Calendar
and the Upcoming Assignments for the next 30
days section will reflect the new information.
View My Schedule
You can view your schedule three ways: Weekly Schedule, 3-month calendar view, or all absences scheduled
for the current month. Click on a date in the 3-month calendar view and the weekly schedule will change to that
week. Use the Change Date drop-down window to go back in the past or further into the future to review
absences.
*You can delete a scheduled assignment or Non-Work Day by clicking the trash can. A warning message will
appear, “Are you sure you want to delete this event?” click OK.
Weekly Schedule
Absences scheduled
for the current month
3-month calendar
view
November 2008
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Add Non-Work Day
Indicate day(s) when you are unable to work. Adjust
the Start Time and End Time if you are unavailable for
a portion of the day.
Use the Repeat Event feature if you have a recurring
unavailability status. Make sure you click the Day of
the Week so Aesop knows which day(s) you are
unavailable.
Substitute QuickStart User Guide
Tell AESOP When To Call
You can tell Aesop not to call during certain hours of
the day or do not call for the entire day. These
restrictions will repeat week after week until you
change/remove the restriction.
I Perfer Not to be called by Aesop – you will never
be called.
Specify Call Times. Enter the Start and End Times
then select the Day(s) of Week. This setting will repeat until changed.
No Call Days. You will not receive any phone calls on the day(s) selected.
Change PIN
You can change your PIN number at any time. The
PIN number is used both on the Web site and the
phone system.
November 2008
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Substitute QuickStart User Guide
View Personal Information
Review the demographic information the district has on
file for you.
*You can change the information by clicking the Edit
Info link.
Preferred Schools*
You can pick and choose the school(s) you are willing
(or unwilling) to go to. It is a two step process.
First, determine how you want Aesop to use this list.
This is called the Header. You can tell Aesop that
you’re creating a list of schools where you DO want to
go, or a list of schools where you DON’T want to go.
Next, click Add Schools link.
Substitute Preferred Schools Header
1. Click the Selected column by the school(s) you wish to add2. Check the days you wish this to apply (if necessary) 3. Click Apply ChangesApply ChangesApply ChangesApply Changes to save4. Click View Current SchoolsSchool Selection
November 2008
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Substitute QuickStart User Guide
Choose your Header wiselyRemember, Aesop will use the schools on this list whichever way you set up the Header from the first step
above. For example, if there is one school on this list, then that school is either: 1.) the only school where you will
go, or 2.) it’s the only one where you won’t go, depending on the Header selection.
QuickStart User Guide
Print out your Web Guide and the Phone Guide.
Web Notification*
If an assignment you are assigned to is deleted you will
be notified when you log unto your Web site. You will
need to click the Confirm Notifications button to
confirm you have read the notice.
Notification Confirmation*
Aesop will give you the confirmation page indicating
you have successfully confirmed the Web notification.
Click the here link to go to your Home Page.
Notification Confirmation
November 2008
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Substitute QuickStart User Guide
E-mail Notification*
If Aesop has your e-mail address on file you will
receive an e-mail for the following reasons:
• Assignment is canceled
• You have been removed from an assignment
• Start Time of assignment changes
• End Time of assignment changes
E-mail Notification
