Post on 05-Jan-2016
M&E System Strengthening Tool
Workshop on effective Global Fund Grant negotiation and implementation planning
22-25 January 2008Manila, Philippines
Monitoring & Evaluation
Agenda
1. Quick reminder of the MESS Tool
2. Update on implementation in the region
Introduction/Reminder
■Guide strategic investments in M&E for grant signature or in existing grants
■Guide strategic investments in M&E for grant signature or in existing grants
Objectives of the MESS Tool
■Ensure that investments in M&E are based on identified weaknesses and contribute to the strengthening of the National Systems
■Ensure that investments in M&E are based on identified weaknesses and contribute to the strengthening of the National Systems
■Identify M&E capacity gaps and corresponding strengthening measures
■Identify M&E capacity gaps and corresponding strengthening measures
■Enhance the quality of programmatic data to improve program management and to support PBF
■Enhance the quality of programmatic data to improve program management and to support PBF
Global Fund time-line perspective
Y1 Y2 Y3
Grant Negotiation
Initial Assessment Periodic re-assessments
Phase 2 Grant
Integration in the Life-cycle of Global Fund Grants
Periodic self-assessment after Year 1: evaluate strengthening of M&E
Systems
Self-assessment : identify capacity gaps,
strengthening measures and TA needs (if any), and guide investment in M&E
Content and structure
Purpose
■ To assess the strength of the Monitoring and Evaluation (M&E) Plan.
■ To assess the strength of the Monitoring and Evaluation (M&E) Plan.
■ To assess the capabilities of the Management Unit (PR) to manage data related to the implementation of the Grants.
■ To assess the capabilities of the Management Unit (PR) to manage data related to the implementation of the Grants.
M&E Strengthening Tool
1- M&E Plan
2- Data-managementcapacities of the Management
Unit (PR)
3- Data-collection and reporting systems per
Program Area (e.g., ARV, DOTS)
■ To assess the strengths of the data-collection and reporting systems per Program Area, including the ability to report valid, accurate and high quality data related to implementation.
■ To assess the strengths of the data-collection and reporting systems per Program Area, including the ability to report valid, accurate and high quality data related to implementation.
The M&E Systems Strengthening Toolassesses 3 areas:
Summary: organization of workshop
Organization of a Stakeholder Workshop
Organization• CCM Chair or Vice-Chair If the Global Fund is supporting the National Program
• PRs In all other cases (but plans need to be presented and discussed with CCM)
Participation
• National Program for the Disease• All PRs - i.e., New, Repeat and Existing PRs (Program Managers and M&E Experts)• Relevant SRs (Program Managers and M&E Experts)• Government Agencies (MoH, HIS, Central Bureau of Statistics, Policy, etc.);• Technical Partners (e.g., WHO, UNAIDS, UNICEF)• Other Donors (e.g., World Bank, PEPFAR)• And others, as appropriate (NGOs, etc.) • LFA (as observer)
Facilitation • In-country facilitator chosen by the country (eg., WHO, HMN Focal Points, UNAIDS)
Duration • Between 2 and 4 days - depending on the component assessed
Funding • M&E Budget from existing Grant Agreements
As
Ap
pro
pri
ate
Roles and Responsibilities
Roles and Responsibilities
Global Fund
• Share the relevant tools and procedures with the PR
• Support self assessment process and answer questions from the countries.
• Review the completed tool and negotiate appropriate costed Action Plan with PRs.
CCM Chair or Vice-Chair
• Co- organize the stakeholder workshop.
Principal Recipient(s)
• Co- organize the stakeholder workshop.
• Pre-complete the tool in advance of the workshop.
• Participate in the workshop.
• Present appropriate costed Action Plan with Global Fund.
LFA• Participate in the workshop.• Support GF in review of completed tool and costed Action Plan.
In-country Partner• Participate in the stakeholder workshop.
• Provide assistance in completion of tool.
Expected Results
Costed Action Plan to address
M&E weaknesses and shortcomings
■ Strengthens and weaknesses of the PR’s Monitoring and evaluation system identified
■ Needs for technical assistance identified
■ Costed Monitoring and Evaluation Plan developed
■ Information gathered to inform Grant negotiations and throughout the lifetime of the Grant
■ Agreement among in-country partners to share initiatives and funding
and most importantly
This is the beginning of a process…
→ Key to follow-up on the implementation of the
action plans
Update on implementation in the region
Country Disease MESST implemented
Round 7
Cambodia M yes noChina T yes yesChina M yes noChina HIV yes noEast Timor HIV yes noIndonesia M yes noLaos T yes yesLaos M yes yesLaos HIV yes noMongolia HIV yes yesPapua New Guinea T yes noPapua New Guinea M yes noPapua New Guinea HIV yes noPhilippines T yes noPhilippines M yes noPhilippines HIV yes noThailand T yes noThailand M yes yesVietnam T yes noVietnam M yes yesVietnam HIV yes no
Decision tree on implementation
Yes
Yes
No
No
PR is a National Program
Coordinating Authority
or relevant Ministry
National M&E assessment conducted in
approx. last 2 years
LFA uses the M&E assessment results as main source document and completes Repeat or New PR Assessment report
LFA i) verifies/validates results; and ii) completes Repeat or New PR Assessment report using the findings from the assessment
LFA i) participates in the stakeholder workshop as an observer and ii) uses the M&E assessment results as main source document and completes Repeat or New PR assessment report
PR does not need to implement a new M&E assessment
PR only to complete the M&ESS Tool in a simplified process
Yes
PR implements comprehensive/participatory M&E assessment (ideally using M&ESS Tool)
Outstanding implementations for Round 7
Country Disease MESST implemented
Round 7
Cambodia HIV no yesEast Timor T no yesEast Timor M no yesMWP T no yesMWP HIV no yes
Comments & Questions?