Framework for Information Technology:Shared Governance, Shared Services

Peter M. SiegelCIO and Vice Provost

Information and Educational TechnologyJanuary 26, 2010

CODVC UPDATE

IET

Today’s discussion:

1. Collaboration and governance• Community involvement• IT Roadmap• Review of administrative computing systems

2. Campus IT standards and shared services

3. Conclusions: Looking forward

IET

Collaboration & Governance: Community Involvement

IET

Administrative IT Coordinating Council

Connie Melendy

Karen Hull& Mike Allred

Jill Blackwelder-Parker & Leslie Hays

Lora Jo Bossio

Bella Corbin

Diane Davies-Connelly

Mike Allred

Dave Shelby

“Roadmap Conveners”

IET

Today’s discussion:

1. Collaboration and governance• Community involvement• IT Roadmap• Review of administrative computing systems

2. Campus IT standards and shared services

3. Conclusions: Looking forward

IET

IT Administrative Roadmap: Principles

• Leveraging IT investments to realize maximum return

• Ensuring IT investment decisions are transparent, based on clear principles, and communicated widely

• Investing in ways that “add to the campus community”; establishing and leveraging common architectural components and favoring shared systems, balancing both local and central innovation

Approved by CODVC Summer 2008

IET

Today’s discussion:

1. Collaboration and governance• Community involvement• IT Roadmap• Review of administrative computing systems

2. Campus IT standards and shared services

3. Conclusions: Looking forward

IET

Review of Administrative Computing Systems

• Process for awareness, collaboration, and sharing of administrative services

• Opportunity for reviewing campus investments• All 3 communities involved• CODVC review role

Campus Policy PPM 200-45 (adopted 09/07)

administrativecomputing.ucdavis.edu

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Review of administrative computing systemCampus IT investments portfolio

Sponsor submits proposal through PPM 200-45 process

Community reviews and comments on each submission

VP-IET Office summarizes community feedback for each submission

Review with Council of Deans and Vice Chancellors, as appropriate

Makes recommendation to Vice Provost-IET

Sponsor submits proposal through

PPM 200-45 process

Community reviews and comments on

each submission

VP-IET Office summarizes community feedback for each

submission

VP-IET Office prepares quarterly summary of technical and

functional feedback

IET

Today’s discussion:

1. Collaboration and governance• Community involvement• IT Roadmap• Review of administrative computing systems

2. Campus IT standards and shared services

3. Conclusions: Looking forward

IET

Common standards for campus applications

UC Davis Software Standards Work Group• Established standards for campus applications:

• Core administrative systems• Shared and reused systems • College or departmental systems

• Benefits:• Better interoperability• More cost-effective• More efficient service model

David Walker, VPIET, ChairChristopher Derr, LAWRPaul Drobny, Student AffairsAnthony Drown, Languages &LiteratureSafa Hussain, ARMMinh Nguyen, Letters and SciencesJeremy Phillips, Center for Mind & Brain

Yuhang Shi, ARMRaymond Tai, Veterinary MedicineThomas Wiley, UCD Extension And IET representatives

Campus Membership (from Deans’ Technology Council and TIF)

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Common standards using community source software

• Community-built and led

• Examples:• Finance -- Kuali Finance [ARM]• Research administration -- Kuali Coeus [ARM / OR]• Learning management and collaboration -- SmartSite

(Sakai) [IET / Faculty]• Core IT architectural components -- Kuali Rice [Campus]

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Shared Functional & Technical LeadershipSome examples of shared services

The means to an effective, business-driven end result

Benefits:• Campus expertise• Campus standards• No costly duplication

of services• Clear roles &

accountability• Efficient, well-

managed services

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Common standards: Campus IT Services

Shared Governance

Shared Services

ITPS Services:

• Systems administration

• Virtualization

• Web development

• Media services

• Cross-platform desktop and server acquisition and support

• Computer service and repair

• IT security

• Networking

• Hardware and software services

• And more…

IT Professional Services

Campus department

CollegeAdministrative

unit

Campus Advisory Board

Standards

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Partners of note: Key technical leads• College of Agricultural & Environmental Sciences – Adam Getchell• College of Biological Sciences – Eric Prosser• College of Engineering – Tom Fortis• College of Letters and Sciences – Minh Nguyen• Graduate School of Management – Chip Mrizek• School of Education – Pam Davis• School of Law – Jamie Butler• School of Veterinary Medicine – Ray Tai• UC Davis Extension – Thomas WileyAnd:• Administration and Resource Management – Michelle Platten• Student Affairs – Paul Drobny• University Relations – Karen Latora

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Partners of note (cont.)

IT Roadmap Conveners• Mike Allred, ARM

• Jill Blackwelder-Parker, ARM

• Lora Jo Bossio, Student Affairs

• Bella Corbin, University Relations

• Diane Davies-Connelly, ARM

• Leslie Hayes, Office of Research

• Karen Hull, ARM• Connie Melendy, Academic Personnel• Dave Shelby, IET

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Partners of note (cont.)

CCFIT Steering Committee (2009-2010)

• Joe Kiskis, Chair & Professor, Physics

• Janet Brown-Simmons, AdMAN

• Adam Costanzo, GSA

• Niels Jensen, Professor, Applied Science, & Academic Senate

• Susan Keen, Senior Lecturer SOE, Evolution & Ecology

• Lori Lubin, Assoc Professor, Physics

• Mark Rashid, Professor, Civil & Environmental Engineering

• Felix Wu, Assoc Professor, Computer Science

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CONCLUSIONS – A Principled Approach

• Leveraging IT investments to realize maximum return

• Ensuring IT investment decisions are transparent, based on clear principles, and communicated widely

• Investing in ways that “add to the campus community”; establishing and leveraging common architectural components and favoring shared systems, balancing both local and central innovation

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Discussion

Role of CODVC• Collaboration on IT projects and standards

• local college central

• Spreading the word• Campus-wide priorities for IT investments in

administrative services

This presentation, along with other materials of interest, will be posted to this address:

http://vpiet.ucdavis.edu