Central office for university hostels

CENTRAL OFFICE FOR

UNIVERSITY HOSTELS

Cochin University of Science and Technology

Phone: 0484-2575944

Intercome:2155, 0484-286-2155

Central office for University Hostels, CUSAT 1

Hostel office

• Cochin University of Science and Technology (Formerly University of Cochin) is established in 1971 .

• Right from 1971, Hostel office is functioning as a supporting Department for all other teaching departments in the University

• Today, the office handle students from 27 teaching departments in this University and 2000 students.


The hostel office supports

1. Applied Chemistry-DAC

2. Applied Economics-DAE

3. Atmospheric Sciences-DAS

4. Bio-Technology-DOB5. Chemical

Oceanography-COD6. Computer

Applications-DCA7. Computer Science-

DCS8. Electronics-DOE9. School of Engineering

-SOE

10.Environmental Studies-SES

11.Hindi-DOH12.Industrial Fisheries-

DIF13.Instrumentation-DOI14.Legal Studies-SLS15.School of

Management Studies-SMS

16.Marine Biology, Micro Biology & Bio-Chemistry-MBD

17.Marine Geology & Geophysics-MGD

18.Mathematics-DOM

19.Photonics-ISP20.Physical

Oceanography-POD21.Physics-DOP22.Polymer Science &

Rubber Technology-PSR

23.Ship Technology-DST24.Statistics-DOS25.IUCIPRS-IPR26.NCAAH27.Marine engineering


University HostelsYear Boys Hostel Girls Hostel

1971 1. Sanathana2. CUMS

1. Aiswarya

1980 3. Siberia 2. Athulya (Res)

1982 4. Sarovar5. Sarovar (Res floor)

2005 3. Anaswara

2007 6. Sahara (B.Tech. SoE Boys)7. Sagar (Post-metric SC/ST)

4. Anagha (Post-metric SC/ST)

2008 5. Ananya (Post-metric OBC)

2014 8. Swaraj(Post-metric OBC)

???? 6. Alakananda (B.Tech. SoE Girls)


Hostel seatsBoys Hostel Girls Hostel

1. Sanathana2. CUMS

16248

1. Aiswarya 164

3. Siberia 102 2. Athulya (Res) 114

4. Sarovar5. Sarovar (Res floor)

19660

3. Anaswara 300

6. Sahara (B.Tech. (SoE) Boys)7. Sagar (Post-metric SC/ST)

28088

4. Anagha (Post-metric SC/ST) 96

8. OBC boys (Post-metric OBC) 98 5. Ananya (Post-metric OBC) 86

6. Alakananda(B.Tech. (SoE) Girls)

100

TOTAL 1034 TOTAL 860Central office for University Hostels, CUSAT 5

Who is eligibleCategory Boys Hostel Girls Hostel

PhD, MPhil CUMSSarovar (Res Floor)

Athulya (Res)

MTech, MSc, MA MFSc, MBALLB, LLMBTech (except SoE)

SanathanaSiberiaSarovarCUMS

AiswaryaAnaswara

BTech (SoE) B.Tech. (SoE) Boys B.Tech. (SoE) Girls

Any courseSC/ST/OEC-60%University rules-40%

Sagar(Post-metric SC/ST)

Anagha(Post-metric SC/ST)

Any courseOBC-60%SC/ST/OEC-20%University rules -20%

OBC boys (Post-metric OBC)

Ananya(Post-metric OBC)


Structure of hostel office


Chief warden

Hostel Office1. Office Superintendent2. Typist3. Peon

Hostels1. Asst Warden (teacher)2. Hostel Manager/Matron3. Hostel Secretary (student)4. Mess Secretary (student)

Hostel Advisory committee ( Syndicate Decision 527.28)

• Registrar (Chairman)

• Chief Warden

• Assistant Wardens

• University Engineer

• University Union Chairman


Functions

• Allotment of rooms to students in University Hostels

• Purchase facilitating centre for hostels

• Management of cleaning staffs in hostels

• Approval of guests in the hostel

• Issue of late entry or early exit pass to hostel inmates/guests

• Maintaining inmate records and assets register of hostels

• Processing and releasing ABLC of SC/ST students

• Establishment of Hostel office


1.Hostel Allotment

• Preparation of quota (total seats) for every department based on the gender wise strength of students in the department

• Receiving gender wise priority list from HoDprepared based on (611.55)– Year of study (Final year, pre-final year, 3rd,2nd, 1st)

– Distance

– CAT rank

• Allotment of the rooms to the students in the priority list based availability


Ac.A2/3431/91 dated 2-11-1995

• Admissions of hostel are made by a committee consisting of the Chief Warden (formerly Chairman of Council of Wardens) and Registrar on recommendation of the Heads of Departments normally at the beginning of the course or research work after vacation.


1.Allotment procedure

• Check the total number of students already occupied in hostel from a particular department

• If the total number of students is less than the quota, immediately the next eligible candidate will be intimated by publishing provisional allotment list.

• Student collects the “intimation slip” from hostel office

• The admission fee is collected at respective Department office on production of intimation slip

• Room allotment slip is issued from hostel office on production of admission fee receipt


1.Allotment procedure

• Hostel allotment slip shall be handed over to

– Hostel secretary in boys hostel

– Matron in girls hostel

• Hostel Secretary/Matron direct them to the respective rooms

• Exceptions

– In B.Tech. (SoE) Boys hostel, Hostel manager is in charge instead of Hostel secretary

– In CUMS Hostel, Assistant Warden gives the allotment


CUMS Hostel

• Cochin University Marine Science campus hostel for boys

• Admission officially not transferred to hostel office

• The director, Marine campus is the Assistant Warden

• Allotment is given by Assistant warden


CUMS Hostel

• Supports– Atmospheric Sciences-DAS

– Chemical Oceanography-COD

– Industrial Fisheries-DIF

– Marine Biology, Micro Biology & Bio-Chemistry-MBD

– Marine Geology & Geophysics-MGD

– Physical Oceanography-POD

– National Centre for Aquatic Animal Health-NCAAH


2.Purchase to hostels

• Purchase proposal originated from hostel secretary is scrutinized

• Verification of fund and initiation of purchase procedure as per university rules

• The support from Engineering unit is requested for the purchase if necessary.


3.Managing cleaning staff

• Attendance of the cleaning staff (19 numbers)

• Salary of cleaning staff (every month)

• Interact with recruitment section, CUSAT for appoint and re-appointment for every (89 d+89d+59d) for 19 staffs


4.Approval of guest in hostel

• Hostel inmate shall pay fee in the department and submit the guest from approved by the head of the department

• The hostel office verifies the records and issue the guest pass if admissible.


5.Approval of Late entry/early exit

• Hostel inmate/guest shall submit the Late entry/early exit from approved by the head of the department

• The hostel office verifies the records and issue the pass if admissible.


6.Maintaining inmate records

• Inmates record is maintained in

– Computer database

– Admission register

– Hostel register

• The student is expected to submit Form Cimmediately on vacating the hostel for recording the vacancy and allotment of seat to next eligible candidate


7. Processing and Releasing ABLC grant to SC/ST students in hostel

• Flow of cash

Central office for University Hostels, CUSAT21

Mess bill of SC/ST/OEC

students in hostel By

Mess Secretary

Hostel officeMess bill+

rent+Water bill +

Electricity bill

Heads of departments

SC/ST nodal office,Kakkanadu

via e-grantz software

Mess bill amount of SC/ST/OEC

students in hostel collected by

Mess Secretary

Hostel officeConsolidates

mess bill hostel wise

Heads of departmentsRent + water

bill+ electricity bill to CUF

FUNDe-grantz released

from the SC/ST nodal office

• Flow of mess bill

8.Establishment of hostel office

• Hostel office

– Chief Warden (additional duty)

– Office Superintendent (also in-charge of Physical education department)

– Typist

– Peon

• Other members

– Assistant Warden ( for all hostels) – additional duty

– Matron (for all ladies hostels)

Central office for University Hostels, CUSAT22

Contact Numbers


Designation Name of Person Contact number

Chief warden (add. duty) Dr. Job Thomas 9846545824

Office Superintendent Sajeena Mohammed 7736307945

Peon Rahul V.V. (on leave) 8129573939

Matron Sudhamony T. (Athulya Hostel)

9947922096

Assistant Matron Sujatha T.K.(Anaswara and AiswaryaHostel)

99460210212

Assistant Matron Ressia P.A.(Ananya Hostel)

9446814061

Assistant Matron Geetha E.N.(Anagha Hostel)

9387092980

Manager Babu(B.Tech. (SoE)Boys)

9447745725

Contact Numbers



Asst. Warden (add. Duty) Dr. B. Lakshmy (Maths) Aiswary Hostel

9446220599

Asst. Warden (add. Duty) S. Malathy (MCA)Anaswara hostel

7736307945

Asst. Warden (add. Duty) Dr. K. Ajitha (Hindi)Athulya Hostel

9447325124

Asst. Warden (add. Duty) K.M. Sheena (SoE)Anagha Hostel

9495970110

Asst. Warden (add. Duty) Dr. Moly P. Koshy (SMS)Ananya Hostel

9446227430

Contact Numbers



Asst. Warden (add. Duty) Dr. Sivanandan Achari (SES)Sanathana Hostel

9495389942

Asst. Warden (add. Duty) Dr. G. Santhoshkumar (DSC)Siberia Hostel

9447305819

Asst. Warden (add. Duty) Arunkumar T. (SoE)OBC Boys & Sagar Hostel

9946510679

Asst. Warden (add. Duty) Dr. P. Arunachalam (Ap. Eco.)Sarovar Hostel

9446902896

Thank you


Central office for university hostels

Government & Nonprofit

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