1

2008-09On Site Review Process

2

Overview of On Site Review Materials and Process

3

Purpose of the On-Site Review

Meet Federal requirements for programs administered by the Office of School Improvement (OSI)

Encourage program coordination Identify program improvement needs Identify effective statewide programs

& practices

4

On Site Review ProcessDistrict Selection District request Regular review cycle Districts identified for extenuating

circumstances Adequate Yearly Progress data MEAP data and district summary reports OSI information from visits, application, or

financial reviews OSI consultant input Geographic distribution

5

Materials OSR Purpose

Statement OSR Categorical

Program Outline OSR Process

Overview OSR Process

Checklist District Study Guide

(SG) District Study Guide

Explanation

District Level Program SG

District Level Program SG Explanation

School SG School SG Explanation OSR NCLB Glossary Sample Compliance

Form Materials District Must

Submit to OSI

6

On Site Review Process

Initial Contact with District District notified 3 months prior to

OSR Pre-visit is scheduled Pre-visit participants identified Formal letter sent

7

Purpose of the Pre-Visit

District: Establish Preliminary Agenda Select OSR District Contact Identify stakeholders:

Principals Program Directors, Central Office

Representatives, Management Company Authorizers and Superintendents, if applicable

8

Purpose of the Pre-Visit

School(s): Establish Preliminary Agenda Identify stakeholders:

Principals School Improvement Team Representatives Classroom Teacher(s) Parent(s) of Title I student(s) All staff paid with fund sources being

reviewed

9

OSR District Contact Responsibilities

Participate in consensus process for respective study guides

Present at the OSR District - time needed determined at

pre-visit School - present for entire discussion of

OSR consensus study guide (approximately 3 hours)

10

On Site Review Process: District and School Level

Convene stakeholders for district and schools Explain the purpose and process of OSR Distribute all documents to respective

stakeholder groups Allow time for individual reflection and scoring Reconvene stakeholders to prepare consensus

documents - district and school level

11

On Site Review Process

District: Contact collects district and school level

documents for submission to MDE Mail, or submit electronically, documents

to MDE no later than 3 weeks prior to On Site Review

MDE: Prepare and review internal and external

documents

12

District’s Responsibilities:Documents Submitted to MDE District Plan for Highly Qualified McKinney-Vento

Homeless Liaison Homeless Dispute Resolution Process Local District Board Policy on Homeless Title I Set Aside Formula

Private School Consultation Information OSR Stakeholders & Positions by School

13

District’s Responsibilities:Documents Submitted to MDE

District Study Guide (SG) School SG District Level Program SG District Improvement Plan including

Professional Development Plan List of Stakeholders who completed the SGs School Improvement Plans for selected

schools Annual Report for district and selected

schools

14

District’s Responsibilities:Documents Submitted to MDE

Business office printout of FTEs and assignment of all personnel funded by Consolidated Application, Section 31a, and Section 41 grants organized by school

Board Policy on parent involvement Title III plan Notification sent to parents of Limited English

Proficient (LEP) students to inform them of the district’s LEP program and right to decline services

15

District’s Responsibilities:Documents Submitted to MDEAdditional documents for Title I schools: School level parent involvement policy School parent compact Notification sent to parents informing them of

right to request professional qualifications of their student’s teacher or paraprofessional

Notification sent to parents if their child was taught by a teacher who is not highly qualified for four or more consecutive weeks

Two year Improvement Plan for schools in Phase 1 or 2

16

MDE Internal Documents: District Study Guide Review

Appendix A - Highly Qualified Teachers/ Paraprofessionals

Appendix B - School(s) Identified for Improvement

Appendix C - Parent Involvement Appendix D - Homeless Provision Appendix E - Publicly Disseminated

Annual Report Card Appendix F - Private Schools

17

On Site Review Day(s)

District Meeting(s) Discuss District Study Guide (SG) Discuss District Level Program SG

School Meeting(s) Discuss the consensus school

level SG School walkthrough (optional)

18

On Site Review Day(s)

Exit Meeting Invite stakeholders - School principals,

key administrators, key office personnel, district program contacts and others invited by the district

Highlight observations and recommendations

Identify changes required (CR) Share report timeline

19

On Site Review Report District Receives Written Report in

30 business days District Responsibilities Following

Receipt of the On Site Review Report Share reports with schools and stakeholders Respond to CR in a Compliance Plan Submit Plan within 30 business days from

receipt of written report Technical assistance upon request

20

On Site Review Follow Up

Plan Approval

Consultant schedules a follow up visit the next year

21

Questions and Answers

Contact your regional Office of School Improvement consultant:Region 1 . . . . . . . . 517-373-4009Region 2 . . . . . . . . 517-373-0161Region 3 . . . . . . . . 517-373-6341Region 4 . . . . . . . . 517-373-4004Region 5 . . . . . . . . 517-373-4212