Post on 31-May-2020
JPS Request for Expression of Interest # 848239:
The Provision of Natural Gas Supply to JPS 171.5MW Power Plant
Dear Vendors
Only Electronic submissions will be accepted, using ShareFile by Citrix. All uploads will
be confidential. Additional information on this software can be accessed by clicking the
links below:
Basic Client Guide https://citrix.sharefile.com/share/view/s1bff52f8d434781a
Training (video) https://www.sharefile.com/support/training
RFP 848239 Activities are guided by the dates stated in the Calendar of Events
highlighted in Section 3 of this REOI. Observing these dates,
1) Section 5.2.3 provides Instructions to submit questions via email only
2) A combined response to questions will be posted on the Internet only
3) Respondents must confirm their intention to bid in order to be setup in JPS
ShareFile folder
4) Access to individual vendor folders will be given 2 weeks before the bid closes
to eliminate any issues for bid upload by REOI deadline.
5) Files must be accurately labelled/named. Commercial Information must be a
separate file from your Technical Overview.
6) ShareFile Access will be removed when the bid closes.
Regards,
JPS Purchasing Department
April 2, 2020
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PREPARED BY: JPS GENERATION OPERATION PLANNING & PERFORMANCE, MARCH 2020 PAGE 1 of 12
Jamaica Public Service Company
Limited (JPS)
Request for Expression of InterestRequest for Expression of InterestRequest for Expression of InterestRequest for Expression of Interest (RE(RE(RE(REOOOOI)I)I)I)
848239
FORFORFORFOR
THE PROVISION OF THE PROVISION OF THE PROVISION OF THE PROVISION OF NATURAL GASNATURAL GASNATURAL GASNATURAL GAS SUPPLY SUPPLY SUPPLY SUPPLY TO TO TO TO JPS JPS JPS JPS
171.5 MW POWER PLANT171.5 MW POWER PLANT171.5 MW POWER PLANT171.5 MW POWER PLANT
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Background
Jamaica Public Service Company Limited (JPS) is an integrated electric utility company
engaged in the generation, transmission and distribution of electricity throughout the island
of Jamaica. JPS owns and operates 28 generating units and also purchases power from
seven independent power producers (IPP). JPS assets include conventional thermal plants
(611.5 MW), hydro and wind (32.5 MW), 50 substations, approximately 1200 km of
transmission lines and 20,534 km of distribution lines.
To satisfy the development of 171MW Power Plant facility, JPS is seeking Expressions of
Interest (EOI) from qualified firms to supply natural gas (NG) to this power plant facility.
Objectives
The purpose of this Expression of Interest (EOI) is to identify qualified firms who are
willing to provide proposals for the supply of Natural Nas to Jamaica Public 171 MW
Power Plant that is proposed for construction in 2024.
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Contents
Scope of Services within the LNG Project and or Supply ..................................................4
The projected gas Volume for the power plant is as stated:............................................. 4
LNG Service Considerations ............................................................................................ 4
LNG Supply services are generally described as being: .................................................. 4
LNG Terminal services are generally described as being: ............................................... 4
LNG Project Commercial Operation Date ....................................................................... 4
LNG Project Descreption of Works. ....................................................................................5
Deliverables and Schedules ...................................................................................................5
Evaluation Criteria ................................................................................................................5
Technical Merit ................................................................................................................ 5
Commercial Merit ............................................................................................................ 6
Evaluation Weighting ....................................................................................................... 6
Selection of Preferred EOI Firms ..................................................................................... 6
General Instruction to Firms ................................................................................................6
General ............................................................................................................................. 6
Submittal Requirement ..................................................................................................... 7
5.2.1 Internet EOI Platform ............................................................................................ 7
5.2.2 File Transfer Protocol (FTP) Site Submittal Procedure ..................................... 7
5.2.3 Communications ..................................................................................................... 8
Interpretation of EOI Documents ..................................................................................... 8
Ethical Practices ............................................................................................................... 8
Eligible EOI Entity ........................................................................................................... 9
Amendment to EOI Request ............................................................................................ 9
Cost of EOI....................................................................................................................... 9
Language of EOI Responses ............................................................................................ 9
EOI Entity’s Experience and Qualifications .................................................................. 10
EOI Entity Financials ................................................................................................. 10
Corporate Resources ................................................................................................... 10
EOI Opening ............................................................................................................... 11
Confidentiality ............................................................................................................ 11
Clarification of EOI After Submission ....................................................................... 11
Reservation of Rights ................................................................................................. 11
Notification to Shortlisted EOI Firms ........................................................................ 11
ATTACHMENT A...............................................................................................................12
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Scope of Services within the LNG Project and or Supply
The projected gas Volume for the power plant is as stated:
a) The projected natural gas consumption for the 171.5 MW,power plant is forecasted to be:
257,000 tonne/annum (tpa) or 34,736 mmbtu/day (quantity subject to validation by the
Bidders)
LNG Service Considerations
Scope of Services within the LNG Project
The scope of required services are generally defined as (a) LNG Supply Services to JPS power
plant facilities and (b) LNG Terminal Services as outlined below. However, consultants are
free to define and recommend alternative steps and means for procuring and delivering LNG
if it can be demonstrated to be in the best interests of JPS customers.
LNG Supply services are generally described as being:
• Procurement of LNG
• Transportation to Terminal in Jamaica
• Security of Supply (including storm related continuation of supply)
LNG Terminal services are generally described as being:
• Off-loading and receipt of LNG at Terminal (via off-shore berth and pipeline)
• LNG Storage Facilities
• Regasification
• Gas Delivery to boundary of the JPS facility
• Fuel Management: Metering, LNG/Natural Gas Quality Monitoring
Key terms and conditions under consideration by JPS in the provision of these
services are as follows:
- LNG Supply under a verifiable and secure contract
- LNG to be offered on predictable costs with volume flexibility
- Fuel purchase is to be made at the point natural gas is delivered to the JPS facility.
LNG Project Commercial Operation Date
The Commercial Operation Date (“COD”) must coincide with the start-up and commission
needs of the JPS facility by June 30, 2024.
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LNG Project Description of Works.
Deliverables and Schedules
JPS will review the initial submissions and select a group of “shortlisted” firms (EOIs) who
will be invited to participate in the final bid submissions. Short-listed Bidders may also be
required to make presentations to JPS.
The table below indicates the calendar of activities to be undertaken by JPS and the
prospective consultants in order to meet the established schedule of the EOI.
ITEMS TASKS AND DELIVERABLES END DATES
(year/month/date)
RESPONSIBILITY
01 EOI invitations 2020.04.02 JPS
02 EOIs confirm receipt of document
and intent to respond
2020.04.07 EOI Firms
03 Access to FTP site given to EOIs 2020.04.09 JPS
04 EOIs submit questions about the
REOI
2020.04.14 EOI Firms
05 Answers to Questions posted on
JPS Internet
2020.04.16 JPS
06 Response and submission to EOI 2020.04.31 (at 4:00pm) EOI Firms
07 Private opening of EOI responses 2020.05.01 JPS
08 Evaluation of EOI responses 2020.05.01 to 2020.05.14 JPS
09 Shortlisting and notification of EOI
respondents
2020.05.15 JPS
Evaluation Criteria
The Evaluation Team, that is JPS, will evaluate the offers and determine a group of short
listed EOIs. The selection will be based on the Evaluation Team’s judgment of the Bidder’s
potential to successfully fulfill (both commercially and technically) the LNG supply and
distribution obligations through the contract term. The selection will be based on an evaluation
of the submitted information and any follow-up information provided as a result of follow-up
questions that may be posed by the Evaluation Team.
The evaluation criteria will include, but not be limited to, the following and is further
detailed in Attachment A.
Technical Merit
• Project Execution Assessment
• Experience
• Feed Gas, Gas Transport & Liquefaction, Marine Facilities Plan
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Commercial Merit
• Organizational Details
• Financial Capabilities
• Technical Capabilities
• Qualification
Evaluation Weighting
The evaluation weighting will broadly be as follows:
Technical (55%) – which will include but not be limited to the following components:
• Project Execution Assessment
• Experience
• Qualifications
• Feed Gas, Gas Transport & Liquefaction, Marine Facilities Plan
• Health, Safety, Security, and
• Environmental (HSSE) Record and plan
Commercial (40%) – which will include but not be limited to the following best and
final components:
• Organization details
• Financial capabilities
Compliance (5%) – EOIs conforms with terms stated required in REOI
Selection of Preferred EOI Firms
Selection of the successful Preferred EOI for LNG supply project will be based on the
evaluation’s team assessment and ranking of the proposal received from the shortlisted firms.
Each proposal will be evaluated and ranked giving the indicated weighting to both the
commercial and technical aspects of the proposal as well as the development plan. Any
proposal not complying with the EOI instructions, and/or the required terms and conditions
shall be considered a non-conforming proposal. Nonconforming proposals may be excluded
from further consideration.
General Instruction to Firms
General
EOIs shall be prepared and submitted strictly in accordance with the instructions provided
herein. EOIs, which are not prepared and submitted in accordance with these instructions,
may be considered non-compliant and rejected.
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In all cases, JPS reserves the right to accept or reject submitted EOIs at its sole discretion
without stating any cause or reason, and without any cost or liability or obligation on the part
of the JPS. Throughout these EOI Documents:
(a) “day” means calendar day.
Submittal Requirement
The EOI Entity shall submit their proposals via the designated FTP site, that is JPS
Sharefile,
5.2.1 Internet EOI Platform
Procuring Entity is utilizing a FTP site to facilitate the EOI process.
There are no license costs or usage fees to the EOIs Firms for the use of the FTP site.
This will not be a reverse auction; instead this platform will simply provide the means to
communicate your EOI proposals to Procuring Entity.
The website address of the FTP site will be provided to Bidders via email. Bidders are to
upload files in responding to this Request for EOI. Failure to do so may result in
disqualification.
It is the responsibility of the EOI Entity to ensure that their proposal is received by
Procuring Entity (that is, uploaded to the FTP platform) by the due date and time. Any
proposal received after the stated date and time may be rejected.
5.2.2 File Transfer Protocol (FTP) Site Submittal Procedure
The EOI Entity’s designated contact will be sent an email with detailed instructions on how
to access the FTP site, including login credentials. This will provide access to an individual
folder in which the EOI’s proposal package can be uploaded.
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5.2.3 Communications
All proposals MUST be uploaded to the FTP website. All responses to this EOI are to be
submitted in the English Language.
Observing the deadline to submit questions, respective EOIs are invited to submit
Technical questions via email to:
Email Subject: JPS REOI # 848239
To: Ann-Marie Woodham aaiken@jpsco.com
Copy: Terry Brown terbrown@jpsco.com
Procuring Entity will then post both the technical question(s) and respective response(s) on
JPS internet titled “Question and Response”. This will be completed by the date stated in
EOI Calendar of Activities. The originating entity will remain anonymous but all EOI
firms will see all questions and responses.
Any contact made directly with any other employees or board members of Procuring Entity
regarding this EOI is a violation of the terms of the EOI response criteria and may be cause
for disqualifying an Entity at the sole discretion of Procuring Entity.
Interpretation of EOI Documents
The Procuring Entity will be the sole source of information regarding clarifications,
interpretations, corrections, supplemental data, or changes to the EOI Proposal.
Noting the EOI calendar of activities, firms are requested to carefully examine and
understand the EOI Proposal and seek clarifications prior to submission of proposals, if
required, to ensure that they have understood the EOI proposal.
Ethical Practices
JPS requires that EOI firms, (including their respective officers, employees and agents),
adhere to the highest ethical standards, and report to the (JPS) all suspected acts of fraud or
corruption of which they have knowledge or become aware both during the EOI Process
and throughout evaluation or selection process.
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Eligible EOI Entity
An EOI entity may be a natural person, private entity, government-owned entity or any
combination of such firms supported by a letter of intent to enter into an agreement or under
an existing agreement in the form of a joint venture or association (JVA). In the case of a
joint venture or association unless otherwise specified, all partners shall be jointly and
severally liable.
The EOI entity, local or overseas should be tax compliant in the country of origin and or
incorporation.
An entity, and all parties constituting the EOI, may have the nationality of any country.
An EOI Entity shall be deemed to have the nationality of a country if the EOI respondent
or Entity is a citizen or is constituted, incorporated, or registered and operates in conformity
with the provisions of the laws of that country. This criterion shall also apply to the
determination of the nationality of proposed subcontractors or suppliers for any part of the
Contract including related Services.
Amendment to EOI Request
At any time prior to the deadline for submission of EOIs, the Procuring Entity (JPS) may
amend the EOI by issuing addenda.
Any addendum issued shall be part of the EOI and shall be communicated in writing to
all who have obtained the EOI from the Procuring Entity.
To give prospective EOI firms reasonable time in which to take an addendum into
account in preparing their bids, the Procuring Entity may, at its discretion, extend the
deadline for the submission of EOI.
Cost of EOI
The EOI Entity shall bear all costs associated with the preparation and submission of its
EOI, and the Procuring Entity (JPS) shall not be responsible or liable for those costs,
regardless of the conduct or outcome of the EOI process.
Language of EOI Responses
The Bid, as well as all correspondence and documents relating to the bid exchanged by the
Bidder and the Procuring Entity, shall be written in the English language. Supporting
documents and printed literature that are part of the Bid may be in another language
provided they are accompanied by an accurate translation of the relevant passages in the
English language.
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EOI Entity’s Experience and Qualifications
EOI Entity shall provide necessary experience details to establish that it has capacity to
secure and supply LNG and or in the case where the Entity may be required to construct
the facility, their experience in design, build and operate a LNG Import Terminal with
similar or higher capacity. The details shall include names of at least two (2) references
meeting the above criteria, awarded to the Entity, which are in successful commercial
operation.
Prospective Firms/Consultants shall demonstrate in their EOI that they meet the required
qualifications and experiences and are fully capable of executing this project by
demonstrating the following, whilst not limited to:
• The Firm/Consultant shall have a minimum of ten (10) years’ experience in the LNG
market and managing fuel supply solutions for customers.
• The Firm/Consultant shall have experience in marine logistics, terminal development
and operations.
• The Firm/Consultant shall have experience in fuel trans-loading, LNG storage
capabilities.
• The Firm/Consultant shall have experience in cryogenic systems design, equipment
manufacturing and operations.
• The Firm/Consultant’s proposal shall include demonstration of qualifications for the
work including, evidence of detailed projects for which consultancy was
appropriated/offered in at least two projects with similar requirement for which
consultancy is being sought and have been successfully commissioned in the last ten
(10) years.
EOI Entity Financials
The EOI Entity shall be financially solvent to undertake the Project and shall have the
financial ability to arrange Letter of Credit/Performance Security from Acceptable Credit
Providers. This shall be evidenced by submission of complete audited financial
statement/Annual Report of the Entity for the last year of operation. If short-listed, the
entity will be required to provide the last three (3) consecutive years and the credit lines
enjoyed with the banks.
Corporate Resources
EOI firms shall provide information on the corporate management structure pertinent to
the control and management of the Project. General information should also be provided
on corporate resources and capabilities for engineering, procurement and construction,
including information on location and resources of offices in which work will be
performed.
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EOI Opening
5.14.1 The Procuring Entity (JPS) will open EOIs privately, on May 1, 2020.
Confidentiality
5.15.1 Information relating to the evaluation of the EOIs and recommendation of shortlisted firms
shall not be disclosed to EOI firms or any other persons not officially concerned with such
process until information is communicated to all EOI firms.
Clarification of EOI After Submission
5.16.1 To assist in the examination, evaluation, and comparison of the EOIs, and qualification of
the firms, the Procuring Entity may, at its discretion, ask any Entity for a clarification of
its EOI proposal. Any clarification submitted by a Bidder that is not in response to a request
by the Procuring Entity shall not be considered. The Procuring Entity’s request for
clarification and the response shall be in writing.
5.16.2 If an Entity does not provide clarifications of its EOI by the date and time set in the
Procuring Entity’s request for clarification, its EOI may be rejected.
Reservation of Rights
In connection with this procurement, JPS reserves to itself all rights (which rights shall be
exercisable by JPS in its sole discretion) available to it under applicable Jamaican laws,
including without limitation, the following, with or without cause and with or without
notice:
The right to cancel, withdraw, postpone or extend this EOI in whole or in part at any time
prior to the execution by JPS of the Contract, without incurring any obligations or
liabilities.
The right to issue a new EOI.
Notification to Shortlisted EOI Firms
JPS shall have the right to select Short-listed EOI Firms or the Preferred firms that, in
JPS’ sole judgment and discretion, has provided a Proposal that is in the best interests of
and has the best value to JPS and its customers.
The Procuring Entity shall notify the shortlisted EOI Firms in writing, that its EOI has
been accepted.
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ATTACHMENT A
FORM OF SUBMISSION TO SUPPLY LNG AND PROVIDE TERMINAL FACILITIES
Each interested party shall submit responses to JPS with accurate file names/labels.
Adobe pdf and Microsoft PowerPoint files are preferred. All responses shall address at
a minimum and must include, but not limited to the following areas listed below: 1. Technical Overview
Company Experience
• Natural Gas LNG (detailed descriptions of all Projects and/or Activities) • Development Experience (List of all projects developed in the last 10 years with detailed project descriptions) • Ownership Experience (list all projects in which Bidder has a controlling interest and management responsibilities) • Operational Experience (detailed list including scope of operational services) • Qualifications of related Companies (majority-owning parent, sister-owned company or Partner companies)
2. Commercial Information
I. Organization Details • Ownership Structure, Joint Venture, Partners, Investors, Parent Company, etc. • Home Location • Country or State of Incorporation • Structure and Organization Chart • History of past experience of Joint Venture partners working together
II. Financial Capabilities
• Last 3 years of Audited Financial Statements (Income Statements and Balance Sheets) of Bidder, Parent Company, Partners and/or Consortium Members as applicable
• Financial Capability and/or Financing Plan • Credit support capabilities • Details of any outstanding disputes, litigation or arbitration that amount to more
than US$25 million
*END OF DOCUMENT*