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Purpose of the On-Site Review
Meet Federal requirements for programs administered by the Office of School Improvement (OSI)
Encourage program coordination Identify program improvement needs Identify effective statewide programs
& practices
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On Site Review ProcessDistrict Selection District request Regular review cycle Districts identified for extenuating
circumstances Adequate Yearly Progress data MEAP data and district summary reports OSI information from visits, application, or
financial reviews OSI consultant input Geographic distribution
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Materials OSR Purpose
Statement OSR Categorical
Program Outline OSR Process
Overview OSR Process
Checklist District Study Guide
(SG) District Study Guide
Explanation
District Level Program SG
District Level Program SG Explanation
School SG School SG Explanation OSR NCLB Glossary Sample Compliance
Form Materials District Must
Submit to OSI
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On Site Review Process
Initial Contact with District District notified 3 months prior to
OSR Pre-visit is scheduled Pre-visit participants identified Formal letter sent
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Purpose of the Pre-Visit
District: Establish Preliminary Agenda Select OSR District Contact Identify stakeholders:
Principals Program Directors, Central Office
Representatives, Management Company Authorizers and Superintendents, if applicable
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Purpose of the Pre-Visit
School(s): Establish Preliminary Agenda Identify stakeholders:
Principals School Improvement Team Representatives Classroom Teacher(s) Parent(s) of Title I student(s) All staff paid with fund sources being
reviewed
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OSR District Contact Responsibilities
Participate in consensus process for respective study guides
Present at the OSR District - time needed determined at
pre-visit School - present for entire discussion of
OSR consensus study guide (approximately 3 hours)
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On Site Review Process: District and School Level
Convene stakeholders for district and schools Explain the purpose and process of OSR Distribute all documents to respective
stakeholder groups Allow time for individual reflection and scoring Reconvene stakeholders to prepare consensus
documents - district and school level
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On Site Review Process
District: Contact collects district and school level
documents for submission to MDE Mail, or submit electronically, documents
to MDE no later than 3 weeks prior to On Site Review
MDE: Prepare and review internal and external
documents
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District’s Responsibilities:Documents Submitted to MDE District Plan for Highly Qualified McKinney-Vento
Homeless Liaison Homeless Dispute Resolution Process Local District Board Policy on Homeless Title I Set Aside Formula
Private School Consultation Information OSR Stakeholders & Positions by School
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District’s Responsibilities:Documents Submitted to MDE
District Study Guide (SG) School SG District Level Program SG District Improvement Plan including
Professional Development Plan List of Stakeholders who completed the SGs School Improvement Plans for selected
schools Annual Report for district and selected
schools
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District’s Responsibilities:Documents Submitted to MDE
Business office printout of FTEs and assignment of all personnel funded by Consolidated Application, Section 31a, and Section 41 grants organized by school
Board Policy on parent involvement Title III plan Notification sent to parents of Limited English
Proficient (LEP) students to inform them of the district’s LEP program and right to decline services
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District’s Responsibilities:Documents Submitted to MDEAdditional documents for Title I schools: School level parent involvement policy School parent compact Notification sent to parents informing them of
right to request professional qualifications of their student’s teacher or paraprofessional
Notification sent to parents if their child was taught by a teacher who is not highly qualified for four or more consecutive weeks
Two year Improvement Plan for schools in Phase 1 or 2
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MDE Internal Documents: District Study Guide Review
Appendix A - Highly Qualified Teachers/ Paraprofessionals
Appendix B - School(s) Identified for Improvement
Appendix C - Parent Involvement Appendix D - Homeless Provision Appendix E - Publicly Disseminated
Annual Report Card Appendix F - Private Schools
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On Site Review Day(s)
District Meeting(s) Discuss District Study Guide (SG) Discuss District Level Program SG
School Meeting(s) Discuss the consensus school
level SG School walkthrough (optional)
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On Site Review Day(s)
Exit Meeting Invite stakeholders - School principals,
key administrators, key office personnel, district program contacts and others invited by the district
Highlight observations and recommendations
Identify changes required (CR) Share report timeline
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On Site Review Report District Receives Written Report in
30 business days District Responsibilities Following
Receipt of the On Site Review Report Share reports with schools and stakeholders Respond to CR in a Compliance Plan Submit Plan within 30 business days from
receipt of written report Technical assistance upon request
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