Advanced PowerPoint 2013 -...

48
3/20/2014 1 Advanced PowerPoint Versions of PowerPoint There have been 15 versions of PowerPoint Version 10 PowerPoint 2002 or PowerPoint XP Version 11 PowerPoint 2003 Version 12 PowerPoint 2007 Version 14 PowerPoint 2010 Version 15 Powerpoint 2013 We are using Version 14 PowerPoint 2010 Versions 10 and 11 are virtually identical You may be using a different version at home

Transcript of Advanced PowerPoint 2013 -...

Page 1: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

1

Advanced PowerPoint

Versions of PowerPoint• There have been 15 versions of PowerPoint

• Version 10 PowerPoint 2002 or PowerPoint XP

• Version 11 PowerPoint 2003

• Version 12 PowerPoint 2007

• Version 14 PowerPoint 2010

• Version 15 Powerpoint 2013

• We are using Version 14 PowerPoint 2010

• Versions 10 and 11 are virtually identical

• You may be using a different version at home

Page 2: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

2

How to Tell Which Version You

Have

• Choose: File, Help

• You’ll see this box

Views

• There are 6 views:

• Normal

• Slide Sorter

• Reading (similar to Slide show but lets you

open other programs)

• Slide Show

• Notes (more later)

• Slide Master (more later)

Page 3: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

3

Assumptions

• You know the following:• How to change slide layout from bullets to other

options

• Editing Themes

• Editing and adding text: Fonts, colors, etc.

• Editing and adding shapes: Arrows, boxes, etc.

• Editing and adding Word Art, Smart Art

• Changing order of slides

• Using undo/redo (The most important option in PP)

Adding Art/Pictures from Google

• To locate art or pictures that can be copied to PP,

go to the Google home page and Choose “Images”

• Type your search term

• Click on the item you want to copy

• Click “Visit page”

• Right Click on the image, and choose “Copy”

• Go back to your PP document. Right click on a blank

area of the document and choose “Paste”

Page 4: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

4

Adding Art/Pictures from Google

• After searching for your image you may

wish to click “Search tools” and then

change Usage Rights to “Labeled for reuse”

or “Labeled for noncommercial reuse”

• May also want to change “more tools” to

“show sizes” or change “size” to “large”

Applying New Background Color or Theme to One Slide

• The background color of your PP may have

been created simply or it may be part of a

Theme and is complicated

• If you started with a white background and

changed it to a colored background, you can

easily change one slide to another color

• See next slide

Page 5: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

5

Applying New Background Color or Theme to One Slide

• To change the background color of one slide

• Select slide

• Right click on a blank area of the slide and Choose: Format background

• Choose: Preset colors or Fill Colors, make your color selection

• Choose: Close

• This may not work if your background is “complicated” because it is part of a theme

• See next slide

Applying New Background Color or Theme to One Slide

• If your background is part of a Theme

• Choose: Design, Colors

• Select the slide you wish to change

• Hover over each of the 20+ colors and see if you like one. If so, right click the color scheme and Choose: Apply to selected slide

• If your background is white, it may remain white for all 40 color options

• In that case, see next slide

Page 6: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

6

Applying New Background Color or Theme to One Slide

• Choose: Design. Your current theme will be highlighted. Write down the name of the theme

• At the bottom of the color list, Choose: Create New Theme Colors

• In the list, find the color you wish to change

• It is often, but not always, “Text/Background- Light 1

• Click the down arrow and choose a replacement color. Choose: Save

• All your slides will change to the new color scheme

• See next slide to change all but your desired slide back to the original color scheme

Applying New Background Color or Theme to One Slide

• Choose: Colors

• At the top of the list you should see a scheme named Custom 1. This is the color scheme you just created.

• Select all the slides except the one that you wish to utilize for the new Custom 1 scheme

• Right click the color scheme that you wrote down previously, and Choose: Apply to Selected Slides

Page 7: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

7

The Slide Master

• The Slide Master controls many of the defaults for your slideshow including: colors, fonts, headers/footers, background objects, etc.

• It is easier to make changes to the slide master one time, rather than change individual slides multiple times

• 13 minute video about the Slide Master here http://blogs.office.com/2013/02/25/webinar-what-you-need-to-know-about-powerpoint-slide-masters/

Slide Master

• To edit the slide master, from the ribbon, Choose: View, Slide Master

• The slide at the top is the Master. It is best to work with the Master. Slides below the Slide Master are Layout Masters and they control individual layouts

• If you’ve added multiple themes, you will see multiple Slide Masters

• After making changes to your Master, if you wish to reuse your Slide Master for another PP, choose: File, Save As. Change the “Type” to Powerpoint template. Give your template a name, and choose: Save

• To use your template the next time, choose: File, New, My templates. Select the template you saved previously

• When done editing your slidemaster, choose: View, Slide Master, Close Master View

Page 8: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

8

Changing Slide Master

• Click the Slide Master and verify it is

highlighted

• Click the object you wish to modify

• e.g. Select the title and change the font or

• Copy and paste a logo onto the upper left

corner or

• Select a bullet, right click it, slide over to

the box and click: “bullets and numbering”

and change the color

Changing Slide Master

• When creating a PP, it is best to change the

Slide Master prior to beginning work on

your PP

• If you start working on your PP, then edit

the Slide Master, then continue working on

the PP, only the “second half” of your slides

will inherit the changes you made to the

Slide Master

Page 9: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

9

Changing Other Masters

• You can change individual layout masters

the same way you changed the Slide Master

• A layout master matches each of the layout

options you are offered on the “home” tab

on the ribbon

• You an also modify the Handout Master and

Notes Master, but this is seldom required.

From the ribbon, Choose: View, Handout

Master or Notes Master

Creating a Photo Album

• Choose: Insert, Photo Album

• Choose: File/Disk and navigate to the folder where your photos are located

• Select the photos and choose: Insert

• Choose the up/downarrows to change theorder of the photos

• In the “picture layout”

• box, choose 1,2, or 4 slides

• Choose: Create

• See next slide

Page 10: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

10

Creating A Photo Album

Editing A Photo Album

• After your album is created, you can make changes to your Photo Album

• Choose: Insert. On the Photo Album icon,click the down arrowand choose: EditPhoto Album.

• Click inside the“picture layout boxand make your selection

Page 11: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

11

Individualized Animation• To animate individual slides

• Create bulleted list

• Click inside the list

• From the ribbon, Choose: Animations,

• Hover over the options to see them in action,

and then click the one you like

• For additional control, choose: Animation pane,

add animation

Removing Animation

• To de-animate an object, select the object

and from the list of animations choose:

None

Page 12: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

12

Animating Bulleted Lists

• Animation defaults to animating First level

paragraphs only

• Second level paragraphs animate as a group

• A

• B

• C

• See next slide to change this

Animating Bulleted List

• Animate the slide

• On the Animation Pane, right click the item

and Choose: Effect Options

• Choose: Text Animation and change “1st

level paragraph” to an alternative

• A

• B

• C

• Each bullet above flies individually

Page 13: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

13

Individual Animations

• You can animate additional objects such as pictures, shapes, etc.

• Select each item one at a time, and choose the type of animation you wish

• You can reorder the animation sequence by selecting one of the objects, and clicking the reorder button in the bottom right corner of the animation pane

• When done, click “play” to see the entire animation

• For more about animation see http://www.indezine.com/products/powerpoint/learn/animationsandtransitions/animating-text-ppt2010.htmland http://blogs.office.com/2013/10/14/webinar-using-animation-in-powerpoint-without-being-dorky/

Animation Painter

• The Animation Painter allows you to copy an existing animation scheme to one or more objects

• Select an object with animation (For bulleted lists select the first item only)

• Click: Animation Painter. (If you plan to animate more than one object, double click the Animation Painter) In either case, your mouse will change to a paintbrush.

• Click any unanimated object. If animating a bulleted list, click the first item in the list

Page 14: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

14

Animate Entire Presentation

• To animate an entire presentation, use the

slide master and animate that

• I don’t recommend animating an entire

presentation

Less is More

• Some novice PP users believe they have to use every feature PP provides, e.g. multiple transition types, multiple animation schemes, multiple fonts, colors, word art, etc.

• I believe “Less is More”

• Just because a PP feature exists doesn’t mean you have to use it

• Too many gadgets make the audience focus on the gadget instead of the message

Page 15: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

15

PowerPoint Mistakes to Avoid

https://www.youtube.com/watch?v=MjcO2ExtHso

Adding Video

• Two alternatives• Add video using a URL link e.g.

https://www.youtube.com/watch?v=MjcO2ExtHso

• Keeps PP file smaller but requires access to internet

• Insert video into PP• Choose: Insert, Video, Video from file

• Can trim video by right clicking and choosing: Trim video

• To play video in full screen mode, Select the Video

• On the playback tab, check “Play full screen”

Page 16: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

16

Searching For Videos

• http://www.google.com/videohp?hl=en

is an excellent way to find videos

• You can do a search inside

http://www.youtube.com/ but Youtube

videos can’t be inserted inside a PP

• Can insert the Youtube URL or you can

download additional software that coverts a

Youtube video to an AVI file that can be

inserted in PP

Adding Background Music

• You may wish to play some music before

your presentation begins while your

audience is arriving

• Choose: Insert, Audio, Audio from file

Page 17: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

17

Adding a Sound to a Slide

• You can add a sound to one or more slides

• Select the slide

• Choose: Transitions

• In the box labeled “Sound” click the down arrow and choose your desired sound

• At the bottom of the list is “other sound.” If you have a microphone ($7 at Microcenter) you can record your own sound and add it to your PP, or look for a sound online. After recording your sound, Choose: other sound, and navigate to where it is located

• Set the duration

Adding Notes

• You can add notes that will be visible only to you

• This works very well in PP 2013 and usually works in PP 2010

• Verify this works on your laptop and projector before you add a lot of notes

• At the bottom of the screen Choose: Click to add notes. If it is not visible, hover your mouse on the bottom edge of the PP until it becomes a 2 sided arrow and drag up

Page 18: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

18

Adding Hyperlinks

• Hyperlinks take you other places, e.g. web sites,

other slides in the PP, other documents

• If creating a hyperlink to move from slide 10 to

slide 25, you probably want to also create a

hyperlink from slide 25 back to slide 10 or 11

• Select some text

• Choose: Insert, Hyperlink

• On the left side of the page chose the type

of hyperlink

Changing the Transition Between

Slides• “Transitions” on the ribbon controls the

transitions between slides during slideshows

• From the ribbon, Choose: Transitions.

Select one of the transitions available

• You’ll see a sample of the transition

selected

• I recommend you then choose: Apply to all

Page 19: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

19

Automatic Slide Advance

• Rather than advancing your slide with a click, you can advance it automatically

• Choose: Transitions. On the right side of the screen just below “Advance slide” Uncheck “On Mouse Click” and Check the “After box” and fill in the number of seconds

• The format is 00:00.00 00:05.00 is 5 seconds

• You can override the automatic advance by clicking with your mouse

Related Feature to Automatic Advance

• Related to automatic advance is a feature called Rehearse Timing. It allows you to rehearse a PP aloud and specify when to automatically advance to each slide in your presentation

• Choose: Slide Show, Rehearse Timings

• Click the forward arrow each time you wish to advance the slide

• Click the “X” when you’re done, and save the timings when asked

Page 20: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

20

Showing Your PowerPoint

• Before you show your PP to an audience be sure you watch it yourself as a slideshow by clicking the icon in the bottom right

• Particularly important if you’ve used animations

• Show your PP to an audience using one of two methods• As a slideshow

• Advantage-You see on laptop screen precisely what audience sees and it is full screen

• As a slideshow in Presenter view• Advantage-You see: Timer, current slide, next slide and

Notes. Audience sees full slide only

Showing Your PowerPoint

• Presenter View is nearly bullet-proof in PP

2013

• If it doesn’t work see http://office.microsoft.com/en-

us/powerpoint-help/view-your-speaker-notes-as-you-deliver-your-

slide-show-HA102800100.aspx

• Presenter View usually works in PP 2010

but you may need to tinker

• If it doesn’t work see http://office.microsoft.com/en-

us/powerpoint-help/view-your-speaker-notes-privately-while-

delivering-a-presentation-on-multiple-monitors-HA010336515.aspx

Page 21: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

21

Presenter View

• Presenter View only works when a

projector or second monitor is hooked up to

your computer

• Choose: Slideshow

• Check the box “Use presenter view”

• Choose: From beginning

Presenter View

Pen offers: pen, highlighter (see next slide)

Page 22: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

22

Presenter View

Presenter View

Additional features: See all slides, Black screen, Other options

Page 23: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

23

Showing Your Slide Show (non presenter view)

• Choose: View, Slideshow

• Hover in lower left corner, and the same

options that are in Presenter view are

available here

Learning More About PP

• There are scores of books about PowerPoint

available at bookstores

• Many questions can be answered by going

to the ribbon and clicking the blue question

mark in the upper right corner. From there

you can do a search for a specific word by

typing the word in the “Search” box

Page 24: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

24

Learning More about PowerPoint• If you have a question, you can ask it at:

http://answers.microsoft.com/en-us/office/forum/powerpoint

• 10-50 training courses and videos, all with narration, varying in length from 10-60 minutes.

For PowerPoint 2010 http://office.microsoft.com/en-us/powerpoint-help/training-courses-for-powerpoint-2010-HA104039040.aspx or

http://office.microsoft.com/en-us/powerpoint-help/CL010370721.aspx or

http://office.microsoft.com/en-us/powerpoint-help/what-s-new-in-powerpoint-2010-HA010336563.aspx

Have Fun with PowerPoint

Page 25: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

25

Advanced PowerPoint 2013

Before We Begin

• Feel free to interrupt and ask questions

• The only dumb question is the one that you

don’t ask

Page 26: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

26

Versions of PowerPoint• There have been 15 versions of PowerPoint

• Version 10 PowerPoint 2002 or PowerPoint XP

• Version 11 PowerPoint 2003

• Version 12 PowerPoint 2007

• Version 14 PowerPoint 2010

• Version 15 Powerpoint 2013

• We are using Version 14 PowerPoint 2010

• Versions 10 and 11 are virtually identical

• You may be using a different version at home

How to Tell Which Version You

Have

• Choose: File, Help

• You’ll see this box

Page 27: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

27

Views

• There are 6 views:• Normal

• Slide Sorter

• Reading (similar to Slide show but lets you open other programs)

• Slide Show

• Notes (more later)

• Slide Master (more later)• For more information see http://office.microsoft.com/en-

us/powerpoint-help/choose-the-right-view-for-the-task-in-powerpoint-2013-HA102840198.aspx

Adding Art/Pictures from Google

• To locate art or pictures that can be copied to PP,

go to the Google home page and Choose “Images”

• Type your search term

• Click on the item you want to copy

• Click “Visit page”

• Right Click on the image, and choose “Copy”

• Go back to your PP document. Right click on a blank

area of the document and choose “Paste”

Page 28: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

28

Adding Art/Pictures from Google

• After searching for your image you may

wish to click “Search tools” and then

change Usage Rights to “Labeled for reuse”

or “Labeled for noncommercial reuse”

• May also want to change “more tools” to

“show sizes” or change “size” to “large”

Applying New Background Color or Theme to One Slide

• The background color of your PP may have

been created simply or it may be part of a

Theme and is complicated

• If you started with a white background and

changed it to a colored background, you can

easily change one slide to another color

• See next slide

Page 29: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

29

Applying New Background Color or Theme to One Slide

• To change the background color of one slide

• Select slide

• Right click on a blank area of the slide and Choose: Format background

• Choose: Color, make your color selection

• Click the “X” to close the color box

• This may not work if your background is “complicated” because it is part of a theme

• See next slide

Applying New Background Color or Theme to One Slide

• If your background is part of a Theme

• Choose: Design, Colors

• Select the slide you wish to change

• Hover over each of the 20+ colors and see if you like one. If so, right click the color scheme and Choose: Apply to selected slide

• If your background is white, it may remain white for all 40 color options

• In that case, see next slide

Page 30: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

30

Applying New Background Color or Theme to One Slide

• The Theme you’re using will be highlighted, as will one of the Variants. Hover highlighted Theme to determine what Theme you are currently using. Write down the name of the Theme and note the colors of the Variant

• To the right of the Variants, Choose the down arrow labeled “More”

• Choose: “Colors” and then “Customize colors” at the bottom of the list

• Find the color you need to change

• It is often, but not always, “Text/Background- Light 1

• Click the down arrow and choose a replacement color. Choose: Save

• All your slides will change to the new color scheme

• See next slide to change all but your desired slide back to the original color scheme

Applying New Background Color or Theme to One Slide

• Choose: Colors

• At the top of the list you should see a scheme named Custom 1. This is the color scheme you just created.

• Select all the slides except the one that you wish to utilize for the new Custom 1 scheme

• Right click the color scheme that you wrote down previously, and Choose: Apply to Selected Slides

Page 31: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

31

The Slide Master

• The Slide Master controls many of the defaults for your slideshow including: colors, fonts, headers/footers, background objects, etc.

• It is easier to make changes to the slide master one time, rather than change individual slides multiple times

• 13 minute video about the Slide Master here http://blogs.office.com/2013/02/25/webinar-what-you-need-to-know-about-powerpoint-slide-masters/

Slide Master

• To edit the slide master, from the ribbon, Choose: View, Slide Master

• The slide at the top is the Master. It is best to work with the Master. Slides below the Slide Master are Layout Masters and they control individual layouts

• If you’ve added multiple themes, you will see multiple Slide Masters

• After making changes to your Master, if you wish to reuse your Slide Master for another PP, choose: File, Save As. Change the “Type” to Powerpoint template. Give your template a name, and choose: Save

• To use your template the next time, choose: File, New, My templates. Select the template you saved previously

• When done editing your slidemaster, choose: View, Slide Master, Close Master View

Page 32: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

32

Changing Slide Master

• Click the Slide Master and verify it is

highlighted

• Click the object you wish to modify

• e.g. Select the title and change the font or

• Copy and paste a logo onto the upper left

corner or

• Select a bullet, right click it, slide over to

the box and click: “bullets and numbering”

and change the color

Changing Slide Master

• When creating a PP, it is best to change the

Slide Master prior to beginning work on

your PP

• If you start working on your PP, then edit

the Slide Master, then continue working on

the PP, only the “second half” of your slides

will inherit the changes you made to the

Slide Master

Page 33: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

33

Changing Other Masters

• You can change individual layout masters

the same way you changed the Slide Master

• A layout master matches each of the layout

options you are offered on the “home” tab

on the ribbon

• You an also modify the Handout Master and

Notes Master, but this is seldom required.

From the ribbon, Choose: View, Handout

Master or Notes Master

Creating a Photo Album

• Choose: Insert, Photo Album

• Choose: File/Disk and navigate to the folder where your photos are located

• Select the photos and choose: Insert

• Choose the up/downarrows to change theorder of the photos

• In the “picture layout”

• box, choose 1,2, or 4 slides

• Choose: Create

• See next slide

Page 34: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

34

Creating A Photo Album

Editing A Photo Album

• After your album is created, you can make changes to your Photo Album

• Choose: Insert. On the Photo Album icon,click the down arrowand choose: EditPhoto Album.

• Click inside the“picture layout boxand make your selection

Page 35: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

35

Individualized Animation• To animate individual slides

• Create bulleted list

• Click inside the list

• From the ribbon, Choose: Animations,

• Hover over the options to see them in action,

and then click the one you like

• For additional control, choose: Animation pane,

add animation

Removing Animation

• To de-animate an object, select the object

and from the list of animations choose:

None

Page 36: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

36

Individual Animations

• You can animate additional objects such as pictures, shapes, etc.

• Select each item one at a time, and choose the type of animation you wish

• You can reorder the animation sequence by selecting one of the objects, and clicking the reorder button in the bottom right corner of the animation pane

• When done, click “play” to see the entire animation

• For more about animation see http://www.indezine.com/products/powerpoint/learn/animationsandtransitions/animating-text-ppt2010.htmlandhttp://blogs.office.com/2013/10/14/webinar-using-animation-in-powerpoint-without-being-dorky/

Animating Bulleted Lists

• Animation defaults to animating First level

paragraphs only

• Second level paragraphs animate as a group

• A

• B

• C

• See next slide to change this

Page 37: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

37

Animating Bulleted List

• Animate the slide

• On the Animation Pane, right click the item

and Choose: Effect Options

• Choose: Text Animation and change “1st

level paragraph” to an alternative

• A

• B

• C

• Each bullet above flies individually

Animation Painter

• The Animation Painter allows you to copy an existing animation scheme to one or more objects

• Select an object with animation (For bulleted lists select the first item only)

• Click: Animation Painter. (If you plan to animate more than one object, double click the Animation Painter) In either case, your mouse will change to a paintbrush.

• Click any unanimated object. If animating a bulleted list, click the first item in the list

Page 38: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

38

Animate Entire Presentation

• To animate an entire presentation, use the

slide master and animate that

• I don’t recommend that you animate an

entire presentation

Less is More

• Some novice PP users believe they have to

use every feature PP provides, e.g. multiple

transition types, animation schemes,

multiple fonts, colors, word art, etc.

• I believe “Less is More”

• Just because a PP feature exists doesn’t

mean you have to use it

• Too many gadgets make the audience focus

on the gadget instead of the message

Page 39: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

39

PowerPoint Mistakes to Avoid

https://www.youtube.com/watch?v=MjcO2ExtHso

Adding Video

• Two alternatives• Add video using a URL link e.g.

https://www.youtube.com/watch?v=MjcO2ExtHso

• Keeps PP file smaller but requires access to internet

• Insert video into PP• Choose: Insert, Video, Video from file

• Can trim video by right clicking and choosing: Trim video

• To play video in full screen mode, Select the Video

• On the playback tab, check “Play full screen”

Page 40: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

40

Searching For Videos

• http://www.google.com/videohp?hl=en

is an excellent way to find videos

• You can do a search inside

http://www.youtube.com/ but Youtube

videos can’t be inserted inside a PP

• Can insert the Youtube URL or you can

download additional software that coverts a

Youtube video to an AVI file that can be

inserted in PP

Adding Background Music

• You may wish to play some music before

your presentation begins while your

audience is arriving

• Choose: Insert, Audio, Audio on my PC

• Click the audio icon for additional

formatting and playback options

Page 41: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

41

Adding a Sound to a Slide

• You can add a sound to one or more slides

• Select the slide

• Choose: Transitions

• In the box labeled “Sound” click the down arrow and choose your desired sound

• At the bottom of the list is “other sound.” If you have a microphone ($7 at Microcenter) you can record your own sound and add it to your PP, or look for a sound online. After recording your sound, Choose: other sound, and navigate to where it is located

• Set the duration

Adding Notes

• You can add notes that will be visible only to you

• This works very well in PP 2013

• Verify this works on your laptop and projector before you add a lot of notes

• At the bottom of the screen Choose: Click to add notes. If it is not visible, hover your mouse on the bottom edge of the PP until it becomes a 2 sided arrow and drag up

Page 42: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

42

Adding Hyperlinks

• Hyperlinks take you other places, e.g. web sites,

other slides in the PP, other documents

• If creating a hyperlink to move from slide 10 to

slide 25, you probably want to create a hyperlink

from slide 25 back to slide 10

• Select some text

• Choose: Insert, Hyperlink

• On the left side of the page chose the type

Changing the Transition Between

Slides• “Transitions” on the ribbon controls the

transitions between slides during slideshows

• From the ribbon, Choose: Transitions.

Select one of the transitions available

• You’ll see a sample of the transition

selected

• I recommend you then choose: Apply to all

Page 43: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

43

Automatic Slide Advance

• Rather than advancing your slide with a click, you can advance it automatically

• Choose: Transitions. On the right side of the screen just below “Advance slide” Uncheck “On Mouse Click” and Check the “After box” and fill in the number of seconds

• The format is 00:00.00 00:05.00 is 5 seconds

• You can override the automatic advance by clicking with your mouse

Related Feature to Automatic Advance

• Related to automatic advance is a feature called Rehearse Timing. It allows you to rehearse a PP aloud and specify when to automatically advance to each slide in your presentation

• Choose: Slide Show, Rehearse Timings

• Click the forward arrow each time you wish to advance the slide

• Click the “X” when you’re done, and save the timings when asked

Page 44: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

44

Showing Your PowerPoint

• Before you show your PP to an audience be sure you watch it yourself as a slideshow by clicking the icon in the bottom right

• Particularly important if you’ve used animations

• Show your PP to an audience using one of two methods• As a slideshow

• Advantage-You see on laptop screen precisely what audience sees and it is full screen

• As a slideshow in Presenter view• Advantage-You see: current slide, next slide and Notes.

Audience sees full slide only

Showing Your PowerPoint

• Presenter View is nearly bullet-proof in PP

2013

• If it doesn’t work see http://office.microsoft.com/en-

us/powerpoint-help/view-your-speaker-notes-as-you-deliver-your-

slide-show-HA102800100.aspx

• Presenter View usually works in PP 2010

but you may need to tinker

• If it doesn’t work see http://office.microsoft.com/en-

us/powerpoint-help/view-your-speaker-notes-privately-while-

delivering-a-presentation-on-multiple-monitors-HA010336515.aspx

Page 45: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

45

Presenter View

• Presenter View only works when a

projector or second monitor is hooked up to

your computer

• Choose: Slideshow

• Check the box “Use presenter view”

• Choose: From beginning

Presenter View

Pen offers: laser, pen, highlighter (see next slide)

Page 46: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

46

Presenter View

Presenter View

Additional features: See all slides (speaker only), Zoom, Black screen, Other options

Can go to the

Slide of your

choice using

this screen

Page 47: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

47

Showing Your Slide Show (non presenter view)

• Choose: View, Slideshow

• Hover in lower left corner, and the same

options that are in Presenter view are

available here. (Zoom and laser pointer

don’t exist in PP 2010)

Learning More About PP

• There are scores of books about PowerPoint

available at bookstores

• Many questions can be answered by going

to the ribbon and clicking the blue question

mark in the upper right corner. From there

you can do a search for a specific word by

typing the word in the “Search” box

Page 48: Advanced PowerPoint 2013 - extension.umd.eduextension.umd.edu/sites/extension.umd.edu/files/_docs/programs...Advanced PowerPoint Versions of PowerPoint ... • To edit the slide master,

3/20/2014

48

Learning More about PowerPoint

• If you have a question, you can ask it at:http://answers.microsoft.com/en-us/office/forum/powerpoint

• 10-50 training courses and videos, all with narration, varying in length from 10-60 minutes.

For PowerPoint 2013http://office.microsoft.com/en-us/powerpoint-help/training-courses-for-powerpoint-2013-HA104015465.aspx or

http://office.microsoft.com/en-us/powerpoint-help/make-the-switch-to-powerpoint-2013-RZ102925029.aspx

Have Fun with PowerPoint