2010-20112010-2011Marching HawksMarching Hawks

May 10, 2010May 10, 2010Band Booster General Meeting Band Booster General Meeting

&& Marching Band Informational MeetingMarching Band Informational Meeting

Please pick up:Please pick up:

Packet of papersPacket of papers Measurement Form –NEW Measurement Form –NEW

MARCHERS & GUARD MARCHERS & GUARD ONLYONLY

What is a Band Booster What is a Band Booster Club????Club????

An organization that exists purely to promote An organization that exists purely to promote and facilitate the HHS band program, inclusive and facilitate the HHS band program, inclusive of color/winter guardof color/winter guard

Comprised of volunteers – like you!Comprised of volunteers – like you! Provides opportunities for service, making Provides opportunities for service, making

friends, and good entertainmentfriends, and good entertainment Your band fee covers your membership fee Your band fee covers your membership fee

into this organizationinto this organization A group of adults who finds happiness and A group of adults who finds happiness and

pride in seeing their young musicians find pride in seeing their young musicians find successsuccess

Band Booster General Band Booster General MeetingMeeting

Call to Order by President Shellie Call to Order by President Shellie WaldronWaldron

Review of Minutes Review of Minutes Committee ReportsCommittee Reports Treasurer’s Report – Ann SantucciTreasurer’s Report – Ann Santucci

Ways and Means – Kerrie ArkwellWays and Means – Kerrie Arkwell Uniforms – Janet Wright/Kathy ParraUniforms – Janet Wright/Kathy Parra

Agenda (continued)Agenda (continued)

New BusinessNew Business FundraisersFundraisers

Coke Sale – Coke Sale – Now through June 2Now through June 2ndnd, Delivery on June 10th, Delivery on June 10th

Hawk Cards Hawk Cards Voting: Voting: Budget Budget Booster Board 2010-2011Booster Board 2010-2011

Time to Vote….Time to Vote….

2009-10 General Membership may vote for the 2009-10 General Membership may vote for the following:following:

2010-2011 Slate of Officers found by the 2010-2011 Slate of Officers found by the Nominating CommitteeNominating Committee

2010-2011 Band Booster Budget as created 2010-2011 Band Booster Budget as created by the Band Booster Board at our budget by the Band Booster Board at our budget meeting. meeting.

Slate of Officers for 10-11Slate of Officers for 10-11

President: Ed BarberPresident: Ed Barber Vice President: Kerrie ArkwellVice President: Kerrie Arkwell Treasurer: Ann SantucciTreasurer: Ann Santucci Secretary: Dawn BaldwinSecretary: Dawn Baldwin 2-year Director (22-year Director (2ndnd year): Annie Tibbett year): Annie Tibbett 2-year Director (12-year Director (1stst year): Tammy year): Tammy

RespassRespass 2-year (12-year (1stst year): Lori Blish year): Lori Blish

Band Director’s ReportBand Director’s Report

HHS Jazz Dinner – a success!HHS Jazz Dinner – a success! OKMS/HHS Spring Band Concert – June OKMS/HHS Spring Band Concert – June

10, 201010, 2010 Band Banquet –Wednesday, June 2 (more Band Banquet –Wednesday, June 2 (more

info. will be sent via email)info. will be sent via email) Check Check www.hhsband.netwww.hhsband.net frequently! frequently!

Do you have what it takes…Do you have what it takes…

to be a to be a Marching Marching Hawk???Hawk???

2010 Show2010 Show

What is Marching Band?What is Marching Band?

A student group comprised of wind players, A student group comprised of wind players, percussionists, and colorguard members.percussionists, and colorguard members.

A A teamteam of unified students that WORK HARD of unified students that WORK HARD to present a professional and enjoyable field to present a professional and enjoyable field show for presentation at football games, show for presentation at football games, competitions, pep rallies and parades.competitions, pep rallies and parades.

A dedicated & committed group of musicians A dedicated & committed group of musicians who want to be involved and seek to improve who want to be involved and seek to improve and therefore, succeed. and therefore, succeed.

Who can be in Marching Who can be in Marching Band?Band?

Anyone who is enrolled in an HHS band classAnyone who is enrolled in an HHS band class Colorguard members do NOT need to be in a Colorguard members do NOT need to be in a

band class. However, they did go through an band class. However, they did go through an audition process to be selectedaudition process to be selected

Any instrumentalist (who meets the above Any instrumentalist (who meets the above criterion) who can fully commit to our practice criterion) who can fully commit to our practice and performance scheduleand performance schedule

Drumline members MUST audition this Drumline members MUST audition this Wednesday, May 12Wednesday, May 12thth, at 3:45 in the band room, at 3:45 in the band room

Pit does NOT need to auditionPit does NOT need to audition

Marching Band CampMarching Band Camp

Rookie camp is for new marchersRookie camp is for new marchers

All camp dates are required by all participating All camp dates are required by all participating marching band students – conflicts need to be marching band students – conflicts need to be addressed by Mrs. Birdsongaddressed by Mrs. Birdsong

Attendance is vital – many field positions will Attendance is vital – many field positions will be learned each day – this is a difficult thing to be learned each day – this is a difficult thing to miss and make-upmiss and make-up

Band Camp NeedsBand Camp Needs

Students must wear tennis shoes and socks to band camp Students must wear tennis shoes and socks to band camp and to all subsequent rehearsalsand to all subsequent rehearsals

Wear light colored clothingWear light colored clothing Wear lots of sunscreen and re-apply throughout the dayWear lots of sunscreen and re-apply throughout the day Lots of WATER! (Camelbaks are permitted)Lots of WATER! (Camelbaks are permitted) Their own lunch (no traveling off campus – no exceptions)Their own lunch (no traveling off campus – no exceptions) Eat breakfast before arrivingEat breakfast before arriving Bug Repellant is a good ideaBug Repellant is a good idea Sunglasses or hatsSunglasses or hats Early is on-time and on-time is late!Early is on-time and on-time is late!

Practice Schedule 2010Practice Schedule 2010

Monday night 6:30-8:30 on Football FieldMonday night 6:30-8:30 on Football Field Thursday afternoons from 3:45-5:45pmThursday afternoons from 3:45-5:45pm Fridays when we have games (PIZZA Fridays when we have games (PIZZA

NIGHT)NIGHT) If you play in another sport, you still have If you play in another sport, you still have

to commit to our full practice time and our to commit to our full practice time and our performance datesperformance dates

Practice locations…Practice locations…

Mondays – Football FieldMondays – Football Field Thursdays (and some Fridays) = Thursdays (and some Fridays) =

Football practice fieldFootball practice field Band Camp – field behind HHSBand Camp – field behind HHS

FeesFees SEE FEE SHEET PROVIDED!!!!SEE FEE SHEET PROVIDED!!!! Band Fee - $100 for band, $50 due by 5/28/09Band Fee - $100 for band, $50 due by 5/28/09 Colorguard Fee - $130, $50 by 5/28/09Colorguard Fee - $130, $50 by 5/28/09 Shoes and 2 pairs of gloves (new marchers) This will Shoes and 2 pairs of gloves (new marchers) This will

be collected now or in August after the shoe-fitting be collected now or in August after the shoe-fitting date.date.

School fees (instrument rental and uniform cleaning) School fees (instrument rental and uniform cleaning) will be paid to the SCHOOL at fee-night in August.will be paid to the SCHOOL at fee-night in August.

Fundraising efforts will occur year-round to help with Fundraising efforts will occur year-round to help with costs of the trip, should your child choose to gocosts of the trip, should your child choose to go

Pizza PackagePizza Package There will be at least 5 opportunities that There will be at least 5 opportunities that

students will need dinner/lunch before a students will need dinner/lunch before a performanceperformance

An additional $10.00 will provide students who An additional $10.00 will provide students who purchase this deal at least 2 pieces of pizza on purchase this deal at least 2 pieces of pizza on Friday nights.Friday nights.

This should be paid with the band fee. This is This should be paid with the band fee. This is NOT mandatory.NOT mandatory.

Drinks are NOT providedDrinks are NOT provided

TransportationTransportation

Students will not be permitted to leave Students will not be permitted to leave campus during band campcampus during band camp

Students will be traveling together on Students will be traveling together on school or commercial vehiclesschool or commercial vehicles

Students/Parents must have signed the Students/Parents must have signed the transportation agreement to travel with the transportation agreement to travel with the Marching Band to games, etc.Marching Band to games, etc.

Students are not permitted to leave away Students are not permitted to leave away games earlygames early

We do everything as a team –even travel!We do everything as a team –even travel!

AttendanceAttendance Attendance to all functions is mandatoryAttendance to all functions is mandatory It is imperative that all spots are filled during games and It is imperative that all spots are filled during games and

competitions. Make this commitment after checking your competitions. Make this commitment after checking your calendars. calendars.

Excused absences are for illness, death in family, major events – Excused absences are for illness, death in family, major events – not birthdays, mini-vacations, needing a nap, etc not birthdays, mini-vacations, needing a nap, etc

Unexcused absences will result in sitting in the stands and not Unexcused absences will result in sitting in the stands and not performing during that Friday’s game. Tardies add up to the same performing during that Friday’s game. Tardies add up to the same result. Repeated unexcused absences will result in either a result. Repeated unexcused absences will result in either a parent conference, administrative talk, or possible removal from parent conference, administrative talk, or possible removal from the activity.the activity.

To receive an excused absence, please notify Mrs. Birdsong IN To receive an excused absence, please notify Mrs. Birdsong IN WRITING (this includes email) from a parent/guardian, at least 1 WRITING (this includes email) from a parent/guardian, at least 1 week in advance. This helps with instructional planning.week in advance. This helps with instructional planning.

I have made the effort to give you the band calendar at I have made the effort to give you the band calendar at least 3 months in advance, I expect the same courtesy least 3 months in advance, I expect the same courtesy given in return.given in return.

Work EthicWork Ethic

Our band is only as strong as our least Our band is only as strong as our least motivated personmotivated person

This year – we will have two This year – we will have two upperclassmen be “alternates”upperclassmen be “alternates”

Alternates can challenge for your spot. Alternates can challenge for your spot. To keep your spot, you must be giving To keep your spot, you must be giving

100% each rehearsal, know your music, 100% each rehearsal, know your music, and your drill, and be IN ATTENDANCE!and your drill, and be IN ATTENDANCE!

UniformsUniforms

Uniforms will be supplied by HHSUniforms will be supplied by HHS Uniforms will be sized by use of the measurements you provideUniforms will be sized by use of the measurements you provide Upperclassmen will be sized firstUpperclassmen will be sized first Uniforms are to NEVER go homeUniforms are to NEVER go home It is the student’s responsibility to take care of the uniformIt is the student’s responsibility to take care of the uniform You represent the school in your uniform- never wear it halfwayYou represent the school in your uniform- never wear it halfway Student must provide – black socks on own (no stripes!)Student must provide – black socks on own (no stripes!) Students must purchase shoes and glovesStudents must purchase shoes and gloves Season t-shirt is part of uniform - you may purchase an extra one Season t-shirt is part of uniform - you may purchase an extra one

tonight (one is given to you when you “pass-off” your music)tonight (one is given to you when you “pass-off” your music) Your shoes, socks and gloves will be housed with your uniform Your shoes, socks and gloves will be housed with your uniform

bag. bag.

Instruments HHS Instruments HHS ProvidesProvides

Sousaphones (Marching tubas)Sousaphones (Marching tubas) Marching BaritonesMarching Baritones Mellophones (Marching French horn)Mellophones (Marching French horn) Battery Drumline (Marching snares, etc.)Battery Drumline (Marching snares, etc.) Pit (Auxiliary Percussion and keyboard Pit (Auxiliary Percussion and keyboard

instruments)instruments) Baritone Sax Baritone Sax Bass Clarinet Bass Clarinet Tenor SaxTenor Sax Flags/Rifles for colorguard Flags/Rifles for colorguard

Instrument RentalInstrument Rental

These instruments given to upperclassmen firstThese instruments given to upperclassmen first You must sign an instrument rental form (you’ll You must sign an instrument rental form (you’ll

get this at a later date)get this at a later date) You must pay the $40 rental fee at the HHS fee You must pay the $40 rental fee at the HHS fee

night before schoolnight before school You only need to pay one rental fee per You only need to pay one rental fee per

student – NOT per instrumentstudent – NOT per instrument Damages to the instrument caused by Damages to the instrument caused by

carelessness will be paid for by the usercarelessness will be paid for by the user

MusicMusic Show music will be handed out before the Show music will be handed out before the

end of the school yearend of the school year Music will be made in sound file and pdf file Music will be made in sound file and pdf file

format on our website – www.hhsband.netformat on our website – www.hhsband.net Begin memorizing right away!Begin memorizing right away! T-shirts will not be given out until you “pass T-shirts will not be given out until you “pass

off” your music to your section leaderoff” your music to your section leader Stand music will be memorized. Stand music will be memorized.

Students will be required to attend 3 sessions of Students will be required to attend 3 sessions of stand music rehearsals in order to memorize new stand music rehearsals in order to memorize new stand tunes. Times/dates TBAstand tunes. Times/dates TBA

Drill Drill

Each student will Each student will receive drill…receive drill…

You must have it at You must have it at every practice!every practice!

NO EXCUSES!NO EXCUSES!

Orlando, Florida Orlando, Florida

Orlando 2010Orlando 2010 December 15-19December 15-19 Universal’s Macy’s Holiday paradeUniversal’s Macy’s Holiday parade Meals at: Hardrock Café, Medieval Times, meal Meals at: Hardrock Café, Medieval Times, meal

vouchersvouchers Admission to Sea WorldAdmission to Sea World Admission to UniversalAdmission to Universal Admission to Universal’s Islands of AdventureAdmission to Universal’s Islands of Adventure Harry Potter’s NEW attractionHarry Potter’s NEW attraction 2 nights-stay Doubletree Universal Hotel2 nights-stay Doubletree Universal Hotel Price includes almost every meal, all gratuities, hotel Price includes almost every meal, all gratuities, hotel

security guard, etc.security guard, etc. Price - $550.00, broken into 4 paymentsPrice - $550.00, broken into 4 payments Fundraising opportunities available, some start tonight!Fundraising opportunities available, some start tonight!

What you should expect…What you should expect…

True essence of TEAMWORKTrue essence of TEAMWORK Physically and mentally demanding workPhysically and mentally demanding work Sweat and HeatSweat and Heat Structure, routine, and repetitionStructure, routine, and repetition MemorizationMemorization Rehearsals require you to be on-task 100% of Rehearsals require you to be on-task 100% of

the timethe time Individual practicing outside of required Individual practicing outside of required

rehearsalsrehearsals

You can ALSO expect…You can ALSO expect… The hours of hard work = hours of fun and great memories!The hours of hard work = hours of fun and great memories! What it means to be truly responsible to yourself and othersWhat it means to be truly responsible to yourself and others More opportunities to travel in and out of the stateMore opportunities to travel in and out of the state Tons of great friendsTons of great friends A chance to know your way around the school before the A chance to know your way around the school before the

first dayfirst day Growth as an artistic individual and musicianGrowth as an artistic individual and musician Some of your best friends in high school will be in this Some of your best friends in high school will be in this

marching band - GUARANTEEDmarching band - GUARANTEED

Band BuddiesBand Buddies Will be assigned at a later date.Will be assigned at a later date. An upperclassmen marcher will be paired with An upperclassmen marcher will be paired with

a new marchera new marcher This person can be contacted over the summer This person can be contacted over the summer

to answer any questions about marching bandto answer any questions about marching band Our TBA Freshman Coordinator will contact Our TBA Freshman Coordinator will contact

you via email over the summer!you via email over the summer! Band Buddy Picnic – August 8Band Buddy Picnic – August 8thth… more … more

information coming later…information coming later…

Band BoostersBand Boosters

Need all parents to volunteer for 2 events Need all parents to volunteer for 2 events throughout the course of the yearthroughout the course of the year

Example: Chaperone a football Example: Chaperone a football game/competition/festival/paradegame/competition/festival/parade

Example: Volunteer at HHMI, or a Kings Example: Volunteer at HHMI, or a Kings Dominion FestivalDominion Festival

Sign-up for a committee!!!Sign-up for a committee!!!

The 6th Annual The 6th Annual Hanover Hawk Hanover Hawk Marching InvitationalMarching Invitational

(HHMI)

What is the HHMI?What is the HHMI?

Marching Band Marching Band CompetitionCompetition

Fundraiser for the Fundraiser for the ENTIRE band programENTIRE band program

An opportunity for bands An opportunity for bands across the state to across the state to prepare for VBODA state prepare for VBODA state marching festivalmarching festival

An event where we need An event where we need a lot of people to chip in a lot of people to chip in and helpand help

When and Where?When and Where?

HHMI will take place HHMI will take place right here at our own right here at our own Hanover High Hanover High School.School.

It will be held on It will be held on October 16, 2010 October 16, 2010 (Saturday)(Saturday)

Volunteers Volunteers

There are many There are many opportunities for you opportunities for you to help out with this to help out with this event.event.

Pit CrewPit Crew GuidesGuides ConcessionsConcessions Parking guides Parking guides Bake Sale (etc.)Bake Sale (etc.)

Sign Up Now!Sign Up Now!

See a board Member to sign up tonight to See a board Member to sign up tonight to help with the 2010 Hanover Marching help with the 2010 Hanover Marching Invitational.Invitational.

For questions and more information For questions and more information contact the booster board or Mrs. contact the booster board or Mrs. BirdsongBirdsong

HHMI as a FundraiserHHMI as a Fundraiser

Trophy Sponsorship – helps us to pay for Trophy Sponsorship – helps us to pay for the cost of the trophies. Sponsors will be the cost of the trophies. Sponsors will be listed in the program, will have their listed in the program, will have their name read at the awards, and can name read at the awards, and can present the award themselves!present the award themselves!

Program Ads – Can be small or large! Program Ads – Can be small or large! Everyone should commit to at least a Everyone should commit to at least a $2.00 ad (We love you_____!)$2.00 ad (We love you_____!)

More information coming in Fall 2010….

Trailer AdsTrailer Ads

Sponsor the band! See paperwork in your handouts!

Leadership PositionsLeadership Positions

Are offered through audition to anyone with Are offered through audition to anyone with one year minimum marching experience one year minimum marching experience

Must have marched/played the previous Must have marched/played the previous seasonseason

Needs to get an application packet printed from Needs to get an application packet printed from website website

Meeting for interested parties – May 26Meeting for interested parties – May 26 thth after after school in band roomschool in band room

Auditions will take place on June 11Auditions will take place on June 11 thth, 2010, 2010

Contact InformationContact Information

Mrs. Birdsong’s email:Mrs. Birdsong’s email:

abirdsong@hcps.usabirdsong@hcps.us

Our very own website addressOur very own website address

www.hhsband.netwww.hhsband.net

Forms to turn in tonightForms to turn in tonight

I will GLADLY accept ALL forms tonightI will GLADLY accept ALL forms tonight If you need extra time filling them out, If you need extra time filling them out,

please do so by Friday, May 28th. please do so by Friday, May 28th. If you pay ALL fees tonight, your name If you pay ALL fees tonight, your name

will be placed in a drawing for $50.00 to will be placed in a drawing for $50.00 to be placed in your child’s student account. be placed in your child’s student account. Drawing will occur during the Drawing will occur during the HHS/OKMS Spring Concert on June 10, HHS/OKMS Spring Concert on June 10, 20102010

Now...Now...

Please visit the fee table to pay...Please visit the fee table to pay... Place forms on table in outside hallway Place forms on table in outside hallway

as you leaveas you leave

If you have questions...If you have questions...

Please feel free to email me at Please feel free to email me at abirdsong@hcps.usabirdsong@hcps.us and I will answer and I will answer

them as soon as possiblethem as soon as possible

2010 WILL BE a 2010 WILL BE a

fantasticfantastic Year!Year!Go Go Marching Marching Hawks!Hawks!