Copyright ©2014 Chris Barbieri, Edgewater Ranzal
ImplementingHyperion Financial Management
the Rock Opera
Chris Barbieri
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
FocusServicesPeopleMethodologyCustomersPartnership
15 Years700+ clients
1000+ projects
About Edgewater Ranzal
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
We offer a full spectrum of EPM/BI ServicesDashboards & Scorecards, Financial Analytics & Reporting, Operational Analytics, What-if
Analysis, Query & Reporting, Visual ExplorationFinancial performance, Legal, Segment & Mgmt Reporting, Financial Close
HFM Optimization, Performance LabSOX Compliance Support
Strategic Finance, Planning, Budgeting, Forecasting, Workforce Planning, Capital Planning, Project Financial Planning
Data Integration, Financial DataManagement, Data Warehousing, Master Data Management &DRM,
ETL Services, Automation
Project/Program Mgmt, EPM Road Maps, Application Reviews, Business Requirements, Process Change, Documentation
Installation, Upgrades, Migration, System
Monitoring, Backup and Recovery, Disaster Recovery,
Load Testing, Hardware Sizing, Exalytics
Benchmarking
Consolidation
BusinessIntelligence
EnterprisePlanning
Infrastructure
Training &Support Services
ProjectManagement
DataServices
Costing & Profitability
Mgmt
Support Services – Infrastructure & Application Support Contracts
Key Teach Course Delivery: Planning, Essbase, Financial Reporting, Smart View, HPCM, HFM, FDM,
DRM, OBIEECustom Training Delivery: Process & Reporting
HPCM Standard & Detailed Models, Waterfall Allocations, Activity Based Costing, Customer, Product & LOB Profitability
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Hyperion Financial Management
Act IPre-project planningRequirementsDesign
Act IIBuildTestData Conversion
Act IIITrainingParallel 1Parallel 2Go-Live
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Sponsorship & Vision: Business Case� EPM products in scope� Timeline
● Plan “A”, “B”, and “C”● Build and maintain momentum
� Budget� Dependencies
● Other projects● Business changes
� Requirements agenda� Logistics� Resources
● Backfill● Project management
� Phases
Pre-project planning
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Define the Phase 1 scope● What is out of scope?● What goes into Phase 2?
� Information● Dimensions
� Start with reports● Make sure these fit within dimensions● Identify all data sources
� Current process� To-be process� For whom is this being built?
● Corporate? Divisions? Tax?● External reporting? Management reporting?● Define the user community (name names)
� Communication strategy� High level project plan
RequirementsTell me what you want
what you really, really want
Pick 2
Scope Time
Resources
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Focus on benefits of the new system� Communicate
● Weekly status meetings● Next steps
● Ownership
● Issues● Costs● Timeline● Monthly steering committee meetings
� Risks● Can manage those we identify
� Don’t overwork the team● They’ll be more resistant to the next project● Align the new system with incentives
� You will learn new, valuable skills!� 75% time commitment for HFM admin� Get ready for data conversion� Vision!
The times they are a-changin’
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Timeline: Holiday
Design August 2013August 2013
System Build &
Data ValidationSeptember – December 2013September – December 2013
End User Training January 20, 2014January 20, 2014
Parallel 1
December 2013 closeFebruary 10 – 14, 2014February 10 – 14, 2014
Parallel 2
January 2014 closeFebruary 24 – 28, 2014February 24 – 28, 2014
Go-live
February 2014 closeMarch 10 – 14, 2014March 10 – 14, 2014
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Information map� Metadata� Get to details
● This takes time
● The more we cover here, the shorter the build phase
� Reports● Prioritized list● Formats
� Rules� Data integration� Security
● Role● Dimension access
� Training
speak now…
DesignAnd once you're gone, you can never come back
When you're out of the blue and into the black.
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Foundation for everything
● Data integration
● Rules
● Reports
● Security
� Classic vs. EPMA
Build: Dimensions
Dimension
Year
Period
View
Value
Account
ICP
Entity
Product
Cost Center
Territory
Data Source
Flows
Business Line
Segment
Sell-to
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Numeric base● Only if this matches your GL system
� Alpha parents● TitleCaseNames● Spell it out: search only by label● Title Case Descriptions
� Anything that shows up on a report� Validation
● Description is instructive
� Restrictions● 80 characters● No spaces * @ , { } “ - # . + ; / in names● Anything but “&” or “\” in descriptions● Names AND descriptions must be unique to integrate with Essbase/Planning
● Across all dimensions● Prefix by dimension code (AC, CC, PR, etc.)
Metadata: I got a name
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Volumes: This one goes to eleven!
Median +1 Std Deviation High
Applications 90
Accounts 1,505 3,861 19,349
ICP Accounts With Plug 18 327 2,273
Accounts With Data Audit 26 1,389 7,490
Consolidation Rules 47%
OrgBy Period 17%
Phased Submission 18%
Currencies 29 61 150
Custom1 184 3,372 23,897
Custom2 78 2,375 20,484
Custom3 39 866 5,681
Custom4 21 185 1,199
Custom5 27 46 27
Custom6 32 55 32
Entity Hierarchies 4 12 44
Entities (unique) 697 4,225 21,199
ICP Members 215 1,140 7,770
Scenarios 12 31 89
Scenarios Using Process Mgmt - 7 37
Scenarios Using Data Audit - 11 78
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Hierarchies● One version of the truth● Asset, Liability● Revenue, Expense● Flow, Balance
� Calculation● Current year retained earnings● Roll-forwards
� Translation● P&L method● Balance sheet● Historical rate● Alternative rates
Build: Rules
� Consolidation● 100%● Joint ventures● Automated intercompany
eliminations● Organization by period
� Allocations� Cash Flow� Reports
● Better to pull a calculation from HFM
● Scenario variances in reports
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Data sources� Mapping� Direct integration
● SAP● Oracle eBusiness Suite● JD Edwards● PeopleSoft● Centralized● Automation
� Flat files● Any source● Decentralized
� Excel templates● Avoid these● Multiple dimensions fitted into a 2-
dimensional worksheet
� Outbound● Data warehouse● Planning / Essbase
Build: Data Integration
We're building the perfect beast
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Dimension differences● Increased level of detail● Switch from quarterly to monthly
� Mapping� Old logic and data errors
● Do we make the new system wrong?
� Report hierarchies� Adjustments made in spreadsheets
● Rebuild from the general ledgers● Allocations made outside the system
� The business has changed� Intercompany elimination automation� Cash flow from bottom up� Entities that changed currency
● Or history in USD only
� “Temps” don’t help since they don’t know your data
Data Conversion Blues
They call it Stormy MondayBut Tuesday’s just as bad
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Local currency, base entities� Validate all dimensions
● All hierarchies
� Translated balances� Consolidated amounts
● Intercompany eliminations
� Opening balance sheet� Period 1: full trial balance� Period 2: full trial balance
● Periodic● YTD
� Continue until Period ‘parallel -1’� Hard to add data before the start period
Data Conversion: I can see clearly now
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Financial Reports
● Centralized: high re-use
● Dynamic: low maintenance
● “Pixel-perfect”
● Books
● Pull these into Word or PowerPoint
Build: Reports
� Smart View
● Decentralized: individual users
● High-maintenance
● Excel Ad hoc
● Excel Functions
● Microsoft Word
● Microsoft PowerPoint
● Resource intensive
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Sign off on requirementsquickly
� Settle metadata● Update only what’s
needed for data validation
� Work from a “punch list”
Stop Developing!
� Prepare for training
● Deploy Smart View
● Schedule training
� Finalize patches
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
HFM● Oracle Hyperion Financial Mgmt 11.1.2:
Create & Manage Applications● Oracle Hyperion Financial Mgmt 11.1.2:
Create Rules Using Calc Mgr● Oracle Hyperion Financial Reporting
11.1.2 for Financial Management
FDM● Hyperion Financial Data Quality
Management EE Administration
Infrastructure● Oracle Hyperion Financial Mgmt 11.1.2
Installation & Configuration
Training: Administrator
I found the simple life ain't so simpleWhen I jumped out,
on that road
Knowledge transfer is critical to success!
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Content● Project topics
● Objectives: why are we doing this?
● Project status● Dimensions● General navigation● Close process
● Data load & validation● Forms● Intercompany matching
● Reporting● Run financial reports &
books● Smart View
● Next steps
End-user Training
� Delivery● Instructor led
● PowerPoint● 10-12 users per class● Train-the-trainer
● Remote● Record for playback● Universal Productivity
Kit
� Customized● Your application and
processes● Ensure it’s complete
● Test/QA or Production environment
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� All hands-on● Load test if more than 200
concurrent users
� Performed in Production� … should be called “serial”� All development is complete
and data validated� Parallel 1
● Develop a permanent help desk● Capture issues
� Remediate� Parallel 2� Avoid parallel fatigue
Parallels
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� No Priority 1 issues
� Close is not performed in another system
● HFM is the book of record
� Consultants provide minimal
support
� Celebrate success!
● Thank everyone for their extra efforts
● Get reacquainted with your families
● Vision realized
Go-live HERE COMES THE SUN!
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� More functionality● Process Management● Cash Flow
� Financial Close Manager● Financial Close● Account Reconciliation Module● Supplemental Details Module
� Hyperion Tax Provisioning● Prebuilt HFM application
● Metadata, rules● Forms, reports
● Add your entity structure
� Oracle Financial Management Analytics● Built on Oracle Business Intelligence Enterprise
Edition
� Planning� Essbase
Encore
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
� Upgrade every 3-4 years
� Patch 2-3 times per year
� OracleTechnologyNetwork
� Support.Oracle.com
� Conferences
● Kaleidoscope
● Collaborate
● Connection Point
● Oracle OpenWorld
● Regional user group
Top That Act?