20161003 Edanz Shinshu
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Transcript of 20161003 Edanz Shinshu
Shinshu University
3 October 2016
Career Success Workshop:
Career Development Skills Training Part 2
Dr Trevor Lane Ms Ayli Chong
Seminar Series
3 October 2016
Career Development Skills Training Part 2
(Write CV and cover letter)
(Submit CV and cover letter)
Interview practice tips
Interview practice
27 July 2016
Career Development Skills Training Part 1
1. Marketing yourself
2. Applying for internships and jobs
3. Writing a clear CV and compelling cover letter
4. Preparing for interviews
S
Present your abilities effectively
Get the job you want
Your CV and cover letter
First impressions at interviews
Interview practice and feedback
Your CV and cover letter
Section 1
ANDREW JACKSON 1A Bersetto Building, Chuo-ku, Kobe, Japan – Tel: 080 555 5555 – Email: [email protected]
Summary As a motivated final-year Master’s student in Physics,…
Education 2010–Current University of Glasgow, UK Master of Physics (Hons) • Research project with Dr Mary Robinson, “The Phase Behavior of a Lysozyme-Salt-Water
System”, showing that… … • Currently set up, maintain and use optical tweezers, optical and confocal microscopy,
scanning electron microscopy, flow cytometry Relevant Experience
Nov 2013–May 2014 Private Mathematics Tutor, Mathland, Exeter, UK In 6 months, helped 200 students gain As in mathematics May 2013–July 2013 Editor of university student magazine, University of Glasgow, UK Wrote text and took photographs for “Glasgoing about”; won Student Editor Award 2013 July 2008–Dec 2009 Presenter promoting science in local schools, UniSchool Society, Stirling University, UK Led a team of 100 volunteers to promote science careers to teenagers
CV Chronological resume
ANDREW JACKSON 1A Bersetto Building, Chuo-ku, Kobe, Japan – Tel: 080 555 5555 – Email: [email protected]
Summary As a motivated final-year Master’s student in Physics,…
Skills and Achievements - Technical and detailed work: Currently set up, maintain and use optical tweezers, optical and confocal microscopy, scanning electron microscopy, flow cytometry - IT skills: Extensive knowledge of Microsoft Office; working knowledge of LaTex - Team work and communication: • In 6 months as tutor, helped 200 students gain top grades in mathematics • Led team to produce 3 issues of a university magazine; led science careers team • Organize annual concerts of guitar band
Education 2010–Current University of Glasgow, UK Master of Physics (Hons) Research project with Dr Mary Robinson, “The Phase Behavior of a Lysozyme-Salt-Water System”, showing that… …
Relevant Experience
Nov 2013–May 2014 Private Mathematics Tutor May 2013–July 2013 Editor of university student magazine July 2008–Dec 2009 Presenter promoting science in local schools
CV Functional resume
ANDREW JACKSON 1A Bersetto Building, Chuo-ku, Kobe, Japan – Tel: 080 555 5555 – Email: [email protected]
Summary As a motivated final-year Master’s student in Physics,…
Skills - Technical skills and detailed work: Currently set up, maintain and use optical tweezers, optical and confocal microscopy, scanning electron microscopy, flow cytometry - IT skills: Extensive knowledge of Microsoft Office; working knowledge of LaTex
Education 2010–Current University of Glasgow, UK Master of Physics (Hons) Research project with Dr Mary Robinson, “The Phase Behavior of a Lysozyme-Salt-Water System”, showing that… … Relevant Experience
Nov 2013–May 2014 Private Mathematics Tutor, Mathland, Exeter, UK In 6 months, helped 200 students gain As in mathematics May 2013–July 2013 Editor of university student magazine, University of Glasgow, UK Wrote text and took photographs for “Glasgoing about”; won Student Editor Award 2013
CV Combination resume
Cover Letter
Re: Summer Engineering Internship I am writing to apply to be an intern at XXXXX Company this July. I heard about your internship program from my master degree’s supervisor Professor Haruto Watanabe.
As an advanced masters student in materials science, I believe that your company offers an excellent opportunity to apply my skills and abilities. Please find enclosed my CV, which details my education and experience.
My studies focused on gaining a better understanding of how the surface of modified titanium dioxide affects the potential for water splitting. As part of a team of researchers, I modified titanium dioxide surfaces with semiconductors using sol-gel chemistry. A relationship between the nanoscale surface characteristics and photocatalytic performance could then be determined using electron microscopy. I communicated these findings at the International Conference on Surface and Colloid Science, in Beijing.
Who
What
When
Why
Where
What
How
Cover Letter
During my studies, I have worked well with my coworkers to achieve these results and I have trained new postgraduate students in water-splitting technology. I would be thrilled to work for your company given its exemplary reputation for making useful consumer products.
I would welcome the opportunity to discuss this application with you further, and look forward to hearing from you. Apart from 24-26 May, I can be contacted by email or telephone, as shown on my CV.
Yours faithfully Yui Takahashi Encs
How
Why
Promotional but still
professional and polite
Your CV and cover letter
materials
Functions of your CV and cover letter
Be confident
Be credible
Be interested, and interesting
Be knowledgeable
Maximize strengths, minimize weaknesses; match key words; show good communication
Sound convincing and sincere; be clear
Sound keen and motivated; sound attractive and make your personality come through
Show your knowledge of the company, as well as of the field, literature, real-world developments
Be useful Highlight experience and skills that would be useful
to the company; customize every application
Follow instructions
Do what the job/internship/scholarship/award guidelines say
Your CV and cover letter
Submitting applications cover letters…
Introduces another document
Highlights achievements & value
Makes a good first impression
Demonstrates good communication skills
Submitting a manuscript and applying for a job both need cover letters…
Your CV and cover letter Employment
Introduces another document
Interview
Job
Offer
Job cover letter
Resume CV
Your CV and cover letter Publishing
Introduces another document
Peer review
Publication
Acceptance
Journal submission
cover letter
Manuscript
Your CV and cover letter
materials
Know yourself
• Strengths and weaknesses (how to overcome them?)
• Knowledge, hard/soft skill levels
• Experiences, achievements (stories using STAR)
• Goals and ambitions
• Personality type and preferences
• Communication/presentation ability and performance at interviews and networking…practice! (Journal clubs, group debates,…)
STAR = Situation, Task, Action, Results (short/long term)
Your CV and cover letter
materials
Practice
• Being sincere, professional, likeable, positive
• English (listening and speaking skills)
• Story-telling (STAR, AIDA)
• Specific interview answers (but sound natural)
• Specific answers to show your - Technical knowledge (to prove you know your field or topic) - Soft/extra skills (financial literacy, computer use, social media, making decisions, solving problems)
Your CV and cover letter
materials
AIDA (the way you tell your story)
• Attention
• Grab attention by telling an appropriate story
• Interest
• Sound interesting and convincing in your story telling (language and paralanguage)
• Desire/Decision
• Promote your abilities/attitude/value…Make the interviewer want to hire you
• Action
• Get hired!
First impressions at interviews
Section 2
Making the best first impression
Interview tips – Appear confident
Non-verbal
Shake hands
Make eye contact Always face
interviewer
Smile!
Stand/sit upright (wait to be
offered seat)
Don’t be stiff, move naturally
Making the best first impression
Interview tips – Prepare well
Confidence
Dress well, Arrive early
Focus on present Breathing
exercises
Smile!
Table pose, Victory pose
Super-man/ -woman pose
Making the best first impression
Interview tips – Speaking
Verbal
Avoid filler words
Pause to think
Speak loudly
Show enthusiasm
Vary tone, pitch, speed
Don’t talk to the floor/wall
Making the best first impression Use active, precise verbs
• Planned • Synthesized • Created • Designed • Discovered
• Completed • Evaluated • Conducted • Solved • Calculated
• Researched • Coordinated • Examined • Presented • Organized
Not… I made a future plan for… I achieved completion of a… I performed an evaluation of a… I made a calculation of… I made a discovery of…
I delivered a presentation of… I created a solution for… The work was an improvement on… I made a contribution to… I brought about an increase in… I was responsible for the monitoring of…
Making the best first impression
materials
Active listening
• Part of communication (no distractions, needs full concentration, involves paralanguage and language)
• Show you are listening empathetically: nod, eye contact, posture, mirror (and understand the other’s non-verbal cues)
• Say you are listening: “yes”, “uhuh”, “mh-hm” • Remember their message (ask other person to repeat, or
repeat/paraphrase/summarize to make sure) • Check your understanding (reflect, ask for specific clarification,
repeat back, summarize at end, give feedback) • Don’t be judgmental or too emotional • Don’t interrupt or take over the whole conversation
Listening for full, mutual understanding
Not passive hearing http://www.skillsyouneed.com/ips/active-listening.html
Making the best first impression
materials
Phrases to use
Clarifying, asking for more information
Say you are unsure of something and ask for a specific example or specific information
• “I'm not quite sure I understand what you are saying.”
• “I don't feel clear about the main issue here.”
• “I just want to check I’ve got your point”
• “Could you repeat that please?”
• Open questions: WH questions, “When you said ... ... what did
you mean?”
• Closed questions: Yes/No answers, “Did you mean before or
after?”
http://www.skillsyouneed.com/ips/clarification.html
Making the best first impression
materials
Using non-technical language
• Be patient!
• Use everyday words if the interviewer is not a specialist
(myocardial infarction = heart attack, nanotechnology-enabled
apparel = nanofabrics; superhydrophobicity = waterproofness)
• Use easier words (ascertain = determine, extremely = very)
• Use generic terms (Xerox = photocopy, Saran = plastic wrap)
• Define abbreviations (regexp = regular expression, ASAP = as
soon as possible)
• Be clear/consistent on terms (outlier = data point that doesn’t fit
with hypothesis/trend)
• Don’t give too much detail
Making the best first impression
materials
What not to say
Never say
• I’m not good at interviews
• Oh, I’m so nervous
• This is a new field/
direction for me
• I’m so experienced in….
• My weakness is
perfectionism
• Your website is ugly and
full of typos
• I’ve no idea
• My old boss was a….
• I remember once in
kindergarten…
• What does your company
do?
• To be honest/really…
• I want to retire soon
• I have no questions for you Blog.gojobhero.com/11-things-you-should-never-say-in-an-interview/
Prepare for interviews: study, research, ask good questions
E-FIT FASHION CHAIN Job Description We are looking for an intern to help develop wearable electronic textiles that are comfortable and stylish Your skill set and qualifications • MSc/PhD students with experience in chemical/electronic
engineering, nanotechnology, materials science, textiles or design Desirable • Proficient in English; working knowledge of MS Office • Strong communication and team-working skills E-mail your cover letter and short CV/resume by 26 Sept 2016 Mrs F Kinoshita, E-Fit Fashion Chain, 555 High Street, Beverly Hills, CA 90210, USA; [email protected]
Specific hard skills
Job notice
Soft skills
Background
General hard skills
Prepare for interviews: study, research, ask good questions
• Know the company’s website
• Sign up for e-alerts
• Research the company’s earnings, reports, blogs
• Use Google Alerts
• Clean up your social media pages
• Practice your lift speech
• Practice your story statement (life history and reason for interest)
• Be honest and natural
• Set deadlines and practice
• Practice body language, video yourself
• Avoid habits (biting nails)
• It’s OK to think aloud for problem questions
• Learn basic facts (300 million people in US, 7 billion in world)
• Practice some questions to ask, about company background, future, a typical day, management style, threats, advancement process, corporate culture, company values, training opportunities, marks of success, etc…
• Thank the interviewer and email within 24 hours
www.forbes.com/sites/jonyoushaei/2014/10/20/12-surprising-job-interview-tips/#18dfbede3006
S
Present your abilities effectively
Get the job you want
Your CV and cover letter
First impressions at interviews
Interview practice and feedback
Thank you!
Any questions?
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Download and further reading edanzediting.co.jp/shinshu161003
Trevor Lane: [email protected] Ayli Chong: [email protected]