24 Years in the Making, 7 Months in the Undoing: The International Relations and Pacific Studies...
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Transcript of 24 Years in the Making, 7 Months in the Undoing: The International Relations and Pacific Studies...
Victoria ChuUCEAB at UC Irvine, 9/15/2011
24 Years in the Making, 7 Months in the
Undoing: The International Relations
and Pacific Studies Library at UCSD
“The UC system is experiencing what officials have called the worst financial crisis in its history, losing millions of dollars in state funding over the past few years while steadily raising tuition and laying off employees to compensate.”
The San Diego Union Tribune, 8/18/2011
Local Newspaper Article
Eliminated (or held vacant) ~50 positionsShorter library hoursReduced expenditure on information resourcesReduced instruction and classroom supportService points consolidationSlowed down digitization effortsAcross the board cuts to supplies and equipment
budget Budget cut for facilities maintenance and
renovation
Libraries’ Cost-Cutting Measures, FY2008/09 and FY 2009/10
Impending Library Closure
Picture posted on the former IR/PS Library Home Page
Medical Center Library
Additional Closures/MergersCLICS
SIO Library
Additional Closures/Mergers
S&E Library
Closure on Flickrhttp://www.flickr.com/photos/ucsd_libraries/sets/72157627102179182/
East Asia Collection1988; SSH LibraryPrimarily CJK
collectionHumanities and
social sciencesGeisel Library 4th
FloorChinese and
Japanese Studies teaching and research needs
1987; School of IR/PS
English, CJK, Spanish, Portuguese, other languages
Focused collections – politics, economics, political economies
East Asia, Southeast Asia, and Latin America
EA Collection and IR/PS Library
IR/PS Library
IR/PS Sponsored Events
Early February 2011, Budget Town HallLate February, initial Libraries
Consolidation/Integration Meeting (IR/PS & CLICS into SSHL)
Mid April, Planning Meetings for Closure; Budget Town Hall
July 1st, Last Day Open to the PublicJuly 13th , All Staff at New
Departments/Libraries
Closure Logistics
To identify IssuesTo identify a Program ManagerTo identify Project ManagersTo outline TasksTo outline Timelines
First Planning Meeting
AUL Public Services as over all Program ManagerIR/PS onsite PM for Collections
Harold ColsonCollections Manager for IR/PS LibraryLatin American Studies Librarian Web Editor
IR/PS onsite PM for Closure (everything but collections) Victoria ChuActing Head, June 2010-July 2011 Chinese Studies Librarian
Online PM Tool, Confluence
Program/Project Management
Libraries-wide, EveryoneAdministrationIR/PSFacilitiesTechnical Services (Metadata &
Acquisitions)Public/Access ServicesWeb MasterCommunication Office
Team Players
Closing to the Public7/1/2011 the Earliest
Space Release to Campus10/28/2011 or Earlier
9/12/2011
Communication Plan Web Pages; Web Presence
StaffingReassignment NotificationsAUL, LHR, receiving DHs
Major Timelines
Staff Reassignments3 Librarians, 4.75 Library Assistants, 1
Administrative Assistant, 0.5 DSSLPhysical Relocation
Furniture, Supplies, Equipment Equipment Relocation– Staff
PC workstations, photocopier, printers, telephonesEquipment Relocation– Public
Workstations, productivity stationsStandalone PCs, CDs, databasesPhotocopiers, Printers
Major Project Components, 1/6
Equipment – Other (Media Room, Digital Signage)Monitors, Projector, DVD PlayerSecurity System and Cameras
Artwork Photo collections, Scroll, Plaque, Events
PostersHistorical/Archival Library Files and
DocumentsBuilding and Collection HistoriesPublicity and Events
Major Project Components, 2/6
Reference and Research ServicesReference and ConsultationsInstructions and OutreachDepartmental Liaison, Liaison Activities
Other Public ServicesReservesBook ReturnsWeb PagesDirectories, Internal and External
Major Project Components , 3/6
Other On Location ServicesMedia ViewingData DropsCustodial ServicesBook Drops/Returns, Pickups/DeliveriesWater DeliverySecurity Services
System and PCBuilding and Room Keys, Security Access Cards
Major Project Components , 4/6
CollectionsCDs, Standalone DatabasesReference CollectionRegular Print CollectionMicroform CollectionCurrent Periodicals and NewspapersNew Books / New Books ShelfCirculation of Existing Materials during
TransitionTransportation of Materials during Transition
Major Project Components , 5/6
Records AdjustmentsBibliographic MillenniumMelvylCircuit
Major Project Components , 6/6
Physical RelocationIR/PS Collection Consolidation
Move to Geisel Floor 8Floor 8 to move to the Annex
LC Class Q to Z and Oversized~8-16 Students on Moving and ReconfigurationCompleted August Week 3
~60,000-65,000 on Floor 8; 30,000 Annex TransferCirculating Books and Journals on Floor 8Current Journals, Microforms, Newspapers, and
Reference Books on Geisel Floor2, Interfiled with SSHL’s Existing Holdings
Impact: Collections
Human Resources RelocationAll IR/PS Staff Reassigned
Considerations of strengths and organizational needsAdvance notifications sent to all
Receiving Libraries and DepartmentsBiomedical LibraryWithin Geisel Library
S&E LibrarySSHLAccess Services DepartmentCollections Services & Support DepartmentAcquisitions DepartmentMetadata Services DepartmentFacilities Department
Impact: Staffing
Collection Development ContinuesBoth IR/PS Collection and EA Collection
Research Consultations ContinueSSHL & School of IR/PS
Both IR/PS and EA Collections within one Building (Geisel)Floors 8 and 4Consolidated; De-duplicated
IR/PS Collection Intact, Updated, Consolidated, Alive!
Implications: Users, 1/2
Loss of a Special Library and Community SpaceFor IR/PS students and facultyNeighborhood library for northwest campus
Study SpaceLoss of 3 group study rooms Seating increased, from 125 at IR/PS to 144
School to Re-Open Former Library Space Using select library furniture15 out of 18 newspapers subscriptions retained
Implications: Users, 2/2
RIP, IR/PS Library, 1987-2011
IR/PS Collection’s New Home
Project , February to SeptemberNew Arrangements for the New Academic YearContribution from All Library StaffIR/PS Library ClosedIR/PS Collection Lives On!
Further questions on Closures, Consolidation Efforts, and Impact on Services and ResourcesBrian Schottlaender, UL, [email protected] Friedman, AUL, Public Services,
[email protected] Hruska, AUL, Collections, [email protected]
Conclusion