ZHRC/HTI Financial Management Training

Session 0: Introduction to Course

Introductions

• Your name (what you would like to be called during this training?)

• What you do• Where you work• Years of experience in financial

management• What do you hope or expect to learn in

this training course?

Ground Rules/Norms

• Agreement between trainers and participants for how this training will be conducted

• Posted on the wall• Referred to throughout the training• Helpful to manage the training• Require group commitment to abide by

ground rules throughout the course

Parking Lot

• Place to put or ‘park’ items such as questions, concerns, or topics that:• Require extra time• Are related to the training but not critical• Require follow up

• These items can be dealt with during breaks, lunch, evenings or at the end of the training

Housekeeping

• Timings of the training• Locations of:

• Toilets• Lunch and tea room

• Payment of per diems

Background and Rationale of the Training Course (1)

• Financial Management Assessment of ZHRCs was conducted in Sept 2008-Feb 2009• Purpose: to identify ways in which the ZHRC

could be strengthened in management• Results: ZHRCs should build their capacity in

financial management, leadership and management

Background and Rationale of the Training Course (2)

• This course was developed and conducted in March, 2010 in Iringa to respond to needs identified during financial assessment of ZHRCs

• Differences between the original version of the course and this current one include:• Target audience of original course has been

expanded to include Finance and Management teams from the HTIs

• Course content has been adapted to incorporate the Tanzania context and financial practices, especially regarding procurement

Course Goal and Objectives

Goal: To build the capacities of the ZHRCs/HTIs in financial management

Objectives: By the end of this training course, participants will be able to:

• Better manage funds of ZHRCs/HTIs • Develop stronger internal controls and financial

processes in ZHRCs/HTIs which will attract development partner funding and involvement

Objectives (continued)

• Develop and expand income generating activities (IGA) in ZHRCs/HTIs

• Create an action plan for implementing the financial management improvements in ZHRCs/HTIs

• Share best practices and challenges and continue peer education and communication among ZHRCs/HTIs post-workshop

Target Participants

• ZHRC Coordinators• HTI Principles• Accountants• Health Administrators • Supply Officers

Financial Management Course Outline (1)• Day 1: Learn an overview of financial management,

internal controls for cash, banking and payments, and practice creating a bank statement reconciliation.

• Day 2: Learn about budgeting, accounting and financial reporting, study a case about strategic planning, learn about auditing.

• Day 3: Learn about development partner relations, per-diem policies, and public procurement & legal framework in Tanzania.

Financial Management Course Outline (2)• Day 4: Learn and discuss about different

procurement and tendering methods, learn about annual procurement plans, and review tools for procurement

• Day 5: Learn about Store Management, Income Generating Activities (IGAs) and resource mobilisation, plan an IGA, and develop resource mobilisation strategies

Course Materials

• Participant Handbook• Copies of PowerPoint slides• Supporting explanations for many slides • Handouts• Worksheets

Course Assessment

• Pre/post test• Conducted at the before and after the course

• Daily Evaluation• Completed by participants daily

• Final Course Evaluation• An overall rating for the course at the end

Your feedback is valued and appreciated

Key Points to Remember Throughout Training• This course was developed to respond to needs

identified during the Financial Assessment of ZHRCs in 2008-09

• You already know a lot about financial management

• You have much to share with others• Ask questions throughout this workshop• We are here to guide you on how to more

effectively manage the financial operations of your organization