Post on 30-Aug-2018
Electronic Invoicing for Government
Converga Group Established in 1994 and now 100% owned by New Zealand Post New Zealand Post turnover NZ$1.2 billion Converga Group turnover NZ$100 million Converga Technology Centres throughout Australasia and North
America Over 1,100 employees
Converga Overview
Processing over 100 million documents per annum Document processing across multiple industry sectors including
government, finance, retail, insurance, education, media etc Employees in over 120 client sites Choice of on-site, off-site, onshore, off-shore People, Processes,Technology
Converga’s Clients
Our Solutions
Process Flow
Role based set up
Invoice
Buyer
Capex
Mobile Client
Contract
Expense
Business Intelligence
INVOICE AUTOMATION IN SAPHelping you achieve your business targets
Process Director – AP Automation
Over 7000 customers
3500+ INVOICES installations
1000+ SAP COCKPITinstallations
Offering SAP Certified solutions
Member of the SAP EcoHub
SAP Certified SoftwareSAP Software PartnerMember of SAP EcoHubIntegrated into SAP SupportPortal
Document overview list
Full process log and audit trail
Easy view of workflow status
Integrated workflows intoWORK CYCLE
Detail screen with header, line item and purchase order dataInvoice image display
Document overview list
Full process log and audit trail
Easy view of workflow status
Integrated workflows intoWORK CYCLE
Detail screen with header, line item and purchase order dataInvoice image display
Document overview list
Full process log and audit trail
Easy view of workflow status
Integrated workflows intoWORK CYCLE
Detail screen with header, line item and purchase order dataInvoice image display
Document overview list
Full process log and audit trail
Easy view of workflow status
Integrated workflows intoWORK CYCLE
Detail screen with header, line item and purchase order dataInvoice image display
Document overview list
Full process log and audit trail
Easy view of workflow status
Integrated workflows intoWORK CYCLE
Detail screen with header, line item and purchase order dataInvoice image display
High Performance Solutions Purchase to Pay Shared Service Centre Automation Any document types Full suite integrated into SAP R&D Global Approach
Focus and Experience Document Process Automation experts PMI Certified Consultants ISO Certified World’s Best Practice Training Delivery
INVOICE ME
Definitions EDI vs. Electronic Invoicing
EDI (Electronic Data Interchange)
System to System, typically Supplier to Buyer data exchange either directly or by an “operator”, that requires no manual intervention.
Covers a variety of business processes and is not restricted to Finance:o Request for Quotation (RFQ), Response to RFQ, Purchase Order, PO
acknowledgement, shipping notice, payment advice, invoice, remittance. another example is the set of messages between sellers and buyers, such as request for quotation (RFQ), bid in response to RFQ, purchase order, purchase order acknowledgment, shipping notice, receiving advice, invoice, and payment advice.
o Not limited to trade data can include patient records, in transport container and is widely used in engineering and construction.
o Costly and typically labour intensive to implement due to potential business process change and often technical complexities especially on the suppliers end
Definitions EDI vs. Electronic Invoicing
Electronic Invoicing:
Is not limited to data files such as EDI but can include XML based invoicing standards.
Often includes the invoice image and the data file instead of only the data Is restricted to financial document types:
o Invoices (debit, credit)o Purchase Orderso Remittance advices
Far “less technical” in implementation, depending of the offering in question and faster to implement
Global adoption
Public sector eInvoicing adoption
Top governments on eInvoicing:Denmark - (eInvoicing was mandated already on 2005)Finland - (currently close to 100% of the volume electronic received)
United States - Payments, Trade Finance and Procurement main drivers
Latin America – eInvoicing pushed by public sector and tax authorities to combat tax evasionBrazil, Mexico and Chile market leaders
Asia PacificAU, NZ, Singapore and Hong Kong currently only markets with supportive legislation for eInvoicing, however changes for better are taking place on majority of Asia
Converga InvoiceMe Guarantee
Removes inefficient and costly paper invoices to enable maximum process efficiencies in full Procure-To-Pay process
Provides the easiest way to send and receive your invoices Maximises supplier adoption
InvoiceMe – More than EDI
How Converga InvoiceMe goes beyond traditional EDI?
Converga Portal
EDI/XML
PDF/Email
Multichannel Invoice delivery maximises supplier adoption and removes inefficient paper invoices from your AP department
Multichannel invoice delivery
Ease of implementation Risk free Maximum supplier
adoption
Electronic versus paper invoicing process
Supplier Enablement Options
Supplier
InvoiceMeCustomer
Portal
BuyerConverga
e-Commerce platform
Structured file upload
(EDI, XML)
Supplier Enablement Program
InvoiceMe Customer Portal:
Offers a facility for supplier to create invoice through a web form Provides reporting for both suppliers and buyers No implementation
Email:
Emailed PDF invoices are converted to eInvoices
Supplier Enablement Program
Prepare (Phase I)
Approach (Phase II)
Maintain (Phase III)
Report and Repeat (Phase IV)
Prepare (Phase I)
Categorisation of supplier groups
Customer notification letters
Campaign schedule & escalation process
Approach (Phase II)
Campaign communication to the suppliers
Emails to suppliers Follow-up phone calls
Maintain (Phase III)
Response management Execution of supplier
connection Escalations (technical,
sales)
Report and repeat (Phase IV)
Analysis of supplier responses
Statistics Decision to repeat
Converga InvoiceMe for Government
Free for suppliersSingle on boarding per supplier for all of governmentIntegration with any AP automation and ERP platforms
ROI No more paper for real 100% data accuracy Enabler of straight through processing and further AP improvement Savings potential in processing costs:eInvoice sender 57%, eInvoice receiver 62% (conservative)
InvoiceMe – the complete solution
Converga InvoiceMe
Maximum supplier adoption
eInvoice benefits
Combines EDI, XML, PDF invoices and Converga Portal to guarantee maximum supplier adoption
Easiest way to connect with your financial supply chain. No process change, no financial commitment or business case from suppliers required
Maximum Cost savings, process automation benefits and an ability for downstream financial process improvement
Environmental Considerations
Our Paperless Accounts Payable solution saved Compass Group 800 tonnes C02e and 3200 trees per million items.
With an average 700,000 invoices per year, laid end to end it would reach 210 kilometres. Enough to lay a loop around Port Phillip Bay.
Case Study | Coles Group
Converga successfully implemented off-site Forms Processing and Paperless Accounts Payable solutions in June, 2006. Coles Group outsourced the processing of several finance document types such as Accounts Payable, Accounts Receivable, Credit / Debit Claims, Forms and Statements. Our solution services over 1,000 Coles users and more than 1000 supermarkets and retail stores. Annual document volumes are approximately 2.2m. A reduction from 250 FTE’s to a 74 FTE’s A reduction in AP costs of 30% The processing cycle has improved dramatically with the system allowing for real time enquiry about unapproved invoices and identifies bottlenecks with suppliers or at the individual sites.
Paper is not dead!