Post on 24-Dec-2015
The UN Precinct • Sandton Convention Center• Date change : 26 Aug – 4 Sept
– Draft plans submitted to UN – Includes use of Sandton Library and Art Gallery
• Sandton Library– Host country media center
• Sandton Art Gallery • UN Accreditation Center / Pass Office
• Zone 1
Major Groups Venue• NASREC
• Zone 4
– Gallagher unavailable for revised dates• NASREC : only venue with sufficient capacity and
resources
– Commitment obtained from NASREC for entire venue @ 44-000 square meters
– Move welcomed by the City of Johannesburg• Investment in the South
Update
• Civil Society forum- NGO Opening ceremony planned– Exhibitions and side events to also be held at
NASREC
19Pre-NGO Week
Sun Mon Tue Wed Thur Fri Sat
20 21 22 23
Zone 1 Transport Operational
24
Search Park in place
18Ubuntu Village LiveVolunteers 30%
26Civil Society IndabaUN Informal Meetings
27 28 29 30 3125UN Staff ArriveVolunteers 60%
2UN OpeningCommittee Meetings
3 4 5Sponsors Dinner
6Business B/fast
7HOS Arrive
1SA Opening CeremonyVolunteers 100%
12SCC Build-up Complete &Accreditation Centres Live
13Airports Ready& Transfers 100%
14Reinforcement of Security Forces into Gauteng
15Zones 2 – 10 TransportOperational
16
Security & DMDry runs
1711All JOCs liveTransport dry-runs
9HOS SummitState Banquet
10 11WTC 1-YearAnniversaryAirport Transfers 100%
12SA Closing Ceremony
13 148Cradle of Humankind
The Ubuntu Exhibition
• Logistical hub located at Innisfree Park– Overflow capacity venue to SCC & interchange
• Along M1 & Grayston Drive
• Tensile 1• 10,000 square meters
• Largest portable venue in the world
• 5,000 square meters allocated to the exhibition
• Multi-stakeholder involvement
• Opportunity for “good” practice to be showcased by :
• Country
• Substance category
• NGO
• Business
• Open, fair & transparent in selection of projects
The Ubuntu Village • Innisfree Park
• Along Grayston Drive and M1
• Facilities include – The International Best Practice Exhibition including multi level exhibition space (up to 5000
square meters) and meeting rooms (500 pax total)– The African Globe Theatre - A multipurpose theatre and presentation venue (600 pax)– AfricaArt – a showcase gallery for award winning African Fine Art. – An International Food and Beverage Court with the emphasis on showcasing the African
culinary experience and South African wines..– A Commercial Business Center with print, secretarial, communications and internet services– A Central Information Bureau with 24-hour access to trained personnel and the Summit Call
Center.– A satellite Police Station– A basic care Medical Center and general practitioner’s consulting rooms and dispensary.– WSSD Open University – A resource center featuring scheduled lectures on the theme of
sustainable development run along summer school lines.– Summit Radio Studios – WSSD’s 24 hour summit themed radio station– WSSD Internal TV Broadcasts – Both on Big Screen and television constant coverage will be
relayed of major summit events.– The Global Village Media Mixer - An informal media lounge for the world’s media
Ubuntu Village Cont’d • The Earth Arena - an open air concert arena including:
– A landscape seating area for up to 5000 pax– A covered stage with full lighting, sound and basic backline facilities– A daily program of cultural and entertainment activities featuring at least one headlining
South African/African act.– Speaker’s Corner – with regular opportunities for all to have a platform for their views.
• Expression HQ– office facilities with basic communications infrastructure available on a daily basis for
organizers of demonstrations in an around Sandton. – This will enable liaison with security services.– This will emphasize South Africa’s commitment to the orderly exercise of the rights to
freedom of speech, expression and association.
• BioHouse– A ”Big Brother” type installation featuring the principles of sustainable development in
action.– SABC and Summit TV to include live broadcasts of activities in and around the house.
• The Market– a commercial arts and craft market.– The emphasis will be on products that empower people and protect the environment.
Accommodation • Hotel grids 80% complete for all headquarter
hotels– More rooms becoming available
• DMC appointed December 5– Global DMC Consortium – DMC website online with 4500 beds
provisionally booked, pending accreditation• Theta to assist with service standards training • Tourism Grading Council to assist with
Homestays • Summit as a catalyst for Fedhasa’s Umvelo
Awards ‘02 for industry to convert to best practice
• SA will offer two-tiered, integrated accreditation system which caters for everyone coming to the official UN WSSD as well as the events co-ordinated by the major groupings as recognised by the UN Commission on Sustainable Development and accredited parallel and fringe events
Accreditation System
The Challenge
• Pre accreditation is the key to access transport, accommodation & conference venues
• Identity • Dual application forms for data capture • Integration with vetting • To relieve the pressure on accreditation centres• Memorandum of understanding to be entered into between SA & :
» The United Nations » Civil Society» Business » ICLEI » All stakeholders with accredited fringe events
Accreditation
• Vetting process underway in Jowsco
• Accreditation passes designed and coded
• Accreditation policy to be finalized early Jan 02
Airports, Airlines and Borders
• Discussions underway with SAA & BA – Sponsorship – International Marketing campaign
• Other Stakeholders – CAA– ATNS– BARSA– ACSA
Airline Capacity & Hubs • Hubs identified for capacity
– USA – JFK – Atlanta
– Europe – Schipol – Luxemborg– Frankfurt – London – Charles de Gaulle
– East – Kuala Lampur– Singapore – Dubai
Hospitality
• 3 Models of Kiosks designed for – Hotels
• Zone 1
– Key venues• Sandton Convention Center • NASREC • JIA
– Hubs • Zones 1 - 10
Health Medical Fire & DM • UN Precinct and Major Group venue medical
facilities operations ready • Receiving hospitals onboard
– 7 Private clinics and 1 Military hospital
• Staging areas located and resourcing underway • Joint Operational Command system established• Headquarter hotel requirements finalised • Search Park requirements finalised
Key Hospitals • Sunninghill hospital – Level 1• Milpark Hospital – Level 1• Sandton Clinic • Olivedale Clinic• Morningside Clinic • Union Hospital – Level 1 • Unitas Hospital – Level 1 (Pretoria) • Rosebank Clinic• One Military Hospital – Level 1 (Pretoria)
Protocol • DFA Business plan received
• Discussions with DFA re staff secondments
• Nodal Point
• Embassy briefing end Jan 02
Transport
• 100% Hubs located • 100% Routes identified • 100% Road upgrade & traffic signals
scoped • Tender for transport to be issued Jan 02 • Negotiations with taxis re: road closures
and relocations of taxis 50%
Venues, Sites & Facilities
• All media centers identified
• All key venues identified
• All venues with 100+ pax capacity booked on revised dates
• All equipment and resources scoped– Tender to be issued Jan 02
Side Events
• Criteria drafted for side events outside of UN Precinct• Self funding • Credible • Related to sustainable development • Business plan & logistics
• Concentrate side events at Ubuntu Village and NASREC • UN manages UN Precinct side events
• Jowsco has appointed a dedicated manager to side events, reporting into Ops & Logistics
• SA co-ordinating committee to assess applications
• Website application form available Jan 18, 02
Process
• Application completed • Web-based / email / post / fax
• Screening by Side Events Manager • Submission for approval to co-ordination committee
• Venue / slot authorisation passed to : • DMC to release venue for all bookings outside of NASREC,
Ubuntu Village / Airport / Accreditation centre • Side Events Manager for onward transmission to the
respective key venue manager
Legacy Projects
• DEAT, DACEL & CoJ scoping legacy projects
• Ways to leave a lasting impact – Educational – Exhibit best practice in action through
community projects – Leveraging of Summit operational resources
HR & Volunteers
• All areas scoped 100% for volunteers • Job descriptions drafted • Discussions with Theta & SA Volunteers• Tertiary institutions identified • Corporates identified • Training commences March 2002• Mascot
Volunteers Programme
• Approx 5000 Volunteers– Over 35 Days – 3 Shifts
• 2 Components – Youth skills development programme
– Linked to tertiary institutions
– Professional volunteers– Linked to corporate sector and professional individuals
• Across all areas of the Summit programme• Strict vetting will be in place
Volunteer Areas
• Information kiosks • Hospitality officers • Administrative services• Medical services• Venue operations • Opening & closing ceremonies • Transport • Media centres• Airports
Marketing
• Above the line awareness raising commences March 2002- Radio & TV driven
• Ongoing media and public relations• Planning for hosting up to 10 000 media underway with UN• Roadshows to be undertaken• International marketing campaign commences April 2002 • SABC will be host broadcaster• Opening ceremony of scale envisaged • Jowsco working in conjunction with DACST and Arts Alive on a
comprehensive Social Programme
Tourism
• Tour Co-ordination company appointed • Research being undertaken with regards to available
tourism products outside Gauteng • Destination Management Company will handle all
Gauteng based day tours• Jowsco working in conjunction with tourism sector • International marketing campaign commences April
2002 • All tourism products to be vetted
Stakeholder Management
• Interaction has taken place with a large number of stakeholders ranging from political parties to taxi associations
• Identification and vetting of side events underway
Fundraising
• Government contribution secured • Foreign donor countries contributions are
underway 65% secured • Corporate Partnership drive underway
- Announce two SA partners * Standard Bank * MTN• Process to be completed by March 2002