2016 Annual Uniform Allocation Staff...

2016 Annual Uniform Allocation

Staff Information

March 2016

Overview

� The 2016 Annual Allocation ordering process will open on 4th April,2016 and close 29th April, 2016.

� Only staff who are employees as at 31 December 2015 will be entitled toorder the 2016 Allocation. All other employees are classed as newstarters.

� All allocations are based on shifts/hours worked per fortnight andcontracted role.

� Allocations work on a two year rotating basis – Year 1 and Year 2 –2016 is a Year 2, year

� Year 1 is the larger allocation year and includes items such as knitwearand jackets for those deemed appropriate (2013, 2015, 2017)Year 2 (this year) is a top-up year (2014, 2016, 2018)

� 2016 Annual Allocation garments will be delivered to your “home” facilityin September.

Changes to Uniforms

� Part Time B and Part Time A allocations have been merged so all staffpreviously allocated to a Part Time B entitlement will now receive thePart Time A allocation – a greater allocation.

� The new Regis logo will be present on your uniform order and anysubsequent uniform orders.

� All staff will be required to be in full uniform with NEW logo only, by theend of 2017. Until then, staff may wear the mix of current uniform andthe new logo uniform ordered in this years annual order

Changes to Uniforms continued

� Returns and Exchanges can be completed on line now by each staffmember. Staff will need to click on ORDERS and select the item(s) theywish to return/exchange and follow the prompts.

� You will see some item changes available in the HomeCare, MaintenanceOfficer, Hospitality and Club Services range as well as the addition of anew utility skirt to most ranges. Please see proceeding pages for furtherdetails.

Deadlines and tasks for all staff employed BEFORE Dec 31,2015

The 2016 Annual Allocation ordering process will open on 4th April 2016and close 29th April 2016.

�Each staff member must place their own order by the due date, using theonline process that is explained in this document.�No online order = no annual allocation for the whole of 2016.�Fittings will take place at all facilities for staff who wish to be fitted – this isnot compulsory and orders must be placed on-line, regardless. Note –sample packs will be provided to some regional sites in lieu of fittings.�No paper orders will be accepted.�An email receipt will be sent to you once your order is placed – keep this,it is your record of order.�All allocations are based on shifts/hours worked per fortnight and role asper details outlined in Time Target. If your details are not correct in TimeTarget the uniform allocated to you via the online system may also bewrong – if this is the case you still need to place an order and exchangethe garments later. If you order nothing you run the risk of getting nothing.

2016 Allocations

All work streams apart from Chefs

- In addition to the above, FSA’s receive 1 cap and either 1 or 2 aprons

- Maintenance staff are not entitled to boots this year

Chefs

Facility Fitting Days

� Each facility will be allocated a uniform fitting – the allocated timefor this fitting will depend on the number of staff at your facility.You will already have your fitting date allocated to your facility

� This fitting is for staff to try on garments should they feel theyneed to – it is not compulsory for those who have been fittedbefore and know what they require

� A fitting form is available on the intranet for each role soemployees can write down the garments they like before orderingonline

� Fitting forms are just that – they are not order forms and will notbe accepted by the fitters nor can they be sent to NNT

New Starters

� Only staff who are employees as at 31 December 2015 will beentitled to order the 2016 Allocation. All other employees areclassed as new starters.

� New starters are to continue to be fitted at Corporate Orientation

� New starters can be fitted during your facility fitting but they willnot be able to order on this day – fitters will not be accepting anypaperwork

� New starters should attend Corporate Orientation with the correctpre-populated uniform order form for their role

� New Starter Order Forms are available on the intranet Sales &Marketing > Marketing Resources > Staff Uniform

Exceptions (staff working more than one role)

� Staff who work more than one role permanently are entitled to have theirannual allocation split or mixed to cover these roles

� Staff are not entitled to two full allocations but a combined allocationreflecting shifts worked in each role, i.e. Karen works part time (5 PCA and2 FSA) and is therefore entitled to 3 shirts in her allocation. Under this ruleKaren will receive her choice of a mix of PCA shirts and FSA shirts (total 3)– lower garments are the same

� Sometimes shifts and additional shifts allocated through Staffing Servicesdo not count as permanent shifts

� Facilities have been asked to provide a list of staff working more than onerole (Exceptions).

� Staff who are approved for a mixed allocation under these rules will stillneed to order their allocation online for their primary role but will beprovided with a special order form for their secondary role which needs tobe returned directlyto [email protected] by 20th April 2016

Six Month Top Ups

� An employees six month top up allocation will appear online inthe month following their six month anniversary – i.e.anniversary date 23 November, allocation will appear 1December

� During the annual allocation period six month top ups shouldcontinue to be ordered as normal – so if you have a top up andannual allocation you should order both or you may miss out

� If you do not order your 6 month anniversary allocation within 3months of your anniversary you run the risk of it being taken offthe system

� All staff eligible for their 6mth top up will receive a reminderemail from NNT advising their allocation is available to order

Online Ordering

� E-Learning computers in each facility have a link to the online ordering sitewww.pbworkwearonline.com.au

� It is each staff member’s responsibility to place their own order

� All orders must be placed online – no paper orders will be accepted. An email receipt will be sent once your order is placed – keep this, it is your record of order

� When you log-in please update your details including facility location, email address and phone number

� You will only be able to order what you are entitled to – should you try and order additional garments, or not enough, a warning will appear and you will not be able to finalise your order

� No Annual Orders will be able to be placed after the order cut off date – 29th April 2016

Online Ordering – How To continued

8. You may see some garments labelled “discontinued” these are garmentsthat are being phased out but still okay to order if you prefer this style –not all sizes will be available

9. Once you have selected all garments proceed to check outEnsure you go to the bottom of the Check Out page and click “PlaceOrder”. If you don’t do this your order will not be processed

10. Once your order is successfully completed you will receive a

confirmation email – if you don’t receive this either your details are

incorrect or you have not successfully completed your order

PCA / AIN

� Spearmint and White Stripe shirts

� Females – Three different shirt

types

� Short Sleeve Action Back –

Polyester


Cotton / Poly blend

� ¾ Sleeve Tuck Front – Cotton /

Poly Blend

� Males – Two different shirt types

� Short Sleeve – Cotton / Poly

Blend

� Long Sleeve – Cotton / Poly

Blend

� Navy lower garments and knitwear

Nurses – Registered & Enrolled

� Blue and White Stripe shirts

� Females - Four different shirt types


Polyester

� Short Sleeve Action Back – Cotton

/ Poly blend

� ¾ Sleeve – Cotton / Poly Blend

� Short Sleeve French Cuff – Cotton

/ Poly Blend


� Short Sleeve – Cotton / Poly Blend

� Long Sleeve – Cotton / Poly Blend

� Navy Lower garments and knitwear

Clinical Manager

� Violet / White Stripe

� Females - Three different shirt types


Polyester


Cotton / Poly blend

� ¾ Sleeve Tuck – Cotton / Poly

Blend



Blend


Blend


Lifestyle & Allied Health

� Red and White Stripe shirts

� Females – Three different shirt types

� Short Sleeved Cuff – Cotton / Poly

blend

� ¾ Sleeve Roll Up – Cotton / Poly

Blend

� New – Long Sleeve Gathered -

Cotton / Poly Blend





Food Services Assistant

� Grey and Grey and White Stripe shirts

� Females - Three different shirt types

� Short Sleeve Adjustable Cuff –

Cotton / Poly Blend

� Short Sleeve Polo – Cotton / Poly

blend

� ¾ Stripe Shirt – Cotton / Poly /

Spandex Blend



� Short Sleeve Polo – Cotton / Poly

Blend


� Black cap & Black bib apron

Chef / Cook

� Two Jacket and Two Pant options

� All Club Chef range

� Jackets – Poly / Cotton Twill

� Black detachable stud buttons

� Black or traditional check pants

� Black cap

� White Bib Apron

� Includes Chefs and Cooks

Laundry & Cleaners

� Navy and Navy and White Stripe

shirts

� Females – Three different shirt

types

� Short Sleeved – Cotton /

Poly blend

� Short Sleeve Action Back -

Cotton / Poly Blend

� Classic Fit Polo – Cool Plus



Blend

� Classic Fit Polo – Cool Plus

� Navy Lower garments and

knitwear

Maintenance

� Three Shirts and Two Pant options

� King Gee Work Cool Range

� 100% Cotton breathable fabrics with

cooling vents

� UFP 40 and 50%

� Shirt – chest and sleeve pockets and

a polo option

� Pants / Shorts – Multiple pockets

� Safety Boots – Yakka Boomer

Elastic Boot

� Navy knitwear

� Includes Maintenance, Bus Drivers

and Gardeners

Administration

� Females – Three different shirt types

� ¾ Sleeve Georgette Tunic

� Ruffle Neck Matt Jersey Cap Sleeve

T-Top

� Cap Sleeve Georgette Blouse

� ¾ Roll Up Sleeve

� ¾ Sleeve Cowl Neck T-Top





Club Services Manager

� Charcoal suiting including

pants, skirt and jacket

� Females – Two different shirt

types

� Ruffle front poly cotton

Short sleeve shirt

� ¾ Sleeve pleat front

blouse

� Males – One shirt type

� Long Sleeve – Cotton /

Poly Blend

� Black leather belt

Facility Management

� Females – Four different shirt types

� Ruffle Neck Matt Jersey Cap

Sleeve T-Top

� ¾ Sleeve Drape T-Top or Pleat

Front Blouse

� ¾ Sleeve Tuck Shirt in Gingham

check

� Males – Three different shirt types

� Short and Long Sleeve – Cotton /

Poly Blend in stripe


Blend Gingham

� Charcoal suit including skirt, pants

and jacket

� Option to order knit rather than jacket

� Black leather belt

Knitwear

� Females - Three different knitwear

types to choose from

� V-neck button front cardigan or

vest with pockets

� Zip Front short sleeve rib cardigan

� Males – two different knitwear options

� Short Sleeve or Vest Rib Trim

knits

� All Knits in Navy Blue and are Pure

Wool or Wool Acrylic Blend

� Includes – Nursing, PCA / AIN, Clinical

Managers, Lifestyle and Allied Health,

Laundry, Cleaners, Food Services

Assistants, Administration and

Maintenance.

Lower Garments – Trousers / Skirts / Shorts

� Four different pant types to choose

from (3 x female, 1 x male)

� Three different skirt types to choose

from

� Tailored walk shorts for male and

female

� All Navy Blue

� Secret elastic waist options for

comfort and ease of movement

� Utility pocket options in skirts and

pants

� Includes – Nursing, PCA / AIN,

Clinical Managers, Lifestyle and

Allied Health, Laundry and Cleaners,

Food Services Assistants, and

Administration.

Additional Information

� Maternity wear is available – it is still compulsory for pregnant staff to be inuniform.

� Special (Made to Measure) garments are not personally tailored to you theyare made to the next size which best fits your measurements.

� Items supplied in a faulty condition or incorrect size in comparison to thatordered will be exchanged free of charge. Incorrectly ordered sizes will alsobe exchanged. All returns must first receive a “Return AuthorisationNumber” from the supplier so your exchange can be tracked. Note – thiscan now be completed on line

� Garments must be returned to NNT before a replacement / exchangegarment is distributed.

� Garments for return / exchange can be placed in the facility mail (AustraliaPost) – overnight bags are not to be used and costs will be charged back toyour facility.

Summary

� ALL staff are required to be in uniform and options are available to suit all tastes,sizes and work streams.

� Part time A and Part time B allocations have now merged with no distinction. PartTime B staff will be automatically entitled to the Part Time A allocation

� Self-purchase of additional items at an agreed Regis price is available on line.

� The annual order period is available only to staff that started at Regis before 31st

December 2015. New starters will be fitted at corporate orientation and receive their“starter kit” uniform within three weeks of this fitting.

� Garments can be returned following the correct Regis Return/Exchange process

� All orders must be completed on line within the 2016 Annual Allocation orderingperiod opening 4th April 2016 and closing 29th April 2016.

� Uniforms will be delivered to your allocated “home” facility in September

Next steps, and getting help

1. Order your annual uniform on line following the instructions inthis document

2. Check your order has been processed

3. Await your order delivery

4. If you need to exchange/return, follow the standard uniformexchange process

5. Ensure you are in correct uniform for all shifts

Still have questions?• Read this document again

• Contact NNT direct on 1800 041 624

• Contact Regis Uniforms at [email protected]

2016 Annual Uniform Allocation Staff...

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