Skills© Paradigm Publishing, Inc. 1
Marquee Series Microsoft Word 2016
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SECTION 1 SKILLSCreating and Editing a Document1.1 Open Microsoft Word 2016
1.1 Word Document Screen
1.2 Save a Document
1.2 Close a Document
1.3 Open a Document
1.3 Move the Insertion Point
1.4 Insert and Delete Text
CHECKPOINT 1
1.4 Scroll in a Document
1.4 Select, Replace, and Delete Text
1.4 Use Undo and Redo
1.5 Check Spelling and Grammar
1.6 Use AutoCorrect
1.6 Use Thesaurus
1.7 Change Document Views
1.9 Find Specific Text
CHECKPOINT 2
1.10 Find and Replace Text
1.11 Use the Tell Me Feature
1.12 Print a Document
1.13 Create a Document Using a Template
1.14 Create a Folder
1.14 Rename a Folder
1.14 Save a Document in a Different Format
CHECKPOINT 3
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Open Microsoft Word 2016
To open Microsoft Word 2016:1. At the Windows 10 desktop, click the Start
button and then click the Word 2016 tile.2. At the Word 2016 opening screen, click the
Blank document template.
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Word Document Screen
insertion point
vertical ruler
tabs
vertical scroll bar
ribbon
I-beam pointer
horizontal ruler
Tell Me featureQuick Access Toolbar
File tab
taskbarstatus bar
Title bar
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Options in Backstage Area
Option Options and InformationInfo permissions, possible issues with sharing the document, document
versions, properties (for example, number of pages, number of words), date created, date last modified, date last printed, author
New available templates such as Blank document as well as online templates
Open places for opening documents; list of recently opened documents
Save saves previously saved document or displays Save As backstage area with places for saving a document, current folder, and recent folders
Save As options for saving a document, current folder, and recent folders
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Options in Backstage Area…continued
Option Options and InformationPrint number of copies, printer, settings (for example, one-sided pages,
letter size, normal margins, one page per sheet)Share share document with specific people, share document using email,
present document online, and share as a blog postExport export document as PDF or XPS document; change file type
Close close currently open document
Account user information, connected services, product information
Options Word Option dialog box with options for customizing Word
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Save a DocumentTo save a document:1. Click the Save button on the
Quick Access Toolbar.2. At the Save As backstage
area, click the desired location in the middle panel.
3. Click the Browse button.4. Type a file name.5. Click Save or press Enter.
Save button
file name
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Close a DocumentTo close a document:1. Click the File tab.2. Click the Close option.
Close option
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Open a DocumentTo open a document from a blank Word screen:1. Click the File tab.2. Click the Open option.3. At the Open backstage area,
click the browse option.4. Click the Browse button.5. Double click the file name in
the content pane.
Open dialog box
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Move the Insertion Point
Press To move the insertion point
End to end of line
Home to beginning of line
Page Up up one screen
Page Down down one screen
Ctrl + Home to beginning of document
Ctrl + End to end of document
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Insert and Delete Text To insert text, position the insertion point in the desired location
and then type the text. Delete text in a document by pressing the Backspace key or
Delete key. Pressing the Backspace key deletes any characters to the left of the
insertion point. Pressing the Delete key deletes any characters to the right of the
insertion point.
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1) This feature contains a button for saving a document.a. Quick Access Toolbarb. taskbarc. status bard. ribbon
3) Press this to move the insertion point to the beginning of the document quickly.a. Endb. Homec. Ctrl + Endd. Ctrl + Home
2) This option displays a backstage area that contains options for working with and managing documents. a. Fileb. Homec. Reviewd. View
4) Press this to delete any characters to the left of the insertion point. a. Deleteb. Backspacec. Ctrl + Deleted. Ctrl + Backspace
CHECKPOINT 1
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Use the mouse with the vertical scroll bar to scroll through text in a document.
Scrolling changes the display of text but does not move the insertion point.
Scroll in a Document
down scroll arrow
vertical scroll box
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Select, Replace, and Delete TextTo select Complete these steps using the mousea word Double-click the word.a line of text Click the selection bar to the left of the
line.multiple lines of text Drag in the selection bar to the left of
the lines.a sentence Press and hold down the Ctrl key and
then click anywhere in the sentence.a paragraph Double-click the selection bar next to
the paragraph or triple-click anywhere in the paragraph.
multiple paragraphs Drag in the selection bar.an entire document Triple-click the selection bar.
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Select, Replace, and Delete Text…continued Selected text displays with a gray background. If you select the wrong text and want to deselect it, click in the
document. Pressing and holding down the Ctrl key while clicking the mouse
button selects the entire sentence. Pressing the Delete key deletes the selected text.
selected text
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Clicking the Undo button reverses the last command or deletes the last entry you typed.
If you click the Undo button and then decide you do not want to reverse the action, click the Redo button.
Use Undo and Redo
Undo button
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Check Spelling and GrammarTo check the spelling and grammar in a document:1. Click the Review tab.2. Click the Spelling &
Grammar button in the Proofing group.
3. Ignore or change as needed in the Spelling task pane or Grammar task pane.
Grammar task pane
Spelling task pane
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Check Spelling and Grammar…continued
Button Function
Ignoreduring spell checking, skips that occurrence of the word; in grammar checking, leaves currently selected text as written
Ignore All during spell checking, skips that occurrence and all other occurrences of the word in the document
Add adds selected word to the main spelling check dictionary
Delete deletes the currently selected word(s)
Change replaces selected word in sentence with selected word in list box
Change Allreplaces selected word in sentence and all other occurrences of the word with selected word in list box
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Use AutoCorrectTo add an AutoCorrect entry:1. Click the File tab.2. Click Options.3. Click Proofing.4. Click the AutoCorrect
Options button.5. Type text in Replace text
box.6. Type text in With text box.7. Click the Add button.8. Click OK.9. Click OK.
AutoCorrect dialog box
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Use ThesaurusTo use Thesaurus task pane:1. Click in the word.2. Click the Review tab.3. Click the Thesaurus button.4. Right-click the word.5. Click Insert.
Thesaurus task pane
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Use Thesaurus…continuedTo use Thesaurus using the shortcut menu:1. Position the mouse
pointer on the word.2. Click the right mouse
button.3. Point to Synonyms.4. Click word from the list of
suggestions.
shortcut menu
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Change Document ViewsTo change the view using the View tab:1. Click the View tab.2. Click view button in the Views
group.
To change the view using the buttons in the view area of the Status bar:3. Click view button in the view
area on the Status bar.
view buttons on View tab
view buttons in view area of Status bar
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Change Document Views…continuedTo hide the white and gray space:1. Position the mouse pointer on the
light gray space at the top of the page until the pointer turns into the Hide White Space icon.
2. Double-click the left mouse button.
To redisplay the white and gray space:3. Position the mouse pointer on the
gray line at the top of the page until the pointer turns into a Show White Space icon.
4. Double-click the left mouse button.
Hide White Space icon
show white space icon
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Change Document Views…continuedTo change the zoom percentage using the View tab:1. Click the View tab.2. Click the Zoom button in the
Zoom group.3. At the Zoom dialog box, click
display option.To change the zoom percentage using the Status bar:4. Position the mouse pointer on the
button on the Zoom slider bar.5. Drag the button to the view
percentage.
Zoom slider bar
Zoom dialog box
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Change Document Views…continuedTo use the Navigation pane:1. Click the View tab.2. Click the Navigation Pane
check box.OR3. Click the Find button on the
Home tab.
Navigation pane
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Find Specific TextTo find specific text in a document:1. Click the View tab.2. Click the Navigation Pane
check box.3. Type the text in the search
box of the Navigation pane.OR4. Click the Home tab.5. Click the Find button.6. Type the text in the search
box of the Navigation pane.
Navigation pane
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1) Clicking this button reverses the last command or deletes the last entry you typed.a. Undob. Redoc. Erased. Delete
3) You can use this feature to insert frequently used text.a. AutoFormatb. AutoCorrectc. AutoTextd. AutoEntry
2) The Spelling & Grammar button is located on this tab. a. Fileb. Homec. Reviewd. View
4) By default, a document generally displays in this view. a. Read Modeb. Outlinec. Draftd. Print Layout
CHECKPOINT 2
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Find and Replace TextTo find and replace text:1. Click the Home tab.2. Click the Replace button in
the Editing group.3. Type text in the Find what
text box.4. Press Tab to move the
insertion point to the Replace with text box.
5. Type text in the Replace with text box.
6. Click the Replace All button.
Find and Replace dialog box
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Find and Replace Text…continued
Click the More button to expand the Find and Replace dialog box.
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Find and Replace Text…continued
Option Action
Match caseExactly match the case of the search text. For example, if you search for Book, Word will stop at Book but not book or BOOK.
Find whole words only
Find a whole word, not a part of a word. For example, if you search for her and did not select Find whole words only, Word would stop at there, here, hers, and so on.
Use wildcards Search for wildcards, special characters, or special search operators.
Sounds like Match words that sound alike but are spelled differently such as know and no.
Find all word formsFind all forms of the word entered in the Find what text box. For example, if you enter hold, Word will stop at held and holding.
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Find and Replace Text…continued
Option Action
Match prefixFind only those words that begin with the letters in the Find what text box. For example, if you enter per, Word will stop at words such as perform and perfect but will skip over words such as super and hyperlink.
Match suffixFind only those words that end with the letters in the Find what text box. For example, if you enter ly, Word will stop at words such as accurately and quietly but skip over words such as catalyst and lyre.
Ignore punctuation characters
Ignore punctuation within characters. For example, if you enter US in the Find what text box, Word will stop at U.S.
Ignore white-space characters
Ignore spaces between letters. For example, if you enter F B I in the Find what text box, Word will stop at FBI.
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Use the Tell Me FeatureTo use Tell Me:1. Click the Tell Me text box
on ribbon.2. Begin typing a word or
phrase.3. Select an option from the
drop-down list display.
Tell Me text box
Word Help
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Print a DocumentTo print a document:1. Click the File tab.2. Click the Print option.3. Click the Print button.
Print button
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Create a Document Using a TemplateTo create a document using a template:1. Click the File tab.2. Click the New option.3. Click template or click in
the search box, type template name, and then press Enter.
4. Click the Create button.
New option
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Create a FolderTo create a folder:1. Click the File tab.2. Click the Open option.3. Click the desired folder below
the Recent Folders heading.4. Click the New folder button
in the Open dialog box.5. Type a folder name.6. Press Enter.
New folder button
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To rename a folder:1. Click the folder name in
the Open dialog box.2. Click the Organize button.3. Click Rename at the drop-
down list.4. Type the new folder name.5. Press Enter.
Rename a Folder
Organize button
Rename folder
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Save a Document in a Different FormatTo save a document in a different format:1. Open the document.2. Click the File tab.3. Click the Save As option.4. Click desired folder below
Recent Folders heading.5. Type a document name.6. Change the Save as type
option to the new format.7. Click the Save button.
Save as type option box
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1) Click this button to expand the Find and Replace dialog box.a. Expandb. Optionsc. Mored. Format
3) The Print option is located on this tab.a. Fileb. Homec. Reviewd. View
2) You can press this function key to display the Word Help window. a. F1b. F2c. F3d. F4
4) This is the name of the default template. a. Defaultb. Automaticc. Standardd. Normal
CHECKPOINT 3
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