JPS Purchasing Department · 257,000 tonne/annum (tpa) or 34,736 mmbtu/day (quantity subject to...

JPS Request for Expression of Interest # 848239:

The Provision of Natural Gas Supply to JPS 171.5MW Power Plant

Dear Vendors

Only Electronic submissions will be accepted, using ShareFile by Citrix. All uploads will

be confidential. Additional information on this software can be accessed by clicking the

links below:

Basic Client Guide https://citrix.sharefile.com/share/view/s1bff52f8d434781a

Training (video) https://www.sharefile.com/support/training

RFP 848239 Activities are guided by the dates stated in the Calendar of Events

highlighted in Section 3 of this REOI. Observing these dates,

1) Section 5.2.3 provides Instructions to submit questions via email only

2) A combined response to questions will be posted on the Internet only

3) Respondents must confirm their intention to bid in order to be setup in JPS

ShareFile folder

4) Access to individual vendor folders will be given 2 weeks before the bid closes

to eliminate any issues for bid upload by REOI deadline.

5) Files must be accurately labelled/named. Commercial Information must be a

separate file from your Technical Overview.

6) ShareFile Access will be removed when the bid closes.

Regards,

JPS Purchasing Department

April 2, 2020

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PREPARED BY: JPS GENERATION OPERATION PLANNING & PERFORMANCE, MARCH 2020 PAGE 1 of 12

Jamaica Public Service Company

Limited (JPS)

Request for Expression of InterestRequest for Expression of InterestRequest for Expression of InterestRequest for Expression of Interest (RE(RE(RE(REOOOOI)I)I)I)

848239

FORFORFORFOR

THE PROVISION OF THE PROVISION OF THE PROVISION OF THE PROVISION OF NATURAL GASNATURAL GASNATURAL GASNATURAL GAS SUPPLY SUPPLY SUPPLY SUPPLY TO TO TO TO JPS JPS JPS JPS

171.5 MW POWER PLANT171.5 MW POWER PLANT171.5 MW POWER PLANT171.5 MW POWER PLANT

=========================================================================================


Background

Jamaica Public Service Company Limited (JPS) is an integrated electric utility company

engaged in the generation, transmission and distribution of electricity throughout the island

of Jamaica. JPS owns and operates 28 generating units and also purchases power from

seven independent power producers (IPP). JPS assets include conventional thermal plants

(611.5 MW), hydro and wind (32.5 MW), 50 substations, approximately 1200 km of

transmission lines and 20,534 km of distribution lines.

To satisfy the development of 171MW Power Plant facility, JPS is seeking Expressions of

Interest (EOI) from qualified firms to supply natural gas (NG) to this power plant facility.

Objectives

The purpose of this Expression of Interest (EOI) is to identify qualified firms who are

willing to provide proposals for the supply of Natural Nas to Jamaica Public 171 MW

Power Plant that is proposed for construction in 2024.

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Contents

Scope of Services within the LNG Project and or Supply ..................................................4

The projected gas Volume for the power plant is as stated:............................................. 4

LNG Service Considerations ............................................................................................ 4

LNG Supply services are generally described as being: .................................................. 4

LNG Terminal services are generally described as being: ............................................... 4

LNG Project Commercial Operation Date ....................................................................... 4

LNG Project Descreption of Works. ....................................................................................5

Deliverables and Schedules ...................................................................................................5

Evaluation Criteria ................................................................................................................5

Technical Merit ................................................................................................................ 5

Commercial Merit ............................................................................................................ 6

Evaluation Weighting ....................................................................................................... 6

Selection of Preferred EOI Firms ..................................................................................... 6

General Instruction to Firms ................................................................................................6

General ............................................................................................................................. 6

Submittal Requirement ..................................................................................................... 7

5.2.1 Internet EOI Platform ............................................................................................ 7

5.2.2 File Transfer Protocol (FTP) Site Submittal Procedure ..................................... 7

5.2.3 Communications ..................................................................................................... 8

Interpretation of EOI Documents ..................................................................................... 8

Ethical Practices ............................................................................................................... 8

Eligible EOI Entity ........................................................................................................... 9

Amendment to EOI Request ............................................................................................ 9

Cost of EOI....................................................................................................................... 9

Language of EOI Responses ............................................................................................ 9

EOI Entity’s Experience and Qualifications .................................................................. 10

EOI Entity Financials ................................................................................................. 10

Corporate Resources ................................................................................................... 10

EOI Opening ............................................................................................................... 11

Confidentiality ............................................................................................................ 11

Clarification of EOI After Submission ....................................................................... 11

Reservation of Rights ................................................................................................. 11

Notification to Shortlisted EOI Firms ........................................................................ 11

ATTACHMENT A...............................................................................................................12

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Scope of Services within the LNG Project and or Supply

The projected gas Volume for the power plant is as stated:

a) The projected natural gas consumption for the 171.5 MW,power plant is forecasted to be:

257,000 tonne/annum (tpa) or 34,736 mmbtu/day (quantity subject to validation by the

Bidders)

LNG Service Considerations

Scope of Services within the LNG Project

The scope of required services are generally defined as (a) LNG Supply Services to JPS power

plant facilities and (b) LNG Terminal Services as outlined below. However, consultants are

free to define and recommend alternative steps and means for procuring and delivering LNG

if it can be demonstrated to be in the best interests of JPS customers.

LNG Supply services are generally described as being:

• Procurement of LNG

• Transportation to Terminal in Jamaica

• Security of Supply (including storm related continuation of supply)

LNG Terminal services are generally described as being:

• Off-loading and receipt of LNG at Terminal (via off-shore berth and pipeline)

• LNG Storage Facilities

• Regasification

• Gas Delivery to boundary of the JPS facility

• Fuel Management: Metering, LNG/Natural Gas Quality Monitoring

Key terms and conditions under consideration by JPS in the provision of these

services are as follows:

- LNG Supply under a verifiable and secure contract

- LNG to be offered on predictable costs with volume flexibility

- Fuel purchase is to be made at the point natural gas is delivered to the JPS facility.

LNG Project Commercial Operation Date

The Commercial Operation Date (“COD”) must coincide with the start-up and commission

needs of the JPS facility by June 30, 2024.

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LNG Project Description of Works.

Deliverables and Schedules

JPS will review the initial submissions and select a group of “shortlisted” firms (EOIs) who

will be invited to participate in the final bid submissions. Short-listed Bidders may also be

required to make presentations to JPS.

The table below indicates the calendar of activities to be undertaken by JPS and the

prospective consultants in order to meet the established schedule of the EOI.

ITEMS TASKS AND DELIVERABLES END DATES

(year/month/date)

RESPONSIBILITY

01 EOI invitations 2020.04.02 JPS

02 EOIs confirm receipt of document

and intent to respond

2020.04.07 EOI Firms

03 Access to FTP site given to EOIs 2020.04.09 JPS

04 EOIs submit questions about the

REOI

2020.04.14 EOI Firms

05 Answers to Questions posted on

JPS Internet

2020.04.16 JPS

06 Response and submission to EOI 2020.04.31 (at 4:00pm) EOI Firms

07 Private opening of EOI responses 2020.05.01 JPS

08 Evaluation of EOI responses 2020.05.01 to 2020.05.14 JPS

09 Shortlisting and notification of EOI

respondents

2020.05.15 JPS

Evaluation Criteria

The Evaluation Team, that is JPS, will evaluate the offers and determine a group of short

listed EOIs. The selection will be based on the Evaluation Team’s judgment of the Bidder’s

potential to successfully fulfill (both commercially and technically) the LNG supply and

distribution obligations through the contract term. The selection will be based on an evaluation

of the submitted information and any follow-up information provided as a result of follow-up

questions that may be posed by the Evaluation Team.

The evaluation criteria will include, but not be limited to, the following and is further

detailed in Attachment A.

Technical Merit

• Project Execution Assessment

• Experience

• Feed Gas, Gas Transport & Liquefaction, Marine Facilities Plan

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Commercial Merit

• Organizational Details

• Financial Capabilities

• Technical Capabilities

• Qualification

Evaluation Weighting

The evaluation weighting will broadly be as follows:

Technical (55%) – which will include but not be limited to the following components:

• Project Execution Assessment

• Experience

• Qualifications

• Feed Gas, Gas Transport & Liquefaction, Marine Facilities Plan

• Health, Safety, Security, and

• Environmental (HSSE) Record and plan

Commercial (40%) – which will include but not be limited to the following best and

final components:

• Organization details

• Financial capabilities

Compliance (5%) – EOIs conforms with terms stated required in REOI

Selection of Preferred EOI Firms

Selection of the successful Preferred EOI for LNG supply project will be based on the

evaluation’s team assessment and ranking of the proposal received from the shortlisted firms.

Each proposal will be evaluated and ranked giving the indicated weighting to both the

commercial and technical aspects of the proposal as well as the development plan. Any

proposal not complying with the EOI instructions, and/or the required terms and conditions

shall be considered a non-conforming proposal. Nonconforming proposals may be excluded

from further consideration.

General Instruction to Firms

General

EOIs shall be prepared and submitted strictly in accordance with the instructions provided

herein. EOIs, which are not prepared and submitted in accordance with these instructions,

may be considered non-compliant and rejected.

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In all cases, JPS reserves the right to accept or reject submitted EOIs at its sole discretion

without stating any cause or reason, and without any cost or liability or obligation on the part

of the JPS. Throughout these EOI Documents:

(a) “day” means calendar day.

Submittal Requirement

The EOI Entity shall submit their proposals via the designated FTP site, that is JPS

Sharefile,

5.2.1 Internet EOI Platform

Procuring Entity is utilizing a FTP site to facilitate the EOI process.

There are no license costs or usage fees to the EOIs Firms for the use of the FTP site.

This will not be a reverse auction; instead this platform will simply provide the means to

communicate your EOI proposals to Procuring Entity.

The website address of the FTP site will be provided to Bidders via email. Bidders are to

upload files in responding to this Request for EOI. Failure to do so may result in

disqualification.

It is the responsibility of the EOI Entity to ensure that their proposal is received by

Procuring Entity (that is, uploaded to the FTP platform) by the due date and time. Any

proposal received after the stated date and time may be rejected.

5.2.2 File Transfer Protocol (FTP) Site Submittal Procedure

The EOI Entity’s designated contact will be sent an email with detailed instructions on how

to access the FTP site, including login credentials. This will provide access to an individual

folder in which the EOI’s proposal package can be uploaded.

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5.2.3 Communications

All proposals MUST be uploaded to the FTP website. All responses to this EOI are to be

submitted in the English Language.

Observing the deadline to submit questions, respective EOIs are invited to submit

Technical questions via email to:

Email Subject: JPS REOI # 848239

To: Ann-Marie Woodham [email protected]

Copy: Terry Brown [email protected]

Procuring Entity will then post both the technical question(s) and respective response(s) on

JPS internet titled “Question and Response”. This will be completed by the date stated in

EOI Calendar of Activities. The originating entity will remain anonymous but all EOI

firms will see all questions and responses.

Any contact made directly with any other employees or board members of Procuring Entity

regarding this EOI is a violation of the terms of the EOI response criteria and may be cause

for disqualifying an Entity at the sole discretion of Procuring Entity.

Interpretation of EOI Documents

The Procuring Entity will be the sole source of information regarding clarifications,

interpretations, corrections, supplemental data, or changes to the EOI Proposal.

Noting the EOI calendar of activities, firms are requested to carefully examine and

understand the EOI Proposal and seek clarifications prior to submission of proposals, if

required, to ensure that they have understood the EOI proposal.

Ethical Practices

JPS requires that EOI firms, (including their respective officers, employees and agents),

adhere to the highest ethical standards, and report to the (JPS) all suspected acts of fraud or

corruption of which they have knowledge or become aware both during the EOI Process

and throughout evaluation or selection process.

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Eligible EOI Entity

An EOI entity may be a natural person, private entity, government-owned entity or any

combination of such firms supported by a letter of intent to enter into an agreement or under

an existing agreement in the form of a joint venture or association (JVA). In the case of a

joint venture or association unless otherwise specified, all partners shall be jointly and

severally liable.

The EOI entity, local or overseas should be tax compliant in the country of origin and or

incorporation.

An entity, and all parties constituting the EOI, may have the nationality of any country.

An EOI Entity shall be deemed to have the nationality of a country if the EOI respondent

or Entity is a citizen or is constituted, incorporated, or registered and operates in conformity

with the provisions of the laws of that country. This criterion shall also apply to the

determination of the nationality of proposed subcontractors or suppliers for any part of the

Contract including related Services.

Amendment to EOI Request

At any time prior to the deadline for submission of EOIs, the Procuring Entity (JPS) may

amend the EOI by issuing addenda.

Any addendum issued shall be part of the EOI and shall be communicated in writing to

all who have obtained the EOI from the Procuring Entity.

To give prospective EOI firms reasonable time in which to take an addendum into

account in preparing their bids, the Procuring Entity may, at its discretion, extend the

deadline for the submission of EOI.

Cost of EOI

The EOI Entity shall bear all costs associated with the preparation and submission of its

EOI, and the Procuring Entity (JPS) shall not be responsible or liable for those costs,

regardless of the conduct or outcome of the EOI process.

Language of EOI Responses

The Bid, as well as all correspondence and documents relating to the bid exchanged by the

Bidder and the Procuring Entity, shall be written in the English language. Supporting

documents and printed literature that are part of the Bid may be in another language

provided they are accompanied by an accurate translation of the relevant passages in the

English language.

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EOI Entity’s Experience and Qualifications

EOI Entity shall provide necessary experience details to establish that it has capacity to

secure and supply LNG and or in the case where the Entity may be required to construct

the facility, their experience in design, build and operate a LNG Import Terminal with

similar or higher capacity. The details shall include names of at least two (2) references

meeting the above criteria, awarded to the Entity, which are in successful commercial

operation.

Prospective Firms/Consultants shall demonstrate in their EOI that they meet the required

qualifications and experiences and are fully capable of executing this project by

demonstrating the following, whilst not limited to:

• The Firm/Consultant shall have a minimum of ten (10) years’ experience in the LNG

market and managing fuel supply solutions for customers.

• The Firm/Consultant shall have experience in marine logistics, terminal development

and operations.

• The Firm/Consultant shall have experience in fuel trans-loading, LNG storage

capabilities.

• The Firm/Consultant shall have experience in cryogenic systems design, equipment

manufacturing and operations.

• The Firm/Consultant’s proposal shall include demonstration of qualifications for the

work including, evidence of detailed projects for which consultancy was

appropriated/offered in at least two projects with similar requirement for which

consultancy is being sought and have been successfully commissioned in the last ten

(10) years.

EOI Entity Financials

The EOI Entity shall be financially solvent to undertake the Project and shall have the

financial ability to arrange Letter of Credit/Performance Security from Acceptable Credit

Providers. This shall be evidenced by submission of complete audited financial

statement/Annual Report of the Entity for the last year of operation. If short-listed, the

entity will be required to provide the last three (3) consecutive years and the credit lines

enjoyed with the banks.

Corporate Resources

EOI firms shall provide information on the corporate management structure pertinent to

the control and management of the Project. General information should also be provided

on corporate resources and capabilities for engineering, procurement and construction,

including information on location and resources of offices in which work will be

performed.

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EOI Opening

5.14.1 The Procuring Entity (JPS) will open EOIs privately, on May 1, 2020.

Confidentiality

5.15.1 Information relating to the evaluation of the EOIs and recommendation of shortlisted firms

shall not be disclosed to EOI firms or any other persons not officially concerned with such

process until information is communicated to all EOI firms.

Clarification of EOI After Submission

5.16.1 To assist in the examination, evaluation, and comparison of the EOIs, and qualification of

the firms, the Procuring Entity may, at its discretion, ask any Entity for a clarification of

its EOI proposal. Any clarification submitted by a Bidder that is not in response to a request

by the Procuring Entity shall not be considered. The Procuring Entity’s request for

clarification and the response shall be in writing.

5.16.2 If an Entity does not provide clarifications of its EOI by the date and time set in the

Procuring Entity’s request for clarification, its EOI may be rejected.

Reservation of Rights

In connection with this procurement, JPS reserves to itself all rights (which rights shall be

exercisable by JPS in its sole discretion) available to it under applicable Jamaican laws,

including without limitation, the following, with or without cause and with or without

notice:

The right to cancel, withdraw, postpone or extend this EOI in whole or in part at any time

prior to the execution by JPS of the Contract, without incurring any obligations or

liabilities.

The right to issue a new EOI.

Notification to Shortlisted EOI Firms

JPS shall have the right to select Short-listed EOI Firms or the Preferred firms that, in

JPS’ sole judgment and discretion, has provided a Proposal that is in the best interests of

and has the best value to JPS and its customers.

The Procuring Entity shall notify the shortlisted EOI Firms in writing, that its EOI has

been accepted.

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ATTACHMENT A

FORM OF SUBMISSION TO SUPPLY LNG AND PROVIDE TERMINAL FACILITIES

Each interested party shall submit responses to JPS with accurate file names/labels.

Adobe pdf and Microsoft PowerPoint files are preferred. All responses shall address at

a minimum and must include, but not limited to the following areas listed below: 1. Technical Overview

Company Experience

• Natural Gas LNG (detailed descriptions of all Projects and/or Activities) • Development Experience (List of all projects developed in the last 10 years with detailed project descriptions) • Ownership Experience (list all projects in which Bidder has a controlling interest and management responsibilities) • Operational Experience (detailed list including scope of operational services) • Qualifications of related Companies (majority-owning parent, sister-owned company or Partner companies)

2. Commercial Information

I. Organization Details • Ownership Structure, Joint Venture, Partners, Investors, Parent Company, etc. • Home Location • Country or State of Incorporation • Structure and Organization Chart • History of past experience of Joint Venture partners working together

II. Financial Capabilities

• Last 3 years of Audited Financial Statements (Income Statements and Balance Sheets) of Bidder, Parent Company, Partners and/or Consortium Members as applicable

• Financial Capability and/or Financing Plan • Credit support capabilities • Details of any outstanding disputes, litigation or arbitration that amount to more

than US$25 million

*END OF DOCUMENT*

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