When Outlook is not enough(and MS Project is too big)

September 25, 2014

Our planfor today

Productivity conceptsOutlook as a work management toolMicrosoft Project as an alternativeWhat’s in between? – a glimpse inside ActionspaceSpecial offerSummary and discussion

Productivity concepts

“Stuff” – everything you have to deal with in your life“Action” – what you decide to do with Stuff“Project” – anything that requires several Actions

The way it works

1. Collect Stuff2. Process and define Actions3. Organize the results4. Review consistently5. Do what you decided

Productivity obstacles

Stress-driving thinking about Stuff Switching between tasksLack of clarity and definitionTrying to set long-term prioritiesMission-oriented approachUnstructured materials in Projects

Is Outlook a good match?

Most popular enterprise communication toolPerfect to plan meetingsModerate ability to follow upGreat place for Stuff

Why is Outlook not enough

It is not about ActionsIt is way far from ProjectsNo progress tracking ?

What could be the solution?

Outcome-oriented approachProductivity concepts supportEasy progress trackingSimple yet clear project management

Is MS Project a good match?

Good enough:• When careful resource planning is needed• When a scope of the Project is fixed beforehand• When there is a dedicated professional PM at hand

Too big: • When a project changes on-the-go (incl. subtasks, content, teammates, etc.)• When resource planning is a secondary priority• When team needs a simple frontend embracing other Actions it deals with

What could be in between?

?

Actionspace impactstanding in between Outlook and Project

Task-focused (define Actions)Flexible project management (plan and change on-the-go)Productivity paradigm support (focus)Intelligent notifications (follow-up & track progress)

Summary

Turn your Stuff into ActionsFocus instead of procrastinatingOrganize teams quickly and pinpoint your ProjectsGet relaxed and controlled work

Special offer ”Be Effective Tour” (till October 20th)

• 1-on-1 tailored demonstration: your team, your case• Getting Things Done concept revealed in greater detail• 30% discount for those who run a real-life project

in Actionspace trial environment and send us a snap-shot

e-mail: valentin@actionspace.com

Discussion

Your questions and remarks are highly appreciated!

Please email us at questions@actionspace.com