New PEIMS Extended Year Submission 2017-2018 · 2019. 8. 1. · PEIMS Extended Year (Summer...

PEIMS Extended Year Submission 2018-2019August 1, 2019 Region One Education Service CenterInformation Technology – PEIMS Department

Agenda•Data Requirements and Purpose

•Submission Timeline

•TSDS Submission Process

•TSDS PEIMS Reports

© 2019 Region One Education Service Center

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PEIMS Extended Year (Summer Programs)

Data Collection Purpose

Student extended year services Calculate ESY funding

Bilingual/ESL summer school Calculate Bil/ESL Summer Program funding

OFSDP credit recovery Added to total Refined ADA for the year

(Summary of Finance report)

Dual credit courses completed Part of Accountability > CCMR indicators

Click here for TEDS for description, reporting requirements, and Business Rules:https://www.texasstudentdatasystem.org/TSDS/TEDS/1819A/PEIMS_Data_Standards/Resource:


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https://www.texasstudentdatasystem.org/TSDS/TEDS/1819A/PEIMS_Data_Standards/

Other Things to Consider

Data Requirements

Items Resources:

Student extended year services

• Report same Instructional Setting code as regular SY• Teacher must maintain Roster with actual instructional

eye-to-eye contact hours (30-minute increments)• Signed Roster must be kept for audit reasons• 40 Inst Sett is not eligible to be reported

SAAH 4.13

Bilingual/ESL summer school

• Parent denials during the regular school are not eligible to be reported

SAAH 6.2.2TAA Letter

OFSDP credit recovery

• Only certain students are eligible – those that failed to meet 90% rule for a course, can only earn maximum ADA

• Needs to submit annual OFSDP application

SAAH 11.6TAA Letter

Dual credit courses completed

• Student must meet eligibility for Dual Credit Courses• Courses for which they have already earned HS credit

don’t count.

SAAH 11.3

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https://tea.texas.gov/interiorpage_wide.aspx?id=51539628993

https://tea.texas.gov/interiorpage_wide.aspx?id=51539622720

Submission Timelines

(Due August 22nd to ESC)

(Due September 12th to ESC)


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TSDS Submission Process Resources

• Region One TSDS PEIMS: http://www.esc1.net/Page/2564

• Requesting Access to TSDS

• 18-19 TSDS PEIMS Submission 4 Data Layout

• TSDS PEIMS Submission Cheat Sheet

• Client Side Validation Tool

• eDM Loading Data into the ODS

• TSDS PEIMS Application Instructions


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http://www.esc1.net/Page/2564


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Data Collection and Interchanges InvolvedInterchange xml Student

extended year services

Bilingual/ESL summer school

OFSDP credit recovery

Dual credit courses

completed

EducationOrganization X X X X

MasterSchedule X

Student X X X X

StudentEnrollment X X X X

StudentAttendance X

StudentTranscript X

StudentProgram x x


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TSDS Submission Process starts with TEAL• TEAL Login Portal - https://tealprod.tea.state.tx.us/

• Texas Student Data System Portal

• PEIMS Coordinator needs TSDS Roles: Uniq-ID LEA, PEIMS Data Completer, ODS Data Loader, TIMS Level 1 Support

• District Superintendent needs TSDS Roles: PEIMS Data Approver


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https://tealprod.tea.state.tx.us/

TSDS Submission Process

• Step 1: Validate 7 xml files using Client-Side Validation Tool version 3.73.0

• -Select SY: 2018-2019, Collection: PEIMS Extended Year)

• -Browse for the files

• -Process Files

• -Make sure that you obtain a Status of Passed for all files

TSDS Application: Client-Side Validation Tool (Optional)


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• Step 2: Zip interchange files

• Step 3: Upload Zipped File to eDM Data Loads (use collection 2019 EXYR1)

• Step 4: If this is not the first time data is loaded, you may need to do a “Delete Utility”. See Slide 25.

• Step 5: Batch Validated Files

(Batching inserts New Records, Updates records, Does not Delete Records)


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• Step 6: Promote All Categories in TSDS PEIMS 2018-2019 EXYR First

• Step 7: Validate All Categories (clear Fatals, review Special Warnings/Warnings)

• Step 8: Generate Reports and Distribute for Verification

Deletes PDM and Inserts Records

TSDS Application: TSDS PEIMS


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Closer Look:Step 6 Promotion: Categories vs Interchanges

Category Subcategory Interchange

Education Organization Local Education AgencyInterchangeEducationOrganizationExtension.xml

Education Organization Campus

Campus Course Section Course Section InterchangeMasterScheduleExtension.xml

Student Student Basic Information InterchangeStudentExtension.xml

Student Enrollment (School Association) InterchangeStudentEnrollmentExtension.xml

Student Flexible Attendance

InterchangeStudentAttendanceExtension.xmlStudentSpecial Education Flexible Attendance

StudentCareer and Technical Flexible Attendance

Student Course CompletionInterchangeStudentEnrollmentExtension.xml

InterchangeStudentTranscriptExtension.xml

Student Enrollment (Programs)InterchangeStudentProgramExtension.xml

Student Extended School Year Services 14

Closer Look: Step 7 Validation

• Fatals (must be corrected)

• Special Warnings and Warnings must be reviewed and if necessary corrected

• TEDS Section 8.5 PEIMS Business Rules & Validations -https://www.texasstudentdatasystem.org/TSDS/TEDS/1819A/PEIMS_Data_Standards/


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https://www.texasstudentdatasystem.org/TSDS/TEDS/1819A/PEIMS_Data_Standards/

Fatal Errors Examples:

In other words…….For any course completion records being reported in this submission, the class must be flagged as a Dual Credit course. Otherwise don’t submit it.


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Fatal Errors Examples:


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Closer Look: Step 8 Reports

Reminder: Click on PEIMS Reports Help if you have questions on report.

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PDM4-120-001 Extended School Year Services (ESY) Services Roster


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PDM4-120-004 Bilingual/ESL Summer School Roster


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PDM4-131-001 Roster of Students Generating Flexible Attendance Data


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PDM4-133-002 Number of Students Completing Courses by Pass/Fail Indicator


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PDM4-133-001 Students with Dual Credit Courses and College Credit Hours


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• Step 9: If you need to make corrections start with Step 1 (For Delete Utility instructions see slide 25)

• Step 10: Complete the Extended Year Submission by August 22nd

• Step 11: Superintendent Approves the Submission

• Step 12: ESC Accepts the submission

• Step 13: District determines if Resubmission is needed (Due date Sept 12th)

TSDS Application: TSDS PEIMS


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Closer Look: Delete Utility

• Perform specific Delete andreload interchanges.

• Access the Delete Utility Reload Guide (PDF) to see which interchanges to reloadhttps://www.texasstudentdatasystem.org/TSDS/TEDS/TEDS_Latest_Release/


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https://www.texasstudentdatasystem.org/TSDS/TEDS/TEDS_Latest_Release/

Visit our PEIMS Home Page to view Calendar of Events for

upcoming workshops:


ESC1 Contacts:

Diana Pé[email protected]

956-984-6096

Sergio [email protected]

956-984-6090



mailto:[email protected]

mailto:[email protected]

New PEIMS Extended Year Submission 2017-2018 · 2019. 8. 1. · PEIMS Extended Year (Summer...

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