This course covers: Scheduling a Lync Online Meeting Join Your
Lync Online Meeting Conducting a Professional Presentation
Collaboration with Anyone Anywhere Collaboration with Anyone
Anywhere Microsoft Lync Online Conferencing and Collaboration
Slide 2
Scheduling a Lync Online Meeting
Slide 3
Schedule an Online Meeting Use any of the following options to
start scheduling an online meeting: On the Home tab in Outlook,
click New Items, and then click Online Meeting. Go to Calendar view
in Outlook and then click New Online Meeting on the Outlook ribbon.
In your calendar, double-click the time that you want to have the
meeting, and then click Online Meeting in the toolbar.
Slide 4
The Meeting Invitation The invitation opens with the meeting
link and conferencing numbers included. Add the email addresses of
the invitees in the To box, and type a subject for the meeting. Add
the meeting agenda above the dotted line NOTE: Changing the meeting
information below the dotted line may prevent the participants from
joining your meeting.
Slide 5
Meeting Options Default Meeting Options You can use the default
options for internal, collaborative meetings, which allows all
participants from your company to bypass the lobby and sign in as
presenters. In that case, skip the meeting options and send your
invitation. Customized Meeting Options To change the meeting
options, click Meeting Options on the Outlook ribbon to modify the
Access Level, Presenters, and Audio settings.
Slide 6
Meeting Options Customized Meeting Options Continued In the
meeting options window, select Customize access and presenters for
this meeting. Be aware that by selecting this option, you will have
a new meeting link and conference ID. Under Access & Presenter,
select the options as appropriate.
Slide 7
Customize Access to the Meeting (Lobby) Select who can sign in
to your meeting without waiting in the meeting lobby. The lobby is
a virtual waiting place that controls access to the meeting. You
receive a notification in the meeting when someone is in the lobby,
and have the option to allow or deny access. Organizer only
(locked) Select when you want to have more control over who joins
your meeting, or if you dont want people viewing your content
before the meeting. People I invite from my company Select when you
want to allow only people you have invited from your company to
bypass the lobby. People from my company Select when you want to
allow anyone in your company to directly access the meeting.
Everyone including people outside my company: select when you have
participants external to your company and want to allow them sign
in directly.
Slide 8
Customize Presenter Options By default only presenters and
organizers can share their desktop and applications, present files,
and manage meeting options To modify the presenter permission,
select one of the options under Presenters. Be aware that all the
presenters have full control over the meeting content and tools.
Organizer only Select when you are the only one presenting. People
from my company Select for internal, small meetings, where all
participants need to present. Everyone including people outside my
company Select when multiple people need to present, and you are
inviting presenters from outside your company. People I choose
Select when you want to have specific people to be presenters
(recommended). Click Manage presenter, and then add people that you
want to present. Tip: You can also promote attendees to presenters
in the meeting. Right-click an attendees name in the People pane,
and then click Make a Presenter.
Slide 9
Send Your Invitation After setting up the meeting options,
verify that you have the correct date, time, invitees and other
information, and then click Send. The meeting request appears on
your calendar, and invitations are sent to the participants.
Slide 10
Activity Schedule a test Lync Online meeting using Outlook, and
set the roles and permissions: 1.Open Outlook and go to calendar
view, and then click New Online Meeting. 2.Type a meeting subject,
and then select date and time. 3.Add a few of your colleagues in
the To box. 4.Click Meeting Options on the Outlook ribbon, and then
click Customize access and presenters for this meeting. 5.Under
Access, choose who can join your meeting without waiting in the
lobby. 6.Under Presenters, select People I choose, and then click
Manage Presenters and add the presenters. 7.Click OK when youre
finished, and then send the invitation. 8.Verify with your
colleagues that they received the invitation.
Slide 11
Join Your Lync Online Meeting
Slide 12
Join the Meeting To join your meeting, choose one of the
following methods: Open the Outlook invitation, and then click Join
online meeting, or the meeting link. If you have Microsoft Outlook
2010, click Join Online in the Outlook reminder. Copy and paste the
meeting link into a browser window. Join Online Meeting
Slide 13
Select an Audio Option You can connect to the meeting audio by:
Calling in by using the phone number supplied by your Audio
Conferencing Provider (ACP). Please be aware that your account
might not be set up with this option. Using Lync computer audio. Do
Not Join Audio Select this option if you want to call in to the
meeting audio from a phone, using the audio conferencing numbers.
Use Lync (integrated audio and video) Select this option if you
want to use computer audio. Make sure that your microphone and
speakers are working correctly. Call me at Select this option if
you want Lync to call you, and at a number that you specify. Be
aware that this option might not be available for your
account.
Slide 14
Conduct a Professional Presentation
Slide 15
Share Content and Collaborate After you log on to the meeting,
you can use different options to share content and present: Share
desktop Share a program Give and take control of sharing session
Use a PowerPoint presentation Insert a whiteboard Insert a poll
slide Add attachments Take notes using OneNote
Slide 16
Share Your Desktop 1.In the online meeting click Share, and
then click Desktop. 2.Notice the sharing bar at the top of the
screen. 3.Minimize the meeting window when presenting. 4.Click Stop
Sharing on the sharing bar when youre finished. Share your desktop
when you have a live demonstration, and need to switch between
applications and windows. Be aware that everything on your desktop
is visible to all participants.
Slide 17
Share Your desktop Click to play video (24 sec)
Slide 18
Share a Program 1.Open the program that you want to share.
2.Click Share in your meeting, and then click Program.
3.Double-click the program. 4.Notice the sharing bar at the top of
the screen, and the glow around the application. 5.To stop sharing
your application at any time, click Stop Sharing. Share a program
when youll be working within one application only. Only the
application youve selected will be visible to the participants, and
no one can see any other programs that you move to.
Slide 19
Share a program Click to play video (38 sec)
Slide 20
Give and Take Control of Your Sharing Session 1.Click Give
Control on the sharing bar at the top of the screen. 2.Click the
name of a person to share control with, and then click OK on the
confirmation box to continue. When you start sharing, youre the
only one in control of your screen, but you can allow others to
take control of your sharing session to contribute to your
demonstration. Give Control 3.This person is now in control of your
sharing session and can use their keyboard and mouse to control
your shared content. The option to Release Control also becomes
available on their Online Meeting toolbar. 4.To take back control,
click Take Back Control on the Give Control menu.
Slide 21
Request Control of a Sharing Session You can allow all
participants to take control of your sharing session automatically
using the following steps: 1.On the sharing bar at the top of the
screen, click Give Control, and then click Automatically accept
control requests. Click OK. 2.The option to Request Control becomes
available to all meeting participants and requests are
automatically accepted. Note: Only one person can be in control at
a time, and you can clear the option at any time by using the
commands on the Give Control menu. Participants can request control
of your sharing session at any time, and you receive a notification
to Accept or Decline the request.
Slide 22
Deliver a PowerPoint Presentation If you are presenting static
data, such as reports, charts, comparison graphs, and so on, you
can use PowerPoint, which is more suitable for formal meetings and
lets you use helpful tools to show the points. 1.Click Share in
your meeting, and then click PowerPoint Presentation.
2.Double-click the PowerPoint presentation that you want to upload.
3.To move the slides, use the arrows at the lower right corner of
the meeting window. 4.Click Show Presenter Notes to see your notes.
5.Use the controls at the bottom of your meeting to help you
present. Examples of controls are annotation and the laser pointer.
6.To stop showing the PowerPoint presentation, click Stop
Presenting. Show ThumbnailsAnnotation ToolsShow Presenter
Notes
Slide 23
Share a PowerPoint Presentation Click to play video (24
sec)
Slide 24
Insert a Whiteboard Use the whiteboard to post a note to
everyone in the meeting or use as a fresh page on which to
brainstorm. Everyone in the meeting can write and draw on the
whiteboard. 1.Click Share in your meeting, and then click New
Whiteboard. 2.Start writing or drawing, using the tools at the
bottom of the meeting, such as text, lines, arrows, and laser
pointer. 3.To see who added the content, pause the mouse pointer
over the content. 4.The whiteboard is automatically saved in the
meeting. To save a local copy on your computer, click the Save
button. 5.Click Stop Sharing when you are finished.
Slide 25
Insert a Poll Slide Polling is a great way to get people to
interact in your meeting, find out what they think about the ideas,
or ask questions about any topics to gather information and compile
preferences 1.Click Share in your meeting, then click New Poll.
2.Type the poll name, a question, and the choices. 3.Click OK when
youre finished. 4.Participants select the options to answer your
question. 5.Use the control buttons at the bottom of the poll page
to manage the poll page, such as open, close, show, or hide
results. 6.To save the poll locally on your computer, click the
Save button.
Slide 26
Take Meeting Notes with OneNote Use Microsoft OneNote to take
notes in your meeting. The names of the meeting participants are
automatically pulled from the meeting and saved in OneNote. 1.On
the Online Meeting toolbar, click Actions. If you dont see the
toolbar, press the Alt key on your keyboard to activate the
toolbar. 2.Click Take Notes Using OneNote. 3.OneNote opens and you
can type your meeting notes. 4.A list of the meeting participants
is also automatically inserted in OneNote.
Slide 27
Add or View Attachments (file transfer) Add a file to your
meeting, such as a handout or your presentation for the
participants to download locally on their computers. 1.Click Add or
view attachments, then click Add Attachments. 2.Select a file then
click Open. 3.By default, everyone in the meeting can save the
attachment locally. To control access, click the arrow next to the
file, point to Make Available to, and then select one of the
following: Organizer, Presenters, Everyone. 4.Participants in the
meeting can click the Add or View Attachment button, and then click
the file to download it locally.
Slide 28
Activity Share your desktop and applications 1.Log on to a test
Lync Online meeting. 2.On the Share menu, click Desktop. 3.Note the
sharing bar and the notification in your meeting. 4.Click Preview
to open the stage area. 5.Click Stop Sharing on the sharing
toolbar. 6.On the Share drop-down menu, click Program. 7.Select a
program to share. Note the sharing bar and the notification in your
meeting. 8.Click Stop Sharing.
Slide 29
Activity Upload a PowerPoint presentation 1.On the Share menu,
click PowerPoint Presentation. 2.Select the PowerPoint
presentation, and then click Open, or double- click the file to
upload. 3.Use the tools at the bottom of the screen to move the
slides or annotate on your PowerPoint slides. 4.Click Stop
Sharing.
Slide 30
Activity Insert and use a Whiteboard 1.On the Share menu, click
New Whiteboard. 2. Use the tools at the bottom of the screen to
annotate on your whiteboard. 3.Click Insert Image, and then select
an image to insert on your whiteboard. 4.Use the stamps button to
insert Arrow, Check and X Stamps. 5.Click Stop Sharing.
Slide 31
Collaborate with Anyone Anywhere
Slide 32
Collaborate with Your Contacts You can collaborate with other
people without having to schedule a meeting. 1.Double-click a
contacts name to open a conversation window. 2.On the Share
drop-down menu, choose any of the options: Desktop or Program
sharing PowerPoint Presentation New Whiteboard or New Poll 3.Use
the collaboration features and Share options in the same way that
you use them with scheduled meetings. 4.To add audio, click Call,
and then Lync Call.
Slide 33
Start an Unscheduled Online Meeting (Meet Now) 2.Click the
People Options menu to invite participants. To invite someone
within your organization, click Invite by Name or Phone Number..
Use Meet Now to quickly start an impromptu online meeting and
invite participants 1.Open Lync, click the Options dropdown menu
button, and then click Meet Now.
Slide 34
Start an Unscheduled Online Meeting (Meet Now) To invite
someone within your contact list by clicking on their contact card.
You can hold the shift key down and select multiple contacts. You
can also type a name in the Find a contact text box to search for
people not in your contact list. Click OK to start a Meet Now
meeting with the selected contacts. Meet Now Continued 3.Your
contact list will open.
Slide 35
Start an Unscheduled Conference Call 1.In the Contacts list,
hold the CTRL key, and then select the contacts that you want to
call. 2.Right-click one of the contacts, and then point to Start a
Conference Call and click Lync. 3.Your contacts receive a
conference invitation alert in the lower-right corner of their
computer, and are added to the conference call by clicking the
alert.
Slide 36
Activity Start an Unscheduled Online Meeting (Meet Now) 1.Open
Lync, click the Show Menu drop-down menu next to the Options
button, and then click Meet Now. TIP: You can also click Meet Now
on the menu bar. If the menu bar is not visible, press the ALT key
on your keyboard to activate the toolbar. 2.Click the arrow next to
People and then click Invite by Name or Phone Number. 3.Search for
a contact or select from the list, and then click OK. 4.Your
invitee will receive an alert and can then join by clicking the
pop-up alert or Accept.
Slide 37
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information herein is for informational purposes only and
represents the current view of Microsoft Corporation as of the date
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