Abstract

Through this informal proposal information is presented for the structure of a full Fine Arts Department. This conceptual framework is presented and designed as it relates to the spiritual and academic development of the students attending the Word of God Christian Academy. With the right support and funding, the Fine Arts Department will have a prolific effect that will help add dimension to the academy’s curriculum. This proposal will provide the information needed to build a visual and performing arts program. The components presented are the basic courses needed to help prepare the students for the possibility of using their talents for God and to help with financial assistance for college.

The terminology break down for this proposal is as follows:

FAD = Fine Arts DepartmentWOGA= Word of God Academy HBCU = Historically Black Colleges and Universities SAT = Scholastic Aptitude TestACT = American College Test

Limitation of Information:

Some information has been omitted due to the lack of information and/or understanding of the Academy’s protocol. This proposal is to be looked at from an informal review point. The statistical review may be off by a few numbers; however it will give a general understanding of the students’ activity during the 2007-2008 academic school year. The information presented is in fulfillment at the request of Dr. Summerfield.

Presenter’s review of the Spring 2006 and Spring 2007 Instrumental program:

During the spring 2006 academic school year the first instrumental program began at the request of Dr. Summerfield, under the direction of Robert L. Edwards. A total of 12 students signed up from grades 6 through 8, only eight remained at the end of the 2 1/2 month program. Some of the students had to drop band due to their behavior and/or the lack of instruments.

The following school year there were a total of 20 fifth, sixth, and seventh grade students signed up for the 2007 spring band year. This was a successful and fun year, only 15 students made it to the end of this program. These students were able to perform a private mini concert for parents, faculty members, and peers. This was the best group of innovative students that I have worked with on the beginner level in all my 14 years of dealing with band. I regret not being able to work with the students for the 2007 – 2008 school year, however, a replacement director was recommended. It was communicated by the Principal, Ms. Pittman, due to her conflicting schedule the hiring process did not commence.

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Informal Proposal

Part IWord of God Fellowship Christian Academy

Grades K5 – 12Fine Arts Department

Part IIWord of God Fellowship Vocal Director Description

Submitted by Robert L. Edwards

June 9, 2008

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For Review and Submission to: Dr. Frank SummerfieldTABLE OF CONTENTS

WORD OF GOD CHRISTIAN ACADMEY & MINSTRY VOCAL DEPARTMENT FINE ARTS DEPARTMENT

Part I

ABSTRACT………………………………………………………............1

TITLE PAGE……………………………………………………………..2

TABLE OF CONTENTS…………………………………………………3

PROBLEM STATEMENT……………………………….………………4

Projects Goals and Objectives………..……………….………………….4Objectives……………………………….……………....4Fine Arts Department (FAD) Mission and Goals….........4

Program Design and Curriculum: A Plan of Action…….……….……….5Instrumental Band…………………….………………....5Dance……………………………….…………………...5Drama/Theater……………………….………………….5Choir………………………………….……….………...5Art and Elementary Art…………………………............6Visual Art……………………………………….…........6Chapel…………………………………….…….…........6

Elementary General Art and Music Program………….……...……….....7

Fine Art Department’s 5 year Time Line………….………………..........7-8

2007-08 Academy Statistical and Student Activity Review…….……….8-9

Scheduling…………………………………………………….………….10

Staffing………………………………………………....…………………10

Student Recruitment………………………...……………….……………10

Site/Facilities………………………………………..…….………………10-11

Scholarships Offered in the Arts…………………..…….…………...........11

Fine Arts Department’s Budget………………...………….………………12-16

Part II

Word of God Fellowship Ministry: Vocal Director’s Description………...18-21

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PROBLEM STATEMENT

The Fine Arts Department is very essential for the growth and development of students, this department will add more dimensions to the academy’s curriculum. The Fine Arts department generally consists of: band, string orchestra, dance, drama, choir, art, and visual art. It is the responsibility of the school to help students find their gift through available resources and programs. With a well run Fine Arts Department students will be given the opportunity to discover and perfect their talents. It has also been proven that a Fine Arts department has certain therapeutic elements that help rehabilitate students with behavior problems.

Not only do the fine arts enhance and enrich the lives of students, it can also provide a way for students to earn a living. In addition, students will be given the opportunity to receive music scholarships from colleges and universities. Most importantly, students involved in the fine arts department will learn to use their talent for the Kingdom of God.

Project Goals and Objective

Objective

The objective of the WOGA Fine Arts Department is to educate, teach discipline, build leadership, and provide an avenue for students to receive funding for college upon graduating from the Academy. Psalm 150:1-6 and Daniel 6:3-4 will be used as a reference to teach and inspire students how to gain a spirit of excellence, favor, and integrity through the arts.

The WOGA Fine Arts department Mission and Goals:

a) To teach students in the Arts by the inspiration of the Word of Godb) To support the Athletic department, school events, and chapel c) To provide an avenue for students wishing to gain scholarships for college

through the use of their talent(s). (This applies to vocal, instrumental, and drama students).

d) To help the academy enrollment increase by at least 35% or more over a five year period.

e) To provide more options for student activities.f) To be used as an intervention tool for students in need of direction.g) To promote discipline and direction though the arts (band, choirs, dance, drama,

orchestra, art, and visual art).h) To help students establish an identity in the arts through Christ with their talents.i) To promote family bonding and support.j) To teach students how their talents can be used as a source to earn a living.

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PROGRAM DESIGN AND CURRICULUM: A Plan of Action

The WOGA Fine Arts Department will consist of seven different components:

Instrumental band:The instrumental band program will consist of the following ensembles: concert band, jazz band, marching band, string ensemble, pep band, and drum line. These bands will provide general support for special school functions and the athletic program.

The concert band, normally range from 30 to 60+ band members, will be the heart of the instrumental program, as it will teach the students theory and fundamentals. The concert band focuses on classical and contemporary music written for instrumental band. Schools (public and private) with an outstanding concert band are recognized nationally and will attract college band directors to the school for recruitment.

The jazz/chapel band, with 6 to 17 instrumentalists, will train students to understand church music and will also prepare students for college scholarships. This group normally plays for chapel and social events.

The marching band is in correlation with the concert band and supports the athletic program. The marching band is the highlight of the instrumental program. This ensemble performs at football games and will play gospel music, inspirational, and school songs to promote school spirit.

The pep band is an ensemble of 15 or more instrumentalists. This band performs during the basketball season. Its function is the same as the marching band.

The drum line is a branch of the marching band. This group of percussionists can range from 12 to 15 members. This group can also perform during the basketball or football season in the absence of wind instruments.

Dance: The dance department focuses on different styles of dance: modern, jazz, ballet,

tap, and hip hop. This department will also work with the marching band.

Drama/Theater This department’s focus is to help students develop acting skills. The Theater

department will involve the entire Fine Arts department to generate a successful and creative production. All components of the FAD are used to bring life and excitement to a production.

Choir

The choir, also known as the vocal department will focus on the development of the students singing ability. The vocal department will consist of the academy’s choir which will consist of middle and high school students, grades 7 through 12.

This department will also work with the jazz/chapel band to generate a group of about five instrumentalist and four to five vocalist for the chapel’s praise and worship.

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Art and Elementary Art This department will help students develop their artistic talent. This department

will focus on general art for elementary students and advanced art classes for middle and high school students such as: graphic design, painting, abstract art, sculpture, and contemporary art. The advanced general art department will be a prerequisite to the Visual Art Department.

Visual Art This department works with the art department. It will help the students develop

the gift of photography, studio art, and fashion design. These courses will only be offered to students in grades 9-12 who have completed the advanced general art classes.

Chapel This department will be responsible for training students to be leaders in ministry.

This department is joined with both the vocal and instrumental program to render praise and worship music.

Student leaders will be appointed for praise and worship, and to conduct Chapel under supervision.

The middle and high school Chapel will be conducted in a way to motivate and inspire students to live and devote their life fully to Christ. Chapel will be a contemporary youth assembly geared toward gaining 100% student participation. However, each week a dynamic speaker will be brought in to minister and inspire students to walk closer with Christ. In addition, giving helpful information on how to live for Christ in the Last Days as a youth, how to handle issues faced as a youth, and why it is important to give their life to Christ.

The Chapel will have a curriculum that will be out lined for each quarter. For example: Daniel along with other Bible youth and their walk with God will be used as a foundation. Each week there will be a Chapel topic for the students and a challenge. These assignments will be designed to help the students to examine their actions and decisions. They will learn how to gain favor, walk in integrity, excellence, faith, and why it is important not to compromise their salvation (if they are saved).

Topics that will be discussed: salvation, music, relationships (family, friends, and dating), success, finances, media, internet, saving sex for marriage, success, respect etc.

Some Chapels will consist of break out groups. These are small groups designed for open discussions concerning different topics.

Ice breakers will be used to help the students become involved in Chapel. Videos presentation may be used for certain Chapels. The same format will be used for the elementary Chapel. This will be presented

on a level so that the elementary students can relate.

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Elementary General Art and Music Program:

The elementary general music and art program is designed for grades K through 4. This program will consist of the fundamental elements of music and art. The fundamental elements of music will be introduced through simple songs and the use of basic melodic and percussion instruments, K through 3 will find enjoyment in this. The 4th grade class will be introduced to the musical recorder. Students will learn how to read basic musical notations and styles through the recorder. The elementary general music and art program will prepare the students for the more advanced Fine Arts Programs in the middle and high schools. The basic art class is geared towards grades 1 through 5. The general art class will help students learn and develop their artistic talent at an early age. Materials needed are listed in the budget section of Figure 6.

Fine Arts Department’s 5 year Time Line:

The FAD is a department that will take time to fully develop; however, if properly managed and supported it can produce much fruit during the 5 year building period. The first year will only focus on those programs already in progress and in high demand. Each program is costly and requires much support and consistency if expected to be perfected and successful (Funding will be covered in the FAD Budget section Figure 4-6). If the music department is the top priority, then establishing the curriculum foundation is imperative. This consists of staffing, equipment, advertisement, funding, facilities, and full support from the administration.

When starting an instrumental program with a beginning band (grades 5-7), a three to four year development period is needed to train the students. If more experienced instrumentalists enroll in the academy, the process can be accelerated and fewer years are required (This can be explained in figure 1).

A marching band and pep band to support the athletic program will take time to establish. However, a great alternative would be a drum line. A drum line requires less time to train students.

In building an instrumental program, the first year will consist of training students to become familiar with their instruments. The beginning band class will consist of the 5th, 6th, and 7th grade students for the first year. These students are more focused and less involved in other activities in the academy (This is reviewed in the statistical review figure 2 and 3). As the students are promoted by grade, the beginning band will become an intermediate band. After the next year, these students should have developed into an advanced middle school band. At this point, grades 6-8 will have evolved into the middle school band and may or may not be ready for athletic performances (marching or pep band). At this point, the 5th grade band would serve as a beginning band class.

During the third year of consistency, the band program should be in place. It would consist of 5th grade beginning band, 6th and 7th grade intermediate band, and 8th -12th grade advanced band. During this time, the academy should have attracted other students with

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instrumental experience to add to the existing program. By the end of year four, the development of the pep band and possibly the marching band will be possible. Within the 5th and 6th year of the instrumental program each band should be established and performing at full capacity for football and basketball games. Each program in the fine arts program as outlined in the (Figure 1) should be established by the 5th year of department development.

The vocal/choral program should take only two years to build. Its progress will be recognized by the end of the third year or less. This would be the same for the elementary general music and art programs. These programs require the least amount of time to develop. The advanced art programs success will be based on the availability of equipment and staff.

Figure 1: Fine Arts Department Program’s 5 year design by grades:

Band/General musicGrades 1-3 General musicGrade 4 Musical recorderGrade 5-6-7 Beginning Band First YearGrade 6-7 Intermediate Band Second YearGrade 7-12 Concert Band/Marching Band/Pep band third or fourth year

ChoirGrade 7-12 ChoirGrade 7-12 Chapel Choir (Audition only)

Elementary ArtGrade K5-6

Elementary Chorus Grade K5-6

Advanced Art (General Art) Grade 7-12

Visual ArtGrade 9-12

2007-08 Academy Statistical and Student Activity Review:

The information in this section may have a small margin of error, but will give a general understanding of the activities and student involvement on the WOG Academy’s campus. The Little Rams and after school drum program was not inserted in figure 2.

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During the 2007 – 2008 academic year, a total of 214 students were enrolled in grades K-12. There were a total of 123 students enrolled in grades 5-12. Grades 5-12 are the targeted group expected to participate in the advanced FAD programs (Instrumental, Chorus, Art, and Visual Art). Grades K5 -6 will participate in the elementary art and grades K-5 through 4 will participate in the general music program. Grades 5-6 will take part in the beginning instrumental program (This break down is explained in figure 1, Fine Arts Department Programs design by grades).

Figure 2 is a layout of the activity of the students in grades 5-12. This figure will give an idea of the activities offered and the number of students that participated in these activities. Most students involved in the athletic program are involved in two or more other activities in and outside of the athletic program. Each activity in figure 3 is compared to the overall student population of 123. This is due to the fact that most students are involved in more than one activity. There are approximately 45 students not involved in any major athletic activities. Out of the different athletic programs, there are a total of 11 students (girls and boys) involved in more than 2 athletic activities. Figure 2 is a breakdown of this.

Figure 2: Student Involvement Count:

Boys Girls9 students involved in 3 sports 5 41 student involved in 4 sports 1 01 students involved in 5 sports 1 0All others are involved in 1 or 2 Sports # #

Figure 3: 2007-2008 5th – 12th Grades Student Involvement

0

50

100

2007-2008 5th -12th grade Student Involvement

(123 Student Population)

Number Of Students In EachActivity

78 12 41 30 45 5

Sports SGA Mentor Theater No Chess

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Scheduling:

The scheduling for the Fine Arts Programs will be contingent upon the principal, athletic director, and the academy’s academic scheduling advisor. The academic day is from 7:45 am to 3:00 pm, while the athletic department and after school clubs take place after 3:00 pm. The athletic activities are all scheduled from 4:00 pm to 6:00 pm during the fall and spring season, and from 6:00 pm to 8:00 pm during the winter season.

Normally, programs in the FAD are placed during extracurricular time; this is a time where students will have the opportunity to pick an elective: band, choir, or art. There are many avenues to use when scheduling for the FAD. Scheduling will also have to be determined by the duties and responsibilities of the Fine Arts teacher(s).

During the 2007-2008 academic school year a total of 5 known after school activities took place: Chess Club, After School Drum Program, Drama/Theater, SGA, and Mentoring program. Most of these groups’ activities take place after school from 3:15 pm to 4:15 pm. Most of these clubs and originations are seasonal with the exception of SGA and the Mentor program.

Staffing:

Staffing can be accomplished by volunteers, independent contractors, and other faculty members with the ability to teach the arts. The staffing budget is covered in section 1 of the budget section of this proposal. Due to the number of participants in the instrumental program, an assistant will be needed to balance the student to teacher ratio.

There may be a need of a K5-4 general music teacher, depending on scheduling. There will also be a need for a general art teacher for grades K5-12 art program.

Student Recruitment:

Student recruitment will come through advertisement and promotion of the Fine Arts Programs via fliers, media, and most importantly, word of mouth. There will be a creative demonstration of the Arts to grab the attention of the students and their parents. This will be accomplished by inviting professional musicians and performers to perform at parent/student interest meetings and other events scheduled by the academy.

To ensure participation in the instrumental program each student in the 5th and 6th grades should be required to participate in band. This would be required for the first part of the year; if the student has a hard time functioning in band, he or she would be given the option of participating in Choir and/or Art.

Site/Facilities:

In order to accommodate a fully functional Fine Arts Department, an area will be needed for storage and rehearsals. Each program will need its own area to accommodate

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materials, equipment, and students. Band and Orchestra will need an area for student rehearsal and instrument storage. The instruments and equipment needed for the instrumental department will be covered in figure 4, sections 2 and 4. These are instruments and equipment unable to be taken home and are purchased by the school for student use (school equipment and instrument purchase will be covered in the budget section, figure 4). These instruments must have a secured and climate controlled area for storage. Instruments and items in need of storage are: concert bass drum, tubas, drum set, marching percussion (5 marching bass drum, 4 snare drum, 6 cymbals, and 1 set of quintets), music library system (which consist of filing cabinets for music and method books), marching band flags and uniforms, piano for band and choir, and music stands/conductors podium. This budget will be covered in figure 4.

The Visual Arts Department will need a place for materials and equipment storage. This consists of: paint, brushes, camera(s), computers(s), easels, drawing desk, paper, and other materials. This section will be covered in the budget section, figure 6).

The drama program will need storage for costumes and props for major plays.

Scholarships Offered in the Arts:

Students wishing to receive a scholarship in music and voice are not always expected to major in music. These students are given scholarships based on what he or she can offer to a college or university. Scholarships are given based off of 5 requirements: GPA (Grade Point Average), SAT or ACT scores, character, and the level of perfection with their talent (Art, Vocal, and Instrumental). Music and non major students in college are usually given the option of two types of scholarships in the arts: Partial or Full scholarships. Most HBCU organizations offer these scholarships.

Partial scholarships are given to student with at least a 2.5 or above on a 4.0 grading scale and at least a 900 on SAT or 19 on the ACT scores. This varies with the college or university admission requirements.

The Full Scholarships are given to students with 3.5 to 4.0 on a 4.0 grading scale and minimum score of 1,400 on the SAT and 24-25 on the ACT. This varies with each college or university’s admission requirements.

Most Atlantic Coast and Big South Conference schools, just to name a few, are very competitive. These schools only give scholarships to music majors, if music is offered as a major.

There are other scholarships and awards given based on the students’ talent and need. Just like sports, if the Academy has a well designed Fine Arts Departments, recruiters will visit the school to audition and establish a relationship with the Department. Most Historically Black Colleges and Universities (HBCU) organizations operate in this manner.

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Fine Arts Department Budget:

This section will give you an overview of the funds needed to operate a productive FAD. Some equipment can be donated, some can be purchased used, and some new. Each department will be broken down and given estimated figures that can be reduced or eliminated if properly researched. These figures do not include taxes and shipping, and other fees. Being a nonprofit and Christian educational organization, some taxes and fees may not apply.

This section is divided into four sections. Section 1 consists of salaries needed for yearly staffing (independent contractors and assistants). Section 1 also consists of the budget needed yearly for the instrumental and choir department to function properly. Section 2 is made up of the equipment and materials needed to operate an instrumental and choir program. The items in this section will last for years if properly maintained. Most of these items can be purchased used.

Section 3 is a list instruments that can be purchases by the school. These instruments can be rented to students for their use. Students will have to rent instruments monthly from a local instrument shop if they do not own an instrument.

Section 4 lists the percussion instruments that music programs must have in order to operate at the proper level.

Figure 5 is the budget for the advanced art and visual art programs.

Figure 6 is the budget for the elementary general art programs.

The drama department should already have a budget in place to produce its yearly production. This budget would be for costumes and props.

Figure 4: Instrumental and Choir Budget:

Section 1Salaries and Wages Quantity Per Cost TotalStaffing (depending on experiences)

$15 to $50 per hour

Assistant Teachers $15 to $50 per hour

Piano Teacher $15 to $50 per hour

String Teacher $15 to $50 per hour

Art and Visual Art Teacher

$15 to $50 per hour

Dance Instructor $15 to $50 per

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hourQuantity Per Cost Total

Band and Choir Supplies and materials per year

$2,000 2,000.00 per year

Valve oil 1 Box As needed Subtract from yearly budget

Reeds Student fee per reed $ 1

As needed Subtract from yearly budget

Music (Band and Choir) Based on need, Sheet music

Can range from $200-$300

Subtract from yearly budget

Instrument repair School instruments only

Based off of need Subtract from yearly budget

Other Band and Choir supplies and materials

Unexpected need Based off of need Subtract from yearly budget

Section 2Equipment and materials

Quantity Per Cost Total

Stand storage cart 1 326.00 326.00File cabinets for music 2 50.00 100.00Music stands 25 26.75 (Cascio) 668.75Conductor’s chair 1 162.99 (Gamble) 162.99Percussion Work Station w/accessories

1 1425 (Wenger) p 34

1425.00

Instrument repair kit 1 177.90(Cascio) 177.90Band folders 60 0.69 (Cascio) 41.40Transfold Choral Risers 1 659.99 (Gamble) 659.99Piano for choir 1 2,000.00 2,000.00Computer PC 1 1000.00 1,000.00Finale 08 PC Program 1 249.99 249.99Smart Music PC Program

1 100.00 100.00

LCD Projector 1 379.99 379.99PA System with power for Jazz Band

1 1,500.00 300.00

AMP Jazz Band 1 500.00 500.00Bass AMP 1 400.00 500.00Mixer 1 200.00 200.00Microphones, Cords, and stands

2 microphones, 2 cords, 2 microphone stands

200.00 200.00

Strobe tuner 1 400.00 400.00Bulletin Board with per made music staff

1 380.99 (Gamble) 380.99

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Section 3Wind Instruments Quantity Per Cost TotalMarching Baritone 3 1,694.00 5082.00Marching F Horn 4 938.00 3752.00Baritone Saxophone 1 2279.00 2279.00Piccolo 1 997.00 (Master p

30)997.00

Oboe 1 1,895.00 1,895.00Bassoon 1 2,479.00 2,479.00Bass clarinet 1 1399 p.52 1399.00Concert Tuba w/case 1 2,499.00 2,499.00Marching band Sousaphones w/case

3 6,084.01 18,252.03

Trumpets 3 800.00 2,400.00Clarinets 3 367.00 1,101.00Alto Saxophones 3 949.00 2,847.00Tenor Saxophones 2 1,329.00 2,658.00Concert Baritones 2 1,729.00(W & B) 3,458.00Flutes 2 899.00 1798.00French Horns 3 1,195.00 3,585.00Trombones 2 649.00 1,298.00

Section 4Percussion instruments Quantity Per Cost TotalConcert bass drum stand 1 79.98 79.98Concert bass drum 1 548.00 p.266 548.00Crash cymbals (in sets) 3 329.95 p. 989.85Tambourine 1 28 28.00Triangle 1 22.75 p. 434 (Ma) 22.75Sleighbells w/handle 1 40.99 40.99Wood block 1 16.49 16.49 Chimes 1 488.00 (Cascio) 488.00Timpani 1 1 1,584.00 (cascio) 1,584.00Timpani 2 1 1,697.00 1,697.00Timpani 3 1 1,799.00 1,799.00Timpani 4 1 1979.00 1979.00Marching Snares 4 259.00 1039.00Quintets 2 318.00 636.00Marching Bass drum 1 209 209.00Marching Bass drum 1 227 227.00Marching Bass drum 1 240 240.00Marching Bass drum 1 264 264.00Marching Bass drum 1 278 278.00

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Pep/Jazz band Drum set 1 799.00 799.00Xylophone 1 1764 1764.00B D Marching carriers 5 76.88 384.40Snare Carrier 4 72.88 291.52Quad carrier 2 129.88 259.76

Total $ 83,216.77

Equipment First Year $83,216.77Yearly Budget for Choir and Band Supplies Per Year $ 2,000.00

Total: $85,216.77 Staffing Budget will be determined by the needs of the department. Additional funding may be needed on a yearly basis based on travel and program

growth. Any and all band and choir trips/competition will be paid for through fundraising

and/or at the expense of the student.

The Art and Visual program will require additional funding for equipment and supplies in order to operate properly. Equipment needed for this program will be based off of student interest and participation.

Figure 5: Art and Visual Art Budget:Equipment Quantity Per Cost TotalMacintosh computer 2 2,000.00 4,000.00Digital camera 1 500.00 500.00Paint Easel 4 49.50 198.00Individual drafting table 4 126.00 504.00Photo Shop CS3 1 649.00

(adobe.com)649.00

Total $ 5,851.00

Equipment One time purchase $5,851.00Yearly Budget for Art Supplies and materials $1,000.00

Total $6,851.00 Staffing Budget will be determined by the needs of the department. Additional funding may be needed on a yearly basis based on travel and program

growth. The yearly budget will cover supplies and materials for the elementary, middle,

and high school art program.

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Figure 6: Elementary General Music and Art Budget:Elementary General Music and Art17-note bell set 15 32.00 (M is Ele). 480.0047 Deluxe, 35 player set 1 124.50 124.50Lummi Sticks – set 24 1 18.00 18.00Utility Cart 1 235.00 235.00CD player/Dual Cassette 1 179.00 179.00Music games 5 games 200.00 200.00Art supply Budget 500.00 500.00Crafts 1 200.00 200.00Containers and trays 1 100.00 100.00Other supplies 1 300.00 300.00Total $ 2,336.50

Equipment, materials, and supplies (One time purchase) $ 2,036.50Yearly $ 300.00Total $ 2,336.50

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PART II

Word of God Fellowship Vocal Director Specialist

God’s plan for the music ministry is to lead the congregation into His presence:

I Chronicles 16:8-12

Oh, give thanks to the Lord! Call upon His name; Make known His deeds among the people! Sing psalms to Him; Talk of all His wondrous work! Glory in His holy name; Let the hearts of those rejoice who seek the Lord!

Seek the Lord and His strength; Seek His face evermore! Remember His marvelous works, which He has done.

The music ministry of David is the guidelines for which I would use to orchestrate the vocal portion of the ministry’s fine arts department.

King David will be the foundation of the vocal music ministry; David was most beloved by God because of his faithfulness. God appointed King David as master musician; he was the only person in the Bible other than Satan who had the gift to be a minister in music. David is an example of what God can and will do for us all through the anointing of music. David loved to play music, so God allowed him to grow and use his music to minister the Word.

Vocal Director’s Focus:

Managing the vocal components of a choir should be operated like every other part of the ministry, which is with much prayer, excellence, and integrity as directed by the Holy Spirit. As a Vocal Director time would be spent ensuring unity and organization among each choir’s voice. Each choir and its director would be encouraged to work in unison with the visionary of the ministry Bishop Summerfield and the Minister of Music, Elder Frank Summerfield Jr. (Music selection, style, and direction of Worship).

The choirs would be designed to compliment each other. In order for this to take place an open line of communication would be established with all directors and the Minister of Music. The Music Department Choir Design would consist of the following:

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Children’s Choir: ages 4-12 Youth Choir: ages 13-18 Mass Choir or Sanctuary Choir: ages 17 and up Praise Team (Voices of Levite): *Men’s Choir (Special occasions: father’s day, men’s conference): All ages *Women’s Choir (Special occasion’s mother’s day and women’s conferences):

All age*Special event choirs

Organization and Focus:

In order to establish focus and organization, positions must be assigned to qualified individuals. Each choir volunteer would be monitored mentored for consistency and excellence as it relates to music. Any and all inadequacies would be handled appropriately to ensure the best results when dealing with God’s people. Each person holding any position would be informed at the beginning that their position must be handled with professionalism and integrity as mentioned in Ps. 26:11 and Daniel 6:3. It would be communicated that if their responsibilities are not carried out as explained in the position’s written description a recommendation for their removal will be given to the Pastors. To ensure the best out of each volunteer and to establish growth in each choir the following will take place:

An annual reward will be given in honor of all volunteers (cards, thank you letters, certificates etc.)

Effective negotiation strategies will be put into place as lead by the Holy Spirit. This will correspond with the Word to ensure the best treatment of each volunteer.

Monthly team meetings with “All” directors and leaders will be conducted before or after choir rehearsal to ensure unity

An organized itinerary will be given a month in advance o Music selections (all music selections should correlate with the Pastor’s

message during that season as the Holy Spirit leads and approved by the Minister of Music)

o Attireo Events

(Absolutely no last minute decisions, the only expectation will be those changes done by the Holy Spirit, Minister of Music, and/or Pastors). God is a God of Order. The leaders’ duties will be put in writing (This is to avoid all confusion and

uncertainty) The importance of being on time will be a focal point

Music Department Team, Positions and Description:

Minister of Music Supervisor (I am unsure of the position description as it relates to the ministry)

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Associate Minister of Music Assist the Minister of Music (I am unsure of the position’s description as it relates

to the ministry)

Choir Director(s) Responsible for conducting and teaching songs to choir To ensure order Responsible for teaching the choir the reason why we sing To lead the choir with zeal and enthusiasm while singing Must be able work with Minister of Music, vocal director, choir coordinator etc…

Choir Coordinator Help with making sure that the musicians, director(s), and section leaders have

music for upcoming rehearsals Must be able to work with Minister of Music, vocal and choir director(s) as

needed for ideas for choir growth Responsible for keeping up with the music repertoire for each choir Must be able to communicate with Choir Administer(s)

Choir Administer Assistance Responsible for choir attendance Correspondence via e-mail, phone etc. Assist with planning activities and special events Responsible for collecting money for events and special occasions Responsible for informing choir about rehearsal changes and updates

Section Leaders Responsible for making sure that the people in their section are placed properly

according to vocal strength Responsible for making sure that each person is singing on key Responsible for making sure that each person is using proper vocal technique Responsible for helping the vocal and choir director(s) teach the musical parts to

the assigned section, when needed Responsible for communicating to the choir administer(s) concerning attendance

and other responsibilities

Uniform Coordinator Responsible for organizing and collecting robes Responsible for creating a system that is functional for maintaining robes

Attire Specialist Responsible for assigning the choir and praise team attire for each month

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Picking a Team:

The persons that will work closest with the Minister of Music and vocal director will be those that are skill as mentioned in I Chronicles 25:1 and I Chronicles 15:16. This is to ensure the best choir rehearsals. The key people in handling the Mass or Sanctuary Choir will be: Minister of Music, choir director(s), and section leaders.

Preparing the Troops for Spiritual Warfare:

In order to prepare the vocals for spiritual warfare as mentioned in 2 Chronicles 20:21 each choir must understand unity and team work. This must come through training each choir member how to minister through their voice and how to understand the move of the Holy Spirit in each service. The following elements must be addressed and perfected to ensure the best worship experience during each service.

Vocal Training and Media/Technology Awareness How to use microphones Knowing your limits (pick a song to match the voice) Learn to work with the sound crew Stage presence for worship (Use your personal worship experience to influence

others) Identifying a sound for vocals (finding an identity for each choir)

Learning to be a worship leader vs. entertainer through voice:

Each person ministering in song must learn how to work in the spirit and not the flesh. (Rom 8:4-11), (Galatians 1:10-11)

The vocalist must understand that God’s people are seeking His presence through song not a concert. (Ps. 51:11, Ps. 140:13)

Each worship leader must learn to discern the atmosphere and flow according to the spirit while working with the musicians (Num 14:14 and 1 Kings 19:11-13).

Each vocalist must learn that their heart will affect the presence of God during the worship service. As a result the people of God will identify with your spirit or mood (Spirit of God vs. flash). (Matt 7-16).

Each worship leader must understand that the Holy Spirit is a gentlemen, He will not force himself upon anyone. Ushering in the Holy Spirit will encourage people to praise and worship. This is where deliverance takes place, and how the people of God become receptive to the Word when it is brought forth through the messenger. ().

(Most of the time a worship leader will tell on themselves by how the Spirit of God responded to the leading of a song, example: if the air is thick with God’s presence, God is well pleased. This is observed through the deliverance process during praise and worship).

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Recruitment:

The best way to recruit for the choir is during announcements and through word of mouth. Each choir member will be charged with the task of recruiting another choir member.

Rules and Consistency

Rules must be in place. Any person not willing to cooperate with the music department will be recommended for dismissal. This will be done by reporting the problem to the Minister of Music, and Pastors after the following action has taken place.

Normally an organization without standards fail to grow or reach its full potential Any persons missing a total of 2 unexcused leadership meetings or choir rehearsal

will be dealt with accordingly. All persons unable to attend rehearsals will not be able to minister on the

following Sundayo The first absence will be investigated and a verbal warning will be issued,

out of loveo The second would be reported to the Pastors to be addressedo The third unexcused absents will result in being asked to sit down from

the choir. (Sometimes people are too busy or unfocused to fully participate in a department, thus causing disruption. Once they are able to fully commit to the auxiliary, this includes attending 4th Sunday meetings and all rehearsal. They can then resubmit an application to participate in the choir).

Special song ministry Friday night service:

Special song ministry on every 1st and 3rd Friday would be handled as a developmental tool to help those with gifts in song, spoken word, dance etc. Each person wishing to participate during a Friday night service must go through an audition process to make sure that their ministry gift is of excellence and in line with the Word. The scheduling for the Friday night special gift ministry will be organized at least six months in advance. The auditions will take place one to two months before the person is to minister. This process is only required by first time or inexperienced performers.

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