PEIMS Extended Year Submission 2018-2019August 1, 2019 Region One Education Service CenterInformation Technology – PEIMS Department
Agenda•Data Requirements and Purpose
•Submission Timeline
•TSDS Submission Process
•TSDS PEIMS Reports
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PEIMS Extended Year (Summer Programs)
Data Collection Purpose
Student extended year services Calculate ESY funding
Bilingual/ESL summer school Calculate Bil/ESL Summer Program funding
OFSDP credit recovery Added to total Refined ADA for the year
(Summary of Finance report)
Dual credit courses completed Part of Accountability > CCMR indicators
Click here for TEDS for description, reporting requirements, and Business Rules:https://www.texasstudentdatasystem.org/TSDS/TEDS/1819A/PEIMS_Data_Standards/Resource:
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Other Things to Consider
Data Requirements
Items Resources:
Student extended year services
• Report same Instructional Setting code as regular SY• Teacher must maintain Roster with actual instructional
eye-to-eye contact hours (30-minute increments)• Signed Roster must be kept for audit reasons• 40 Inst Sett is not eligible to be reported
SAAH 4.13
Bilingual/ESL summer school
• Parent denials during the regular school are not eligible to be reported
SAAH 6.2.2TAA Letter
OFSDP credit recovery
• Only certain students are eligible – those that failed to meet 90% rule for a course, can only earn maximum ADA
• Needs to submit annual OFSDP application
SAAH 11.6TAA Letter
Dual credit courses completed
• Student must meet eligibility for Dual Credit Courses• Courses for which they have already earned HS credit
don’t count.
SAAH 11.3
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Submission Timelines
(Due August 22nd to ESC)
(Due September 12th to ESC)
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TSDS Submission Process Resources
• Region One TSDS PEIMS: http://www.esc1.net/Page/2564
• Requesting Access to TSDS
• 18-19 TSDS PEIMS Submission 4 Data Layout
• TSDS PEIMS Submission Cheat Sheet
• Client Side Validation Tool
• eDM Loading Data into the ODS
• TSDS PEIMS Application Instructions
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Data Collection and Interchanges InvolvedInterchange xml Student
extended year services
Bilingual/ESL summer school
OFSDP credit recovery
Dual credit courses
completed
EducationOrganization X X X X
MasterSchedule X
Student X X X X
StudentEnrollment X X X X
StudentAttendance X
StudentTranscript X
StudentProgram x x
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TSDS Submission Process starts with TEAL• TEAL Login Portal - https://tealprod.tea.state.tx.us/
• Texas Student Data System Portal
• PEIMS Coordinator needs TSDS Roles: Uniq-ID LEA, PEIMS Data Completer, ODS Data Loader, TIMS Level 1 Support
• District Superintendent needs TSDS Roles: PEIMS Data Approver
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TSDS Submission Process
• Step 1: Validate 7 xml files using Client-Side Validation Tool version 3.73.0
• -Select SY: 2018-2019, Collection: PEIMS Extended Year)
• -Browse for the files
• -Process Files
• -Make sure that you obtain a Status of Passed for all files
TSDS Application: Client-Side Validation Tool (Optional)
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TSDS Submission Process
• Step 2: Zip interchange files
• Step 3: Upload Zipped File to eDM Data Loads (use collection 2019 EXYR1)
• Step 4: If this is not the first time data is loaded, you may need to do a “Delete Utility”. See Slide 25.
• Step 5: Batch Validated Files
(Batching inserts New Records, Updates records, Does not Delete Records)
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TSDS Submission Process
• Step 6: Promote All Categories in TSDS PEIMS 2018-2019 EXYR First
• Step 7: Validate All Categories (clear Fatals, review Special Warnings/Warnings)
• Step 8: Generate Reports and Distribute for Verification
Deletes PDM and Inserts Records
TSDS Application: TSDS PEIMS
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Closer Look:Step 6 Promotion: Categories vs Interchanges
Category Subcategory Interchange
Education Organization Local Education AgencyInterchangeEducationOrganizationExtension.xml
Education Organization Campus
Campus Course Section Course Section InterchangeMasterScheduleExtension.xml
Student Student Basic Information InterchangeStudentExtension.xml
Student Enrollment (School Association) InterchangeStudentEnrollmentExtension.xml
Student Flexible Attendance
InterchangeStudentAttendanceExtension.xmlStudentSpecial Education Flexible Attendance
StudentCareer and Technical Flexible Attendance
Student Course CompletionInterchangeStudentEnrollmentExtension.xml
InterchangeStudentTranscriptExtension.xml
Student Enrollment (Programs)InterchangeStudentProgramExtension.xml
Student Extended School Year Services 14
Closer Look: Step 7 Validation
• Fatals (must be corrected)
• Special Warnings and Warnings must be reviewed and if necessary corrected
• TEDS Section 8.5 PEIMS Business Rules & Validations -https://www.texasstudentdatasystem.org/TSDS/TEDS/1819A/PEIMS_Data_Standards/
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Fatal Errors Examples:
In other words…….For any course completion records being reported in this submission, the class must be flagged as a Dual Credit course. Otherwise don’t submit it.
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Fatal Errors Examples:
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Closer Look: Step 8 Reports
Reminder: Click on PEIMS Reports Help if you have questions on report.
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PDM4-120-001 Extended School Year Services (ESY) Services Roster
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PDM4-120-004 Bilingual/ESL Summer School Roster
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PDM4-131-001 Roster of Students Generating Flexible Attendance Data
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PDM4-133-002 Number of Students Completing Courses by Pass/Fail Indicator
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PDM4-133-001 Students with Dual Credit Courses and College Credit Hours
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TSDS Submission Process
• Step 9: If you need to make corrections start with Step 1 (For Delete Utility instructions see slide 25)
• Step 10: Complete the Extended Year Submission by August 22nd
• Step 11: Superintendent Approves the Submission
• Step 12: ESC Accepts the submission
• Step 13: District determines if Resubmission is needed (Due date Sept 12th)
TSDS Application: TSDS PEIMS
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Closer Look: Delete Utility
• Perform specific Delete andreload interchanges.
• Access the Delete Utility Reload Guide (PDF) to see which interchanges to reloadhttps://www.texasstudentdatasystem.org/TSDS/TEDS/TEDS_Latest_Release/
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Visit our PEIMS Home Page to view Calendar of Events for
upcoming workshops:
http://www.esc1.net/Page/1691
ESC1 Contacts:
Diana Pé[email protected]
956-984-6096
Sergio [email protected]
956-984-6090
© 2019 Region One Education Service Center
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