Governance Enforcement with out of the box SharePointJeremy Thake

Jeremy Thake

• Enterprise Architect since April ’11 at AvePoint

• SharePoint MVP since July ’10• Co-Founder of NothingButSharePoint.com• Speaker at MS TechEd 2009/10, SPC 11

Gplus.to/jthake@jthake

1. Define SharePoint governance

2. Identify common business

requirements

3. Identify common

governance issues in

SharePoint

4. Mitigate issues with SharePoint

management controls

1. Define SharePoint governance

2. Identify common business

requirements

3. Identify common

governance issues in

SharePoint

4. Mitigate issues with SharePoint

management controls

People

Process

Technology

Policy

People

Governance Board

Business Owner

Business Users

Governance System

Policy

IT Assurance Project Governance

Information Governance

Technology & Business

Alignment

Continuous Improvement

Technology

Process

What are the issues?

• Documentation no-one reads• One size does not fit all• Hard to enforce manually• Delegation• Audit Trail• No Monitoring

1. Define SharePoint governance

2. Identify common business

requirements

3. Identify common

governance issues in

SharePoint

4. Mitigate issues with SharePoint

management controls

Accountability

Accuracy

Restrictions

Ap

pro

pri

aten

ess

Discoverability

Compliance

Adoption

Storage

1. Define SharePoint governance

2. Identify common business

requirements

3. Identify common

governance issues in

SharePoint

4. Mitigate issues with SharePoint

management controls

WITH GREAT POWER THERE MUST ALSO COME - - GREAT

RESPONSIBILITY!

Training

Proliferation

Information Architecture

Central Portal

Divisional Portal

Advanced Teams

Projects & Workspaces

My Sites

Lifecycle Management

Group management

Galleries

SharePoint Designer

Social

1. Define SharePoint governance

2. Identify common business

requirements

3. Identify common

governance issues in

SharePoint

4. Mitigate issues with SharePoint

management controls

SharePoint Scope

Farm

Web Application

Content Database

Site Collection

Site

Farm

• Hardware• Farm Solutions• Sandboxed Solutions

Web ApplicationsFARM

http://teams

HR FinanceBenefits

http://intranet

HR FinanceEngineering …

http://projectmgthttp://clients

Web Application

• Web Application Policies• Alternate Access Mappings• Zones

– User Policy – Anonymous access– Permission Policy

Web Application (cont.)

• Authentication• Service Application Connections• SharePoint Designer• Blocked File Types• Deployed Solutions• Sandboxed Solutions

Content Database

• Backup RTOs & RPOs • Remote BLOB Storage• PowerShell delegation• Limitations

FARM

Single Content Database

Web Applicationhttp://teams.contoso.com

Site Collection

Top-Level Site

Site CollectionHR

Site CollectionMarketing

Site CollectionFinance

Site CollectionEngineering

/depts/

CONTENT DATABASE

FARM

Multiple Content Databases

Web Applicationhttp://teams.contoso.com

Site Collection

Top-Level Site

CONTENT DATABASE

Site CollectionHR

Site CollectionMarketing

Site CollectionFinance

CONTENT DATABASE

Site CollectionEngineering

CONTENT DATABASE

/depts/

Site Collection

• Ownership• Quotas• Locks• Groups• Navigation

Site Collection (cont.)

• Content Types • Features• Sandboxed Solutions• Audit• Search

Site

• Site Features• Permissions• Site Access Requests

List / Library

• Versioning• Folders• Check in/out

1. Define SharePoint governance

2. Identify common business

requirements

3. Identify common

governance issues in

SharePoint

4. Mitigate issues with SharePoint

management controls

Third Party Solutions

• AvePoint• Axceler• DeliverPoint• Quest

Q & A

SharePoint Governance Experts

• Ant Clay • Virgil Carroll• Paul Culmsee • Scott Jamieson• Ruven Gotz• Susan Hanley• Richard Harbridge• Mike Ryan • Dux Raymond Sy• Linc Williams