Welcome to the…

Golf Highlands Homeowners Association Meeting(Please Sign-in)Date: April 26th, 2012

Time: 7:00pmLocation: Boulder Point, Oxford MI

Call to OrderIntroduction: (Board Members)

Waterstone: Master Association Updates ~ 10min.

Golf Highlands:a) Finances ~ 10min.

b) Survey Results to Date ~ 10min.

c) Beautification Projects ~ 10min.

d) Community & Other Updates ~ 5min.

e) Open Discussion ~ 30min.

Conclusion / Meeting Adjourned

President: Frank Bachner Treasurer: Michelle Behm Vice-Pres.: Mike Latcha Members-at-Large: Secretary: Ryan Gleason - Dennis McComb (permits,…)

- Dan DiGasbarro (beautification,…)

Agenda

Waterstone: Master Association Updates• GHHOA Board Representative: Ryan Gleason • Beach Proposal:

• Proposed beach installation at Waterstone & Market street (slightly west of gazebo)

• Information meeting held for all homeowners on 4/17/12 at 7:00 pm at Boulder Pointe

• All homeowners, in good standing, shall be permitted to vote for/against beach installation – voting to begin after 4/17/12 meeting (through surveys)• Previous votes (through surveys) will also be included, but

can be modified

Waterstone: Master Association Updates• GHHOA Board Representative: Ryan Gleason • Beach Proposal:

• Insurance already includes coverage if beach were to be installed

• Money budgeted already to pay for installation/upkeep of beach – no plans to increase Master Association dues

• Parking: No parking is allowed on Market Street or Waterstone Street.• Looking into creating small parking lot on common property

in front of beach area.

Waterstone: Master Association Updates• Street Signs: GH Survey Results to date

• Master Association is already paying for installation of these signs at common property intersections on Market St and Waterstone St (paid from Master Association dues previously collected).• (ex: signs at Market/Cedar Street, Market/Chelsea Blvd)

• Individual associations can decide whether to include these within their own subdivisions, but is not required.

Locations

Current Master Proposal

(~ $1,000/sign)

Alternative Custom Sign/Post

TBDGoal = lower cost & still improved appearance

Standard Furnished County Sign/Post

(approx. image)

Master 55% 36% 9%GH 40% 55% 5%

Golf Highlands:

a) Finances - ‘11 Summary & ‘12 Planning ~ 10min.

b) Survey Results to Date (online & available today) ~10min.

c) Beautification Projects (‘11 & ‘12 proposals) ~10min.

d) Community & Other Updates ~5min.

e) Open Discussions – Homeowners, Q&A… ~30min.

a) Financial Summary (2011 & 2012 plan)

2010 Expenses 2011 Expenses 2012 ExpensesActual Actual Projected

A-1 Can-Do $35,592.00 A-1 Can-Do $24,756.00 A-1 Can-Do $21,095.00

State Farm Insurance $1,280.00 State Farm Insurance $1,274.00 State Farm Insurance $1,212.00

CPA $160.00 CPA $160.00 CPA $160.00

Office Supplies $158.00 Office Supplies $63.00 Office Supplies $200.00

Miscellaneous $254.00 Miscellaneous $0.00 Miscellaneous $1,000.00

USPS $124.00 USPS $249.00 USPS $250.00

Utilities $1,025.00 Utilities $2,414.00 Utilities $2,500.00

Tool and Sport $321.00 Tool and Sport $0.00 Tool and Sport $375.00

Attorney Fees $0.00 Attorney Fees $1,938.75 Attorney Fees $1,828.75

Special Projects $0.00 Special Projects $15,877.00 Special Projects $4,900.00•New Benches •Message Centers •Cul-de-sacs •Lot Cleanup •Tree removals/trimming •Flowers•Flowers •Sign repair•Stolen Bushes •Misc•Christmas Lighting

Total Expenses for 2010 $38,914.00 Total Expenses for 2011 $46,731.75 Total Expenses for 2012 $33,520.75

2010 Dues Collected $51,838.00 2011 Dues Collected $51,812.00 2012 Dues Collected $41,330.00

Bank Account Balance $51,598.75 Bank Account Balance $56,679.00 Bank Account Balance $91,170.13

Est. Year End Balance $57,649.38

Golf Highlands Homeonwer Financial Summary

Highlights: ~ New Attorney on Retainer ~ Primarily from $50 discount in ’12 dues

a) Financial Summary (2011 & 2012 plan)

• Budget:• Income : 157 homeowners are current as of April 20th• Delinquencies : 25 homeowners are behind 1 to 4 years• There are 18 lots currently lien that are owned by Waterstone

Properties

• Legal Activity - Liens• Legal counsel sent letters to 12 homeowners about past due dues in

2011. Association collected dues in full from 4 of these homeowners.• All 18 Lots owned by Waterstone Properties, the Association has

placed a lien against them. • Delinquencies : 25 homeowner have been sent letters from legal

counsel with note of intent to lien .. Potential income is between $14,000 and $25,000

• Need Nominee for New Treasurer

b) GH Survey Results: (online results to date & available today)

Dan

Category Summary of Results / Impression

GH Priority / Next Steps ’12+

A GHHOA Communication (ex. meetings, location, other…)

Want meeting at WaterstoneWant Social Network for general info

•Mailing of Assoc. Mtg. Minutes & Info. •Begin study for website or FB account

B GHHOA Association Dues Very Reasonable = 17%, Reasonable = 74%, Unreasonable = 9%

Continue 1 Time billing/yrConsider early discounts annually

C Landscaping & Maintenance Quality (common areas & streets):

Winter Services: - Ice on Glass Lake Circle, mild winter

Confirm accordingly in ‘12

Spring/Summer/Fall: - Unacceptable weed control (34.8%)

•Increased weed control is in revised contract for all areas. See irrigation proposals.

Services: Very satisfied with quality of A1 Can Do Will consider this for contract renewal

D Ideas for future improvements, projects for GH Common Areas.

Overall: Want to resolve irrigation & signs firstDislikes = Dock, volley ball, horseshoe, BBQ Likes= Picnic benches, play structure, more street lighting. Split votes for gazebo.

•Irrigation systems(see proposal info.)•Plan for new street signs in 2014•See other proposals

E Waterstone Master Assoc. Topics: See other pages Homeowners confirm votes regarding beach

F Golf Highlands Community, Activities, Events...

70~80% interested in listed social activitiesNot interested in GH attire

Need volunteers for a committeeGolf outing fund-raiser, Kids & family events

G Volunteering 8 Responses for contacts Complete Sign-In sheets

H Other Feedback Reminder to homeowners to adhere to bylaws, upkeepConcern for drivers speedingWant GH to be a higher-level community in Waterstone

• Please complete surveys by 4/30 for final confirmation. (email or paper today)• Results have been used for proposal activities in 2012. Survey results available

• Survey sent out on 3/19 to 86 known GH homeowner email contacts• Following results are from 24 responders to date (28% response)

Overall Goals & Actions Key Points Next Steps / Progress

ATransition from previous board (ex. gather past ideas, studies…) • A1 Designs, previous estimates for gazebo…

• History / Discussions / Ideas Listed in survey

Drawings @ mtg.Survey results for ‘12 priority(presented)

BAnnual Maintenance & Current Landscapes (ex. contracts, plowing, mowing…)

1. Replace Stolen Bushes (Sign @ Chelsea Blvd.)2. Reviewed 2012 A1 Contracts & now adding legal

content. Approving for 1yr, open bids & survey3. GH Sign Lighting Issue - $65/hr ~$400 (TBD)

1.Done 10/’112.Finish Contract (4/’12) Open Bid Activity (fall/’12)3. Repair in Spring

C Short-Term Solutions: * Improved appeal (quick solutions)

Long-Term PlanningLarger Projects & Studies(Planning)

1. Entrance Flowers2. Installed benches in Birdie Beach 3. Truck / Hand Tree Irrigation Agreement

(use as needed)4. Trim / Remove / Transplant Dying Trees 5. New court islands (dead trees, high cost irrigation hard-scape)6. GH Cedar St. Sign lighting (temporary)7. Holiday Decorations8. Community information boards purchased

1. Done - 7/’11 2. Done - 7/’113. Done/Ready for ’12

4. Done - 10/’115. Done - 10/’11

6. Done 12/’117.Done 12/’118. Installed – Spring ‘12

Next Steps = Long-Term Priorities & Continue Planning for 2012 +(homeowner survey, Assoc. Mtg Input, & budget planning…)

c) Beautification Projects 2011 summary

Legend: Started = Complete = (& repeat)

Proposals (Merits) Key Points Cost Next Steps / Progressa New Irrigation Systems in Park

Areas• Preserve trees (remaining)• Improve Grass/Weed conditions• Increase park/beach usage

Cannot finish all locations in’12.a) Proposed locations for ‘[12: - By location use & cost See Map (next page)b) Short-Term: Truck/hand tree watering as

needed for other parks

HIGH~ $34k

•Quotes: Completed (2)•Board proposal in mtg. •Kick-Off Installations (5/E).

b GH Cedar St. Sign/Entrance Landscape Project• Permanent Sign Lighting • Mailbox Lighting • Permanent Sign Lighting • Landscaping

a) Improve entrance appeal to future buyers Requires electricity for irrigation, mailboxes & sign lighting (with #1)

b) Survey : 57% Neutral, 35%Strongly , Not Desired = 9%

c) Landscape ideas needed

M-HIGH$5.4k

•Irrigation Est. Completed (above)•Budget proposal in 4/26 mtg. along w/ survey results (4/E).•Get Landscape proposals.•Kick-Off

c Clean-Up & Trimming of Vacant Builder Lots

• Improve appeal for existing & new homeowners.

• People more inclined to visit parks & beach.

a) Weed trimming first 50’ from road, similar to Master assoc. (more than other associations are doing)

- Cannot remove black tarps - Cannot impact water run-offb) Debris Pick-up via. GH Work-Days

MED$3k

•Per Survey Feedback (3/E)•Trimming completed (3/E)•Cleanup (GH Work-day)•Decide future trimmings (TBD)

d Mulching – All Common Areas(not including cul-de-sacs)

Decide to pay for full service or include in GH Work-Days

$2.3k ’12 Bid = $4277 spread, or $2390 delivery

e Beach Grading Must confirm TBD Will contact A1 (4/E)

f GH Sign Light Repair (Chelsea) Sign Lighting Issue - $65/hr ~$500 ~$500 Resolve or Repair (5/E)

g GH Entrance Flowers (Chelsea) Paid ~$400 last year ~$200 GH Volunteer? (5/E)

h Picnic Bench Strong interest in survey ~$1k Fund raiser

Cont…. Beautification Projects2012+ Proposals / Plans

Legend: Started = Complete = (& repeat)

Irrigation Planning Proposal: 2012+

2012 ‘13 ‘141 Birdie Beach Park YES2 Cedar Street Park * YES3 Rivercrest Park *4 Lower Brooks Lane Park * YES5 Cedar Street Entrance YES6 Brooks & Chelsea Park YES7 Chelsea Blvd. (street-side) * YES8 Chelsea Ct. (golf course side) *9 Brooks Lane (street side) * YES

10 Glass Lake Circle (street side) * ? With (2)

NameSite GH Planning - Proposal

YES

* Truck Hand- Water $/Tree (for other areas)

TBD (retention)

d) Community & Other Updates• Welcome New Homeowners!!• Easter Egg hunt: Thank you Katie Bauman! • Bylaw Reminders:

― Reminder of Trailer restrictions…― Submit your home landscape & structure approvals…― If you have any other questions, you can email golf.highlands@gmail.com

• New Bulletin Boards:― Also send desired bulletins to golf.highlands@gmail.com ― Please stop posting info. on mailboxes

• Upcoming Activities: Volunteers Needed!― GH Roll-up Our Sleeves Community Clean-Up:

Goal=Pick-up debris, mulching, trimming…other Dates: x/x/2012 (rain date TBD) Who: All Adults & Kids (supervised)

― Plant Entrance Flowers (Cedar St. & Chelsea Blvd.) Target Completion by 5/E/’12

― Golf Outing & Fundraiser (coordinator needed)― See volunteer signup sheets (please help with all ideas shared)

e) Open Discussion Q&A:

Conclusion / Mtg. Adjourned Thank You!Next Mtg.

Back-Up Information

Golf Highlands

a) Financial Summary (2011 & 2012 plan)

2010 Expenses 2011 Expenses 2012 ExpensesActual Actual Projected

A-1 Can-Do $35,592.00 A-1 Can-Do $37,756.00 A-1 Can-Do $21,095.00

State Farm Insurance $1,280.00 State Farm Insurance $1,274.00 State Farm Insurance $1,212.00

CPA $160.00 CPA $160.00 CPA $160.00

Office Supplies $158.00 Office Supplies $63.00 Office Supplies $200.00

Miscellaneous $254.00 Miscellaneous $0.00 Miscellaneous $1,000.00

USPS $124.00 USPS $249.00 USPS $250.00

Utilities $1,025.00 Utilities $2,414.00 Utilities $2,500.00

Tool and Sport $321.00 Tool and Sport $0.00 Tool and Sport $375.00

Attorney Fees $0.00 Attorney Fees $1,938.75 Attorney Fees $1,828.75

Special Projects $0.00 Special Projects $2,877.00 Special Projects $4,900.00

Total Expenses for 2010 $38,914.00 Total Expenses for 2011 $46,731.75 Total Expenses for 2012 $33,520.75

2010 Dues Collected $51,838.00 2011 Dues Collected $51,812.00 2012 Dues Collected $41,330.00

Bank Account Balance $51,598.75 Bank Account Balance $56,679.00 Bank Account Balance $91,170.13

Estimated Year End Balance $57,649.38

Golf Highlands Homeonwer Financial Summary(Reference)

• New Benches• Cul-de-sacs• Tree removals/trimming• Flowers• Stolen Bushes• Christmas Lighting• Other

~ $15k

NOTE:

Increase Font Size

(too hard to read from distance)

• Message Centers• Lot Cleanup• What Else?

(to date) right?

Adjust?

(to date) right?

Overall Comments:• ’12 Goal = Similar year-end balance (legal, other…)• Further opportunities for GH improvement projects.• Also includes saving for $1000 street signs (hope to find alternative) right?

Adjust?

Highlights: ~ New Attorney on Retainer ~ Details later in presentation ~ Primarily from $50 discount in ’12 dues

What?Survey Monkey ~ $120Other?....