Post on 03-Jan-2016
description
Archival information systemArchival information system
ARHiNETCroatian national archival information system
Vlatka LemićCroatian State Archives, Croatia
Archival information system
• Establishment of a unique system based on international standards
• Providing efficient and user oriented system of collecting, processing and presenting archival material
• Inclusion of all important elements of archival records management and management of business processes in the archival institutions into one comprehensive system
• Facilitating work of archival professionals • Standardizing and assuring quality of services and
products provided by archives• Ensuring preservation and presentation of data by using
information-communication technologies • Introducing new technologies and technological solutions
into archival institutions
OBJECTIVES
Archival information system
INTEGRATION OF DATA AND SERVICES
IN ARCHIVES
Archival information system
• about 900 registered users from more than 200 institutions• National Register of archival fonds and collections more
than million units of data have been described in ARHiNET so far: information on 15.500 fonds and collections, 100.000 other archival units (series, files and items), 21.000 creators and 6.500 records holders, more than 4.000 finding aids and 3.000 bibliographical units on archival holdings
• ARHiNET contains digital images of the most significant and most often used documents (over 120.000 pictures)
• management of digital archives and electronic data • files and documentation on creators and holders of archival
material• Part of e-Croatia Government program• Awarded by Europan Commision with the Good Practice
Label 2009. in the field of administration effectivenes
REALISATION
Archival information system
• ARHiNET is a network information system for describing, processing and managing archival records
• It is installed on a central network server, accessible via the Internet from any point in the world
• ARHiNET enables users not only to search and browse data using the Internet, but also to access all program functions for processing, describing and managing archives
• ARHiNET is a complete solution for the work of the archives, since it supports not only processing of archival materials, but also keeping registers and managing use and digitization of archives and performing other tasks related to managing archival records
• It enables the integration of data and services of the archives and offers the users access to all data about registered archival material, their holders and creators in one place
IDEA
Archival information system
• Security and authorization• General functionalities• Description and processing of archives• Archival documentation• Creators and holders of archival material• Preservation of archives• Digital contents• Training• Standardization• Searching and browsing data
MODULES AND FUNCTIONALITIES
Archival information system
• ARHiNET is created on modular basis which enables the design and implementation of particular modules as separate projects in a relatively short period of time and their continuous integration into the unique information system. Advantages of such solution are the creation of an integrated base and a unique system of data protection with minimal costs.
• ARHiNET system structure comprises of two parts: the open one is intended for the external users who want to search database and catalogues and use other offered services, and the protected part, intended for the employees in the archives and other institutions, in which all professional-business processes that define processing and management of archival material are taking place. The program solution consists of several databases organized according to the logic of records type and user type/roles that define access to particular records.
CONCEPT
Archival information system
ARHiNET STRUCTURE – V 2.0
Archival information system
ARHiNET STRUCTURE – V.3.0
Archival information system
REGISTRATION ON THE ARHiNET
Archival information system
USER’S ADMINISTRATION
Archival information system
DESCRIPTION OF ARCHIVAL UNITS
Archival information system
LIST OF RECORD HOLDERS
Archival information system
LIST OF ARCHIVAL MATERIAL
Archival information system
ACCESSION LISTS
Archival information system
FILE OF RECORD HOLDER
Archival information system
REGISTER BOOKS
Archival information system
ARHiNET PUBLIC
Archival information system
ARHiNET DIGITAL MATERIAL
Archival information system
DIGITAL ARCHIVES
Archival information system
Procedure of making digital master copies
Archival information system
Procedure of creation of the watermark
Archival information system
Procedure of creation of the unique identifier mark
Archival information system
Connection of archival unit’s descriptions with digital copies
Archival information system
XML scheme for connection of archival unit’s descriptions with digital copies
Archival information system
• ARHiNET CDP as a standard for transferring, keeping and searching of structured data includes the folowing functionalites:
• Definition of an object (XML)• Definition of an object – logically completed set of entities • Definition of tables/lists – description of all tables inside an
object with data about their correlation and intercommunication
• Defining of individual fields within the table (by types, relations, PK etc)
• Export of data based on structure (XML)• Validation and import of data • Availability and dynamic retrieval
CDP MODEL
Archival information system
CDP MODEL IMPLEMENTATION
HOLDER
DATA SET DEFINITION
TABLE'S DESCRIPTION
COLUMN'S DESCRIPTION
DATA EXPORT
VALIDATION
IMPORT
RETRIEVAL
Archival information system
CDP OBJECT INSIDE ARHiNET SYSTEM