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EKHUFT Internal Project Grant Scheme 2014: Application Form

EAST KENT HOSPITALS UNIVERSITY NHS FOUNDATION TRUSTRESEARCH & DEVELOPMENT (R&D) DEPARTMENT

INTERNAL PROJECT GRANT SCHEME (IPGS) AWARDS 2014-15

Submission deadlines: 6/3/2014 for EoI & 22/5/2014 for full application

Successful EoIs will be notified by 20/3/14. Full outcomes will be notified August 2014.

EKHUFT R&D Department is committed to bringing doctors, nurses, midwives, allied health professionals, biomedical scientists and staff from Higher Education Institutions (HEIs) together to improve human health through excellence in research.

The National Institute of Health Research (NIHR) allocates Research Capability Funding (RCF) to research-active NHS organisations in proportion to the total amount of other NIHR income received, and also on the number of NIHR Senior Investigators associated with the organisation. RCF helps those organisations to act flexibly and strategically to maintain research capacity and capability.

The Trust seeks to use RCF in building and strengthening research capacity in those areas that are of strategic importance to the Trust, and where the outcomes of supported work lead to substantial and sustainable growth of research through acquisition of external funding from major grant awarding bodies, principally NIHR (e.g. Research for Patient Benefit, RfPB). This is most likely to be achieved through collaboration within the Trust, the local NHS (e.g. Primary Care) and HEIs (e.g. University of Kent, Christ Church Canterbury University, University of Greenwich).

The internal project grant scheme (IPGS) is a vehicle by which the Trust will distribute RCF in the 2014-15 financial year. The total amount available is yet to be confirmed, but is likely to be in the region of £30k to £50k.

Please read the following carefully as it contains important information about eligibility and review criteria. If you have any questions, or if you would like assistance identifying additional collaborators or resources to enrich your research proposal, please contact the R&D Department on [email protected].

Important note: Following review of the 2013-14 awards round, a two-stage process for applications has been introduced, with the following requirements:

All applicants should initially complete the Expression of Interest (EoI, sections 1 to 3 of this form) and submit by 5 pm on 6th March 2014.

All successful EoIs will be notified by and invited to submit a full application (sections 4 to 7 of this form) by 5 pm on 22nd May 2014.

It is essential that any requirements stipulated following the EoI stage (e.g. involvement of statistician, patient & public or finance department) are fully satisfied for the final application to be considered by the full IPGS panel

Criteriaa) The research project proposed for IPGS funding:

Will address an important research question in an area that impacts on human health. Will utilize any one of the spectrum of research methodologies relevant to health research. Should demonstrate clear intent to build upon work funded through IPGS by the applicant(s)

seeking substantial long-term funding from NIHR or other major grant awarding body (e.g. MRC, Wellcome Trust, British Heart Foundation, CRUK etc.)

Should align to the Trust’s strategic objectives May include collaborative research conducted by a team of researchers with appointments in

different Trust departments. May include collaborative research with HEIs, local NHS, commercial or other 3 rd-sector

organizations provided that an EKHUFT employee leads the project proposed. May be partly or wholly funded by IPGS. Must commence within 6 months of date of award offer letter.

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mailto:[email protected]



b) Priority will be given to projects:

In areas that are novel to applicants, in particular those requiring generation of pilot data prior to external funding applications.

Where the applicant(s) does not have an established track record in research, and has sought collaboration or assistance from experienced researchers in developing their proposal.

That have sought patient/public involvement in this application and/or work proposed, since research that has involved end-users is generally recognized to be of higher quality.

Terms of reference and scoring systems to be used by the panel of reviewers who will decide on successful applications are available on request from R&D Department or via SharePoint.

Applicant eligibility

Any individual who holds a substantive employment contract with the Trust. Academic staff from HEIs may apply providing a Trust employee is leading, and is deemed to

be having a substantial role in, the project proposed. Applications from solely experienced/senior researchers will be accepted only if the proposed

project supports the development of new collaborations with academic staff from an HEI or within the Trust, or the area of research proposed is in a field of study that is wholly novel to the (co-)applicant(s).

Applicants may include those working in healthcare management or who wish to undertake service improvement projects, provided other criteria are fulfilled and the project described is methodologically robust.

Applicants should have a good history of compliance with EKHUFT Research Governance and no ongoing research misconduct investigation..

Funding provided

May include (not an exhaustive list): Researcher salaries (e.g. applicants time, research nurse, other research staff) Costs of consumables and capital equipment appropriate to the research project Cost of usage of NHS equipment & other resources e.g. laboratory investigations, CT

scanning, clinic space. Conference presentations & publication costs (not more than 10% of total sum requested) Part-funding of a project that exceeds the funds available through IPGS would be considered.

Written evidence of firm commitment to funding remainder of proposal is required with this application.

Additional requirements

The panel reviewing previous IPGS applications made a number of suggestions to improve the quality & likelihood of success of applications. These are now mandatory requirements, and consist of:

Sign-off by R&D Finance Officer & Head of Department prior to closing date (you are advised to discuss with R&D Finance early, and at least one week before closing date)

Involvement of statistician (Paul Bassett or other – please seek advice from R&D Department), unless irrelevant to application

Provision of names & contact details of at least one external referee. Referees should: (i) not have any conflict of interest with your application (ii) should have sufficient academic experience of the topic under study to provide the panel with a credible reference (iii) have agreed to provide a reference

Applicants that fail to provide full and complete answers to all questions in this form (e.g. collaboration & consultation & monitoring of project progress) are very unlikely to be successful.

If you wish to discuss your proposed research area in advance of submission of an application, please contact Dr Andrew DiBiase, Deputy Director of Research and Development ([email protected]) who will be chairing the IPGS awards panel, or Dr Tim Doulton, Director of Research & Development ([email protected]).

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EAST KENT HOSPITALS UNIVERSITY NHS FOUNDATION TRUSTRESEARCH & DEVELOPMENT (R&D) DEPARTMENT

This application form for 2014-15 IPGS must be completed in full

This form must be completed electronically. Please do not exceed requested word limits. Those applications that do so will not be accepted and will be returned to applicants.

For both EoI & full applications, completed applications should e-mailed to: [email protected]. In addition one signed application should be returned to:

The R&D Department,Buckland Hospital, Coombe Valley Road, Dover, CT17 0HB

1. Details of Principal Applicant (Trust employee)

Name:

Address:

Post code:

Telephone: ( ) Facsimile: ( )

E-mail address:

Have you applied for or received approval for an academic post? Yes No

If yes, when does / did it commence?

Details of co-applicants (if any)

Name: Address: Present Appointment: Email address: ________________________

Signature: ___________________________

Date: _______________________________

Name: Address: Present Appointment: Email address: ________________________

Signature: ___________________________

Date: _______________________________

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2. Curriculum Vitae

(To be completed by applicant and co-applicants. Alternatively a maximum TWO page CV may be attached that must detail the information requested below.)

Surname: Forename:

Work Address:

Telephone No: Fax No:

E-mail address:

Qualifications:

Present appointment: Date Started:

Previous appointments (including dates):

Research Experience (max 500 words):

Clinical Research Training (e.g. GCP, Research Governance Workshop, including dates)

Publications (max 5)

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3. Expression of Interest

a. Title of project (max 20 words)

b. What is your research question? (Max 250 words)

Please provide a concise description of the question to be answered by the proposed project (e.g. hypothesis under test)

c. Summary (abstract) of the proposed project (Max 500 words)

Please provide a structured summary which outlines the background to the research, the plan of investigation and a summary of the potential benefits, including novelty, generalizability and impacts (e.g. on the wider NHS).

d. How will the outputs from the proposed project support further work? (Max 250 words)

Particular attention should be paid to how you intend to use the outputs from this project to seek ongoing and/or external (e.g. NIHR) funding.

e. Involvement of others

Have you involved others (including collaborators, patients, end-users or other lay people) in the design or conduct of the proposed project, including review of this application? Yes / No

If yes, state whom and their role:

If no, please justify reasons why

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Applicants declaration

I declare that the information provided by me in connection with this EoI is true and complete.

Signature: ……………………………………….. Date: …………………

EKHUFT Head of Department

I confirm that I have read this application and am willing to accommodate this project (E-mail confirmation to R&D Department is acceptable)

Signature: ……………………………………….. Position: ……………………….

Name in block capitals: ……………………………… Date: …………………

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4. Full Application: Project Details

Applicant’s name: Applicant’s e-mail address:

a. Title of project (max 20 words)

b. Lay summary of project (In plain English, max 250 words)

This section will be used to explain your project on the Trust R&D webpages seen by the public and it is essential that applicants avoid technical terms, abbreviations etc.

c. Scientific summary (abstract) of the project (Max 350 words)

Please provide a structured summary which outlines the background to the research, the aims of the work, including the question to be addressed by this research, the plan of investigation and a summary of the potential benefits including novelty and generalizability.

If unchanged from EoI stage, please indicate accordingly.

d. Aims and objective(s) of project (Max 500 words)

Describe the overarching aims of the research, outlining the research question (e.g. hypothesis) which the work will address.

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e. Background to project (Max 750 words)

What is the problem being addressed? Describe the background to the research (e.g. literature review) describing the limitations identified in the evidence base that the research is trying to address.

This section should also include an explanation of why this research is important in terms of improving the health of the public and/or patients and the NHS.

f. Plan of research (Max 1500 words)

Using non-technical language for the benefit of a panel from a broad range of academic backgrounds, please describe the proposed research plan. Provide descriptions of the overall research design and a strong justification of sampling strategies, methods of data collection and analysis.

It is vital to add as much detail as possible on design and methodology, including justification of sample size, power calculations and sample selection and exclusion criteria where applicable.

This section should also include a full description of research activities to be undertaken and by whom, what contribution each activity makes to the achievement of objectives and justification for costs.

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g. Collaboration & consultation (Max 500 words)

This section should detail evidence of academic collaboration (both internal and external to EKHUFT). Written evidence of such support may be requested. Involvement of patients, public or other user groups in this application or the proposed project should be included here, or lack of involvement fully justified.

h. Anticipated started date of project: i. Anticipated duration:

j. Monitoring of project progress (Max 500 words)

This section should detail the milestones the applicant(s) will use to demonstrate progress against achievement of objectives. It is recommended that SMART objectives are utilized (Specific, Measurable, Achievable, Relevant & Time-bound).

The R&D Department will require reports on milestones to judge whether funding should continue. Any potential risks to successful project completion and measures taken to mitigate these risks should be outlined.

k. Ethical review

Will project require review by a research ethics committee? Yes / No

If not, please explain reasons why:

l. References

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m. Dissemination of results (Max 250 words)

Please indicate how you intend to make others aware of the outcomes of your research.

n. Impacts of research (Max 250 words)

Please describe how the outcomes of this research could be translated into the NHS and wider healthcare community to provide improvements in service delivery, patient health and/or wellbeing

o. Previous applications

Has this project (or similar project) been submitted for funding elsewhere? Yes / No

If yes, please indicate outcome: Under consideration / Part funded / Rejected

If under consideration, please state with which funding body, and date outcome expected:

If part funded, please provide details (funder, amount):

If rejected, please state which funding body, date(s) of previous application & reason(s) for rejection:

p. Review of this application

Peer and lay review is strongly recommended but not mandatory. If you answer ‘no’ to either question it is essential to justify reasons or your application is highly unlikely to be successful.

Has an EKHUFT, HEI or other colleague informally peer-reviewed this application? Yes / No

If yes, please state by whom. If no, please state reasons why:

Has a lay person/member of public/patient etc. reviewed this application? Yes / No

If yes, please state whom. If no, please state reasons why:

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q. Any further information relevant to this application (max 500 words)

If not clearly specified elsewhere in this application, please indicate below how the proposed project fulfils the project & applicant eligibility criteria laid down on pages 1 & 2. Particular attention should be paid to how the applicant intends to use the outputs from this project to seek external (e.g. NIHR) funding.

r. Suggested external reviewers

Not all applications will be subjected to external peer review. The opinion of one of more external reviewer will be sought if, in the opinion of the IPGS panel, there is insufficient expertise within the panel to judge the scientific merit or some other aspect of the application. Please ensure that you have contacted external reviewers prior to application submission and ensured their willingness to act in this capacity.

Reviewer 1.

Name:

Institution:

Address:

Telephone Number:

Fax number:

e-mail address:

Reasons for selecting this reviewer (very important):

Reviewer 2.

Name:

Institution:

Address:

Telephone Number:

Fax number:

e-mail address:

Reasons for selecting this reviewer (very important):

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5. Budget

Please supply sufficient justification and details for all budget items (e.g. necessity for items and itemised proposed expenditure). The scheme will not fund food or drinks unless they are for use with study participants (e.g. focus group participants; special dietary requirements for subjects).

Where applications include costs for staff time, please ensure that formal agreement has been sought from the line manager, clinical lead, head of department etc. that the staff member(s) concerned will be released from their usual duties for the time specified within this application and/or suitable arrangements have been put in place to backfill that staff member’s time. Copies of such agreement should be attached to this application. Applications that do not include these confirmations will be rejected.

You will require input from the Finance Department to complete this section.

Item Justification for item(e.g. Statistician - to assist with data analysis - 4 hours @ £x/hour=)

Amount (£)

Staff costs(Co-) applicant(s) timeOther research staff timeStatistician/data analysis timeOther

Research CostsInvestigations (e.g. lab, radiological)Capital equipmentUse of facilities (e.g. clinic space/time)Patient Expenses (e.g. travel)Other

Administrative CostsTelephone callsPhotocopying/printingStationery (envelopes/paper)E-mail/InternetSoftwarePostagePublication costs (not to exceed £1000 or 5% of total grant requested, whichever is the higher amount; intended journal to be specified)Other

Travel Expenses (the Trust will fund attendance at a single conference/meeting/congress; these expenses must not exceed £1000 or 5% of total grant requested, whichever is the higher amount; and conferences to which applicants intend to submit should be specified if at all possible, with itemised estimates of costs)AirfaresCar Expenses (not including normal daily travel to workplace)AccommodationOther (include registration fees here)

TOTAL

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6. Current job plan

This section only requires completion by applicants who are including funding for their own or other EKHUFT-employed staff members’ time.

a. For medical/dental staff – numbers of current PAs:

Direct clinical care (DCC):

Support professional activities (SPAs)

Other PAs:

b. For non-medical/dental staff – numbers of current sessions (WTE equivalent):

c. Description of your current job plan/activities

If your current job is ≥10 PAs or 1.0 WTE, please provide a description of your current job plan/activities. Please explain in full what changes to your plan are needed to accommodate the research time being applied for, and demonstrate how these sessions will be incorporated into a standard job plan (not premium/out-of-hours time). Sufficient detail is required to enable the IPGS panel to be assured that funding allocated through IPGS is being used specifically for research.

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7. Signatures

a. Applicant

I declare that the information provided by me in connection with this application is true and complete.

Signature: ……………………………………….. Date: …………………

b. Supervisors (if any)

I have thoroughly assessed and endorse this protocol and I am prepared to supervise this project and advise on the expenditure of the funds allocated.



c. EKHUFT Head of Department

I confirm that I have read this application and am willing to accommodate this project and administer these funds: (E-mail confirmation to R&D Department is acceptable)



d. R&D Finance Officer (Jacky Douglas)

I confirm that the applicant involved the Finance Department in the costing of this project proposal:(E-mail confirmation to R&D Department is acceptable)

Signature: ……………………………………….. Position:………………………….


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