LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
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Ivor Davies – Systems Analyst
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My presentation at SharePoint Saturday Toronto on Saturday July 12th 2014 at Microsoft Canada.
Transcript of LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
Ivor Davies – Systems Analyst
§ Established in 1927 by Lieutenant Governor William Donald Ross. § It is the single largest purchaser of beverage alcohol in the world. § Has over 634 stores in the province of Ontario with 219 Agency
Stores in smaller communities. § LCBO’s net sales in 2012-2013 was $4.89 Billion. § Transferred over $13.7 Billion to the Ontario Treasury during the
last 10 fiscal years. § Returned $1.7 Billion in profit to the Ontario Government in the
last fiscal year. § Total number of products available in 2012 to 2013 was 17,615. § www.lcbo.com and www.vintages.com are the main websites.
§ 10 Years of SharePoint experience § 23 Years of IT work with the LCBO – Ontario (32 years with
company) § Seasoned IT Professional in SharePoint / Project Server /
Microsoft Office / Virtualization § Classified as a SharePoint "Specialist" on Klout with over 1300
Twitter followers, 11,000 Pinterest followers and over 2,800 LinkedIn connections.
§ Introduced SharePoint and Project Server to the LCBO back in 2003.
§ Has been identified as one of the Top 100 SharePoint Influencers (out of 15,000) according to http://www.scratchmm.com/sharepoint/community-vote
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§ Governance is about taking action to help your organization organize, optimize, and manage your systems and resources.
§ never static
living breathing process
§ adaptable
needs of your business
Home Page
Functional Areas
Divisions – “Public”
Departments – “Public”
Team Sites
Personal Sites – My Sites / My Store
“PUBLIC” SITES: Open to all employees
TEAM SITES: Generally open to team members
Tightly controlled, formal governance
Looser control, less formal governance
Some control, some formal governance
“PRIVATE” SITES: Open to business group members
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“From Susan Hanley www.susanhanley.com”
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§ § Improve collaboration throughout the organization § Share best practices amongst the user community § Replace shared drives & email attachments
§ § Easier access to information § Move work between business entities § “One stop shop" for authoritative information § Improve the "time to talent" § Capture knowledge of retiring employees
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Governance Plan Must have a Clear Vision…
1. 2. 3. 4. 5. 6. 7. 8. 9.
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Governance Plan should define decisions…
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§ Site sprawl § Unfettered content § Process lawlessness
Why are we talking about Governance?
Executive Working
Vision
User adoption
Training
IT & Business
Operation
Support
Development
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The Executive Team:
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§ Operations § Support § Development
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The Working Team:
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Table of Contents…
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§ Dilemma – How do we get our content managers to read and agree to such a large document?
§ consumable§
§ Searchable
§ Accessible
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Governance Home Page
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Application Usage Policies – Use of Corporate Site
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LCBO Portal Roles & Responsibilities
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Frequently Asked Questions…
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communication plan. 46
So – What did we learn from our experience?
Key Points to remember…
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§ http://technet.microsoft.com/en-us/library/cc789336.aspx
§ http://technet.microsoft.com/en-us/library/ff848257.aspx
§ http://www.microsoft.com/download/en/details.aspx?id=23613
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Good SharePoint Resources…
§ http://blogs.msdn.com/SharePoint/archive/2006/12/13/management-and-governance-resources.aspx§ http://technet.microsoft.com/en-us/library/cc263356(office.14).aspx§
http://technet.microsoft.com/en-us/library/ee519603(office.14).aspx
References:
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http://technet.microsoft.com/en-us/library/ee424403(office.14).aspx§ http://technet.microsoft.com/en-us/library/ee424402(office.14).aspx§ http://technet.microsoft.com/en-us/library/cc262706.aspx
References (continued):
§ http://www.linkedin.com/groups/SharePoint-2010-1869506?trk=myg_ugrp_ovr§ http://www.linkedin.com/groups?gid=3854668&trk=myg_ugrp_ovr§
§ § http://www.topsharepoint.com/50-must-follow-tweeters-for-sharepoint-enthusiasts§
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Additional Resources On Social Media:
Thanks to our sponsors!
Connect. Collaborate. Share.
Toronto SharePoint Users Group http://www.meetup.com/TorontoSPUG/
Toronto SharePoint Business Users Group http://www.meetup.com/TSPBUG/
SharePoint Saturday Toronto http://spbuzz.it/spstoyam
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