Governance enforcement with out of the box SharePoint
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Governance Enforcement with out of the box SharePointJeremy Thake
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Jeremy Thake
• Enterprise Architect since April ’11 at AvePoint
• SharePoint MVP since July ’10• Co-Founder of NothingButSharePoint.com• Speaker at MS TechEd 2009/10, SPC 11
Gplus.to/jthake@jthake
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1. Define SharePoint governance
2. Identify common business
requirements
3. Identify common
governance issues in
SharePoint
4. Mitigate issues with SharePoint
management controls
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1. Define SharePoint governance
2. Identify common business
requirements
3. Identify common
governance issues in
SharePoint
4. Mitigate issues with SharePoint
management controls
![Page 6: Governance enforcement with out of the box SharePoint](https://reader038.fdocuments.net/reader038/viewer/2022110302/5483d5c4b4af9f2d7c8b45dd/html5/thumbnails/6.jpg)
People
Process
Technology
Policy
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People
Governance Board
Business Owner
Business Users
Governance System
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Policy
IT Assurance Project Governance
Information Governance
Technology & Business
Alignment
Continuous Improvement
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Technology
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Process
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What are the issues?
• Documentation no-one reads• One size does not fit all• Hard to enforce manually• Delegation• Audit Trail• No Monitoring
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1. Define SharePoint governance
2. Identify common business
requirements
3. Identify common
governance issues in
SharePoint
4. Mitigate issues with SharePoint
management controls
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Accountability
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Accuracy
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Restrictions
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Ap
pro
pri
aten
ess
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Discoverability
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Compliance
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Adoption
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Storage
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1. Define SharePoint governance
2. Identify common business
requirements
3. Identify common
governance issues in
SharePoint
4. Mitigate issues with SharePoint
management controls
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WITH GREAT POWER THERE MUST ALSO COME - - GREAT
RESPONSIBILITY!
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Training
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Proliferation
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Information Architecture
Central Portal
Divisional Portal
Advanced Teams
Projects & Workspaces
My Sites
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Lifecycle Management
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Group management
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Galleries
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SharePoint Designer
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Social
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1. Define SharePoint governance
2. Identify common business
requirements
3. Identify common
governance issues in
SharePoint
4. Mitigate issues with SharePoint
management controls
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SharePoint Scope
Farm
Web Application
Content Database
Site Collection
Site
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Farm
• Hardware• Farm Solutions• Sandboxed Solutions
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Web ApplicationsFARM
http://teams
HR FinanceBenefits
http://intranet
HR FinanceEngineering …
http://projectmgthttp://clients
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Web Application
• Web Application Policies• Alternate Access Mappings• Zones
– User Policy – Anonymous access– Permission Policy
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Web Application (cont.)
• Authentication• Service Application Connections• SharePoint Designer• Blocked File Types• Deployed Solutions• Sandboxed Solutions
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Content Database
• Backup RTOs & RPOs • Remote BLOB Storage• PowerShell delegation• Limitations
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FARM
Single Content Database
Web Applicationhttp://teams.contoso.com
Site Collection
Top-Level Site
Site CollectionHR
Site CollectionMarketing
Site CollectionFinance
Site CollectionEngineering
/depts/
CONTENT DATABASE
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FARM
Multiple Content Databases
Web Applicationhttp://teams.contoso.com
Site Collection
Top-Level Site
CONTENT DATABASE
Site CollectionHR
Site CollectionMarketing
Site CollectionFinance
CONTENT DATABASE
Site CollectionEngineering
CONTENT DATABASE
/depts/
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Site Collection
• Ownership• Quotas• Locks• Groups• Navigation
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Site Collection (cont.)
• Content Types • Features• Sandboxed Solutions• Audit• Search
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Site
• Site Features• Permissions• Site Access Requests
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List / Library
• Versioning• Folders• Check in/out
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1. Define SharePoint governance
2. Identify common business
requirements
3. Identify common
governance issues in
SharePoint
4. Mitigate issues with SharePoint
management controls
![Page 45: Governance enforcement with out of the box SharePoint](https://reader038.fdocuments.net/reader038/viewer/2022110302/5483d5c4b4af9f2d7c8b45dd/html5/thumbnails/45.jpg)
Third Party Solutions
• AvePoint• Axceler• DeliverPoint• Quest
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Q & A
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SharePoint Governance Experts
• Ant Clay • Virgil Carroll• Paul Culmsee • Scott Jamieson• Ruven Gotz• Susan Hanley• Richard Harbridge• Mike Ryan • Dux Raymond Sy• Linc Williams