Personal kanban
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codebyts Personal Kanban Fighting “Busy”ness TJ Gokcen Chief Software Architect at codebyts
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You might have heard of Kanban and may even be using it. But did you know you can apply Kanban principles to your daily life to find bottlenecks and be more efficient in your day-to-day dealings? Kanban is a natural fit for process improvement, so it is only logical that it can help us in our daily routine. Routine is process, and process can be analysed and improved. In this session, we will look at our daily lives and see how we can apply basic principles of Kanban, like cleaning our Gemba, applying 5S to our lives, limiting the work we do, eliminating waste from our daily routines and therefore becoming more efficient. We will try to find a solution to our problem of "being always busy".
Transcript of Personal kanban
codebyts
Personal KanbanFighting “Busy”ness
TJ GokcenChief Software Architect at codebyts
Agenda• What is a Kanban?• Basics of Personal Kanban• Personal Retrospective • Overcoming Fear of Change• Tips and Tricks
TJ Gokcen• Chief Software Architect at codebyts• Kanban, Kaizen advocate• @tjgokcen @codebyts• www.codebyts.com
codebyts
What is a Kanban?
A tool to visualize, organize and complete work
Why Personal Kanban?
Rule #1: Visualize Your Workflow
Visualize: Why does it matter?© www.visual-learners.com
• 93% communication is non-verbal
• Images : Simultaneously deciphered
• Language: Linear decoding
• Children recognize objects before they can speak
• Visuals are processed 60,000 times faster than text
Rule #2: Limit Your Work
With the timer ready1. Write each word on separate lines. Time it.2. Write each word letter by letter on separate lines, switching
from word to word.
Context Switching Game
Think of your favourite person or letters from A-J, and numbers 1-10
letters and numbers would beABCDEFGHIJ1 2 3 4 5 6 7 8 9 10
In this case, first A, then 1, then B, then 2 and so on…
Kanban Board
To-Do Doing Done
To-Do Column
To-Do Doing Done
Doing Column
To-Do Doing Done
Done Column
To-Do Doing Done
My Kanban Board
To-Do Doing Done
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How does a Kanban Board Work?
Plan Do
My Kanban Board – Pull System
To-Do Doing Done
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Pull the work you are ready to do.
WIP the Work
To-Do Doing Done
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Putting on the brakes
Zeigarnik Effect
WIP the Work
To-Do Doing (2) Done
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Putting on the brakes
Intervention
To-Do Doing (2) Done
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Work that needs feedback before continuing
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Waiting for a Response
11-12-2013
Finalize contract for Project X with Mr John Smith ([email protected])
08-12-2013 : Sent estimate, waiting for response
Waiting Room
To-Do Doing (2) Done
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Waiting Room
Personal Retrospective
- We planned
- Then we did
- Now we check and reflect back
Personal Kaizen (Continuous Improvement Culture)
- And how can we improve? We act on it.
- Within tasks…- Within process…- Changing WIP and its effects…- Can visualization be improved?
Fear of Change
Tips and Tricks
- Always leave slack. No one can always run at 100% capacity. 70% is good for improvement.
- There will be days where things go haywire. It’s life. Embrace it.
- But also ask: How can I reduce unexpected work? (there may or may not be
a way to do this).
- Stay loose. Process should never be the bottleneck.
- Simplify. It’s a journey, not a race.
Free Time != Capacity
- Everyday you are given $86,400
- But you can’t take it to next day.
- Whatever you do not spend, is lost.
- How would you spend it?
Enjoy Life
Time you enjoy wasting, was not wasted- John Lennon
Thank You
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