2Microsoft Office 2007 - Illustrated
• View and arrange worksheets• Protect worksheets and workbooks• Save custom views of a worksheet• Add a worksheet background
Objectives
3Microsoft Office 2007 - Illustrated
• Prepare a workbook for distribution• Insert hyperlinks• Save a workbook for distribution• Group worksheets
Objectives
4Microsoft Office 2007 - Illustrated
Viewing and Arrange Worksheets
• Arrange:• compare data in the various sheets
• Instance:
• View each worksheet in its own workbook window
• Data itself remains in one file
5Microsoft Office 2007 - Illustrated
Viewing and Arrange Worksheets
(cont.)
Configurations for windows
6Microsoft Office 2007 - Illustrated
Protecting Worksheets and
Workbooks
• Lock:
• Protect sensitive information that you don’t want others to alter.
• Set the lock options in the Format Cells dialog box.
• Default:• Excel locks all cells by default• Need to use Protect Sheet button
7Microsoft Office 2007 - Illustrated
Protecting Worksheets and
Workbooks (cont.)
• worksheet protection strategy• Unlock cells in which data will be
changed, sometimes referred to as the data entry area
• Lock cells in which the data should not be changed.
• When you protect the worksheet, the unlocked areas can still be changed.
9Microsoft Office 2007 - Illustrated
Saving Custom Views
of a Worksheet
• A view is a set of display and/or print settings that you can name and save• Use the Excel Custom views feature to
create different views of a worksheet without having to create separate worksheets
10Microsoft Office 2007 - Illustrated
Saving Custom Views
of a Worksheet (cont.)
Type name of view here
11Microsoft Office 2007 - Illustrated
Adding a Worksheet Background
• Picture in the worksheet background• Worksheet background will display
on the screen but will not print with the worksheet.
• If you want to add a worksheet background that appears on printouts, you can add a watermark, a translucent background design that prints behind your data.
13Microsoft Office 2007 - Illustrated
Preparing a Workbook for
Distribution
• Document Inspector feature:• Removes sensitive information, such as
headers, footers, or hidden elements, before distributing the file.
• Add helpful information, called properties, to a file
• Keywords are terms workbook users can search for that will help them locate your document.
• Properties are a form of metadata, information that describe data and are used in Microsoft Windows document searches.
14Microsoft Office 2007 - Illustrated
Preparing a Workbook for
Distribution(cont.)
Document Properties
Panel
15Microsoft Office 2007 - Illustrated
Inserting Hyperlinks
• Create a hyperlink, an object (a phrase, a name, or a graphic) in a worksheet that jumps to another worksheet, called the target• The target can be a worksheet, another
document, or a Web site location
16Microsoft Office 2007 - Illustrated
Inserting Hyperlinks (cont.)
Locations a hyperlink can
jump to
17Microsoft Office 2007 - Illustrated
Inserting Hyperlinks (cont.)
• Using research tools• Access resources online and locally on
your computer using the Research task pane
• Click the Review tab, then click the Research button
• Use the Search for text box to specify a research topic
18Microsoft Office 2007 - Illustrated
Saving a Workbook for
Distribution
• One way to share Excel data is to place, or publish, it over a network or on the Web• The network can be an intranet, an internal
network used by a group of people who work together
• To publish an Excel document, it must be saved as an HTML (Hypertext Markup Language) document
19Microsoft Office 2007 - Illustrated
Saving a Workbook for
Distribution (cont.)
Single file web page
20Microsoft Office 2007 - Illustrated
Grouping Worksheets
• Group worksheets to work on them as a collection so that data entered into one worksheet is automatically entered into all of the selected worksheets.
• This is useful for data that is common to every sheet of a workbook
• Use [Shift] to group adjacent worksheets. • Use [Ctrl] to group nonadjacent sheets.
21Microsoft Office 2007 - Illustrated
Grouping Worksheets (cont.)
• Creating a workspace• Group several workbooks together in a
workspace to open them in one step• A workspace is a file with an .xlw
extension• To create a workspace, open the
workbooks you want to group, then click the View tab, then click the Save Workspace button
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