Post on 26-Jan-2016
description
ADMISSIONS TRAINING DAY
Peter FisherHead of Admissions
The Recruitment & Admissions Office
Recruitment & Admissions Office
Central Recruitment
Enquiry Unit
Recruitment & Admissions Office
Central Recruitment
Enquiry Unit
Education Liaison
Recruitment & Admissions Office
Central Recruitment
Enquiry Unit
Education Liaison
Open Day
Recruitment & Admissions Office
Central Recruitment Admissions
Enquiry Unit
Education Liaison
Open Day
Admissions
Recruitment & Admissions Office
Central Recruitment Admissions
Enquiry Unit
Education Liaison
Open Day
Admissions
Despatch
Recruitment & Admissions Office
Central Recruitment AdmissionsInternational Office
Enquiry Unit
Education Liaison
Open Day
Admissions
Despatch
International Office
Recruitment & Admissions Office
Central Recruitment AdmissionsInternational Office
Enquiry Unit
Education Liaison
Open Day
Admissions
Despatch
International Office
Central Support Team (Director, PA, Receptionist)
Meet the Admissions Team
Applications IN the Electronic Admissions System
Applications IN the Electronic Admissions System
UCAS / GTTR Main-Cycle inc Extra Not Clearing
Applications IN the Electronic Admissions System
UCAS / GTTR
ON LINE APPLICATION FORMS with Attachments
Applications IN the Electronic Admissions System
UCAS / GTTR
ON LINE APPLICATION FORMS with Attachments
PAPER FORMS
INPUT & SCANNED
Applications IN the Electronic Admissions System
UCAS / GTTR
ON LINE APPLICATION FORMS with Attachments
PAPER FORMS
INPUT & SCANNED
ELECTRONIC ADMISSIONS
SYSTEM
Applications NOT in the Electronic Admissions System
• Network Colleges Sept 2011
• International Collaborations Sept 2011• Short Courses In
Development• H&SC CPD In
Development• Research Programmes MPhil / PhD
• Forms from International Fairs
Decisions already made, Scanned for Records only
How the Electronic Admissions System Works
How the Applications will be Directed to the Primary Decision Makers (PDM)
• PDM Groups
• Only staff approved by the School or Partner College can access applications in the Electronic Admissions System
• Colleagues in Partner Colleges will need to create affiliate accounts to access university IT services.
• For information: http://www.gre.ac.uk/offices/ILS/ict/guides/gettingstarted/affiliate
How the Applications will be Directed to the Primary Decision
Makers (PDM)• Automatic FilterApplication
Partner CollegeEach College is a separate Group
How the Applications will be Directed to the Primary Decision
Makers (PDM)• Automatic FilterApplication
Partner CollegeEach College is a separate Group
International Office Not British
How the Applications will be Directed to the Primary Decision
Makers (PDM)• Automatic FilterApplication
Partner CollegeEach College is a separate Group
International Office Not British
Admissions OfficeP&H Checks + Undergrad Yr0/1
How the Applications will be Directed to the Primary Decision
Makers (PDM)• Automatic FilterApplication
Partner CollegeEach College is a separate Group
International Office Not British
Admissions OfficeP&H Checks + Undergrad Yr0/1
School Postgrad + ‘Special’ Undergrad
Entry Criteria
Entry Criteria - Undergraduate Programmes
Admissions Office apply criteria set by the School
Criteria for 2012-13 (Main-cycle up to 15 January 2013) Intake
already collected
Normally based on UCAS Tariff points
Criteria should apply to applications made between 1 Sept – 15 January
“Gathered Field”
Criteria may change for applications made after 15 January
Entry Criteria - Undergraduate Programmes
Clearing criteria may change as required and may go up or down.
Summer University courses may not be used as conditions of offer.
You can decide if GCSE results must already be held at the point of offer
This has an impact on deciding when to close a programme
Rejection criteria can be set, and applied by Admissions
If a School wishes to see all applications to a specific programme write “Pass to School” on the criteria spreadsheet
Entry Criteria - Undergraduate Programmes
UCAS
All applications (except International – Non-EU) to
Full Time Undergraduate programmes
(at UoG Campuses or Partner Colleges)
Up to 5 Choices Not Sequential Fee paid by applicant
Reduced fee for single choice
Strict timetable Initial Deadline 15 January each year
UCAS
Offers by university
Applicant Decision
F ID
Firm InsuranceDecline
1st Choice Reserve Choice
W
Withdraw from UCAS
UCAS Tariff http://www.ucas.ac.uk/he_staff/quals/ucas_tariff/tariff
UCAS are currently reviewing the use of the TariffAS awarded after 1 year of study.
A2 awarded after 2 years of study.
AS points can be used only if there are no A2 points in that subject.
If a student progresses from AS to A2 in that subject only the A2 points may be counted
The UCAS Timetable
UCAS Timetable
• 1 Sept – 15 Jan
ON TIME
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June
ON TIME LATE
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug
ON TIME LATE Early Clearing
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
ON TIME LATE Early Clearing
MAIN CLEARING
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
• Mid Sept – End Feb
ON TIME LATE Early Clearing
MAIN CLEARING
Decision UoG
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
• Mid Sept – End Feb - End April
ON TIME LATE Early Clearing
MAIN CLEARING
Decision UoG Decision
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
• Mid Sept – End Feb - End April Early May
REJECT BY DEFAULT
ON TIME LATE Early Clearing
MAIN CLEARING
Decision UoG Decision
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
• Mid Sept – End Feb - End April Early May
REJECT BY DEFAULT
12 July
ON TIME LATE Early Clearing
MAIN CLEARING
Decision UoG Decision
LATE
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
• Mid Sept – End Feb - End April Early May
REJECT BY DEFAULT
12 July
REJECTED BY DEFAULT
ON TIME LATE Early Clearing
MAIN CLEARING
Decision UoG Decision
LATE
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
• Mid Sept – End Feb - End April Early May
REJECT BY DEFAULT
12 July
REJECTED BY DEFAULT
Late Feb 12 July
1 Choice at a time 5 choices Reject or Declined
ON TIME LATE Early Clearing
MAIN CLEARING
Decision UoG Decision
LATE
EXTRA
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
• Mid Sept – End Feb - End April Early May
REJECT BY DEFAULT
12 July
REJECTED BY DEFAULT
Late Feb 12 July
REJECTED BY DEFAULT
1 Choice at a time 5 choices Reject or Declined
ON TIME LATE Early Clearing
MAIN CLEARING
Decision UoG Decision
LATE
EXTRA
Applicant Decision Timetable Except Extra & Outside EU
University Decision by 31 March
Applicant Decision Timetable Except Extra & Outside EU
5 May 2011Declined by Default if no offers acceptedFrom ALL 5 choices
University Decision by 31 March
Applicant Decision Timetable Except Extra & Outside EU
5 May 2011Declined by Default if no offers accepted
University Decision by 31 March
University Decision by 29 April
Applicant Decision Timetable Except Extra & Outside EU
5 May 2011Declined by Default if no offers accepted
7 June 2011 Declined by Default (inc
outside EU)
University Decision by 31 March
University Decision by 29 April
Applicant Decision Timetable Except Extra & Outside EU
5 May 2011Declined by Default if no offers accepted
7 June 2011 Declined by Default (inc
outside EU)
30 June 2011
Declined by Default
(inc outside EU)
University Decision by 31 March
University Decision by 29 April
LATE: University Decision by 10 June
Applicant Decision Timetable Except Extra & Outside EU
5 May 2011Declined by Default if no offers accepted
7 June 2011 Declined by Default (inc
outside EU)
30 June 2011
Declined by Default
(inc outside EU)
26 JULY 2011
Decline by Default
University Decision by 31 March
University Decision by 29 April
LATE: University Decision by 10 June
ALL Main-cycle applications
Applicant Decision Timetable Except Extra & Outside EU
5 May 2011Declined by Default if no offers accepted
7 June 2011 Declined by Default (inc
outside EU)
30 June 2011
Declined by Default
(inc outside EU)
26 JULY 2011
Decline by DefaultThe earlier we make decisions the earlier we know if our offer has been accepted
University Decision by 31 March
University Decision by 29 April
LATE: University Decision by 10 June
ALL Main-cycle applications
Decision Dates
E-mail reminders will be sent out prior to critical dates in the UCAS calendar to alert colleagues that they need to check the number of acceptances to their programmes.
UCAS Confirmation & Adjustment
Sunday 14 August 2011
Examination Results received Electronically from UCAS
Admissions check if conditions of entry met for CF applications
Monday 15 August 2011
Admissions check if conditions of entry met for CF applications
Tuesday 16 August 2011
Academic staff review applications that have not met the conditions
Confirm Offer – Alternative Offer - Reject
Academic staff can review Rejected applications in
Confirmation Reject Pool
UCAS Confirmation & Adjustment
Wednesday 17 August 2011
Joining Instructions posted out to confirm offer
Thursday 18 August 2011
Joining Instructions delivered to applicants
Main Clearing Starts
Applications in Confirmation Reject Pool Finally Rejected
All Examination Results for Home-fee Full-Time undergraduate applications must be received by Wednesday 31 August 2011
UCAS Confirmation & Adjustment
Adjustment
Where an applicant has achieved better results than the offer
Applicants ‘hold’ current offer while looking for an alternative vacancy
Applicants cannot adjust their ‘Insurance’ Choice
Adjustment Period: (5 Days) within period 18 – 31 August 2011
Eligible applicants should contact the Admissions Office Directly
UCAS Deferred Applications
Applicants may apply for a place for one year in advance
of the Intake Cycle
Eg: From Sept 2010 Normal Intake = Sept 2011
May apply for = Sept 2012
Confirmation decisions for Sept 2012 Intake must be made
during 2011 Cycle
Fast Track
Fast Track
• Students currently studying on the final year of an HNC, HND or Foundation degree at a University of Greenwich campus or Partner College
• Are eligible to progress onto Top-up / Final Year Degree programmes at UoG or Partner Colleges
• Through a defined Progression Route
• Without the need to complete a full application
• If they successfully pass their current programme
Fast Track
Fast Track
What happens if a student wants to study a programme that is not a progression route
The applicant must apply through UCAS
Fast Track Procedure
October 2011
Schools and Colleges will be asked to identify Progression Routes
• November 2011: Letters to Students inviting them to select a programme to progress onto. Deadline for replies Friday 22 March 2012
• Progression Routes shown on University web site
• Interested student e-mail their details to fasttrack@gre.ac.uk
• Admissions record a Conditional Offer / Accepted on Banner
• “Thank you for Accepting our Offer” Letter sent out
Fast Track 2011 Uptake
Institution Eligible Offers % (% 2010) Students Made
• BEXLEY 71 30 42 34• BIRD 16 10 63 52 • BROMLEY 163 74 45 55• CANTERBURY 101 61 60 10 • GCC 27 7 26 42 • HADLOW 154 60 39 60• LEWISHAM 37 17 46 58• NORTH WEST KENT 114 60 53 58• ORPINGTON 14 13 93 68• WEST KENT 97 31 32 15 • UCF 8 3 38 • AVERY HILL 35 8 23• MEDWAY 109 44 41• GREENWICH 19 10 53• • TOTAL 965 428 44.4%
Applications accepted through Fast Track do NOT count towards the NECN
Communicating with Applicants
Communications with Applicants - Current Paper Letters
University Procedures
If a School wishes to discontinue a programme with students on it the School should contact the applicants to inform them that the programme will be discontinued and (preferably) offer an alternative programme.
The outcome of the discussions with the applicants should then be conveyed to Admissions (ie: Alternative Offer or Reject application) who will implement the decision
Discontinuing Programmes
Student target numbers are set at University and School/College level as well as programme level
If you wish to close a programme as you have achieved your target number discuss this with your Dean of School in case other programmes in the School have under recruited.
If the Dean wishes to close programmes they should contact the Director or Recruitment & Admissions to see how this fits into the university-wide targets
Closing Programmes which are FULL
There are a limited number of places for Home-fee paying students.
If an applicant is assessed (from the Fee Assessment Form that they complete) as being liable for fees at the ‘Overseas’ rate and later submits additional information that shows that they are eligible for fees at the ‘Home’ rate, it is not guaranteed that they will have a place at the ‘Home’ rate.
If the university has already met its ‘Home’ student numbers the offer may be withdrawn or a place offered for next year
Fee Status Can’t Change?
Feedback Policy
Existing Policies (eg: relating to an applicant’s age) and other policy matters to be reviewed in Early September
Existing Policies and Policy Development
Future Electronic Admissions Developments
E-mail Offers to International Applicants In Progress
International Collaborations in EASSept 2011
Network Colleges in EASSept 2011
Partner Colleges to use OLAFSept 2011
Applicants’ PortalJan 2012
Electronic ClearingJuly 2012
Electronic Communication with Applicants Sept 2012
Future UCAS Developments
Review of Admissions Process
Post Qualifications Admissions?
Review of UCAS Tariff