Post on 24-Dec-2015
RIDE FOR HAITICARE is an independent, non-profit organization that is responsible for organizing fundraising events for a variety of different charities.
NEED MORE OF A DESCRIPTION HERE
On January 12, 2010, Haiti experienced a devastating earthquake, leaving 1,000,000 homeless and thousands of people dead.
On July 24th , 2011, C.A.R.E. will be hosting the Ride for Haiti event to raise funds for earthquake ravaged Haiti.
Project Charter
Scope Statement
Work Breakdown Structure
Activity List & Duration
Cost Management
Resource Management
Quality Management
Communication Management
Risk Management
Questions
Introduction of Project
RIDE FO
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IntroductionRID
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Member Responsibility
Ashley Gravelle Event Manager
Elizabeth Green Entertainment Coordinator
Rob Janes Donation & Marketing Coordinator
Colleen Holder Location Coordinator
“CARE has a longstanding history of working as a team to reduce costs, manage scope
and improve the quality of the overall event. Time has never been a concern for CARE.”
-PMI
I thought a fake quote would be good here – not sure if you agree so we can take it out if
need be. It obviously needs to be beefed up. Anyone up for the task??
Project CharterRID
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Race Day
Budget
Participating Sponsors
Objectives
Success Criteria
July 30th, 2011
$75,000
Scotia Bank, Nestle, LCBO, Habro, Raleigh Bikes & Maple Records
Raise funds by hosting a Bike-a-ThonUse funds to develop new infrastructure in Haiti
Meet deadline and budget requirementsRaise $50,000 to $250,000 for Rebuilding Haiti
Scope StatementRID
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Project Justification
Product Characteristics
Product User Acceptance Criteria
Since the earthquake in Haiti, over 3,000,000 people have been affected by not having access to clean water, causing cholera, death and malnutrition. By holding the CARE Ride for Haiti fundraiser, we can donate all monies to Rebuilding Haiti. Rebuilding Haiti will use the money to drill for clean water in the country, which will assist citizens in achieving good health.
• Good Works• Marketing• Attendance• Bike Ride• Event Manager
(1) Fundraiser held in July, 2011(2) Project must come in under budget Maximum of $120,000(3) Fundraising total should exceed $50,000
Work Breakdown Structure (WBS)RID
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Activity List & Duration– Project PlanningRID
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Name Duration Date Range
Project Planning 35 days From 12/3/10 - 1/20/11Insurance Coverage 5 days From 12/24/10 - 12/30/10 Location 10 days From 12/3/10 - 12/16/10Permits 10 days From 12/24/10 - 1/6/11Arrangements with EMS 10 days From 12/24/10 - 1/6/11Budget 10 days From 1/7/11 - 1/20/11Sponsors 10 days From 12/24/10 -1/6/11Plan to Manage the Day 10 days From 12/3/10 - 12/16/10 Volunteer Coordination 10 days From 12/24/10 -1/6/11 Sponsors 11 days From 1/21/11 - 2/4/11
C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11
Activity List & Duration– Event PreparationRID
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Name Duration Date Range
Event Preparation 100 days From 1/21/11 - 6/09/11Create materials for 1 day From 1/21/11 -1/21/11approaching SponsorsObtain support 10 days From 1/24/11 - 2/4/11Create Sponsor Management Plan 5 days From 1/31/11 - 2/4/11
Funding 11 days From 2/7/11 - 2/21/11Obtain all funding 0 days From 2/21/11 -2/21/11Bike-a-thon Participants 100 days From 1/21/11- 6/9/11 Buskers 100 days From 1/21/11-6/9/11 Insurance Coverage 10 days From 2/22/11- 3/7/11
Permits 15 days From 2/22/11 -3/14/11
C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11
Activity List & Duration– Volunteer ManagementRID
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Name Duration Date Range
Volunteer Management 109 days From 1/21/11 - 6/22/11Recruit Volunteers 80 days From 2/4/11 - 5/26/11Volunteer Recruitment Target 0 days From 3/31/11 - 3/31/11Create training/info program 10 days From 1/21/11 - 2/3/11Training Volunteers 81 days From 3/2/11 - 6/22/11
C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11
Donation Management 125 days From 1/21/11 - 7/14/11Assign and coordinate 80 days From 2/4/11 - 5/26/11Collect Donations 120 days From 1/28/11 - 7/14/11 Establish Participant 5 days From 1/21/11 - 1/27/11 Donation target 0 days From 4/21/11 - 4/21/11Donation Storage 120 days From 1/28/11 - 7/14/11
Activity List & Duration– Donation Management
Name Duration Date Range
Activity List & Duration– MarketingRID
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Name Duration Date Range
Marketing 109 days From 2/22/11 - 7/22/11Facebook 109 days From 2/22/11 7/22/11 Create Facebook Page 5 days From 2/22/11 - 2/28/11 Maintain Facebook Page 104 days From 3/1/11 - 7/22/11 Facebook Friends target 0 days From 5/9/11 5/9/11 Shirts 104 days From 3/1/11 - 7/22/11 Design and make T-Shirts 14 days From 3/1/11 - 3/18/11 Sell T-Shirts to participants 90 days From 3/21/11 -7/22/11 and volunteers at cost Coordinate promotion materials 100 days From 3/1/11 - 7/18/11
C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11
Activity List & Duration– Event DayRID
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Name Duration Date Range
Event Day 1 day From 7/24/11 - 7/24/11Setup 1 day From 7/24/11 - 7/24/11 Ride-a-thon 1 day From 7/24/11 - 7/24/11 Collect Donations 1 day From 7/24/11 - 7/24/11 Cleanup 1 day From 7/24/11 - 7/24/11
C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11
Activity List & Duration– Project Closing
Name Duration Date Range
Project Closing 5 days From 7/25/11 - 7/29/11Evaluate Success 2 days From 7/25/11 - 7/26/11 Write Summary 2 days From 7/27/11 - 7/28/11 Provide Donation Money 1 day From 7/29/11 - 7/29/11 Contingency Reserve 170.5 days From 12/3/10 - 7/29/11
Cost ManagementRID
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Name Type Max Units Standard Rate Cost Per Use
Event Manager Work 100% $20.00/h 0Volunteers Work 100% $0.00/h 0Police Officers Material $500.00 500Firefighters Material $500.00 500Massage Therapist Work 100% $12.00/h 0Location Manager Work 100% $12.00/h 0Volunteer Coordinator Work 100% $15.00/h 0Entertainment Coordinator Work 100% $12.00/h 0Donation Manager Work 100% $12.00/h 0
Cost ManagementRID
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Name Type Max Units Standard Rate Cost Per Use
Marketing Work 100% $12.00/h 0T-shirt Company Material $0.00 0Bike-a-thon Manager Work 100% $12.00/h 0Permits Material $1,500.00 1500Insurance Material $500.00 500Firefighter Office Material $0.00 0Police Office Material $0.00 0Event Manager Work 100% $20.00/h 0on weekendsEntertainment Work 100% $12.00/h 0Coordinator on weekendsVolunteer Coordinator Work 100% $15.00/h 0on weekends
Resource ManagementRID
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Quality ManagementRID
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Communication ManagementRID
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COMMUNICATIONS MATRIX The following table identifies the communications requirements for this project.
Communication Type
Objective of Communication Medium Frequency
Audience Owner Deliverable
Kickoff Meeting
Introduce the CARE Ride For Haiti project team and the project. Review project objectives and management approach.
• Face to Face Once
• Project Sponsor • Project Team •Stakeholders
Project Manager • Agenda • Meeting Minutes
Project Team Meetings
Review status of the CARE Ride For Haiti project with the team.
• Face to Face •Conference Call
Weekly • Project Team Project Manager • Agenda • Meeting Minutes
Monthly Project Status Meetings
Report on the status of the project to management.
• Face to Face •Conference Call
Monthly •Stakeholders• Project Sponsor
Project Manager • Agenda • Meeting Minutes
Monthly updates to riders
Updates on the event and next steps.
• Email • Facebook page • Twitter
Weekly •Customers
Marketing CoordinatorEvent Coordinator
•Email Newsletter•Twitter Updates• Facebook page Updates
Project Status Reports
Report the status of the project including activities, progress, costs and issues.
• Email Monthly
• Project Sponsor • Project Team •Stakeholders
Project Manager • Project Status Report
Risk ManagementRID
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GANTT ChartRID
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RIDE FO
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QuestionsRID
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For additional information on CARE, please visit: www.CARECanada.ca
1 (888) 678-CARE (2273)