Post on 07-Feb-2016
description
Tau Beta PiSpring Conference:
The Initiation Process
www.tbp.org1-800-TAU-BETA
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Purpose of Initiation
Initiation Process/Documentation (50 min)
Questions (10 min)
“to mark in a fitting manner those who have conferred honor upon their Alma Mater by distinguished scholarship and
exemplary character. . .”
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Review Initiation ProcessInitiation Process
Determine eligibility Notify eligible studentsConduct info sessionMeasure eligible students’ characterNotify elected studentsElectee meetingsInitiation
Initiation DocumentationReport of Eligibility
Report of ElectionCatalog Cards
Report of Final ActionCopy of Roll Book Signatures
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Eligibility List - who, what, when
Who:Top 1/8 juniors & top 1/5 seniors by GPA Graduate studentsDistinguished alumnus
What:Full Name EmailAddress (Parent’s and Campus)Phone NumberMailing Labels
When: First 3 weeks of fall/spring semester
Eligibility - measuring scholastic achievement
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Notifying Eligible Students & HeadquartersSubmit Report of Eligibility to Headquarters (week 4)
http://www.tbp.org/Chapters/Reports/index.cfm
Notify Students and ParentsAvailable materials (www.tbp.org or 1-800-TAU-BETA)
Dean’s Letter/Dean’s Envelopes
Parent’s Letter
Email & Mail invites
Post list on campus; TBP Posters
Phone calls
Hand delivery
Host info sessions for eligible students!
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Report of Eligibility (online)
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Report of Eligibility (online)
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Info Session
How many of you have an Info Session?
What do you do in the Info Session?
What is the value of the Info Session?
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Info SessionElements of an Info Session
Opportunity to meet “The Family”Deans & AdvisorsChapter officers & current/alumni Members
Communicate “What is Tau Beta Pi?”TBP History VideoBrochuresFlash presentation/PowerPoint slidesOwn chapter history slides/videoCost should not be a deterent
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Info SessionElements of an Info Session (cont’d)
Benefits of Tau Beta PiUndergraduate Scholarships for Senior Year (100 - $2,000)Graduate Fellowships for study in any field ($10,000 stipend)Laureate Program (recognition in extracurricular activities)Honor and recognitionLifetime membershipEngineering Futures Program
– Provides leadership training– Professional materials
Lifetime leadership opportunitiesNetwork with other alumniMentoring (AlumNet) and career opportunities (MonsterTrak)
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Info SessionElements of an Info Session (cont’d)
Election criteria and the electee calendarElection criteria is listed in your chapter’s bylaws
– Resume/interviews– Electee test– Social
Timeline and required projects
Suggested projects include: http://www.tbp.org/Chapters/Resources/CPI.shtml
– Electee meetings (why have them?)– Bent polishing– Resume book/CD– Engineering Futures sessions– Group service projects
What have you done?
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Student Election (not initiation)
The Election ProcessElect eligible students
Measure against your election procedures– Interviews, community service, socials, etc.
Notify elected/rejected studentsElected students fill out catalog cards
Submit Report of Election to Headquarters (2-4 weeks before initiation)
www.tbp.org/Chapters
Submit Catalog Cards to Headquarters (2-4 weeks before initiation)These cards become TBP official records - fill them out completely & correctly
Proceed with your electee calendar
Election Process - measuring exemplary character
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Report of Election (online)
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Catalog Cards (online)
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InitiationReceive written or verbal approval from Headquarters
Call 1-800-TAU-BETA if unsureYou can’t hold an initiation without approvalNO UNAPPROVED INITIATIONS!!
Hold the Initiation CeremonyInvite Deans, faculty members, alumni that are Tau Bates
Give them a speaking role, if available
Include your District Director :-)
Submit Report of Final Action to Headquarters (immediately after initiation)
Submit copy of Roll Book Signatures to Headquarters (immediately after initiation)
Great job - you’ve successfully completed an initiation!
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Report of Final Action (online)
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Initiation Workflow Status
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Questions?