The Match, ERAS/Residency Applications, and Transitions
CLASSOF2018WORKSHOP
MAY16, 2017
DR.HILIT F. MECHABER
ASSOCIATEDEANFORSTUDENTSERVICES
Today’sGoalsØMakingtheTransitionØTimelineReviewØERASandApplicationSpecifics
PRIORTOPICSØThe 5-Step RaceØTypes of PositionsØThe “Match” ØCouplesØData ReviewØMSPE GuidelinesØResources
OrganizationsØ NationalResidencyMatchProgram(NRMP)Ø Aprivate,not-for-profitcorp.establishedin1952toprovideauniformprocessfor
applicantsseekingresidencypositionsØ http://www.nrmp.org/
Ø ElectronicResidencyApplicationService(ERAS)Ø aservicethattransmitsresidencyapplications,lettersofrecommendation,MSPEs,
transcripts,andothersupportingcredentialstoresidencyprogramdirectorsusingtheInternet.
Ø https://www.aamc.org/students/medstudents/eras/
Ø SanFranciscoMatchØ AmericanUrologicalAssociationØ U.S.ArmedServices
Residency Programs
“Main” Match
Early Match Programs
Ophtho GUMilitary
Army•Navy •AF
Application Service* ERAS CAS ERAS MODS MODS
Match NRMP SF Match AUA JSGMESB
* Check with individual programs!
IMPORTANTParticipantsintheEarlyMatchshouldalsoregisterfortheMainMatch.ØSomeearlymatchspecialtiesrequireaPGY-1preliminaryyearØMainMatchcanserveasaneffectivebackupstrategy
PresentingYourselfØYourPhotographØPersonalStatementØInterviewØExternshipsØSOCIALMEDIAPROFILE
PhotographsØConveyyourprofessionalism/professionalappearanceØConveyaprofessionalappearanceØIfyouhaveconcerns:discusswithAdvisingDeanØBiomed/Library- $25ERASphoto/$25GradPhoto
GOOD BAD
HowotherspresentYOU
Ø LettersofRecommendationØMedicalStudentPerformanceEvaluation
(MSPE)aka“Dean’sLetter”
LettersofRecommendationØ BEST:DocsyouhaveworkedwithCLINICALLYØ LevelofinvolvementinclinicalcaremoreimportantthanlengthoftimeØ UniversityfacultypreferredØ NopersonallettersfromfamilyfriendsØ Asknow!Ø ASKwhileonExternships
MSPEPERFORMANCEevaluation,NOTaletterofrecommendationIncludes:ØSummaryofPreClinicalandClinicalGrades,academicstrengthsandanydifficultiesØProfessionalismØNoteworthyCharacteristicsaboutYOU
MSPESummaryØ DiscussspecificswithyourAdvisingDeanØWanttohighlightyourstrengthsØ Needtobeawareofyourweaknesses:use
MOCKINTERVIEWtopreparetodiscussanydifficulty
Ø Overalldescriptorbasedonperformancenotpersonalopinions
Ø YouwillreadyourMSPE
PersonalStatementWhyyouchoseyourspecialty?WhyYOU?ExplainyourcommitmenttothatspecialtyGoalsforyourfuture
PStatementDO’sØStartEARLY!
ØDeterminewhichskills/traitsyoupossesthatselectioncommitteesareseeking
ØIdentifyyourmarketableattributes
ØIdentifyattributestoemphasizeinyourpersonal statement
ØOutlineyour statementparagraphbyparagraph(5or6),onepage
ØWriteatopicsentenceforeachparagraph
ØWritethefirstdraft:ØUseforceful,active,varied,andunderstandablesentences
PStatementDO’sØGetfeedback!
ØAttempttokeepthistoONEpage,propergrammar
ØERROR-FREE:Proofandproofagainforgrammar,spelling,andtypos.
ØStandoutfromthecrowd!!
ØIncludeinformationnotfoundanywhereelseonyourapplication
ØElaborateonpersonalissues:life-changingexperiences,goals,expectations
ØCommunicateyouruniquenesstothereader
PStatementDON’TsØDon’twriteaboutwhyyouwanttobeaDOCTOR
ØDon’ttellthespecialistwhys/heshouldbecomethattypeofdoctor– rememberthisisaboutYOU,nottheSPECIALTIY
ØDon’tdescribewhyyoudidNOTchooseOTHERprofessions
ØAvoidoverusedclichés
PStatementDON’TsØDon’texaggeratewordsandphrases(always,foraslongasIcanremember)
ØDon’tmakeyourstatementaproseversionofyourCV
ØDon’tsoundtooidealistic,lestitbemistakenforyouseemingtoonaïve
ØDon’tsoundtoorigidinlistingextremelyspecificcareerplans
ØDon’tcriticizeotherprofessionsorphysicians
InterviewØDoyourhomework
ØLearnaboutprograms
ØREADeverythingyoucan
ØPrepareforquestions
ØMOCKINTERVIEWS;HIGHLYrecommended,signupinDr.HMechaber’soffice
ØFutureworkshop
TimelinesandDeadlines
Timeline
NOW
ØSpecialtychoiceØDeterminewhattypeofMatchisinvolvedØExternshipsØRequestLettersofRecommendationØUtilizeResources
TimelineNOWØCareerAdvisingDinner,May24,6:30PMØConnectwithSpecialtyFacultyMentorsØCV&PersonalStatements
TimelineMay- June2017ØSelectspecialty§Startcreatinglistofprograms§DeterminewhichMatchisinvolvedØWorkonapplicationmaterials§Curriculumvitae§Personalstatement§PrepareforStandardizedVideoInterview
TimelineMay- August2017ØMeetwithAdvisingDeansØCon’ttorequestlettersofrecommendationØScheduleexternshipsØReviewJuniorClerkshipevaluations!ØRegisterwithNRMP,ERASand/orothermatchingprograms/EARLYmatchdeadlinesØDeadlineforSVI:July31,2017ØRegisterforUSMLEStep2CS,CK
Timeline
September- December2017ØCompleteapplications(SEPT15)andallsupportmaterialsØConfirmreceiptoflettersofrecommendation(ideallyOct1)ØMSPEreleasedtoallprograms:October1,2017ØScheduleandstartinterviewingØCompleteearlymatchrankorderlists
TimelineJanuary- February2018ØSubmitrankorderlisttoNRMP(MainMatch)ØFinishinterviewsØEarlyandMilitaryMatchresultsreleased
March2018ØMatchresultsreleasedØSOAPØMatchDayCelebration!
ApplicationProcess
https://students-residents.aamc.org/attending-medical-school/how-apply-residency-positions/applying-
residencies-eras//
ComponentsofERASØMyERAS isthewebsitewhereapplicantscompletetheirMyERASApplication,selectprogramstoapplyto,andassigndocumentstobereceivedbyprograms.
ØDWSisthesoftwareusedbytheDesignatedDean'sOffice.Fromthissoftware,medicalschoolstaffcreatetheERASelectronictokenthatapplicantsusetoaccessMyERAS.Theyalsousethissystemtoscanandattachsupportingdocumentstotheapplication,suchasmedicalschooltranscriptsandtheMSPE.ThesedocumentsarethentransmittedtotheERASPostOffice.
ComponentsofERASØPDWS istheERASsoftwareusedbyprogramstafftoreceive,sort,review,evaluate,andrankapplications.
ØLoRPatoolthatenablesLoRAuthors andadministrativeuserstouploadlettersdirectlytoERAS.
ØERASPostOffice isthecentralbankofcomputersthattransfertheapplicationmaterialsfromapplicantsandtheirdesignateddean'sofficetoresidencyprograms.
HowERASWorksØApplicantsreceiveanelectronictokenfromtheirDesignatedDean'sOffice(MartaBergez)anduseittoregisterwithMyERAS–June6goeslive
ØApplicantscompletetheirMyERASapplication,selectprograms,assignsupportingdocuments,andtransmittheirapplicationtoprograms.
ØSchoolsreceivenotificationofthecompletedapplication,andstarttransmittingsupportingdocuments:transcripts,MSPE.
ØExaminingboardsreceiveandprocessrequestsforscorereports.
ØProgramscontacttheERASPostOfficeonaregularbasistodownloadapplicationmaterials.
ApplicationProcessGuidelineØResearch/Contactprogramsofinteresttofindouttheirrequirementsanddeadlines
ØOnceyoureceivetoken,youcanRegisteronMyERAS
ØCreateyourProfileandMyERASApplication
ØYouwilluploaddocs,schoolwillupload,letterswillbeuploadedbywriters
ØRegisterforyourMatchSEPARATELY
FeesNumberofprogramsperspecialtyØBaseFee 1-10Programs $99ØApplications 11-20 $12eachØApplications 21-30 $16eachØApplications >30 $26each
USMLETranscriptonetimefee$80,flatrate
NonpaymentØIfpaymentisnotreceivedinatimelymanner,ERASmaywithdrawyourapplicationfromeachprogramtowhichyouapplied.ØIfyouraccountremainsunpaidpriortoSOAP,youwillbelockedoutoftheERASsystemanddeniedaccesstothesystemtoapplytoprogramsduringtheSOAPperiod.
https://aamc-orange.global.ssl.fastly.net/production/media/filer_public/26/7a/267a51ae-0765-484e-a462-5169ba9b71a4/myeras_residency_user_guide_2017.pdf
USETHIS!
ComponentsofaMyERASApplicationØMyERASapplication(1)– YOU
ØPersonalstatement(1)– YOU
ØPhotograph(1)– YOU
ØLettersofRecommendation(4)– LETTERWRITERSUPLOAD,YOUAskandCONFIRMthem
ØExamtranscript(1)USMLE– YourequestfromNBME
ØMedicalSchoolTranscript(1)– SCHOOLtoALL
ØMedicalStudentPerformanceEvaluation(MSPE)(1)–SCHOOLtoALL
TheMyERASApplicationØExperiencesØUseyourbestjudgmentandASKØDon’tneedaREASONforLEAVINGifit’sselfexplanatoryØOrderdoesnotmatter:ERASsortsChronologicallyØCVoptionwillbeavailableforviewingbutsameasexperiences
TheMyERASApplication
ØWORK:clinical/teachingexperienceØRESEARCH:describeyourexpbutarticlesgoinPUBLICATIONSØVOLUNTEER:extracurriculars/committeework
TheMyERASApplicationØYouwillbeaskedtoCONFIRMbeforeyouCERTIFYandSUBMIT.ONCESUBMITTED=NOCHANGEStoapplicationitselfØCanAddBLS,GoldHumanismSocietyØCanAddAOAintimeforSept15thdeadlineØQUEUEofAPPLICATIONS,canfinishaheadoftime
USMLE ScoreReleaseØYouwillauthorizeFIRSTtrasmissionofyourUSMLEtranscripttoprogramsyouapplyto
ØIF/WHENthereisanewscoreyouwillhavetomanuallyRETRANSMITyourtranscript- ontheDOCUMENTS/USMLETab;retransmitstoALL
ØDATEUPDATESforSTEP2CK:ØJuly3- midaugust– TARGETSCOREDATE9/6/17ØTakePRIORtoJune30IFneedscorebefore9/6/17
USMLE ScoreRelease
USMLE DATES:STEP2CS
www.usmle.org
USMLE DATES:STEP2CS
www.usmle.org
LettersofRecommendation(LoR)Portal
LoR DirectUploadsØYouwillcreateLoREntries;4lettersperprogramØSamewritercanwritefordifferentspecialties– youwilldesignate
ØSpecialtydesignationofletterisNOTvisibletoprogramsØCandesignatePDorChairifapplicableØYouwillCONFIRMforUPLOADØOnceCONFIRMED,youwillgenerateLetterRequestFormØOnceyouconfirmawriteryoucannotchangeit,butyoudoNOThavetoassignthatletter
ØNOTE:studentsonLOAcanstillrequestlettersthroughERAS2018
EarlyMatchandMilitaryØReviewprocesswithMartaBergez
ØApplicationwillbesubmittedtoMartainFULL
ØCAS– OPHTHO– ShewillsendouttheentirepacketincludingsealedLettersofRecwithyourapplication
ØMilitary– shewillworkthroughMODSandensuredocumentsaresent
NRMPApplicationProcess
ØRegistration/PayFeeØ USERGUIDEONLINEØ www.nrmp.orgØ Couples:newlimitsonrank(700!)
ØVerificationofcredentialsØRanking
ImportantDatesAGAIN
6/6/2017 ERAS 2018 available for full use
AUG CAS Target Date (Ophthalmology)
9/6/2017 Applicants may begin applying to ACGME accredited programs
9/15/2017 Programs may begin contacting the ERAS Post Office to download application files
10/1/2017 MSPE’s are released
DEC Military Match
JAN Urology Match
3/12-16/2018 NRMP Match Week
Resources
HELPØNRMPHelpDeskØToll-Free:866-617-5838ØFax:202-828-4797ØE-mail:[email protected]ØERASHelpØNonTechnical:TalktousØTechnical:[email protected]
ResourcesFellowshipandResidencyElectronicInteractiveDatabase(FREIDA)◦ adatabasecontaininginformationonapproximately7,500graduatemedicaleducationprogramsthatareaccreditedbytheAccreditationCouncilforGraduateMedicalEducation(ACGME),aswellason200combinedspecialtyprograms.
http://www.ama-assn.org/ama/pub/education-careers/graduate-medical-education/freida-online.page
UsefulResourcesNRMPRESOURCES•ChartingOutcomesintheMatch2016•2016NRMPProgramDirectorsSurvey•2015ApplicantSurveyData•MatchAlgorithm
https://students-residents.aamc.org/attending-medical-school/how-apply-residency-positions/
UsefulResourcesPRIORMATCHRESULTSfromUMMSM◦ http://www.mededu.miami.edu/MedEd/opdcg/
CareersinMedicine◦ http://www.aamc.org/careersinmedicine◦ https://www.aamc.org/cim/specialty/list/
StrollingThroughtheMatch◦ https://nf.aafp.org/Shop/students/strolling-through-the-match
FINANCES
https://students-residents.aamc.org/training-residency-fellowship/managing-your-medical-career/handling-finances-during-residency/
Questions?