Agile 2014 - Personal Kanban

Post on 26-Aug-2014

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Participants will be introduced to the principles of Lean and the application of Kanban to visualize their work, limit distraction and waste, and get stuff done. I’ll cover the core concepts outlined in Jim Benson and Tonianne DeMaria Barry's book, Personal Kanban, to get you started.

Transcript of Agile 2014 - Personal Kanban

LeadingAgile

Is that a squirrel!?

Derek, don’t forget to…

LeadingAgile

Derek HuetherEnterprise Agile Coach

derek@leadingagile.com301/639-4976

@derekhuether/derekhuether+derekhuether

LeadingAgile

In This SessionParticipants will be introduced to the principles of Lean and the application of Kanban to visualize their work, limit distraction and waste, and get stuff done.

I’ll cover the core concepts outlined in Jim Benson and Tonianne DeMaria Barry's book, Personal Kanban, to get you started.

LeadingAgile

I get distracted…and tells stories…• ADD/ADHD• Tend to talk really fast and loud• Lack a personal filter• Every answer has a story

• Been in Project/Program Management since 1994• Been an Agilist (PM with ADD) since 2005• Evangelizing Kanban since 2007• Evangelizing Personal Kanban since 2009

…but I get stuff done

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Abstract• With a world of constant distraction, it feels

like it’s getting harder and harder to get stuff done.

• When getting stuff done is a primary measure for success, we need to introduce concepts that are simple and can be habit forming.

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Failures and Successes

Failure• Memory• Attention• To-Do Lists• Franklin Covey Planner• GTD

Success• Physical Kanban board• LeanKit Kanban board• Pomodoro technique

Ask yourself if your strategyis simple and habit forming

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Habit forming Dopamine Addiction

Compulsive Bad Habits

• Checking email• Checking Facebook• Checking Twitter• Checking your phone

Good Habits• Turning off the lights• Locking your doors• Brushing/flossing regularly• Saying thank you• Holding the door for people• Walking with purpose

Even if you accomplish a trivial task, your body will release dopamine into your bloodstream (habit forming)

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Learning OutcomesIf you don’t know the goal, how can you succeed?

1. Understand key definitions and terms of Lean and Kanban2. Understand how to apply Kanban to your personal and

professional life 3. Understand how you can measure and improve your

processes

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Learning Outcome - Definitions & Terms

• Kanban• Value Stream• Work in Process

(WIP)• Cycle Time

• Lead Time• Throughput• Slack• Flow• Push versus Pull

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5 Principles of Lean

Seek Perfection

Identify Value

Map Value Steam

Create Flow

Establish Pull

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4 Steps of Personal Kanban

1. Create a value stream2. Populate the backlog3. Limit Work in Process (WIP)4. Pull work

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What is Personal Kanban?

Portfolio Manager

Project Manager

You?

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Step 1 - Create a Value Steam

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Step 2 - Populate the Backlog

Use different colors for different types of work

You could also add swim lanes

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Step 3 - Limit Work in Process (WIP)

My WIP limit is 3

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What is a WIP limit?

WIP = 4WIP = ?

Team tasks vs. Kanban

Finish moreStart less

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Capacity or Throughput?

FlowSlack

WIP Limit = 2

Throughput

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Step 4 - Pull Work

(3)

Pull work to the right, if there is

room

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Blockers

Blocked

(3)

Can you pull more work into Doing column?

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Focus

Focus

(3)

e.g. Add cover sheet to TPS

report

Hello Peter, what’s

happening?

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Pomodoro – Focus for 25 Minutes

Focus

(3)

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Workshop Time!

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Instructions1. Draw a value stream. Note your stream.2. Review the task sheet on your table.3. Based on the values of the tasks, create task cards

that you will pull through your Personal Kanban.4. Add your cards to your backlog.5. Ready, set, pull work! (timed)6. Total your points.7. Describe your experiences.8. Who did the best? Why?9. How can we make things better?

#7 + 25 paperclips

25

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Learning Outcome – How to Measure1. Throughput2. Lead Time3. Cycle Time

We have a natural velocity. To go faster, change the system.

How can we change the system?

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Apply to Personal LifeLeanKit Kanban Whiteboard + Stickies

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Apply to Professional Life

Image Courtesy of LeanKit Kanban

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Additional Information

Graphics• LeadingAgile• Pictofigo• Leankit

Derek Huetherderek@leadingagile.com301/639-4976

Twitter: @derekhuetherLinkedIn: in/derekhuetherGoogle+: +derekhuether