Welcome to the Great Hills Homeowners

Association Annual Meeting

January 15, 2019

6106 Lost Horizon 6108 Lost Horizon 6200 Lost Horizon 6202 Lost Horizon 6204 Lost Horizon 6206 Lost Horizon 6208 Lost Horizon 6300 Lost Horizon 6301 Lost Horizon 6302 Lost Horizon 6303 Lost Horizon 6304 Lost Horizon 6305 Lost Horizon 6306 Lost Horizon 6400 Lost Horizon

6403 Lost Horizon 6405 Lost Horizon 6500 Lost Horizon 6501 Lost Horizon 6503 Lost Horizon 6541 Lost Horizon 6600 Lost Horizon 6601 Lost Horizon 6602 Lost Horizon 6604 Lost Horizon 6606 Lost Horizon Amberly Place Brannon Cove Costas Cove

Floral Park (10501-10511) Grand Teton Ivy Hills Mercedes Bend Painted Valley Cove Painted Valley Drive (5601-6001) Rain Creek Parkway (5648-6507) Rising Hills Rising Hills Circle Sans Souci Place (10502-10504) Sausalito

OUR HOMES/STREETS

Board of Directors:

Jason Meeker - 2016 - 2018

Preston Broadfoot - 2016 - 2018

David Coonrod - 2016 - 2018

Officers:

President - Jason Meeker

Vice President - Preston Broadfoot

Treasurer - Armin Gutzmer

Assistant Treasurer -

Secretary - Armin Gutzmer

ACC:

David Coonrod - Chairman

Bob Dolibois

Nick Cervenka

Welcome Committee:

Stephanie Beasley

INTRODUCTION OF BOARD & OFFICERS

SPECIAL THANKS

Thanks to Wren Foster!

AGENDA• Welcome• Introductions• Review Annual Meeting Minutes• Guest Speakers:

Officer Joe Hebbe, Austin Police Department

Larry Harper, GM of Great Hills Country Club Alison Alter, City Council - District 10

AGENDA• Treasurer Report: Armin Gutzmer• Resale/Transfers/Refinances: Armin Gutzmer• ACC Update: David Coonrod• Old Business: Speed Mitigation/Road Humps Update• Old Business: Updating HOA Rules & Guidelines

• New Business: Parking Restrictions• New Business: Election of Board & Officers• Open Forum

LAST MEETING MINUTESThe last Annual Meeting was held on January 9, 2018 at 7PM at Triumphant Love Lutheran Church.

Welcome: Jason Meeker

Introductions: 2016 Board & Officers

Minutes of 2016 Annual Meeting

Guest Speakers:

Officer Joe Hebbe, Austin Police Department

Larry Harper, GM of Great Hills Country Club

LAST MEETING MINUTESTreasurer Report: Armin Gutzmer

Resale/Transfers/Refinances: Armin Gutzmer

ACC Update: David Coonrod

Preston Broadfoot updated us on Speeding Mitigation

* Full minutes are posted on GHHOA website.

LAST MEETING MINUTESJason Meeker discussed updating our HOA Rules:

ACTION: Judge Lora Livingston moved that the board determine a voting process including i. Making the existing rules and the updated rules available to home owners

ii. Making available a means for home owners to vote.

Mark Williams seconded the motion.

By hand vote the motion passed unanimously.

Election of 2018 Board & Officers

GUEST SPEAKERS

Officer Joe Hebbe, Austin Police Department

Larry Harper, GM of Great Hills Country Club

Alison Alter, City Council - District 10

GUEST SPEAKER

Officer Joe Hebbe

Austin Police Department

512-974-4289

joe.hebbe@austintexas.gov

GUEST SPEAKER

Larry Harper

General Manager

Great Hills Country Club

GUEST SPEAKER

Alison Alter

Austin City Council

District 10

512-978-2110

district10@austintexas.gov 

Income and Expenses

Assets Summary

ACC Activities

WHEN DOES THE ACC TAKE ACTION?

Notification of requested change by homeowner via HOA email or telephone

Advisory/complaint through email or telephone

Observation by an ACC member

ACC Activities

27 ISSUES ADDRESSED

ACC Activities

LANDSCAPE REQUEST – 3 10104 Grand Teton Court (replace grass) 5900 Ivy Hills Drive (privacy fence) 5703 Rising Hills Drive (fencing)

POOL REQUEST – 1 6505 Sans Souci Cove (new pool)

ACC Activities

SOLAR PANEL & SATELLITE DISH INSTILLATIONS – 2 6403 Rain Creek Parkway (solar panels) 5805 Rising Hills Dr. (solar panels)

ACC Activities

HOME ADDITIONS, DECKS, SHEDS, PATIOS – 9 5671 Rain Creek Parkway (screen patio) 5809 Rain Creek Parkway (deck) 6002 Ivy Hills Drive (Sport Court) 5652 Rain Creek Parkway (Pergola/cabana) 10503 Painted Valley Cove (2nd floor addition) 6302 Rain Creek Parkway (siding & window painting) 9902 Sausalito Dr. (deck and stainless railing) 5711 Rain Creek Parkway (replace patio with new patio and roof) 5648 Rain Creek Parkway (replace bridge decking and rail

ACC Activities

INAPPROPRIATE TRASH/RECYCLE CONTAINER STORAGE – 2 5705 Rain Creek Parkway (trash receptacle on driveway) 5702 Rain Creek Parkway (trash receptacle on driveway)

INAPPROPRIATE VEHICAL PARKING – 4 6106 Lost Horizon (short-term rental noise and parking) 5652 Rain Creek Parkway (overnight parking) 6200 Amberly (trailer parking) Lost Horizon (RV parking on street)

ACC Activities

PROPERTY MAINTENANCE ISSUES – 3 5705 Rain Creek Parkway (disorderly property) 10007 Sausalito (clear underbrush) 5715 Painted Valley Drive (yard maintenance)

ACC Activities

REQUESTS FROM OUTSIDE THE GREAT HILLS HOA – 8 7243 Vila Maria Lane 10615 Skyflower Cove (wood fence) 6505 Staghorn Cove (solar panels) 5700 Costas Cove (shed and fence) Rising Hills (Assisted living) 6801 Yaupon Drive (tree removal) 6508 Staghorn Cove (parking on street) 9502 Golden Hills Circle (dumpster in driveway)

ACC Activities

WHEN DOES THE ACC TAKE ACTION?

Notification of requested change by homeowner via HOA email or telephone

Advisory/complaint through email or telephone

Observation by an ACC member

OLD BUSINESS: SPEED MITIGATION/ROAD HUMPS UPDATE

OLD BUSINESS: UPDATING HOA RULES AND GUIDELINES

OLD BUSINESS: UPDATING HOA RULES AND GUIDELINES

The Declaration of Restrictive Covenants and Bylaws have been updated with legal counsel, and are unanimously approved by the Board of Directors. 

OLD BUSINESS: UPDATING HOA RULES AND GUIDELINES

SUMMARIZED LIST OF UPDATES

OLD BUSINESS: UPDATING HOA RULES AND GUIDELINES

1)  Identifies “Great Hills Homeowners Association (GHHOA)” uniformly as the organizational name.

2)  Re-names the “Architectural Control Committee” as the “Architectural Review Committee” to more accurately reflect its function.

3)  Deletes language referring to original developer and his rights.

OLD BUSINESS: UPDATING HOA RULES AND GUIDELINES

4)  Reflects the 2016 increase of assessment to $250, and assessment of $100 when there is a re-finance, and it clarifies that assessment occurs at time of property transfer and re-finance.

5)  Provides for notice of annual meetings (but not violation notices) by email or posting of signs at the entrances of the neighborhood as allowed by State law.

6)  Requires 20 days advance notice of annual meetings as required by State law (previously, the rules permitted 10 days’ notice).

OLD BUSINESS: UPDATING HOA RULES AND GUIDELINES

7)  Removes the Board of Directors’ authority to deny voting rights to a member found in violation of restrictive covenant (in conformity with State law).

8)  Grants members the right to vote by written proxy, mail or electronically when amendments to restrictions or increases in assessments are considered.

9)  Clarifies that Board of Director terms are staggered 3-year terms with one Director standing for election each year.

OLD BUSINESS: UPDATING HOA RULES AND GUIDELINES

10)  Requires short-term property rental licenses granted by the City of Austin must be provided to the chair of the Architectural Review Committee before operation.

OLD BUSINESS: UPDATING HOA RULES AND GUIDELINES

Numerous other minor changes appear in the 2019 Declaration.

Restrictions are changed to conform to State law and clarify procedures, but no substantial prohibitions are made.

OLD BUSINESS: UPDATING HOA RULES AND GUIDELINES

The homeowners need to vote. The Secretary will tally the votes. A 67% majority is required for passage.  

OLD BUSINESS: UPDATING HOA RULES AND GUIDELINES

Motion: Direct the Officers and Board to gather a vote by electronic means, mail or in-person from each Great Hills HOA homeowner that signifies “Approve" or “Do Not Approve” to update the Declaration of Restrictive Covenants and Bylaws. 

NEW BUSINESS:PARKING RESTRICTIONS

Do we want to opt-in to the city’s ordinance to prohibit a person from parking a motor vehicle in the front or side yard of a residential property except in the driveway or a paved parking space depicted on an approved site plan (which is usually shown on a subdivision plat) for a period of 3 years? This is in Section 12-5-29 of the City Code.

NEW BUSINESS:PARKING RESTRICTIONS

NEW BUSINESS:PARKING RESTRICTIONS

Motion?

NEW BUSINESS:

ELECTION OF 2018 OFFICERS

Proposed Slate and Nominations?

Board of Directors:

Jason Meeker

Preston Broadfoot

Armin Gutzmer

Officers:

President - Jason Meeker

Vice President - Preston Broadfoot

Treasurer - Armin Gutzmer

Assistant Treasurer - Ken Nordhouser

Secretary - Laurie Davis

ACC:

David Coonrod - Chairman

Bob Dolibois

Nick Cervenka

Welcome Committee:

Stephanie Beasley

PROPOSED 2019 OFFICERS

Open Forum

What’s on your mind?

General Information: info@ghhassociation.org

Architectural Control Committee: acc@ghhassociation.org

Board President: president@ghhassociation.org

Facebook: www.facebook.com/GreatHillsHOA

Nextdoor: https://greathills-central.nextdoor.com

Website: www.ghhassociation.org

Phone: 512-553-9188

Great Hills Homeowners Association

Thank You!