KScope 14 Implementing HFM - The Rock Opera

Copyright ©2014 Chris Barbieri, Edgewater Ranzal

ImplementingHyperion Financial Management

the Rock Opera

Chris Barbieri


FocusServicesPeopleMethodologyCustomersPartnership

15 Years700+ clients

1000+ projects

About Edgewater Ranzal


We offer a full spectrum of EPM/BI ServicesDashboards & Scorecards, Financial Analytics & Reporting, Operational Analytics, What-if

Analysis, Query & Reporting, Visual ExplorationFinancial performance, Legal, Segment & Mgmt Reporting, Financial Close

HFM Optimization, Performance LabSOX Compliance Support

Strategic Finance, Planning, Budgeting, Forecasting, Workforce Planning, Capital Planning, Project Financial Planning

Data Integration, Financial DataManagement, Data Warehousing, Master Data Management &DRM,

ETL Services, Automation

Project/Program Mgmt, EPM Road Maps, Application Reviews, Business Requirements, Process Change, Documentation

Installation, Upgrades, Migration, System

Monitoring, Backup and Recovery, Disaster Recovery,

Load Testing, Hardware Sizing, Exalytics

Benchmarking

Consolidation

BusinessIntelligence

EnterprisePlanning

Infrastructure

Training &Support Services

ProjectManagement

DataServices

Costing & Profitability

Mgmt

Support Services – Infrastructure & Application Support Contracts

Key Teach Course Delivery: Planning, Essbase, Financial Reporting, Smart View, HPCM, HFM, FDM,

DRM, OBIEECustom Training Delivery: Process & Reporting

HPCM Standard & Detailed Models, Waterfall Allocations, Activity Based Costing, Customer, Product & LOB Profitability


Hyperion Financial Management

Act IPre-project planningRequirementsDesign

Act IIBuildTestData Conversion

Act IIITrainingParallel 1Parallel 2Go-Live


� Sponsorship & Vision: Business Case� EPM products in scope� Timeline

● Plan “A”, “B”, and “C”● Build and maintain momentum

� Budget� Dependencies

● Other projects● Business changes

� Requirements agenda� Logistics� Resources

● Backfill● Project management

� Phases

Pre-project planning


The Team


� Define the Phase 1 scope● What is out of scope?● What goes into Phase 2?

� Information● Dimensions

� Start with reports● Make sure these fit within dimensions● Identify all data sources

� Current process� To-be process� For whom is this being built?

● Corporate? Divisions? Tax?● External reporting? Management reporting?● Define the user community (name names)

� Communication strategy� High level project plan

RequirementsTell me what you want

what you really, really want

Pick 2

Scope Time

Resources


� Focus on benefits of the new system� Communicate

● Weekly status meetings● Next steps

● Ownership

● Issues● Costs● Timeline● Monthly steering committee meetings

� Risks● Can manage those we identify

� Don’t overwork the team● They’ll be more resistant to the next project● Align the new system with incentives

� You will learn new, valuable skills!� 75% time commitment for HFM admin� Get ready for data conversion� Vision!

The times they are a-changin’


Timeline: Holiday

Design August 2013August 2013

System Build &

Data ValidationSeptember – December 2013September – December 2013

End User Training January 20, 2014January 20, 2014

Parallel 1

December 2013 closeFebruary 10 – 14, 2014February 10 – 14, 2014

Parallel 2

January 2014 closeFebruary 24 – 28, 2014February 24 – 28, 2014

Go-live

February 2014 closeMarch 10 – 14, 2014March 10 – 14, 2014


� Information map� Metadata� Get to details

● This takes time

● The more we cover here, the shorter the build phase

� Reports● Prioritized list● Formats

� Rules� Data integration� Security

● Role● Dimension access

� Training

speak now…

DesignAnd once you're gone, you can never come back

When you're out of the blue and into the black.


� Foundation for everything

● Data integration

● Rules

● Reports

● Security

� Classic vs. EPMA

Build: Dimensions

Dimension

Year

Period

View

Value

Account

ICP

Entity

Product

Cost Center

Territory

Data Source

Flows

Business Line

Segment

Sell-to


Too much information (running through my brain)


� Numeric base● Only if this matches your GL system

� Alpha parents● TitleCaseNames● Spell it out: search only by label● Title Case Descriptions

� Anything that shows up on a report� Validation

● Description is instructive

� Restrictions● 80 characters● No spaces * @ , { } “ - # . + ; / in names● Anything but “&” or “\” in descriptions● Names AND descriptions must be unique to integrate with Essbase/Planning

● Across all dimensions● Prefix by dimension code (AC, CC, PR, etc.)

Metadata: I got a name


Sample Dimensions


Volumes: This one goes to eleven!

Median +1 Std Deviation High

Applications 90

Accounts 1,505 3,861 19,349

ICP Accounts With Plug 18 327 2,273

Accounts With Data Audit 26 1,389 7,490

Consolidation Rules 47%

OrgBy Period 17%

Phased Submission 18%

Currencies 29 61 150

Custom1 184 3,372 23,897

Custom2 78 2,375 20,484

Custom3 39 866 5,681

Custom4 21 185 1,199

Custom5 27 46 27

Custom6 32 55 32

Entity Hierarchies 4 12 44

Entities (unique) 697 4,225 21,199

ICP Members 215 1,140 7,770

Scenarios 12 31 89

Scenarios Using Process Mgmt - 7 37

Scenarios Using Data Audit - 11 78


� Hierarchies● One version of the truth● Asset, Liability● Revenue, Expense● Flow, Balance

� Calculation● Current year retained earnings● Roll-forwards

� Translation● P&L method● Balance sheet● Historical rate● Alternative rates

Build: Rules

� Consolidation● 100%● Joint ventures● Automated intercompany

eliminations● Organization by period

� Allocations� Cash Flow� Reports

● Better to pull a calculation from HFM

● Scenario variances in reports


� Data sources� Mapping� Direct integration

● SAP● Oracle eBusiness Suite● JD Edwards● PeopleSoft● Centralized● Automation

� Flat files● Any source● Decentralized

� Excel templates● Avoid these● Multiple dimensions fitted into a 2-

dimensional worksheet

� Outbound● Data warehouse● Planning / Essbase

Build: Data Integration

We're building the perfect beast


� Dimension differences● Increased level of detail● Switch from quarterly to monthly

� Mapping� Old logic and data errors

● Do we make the new system wrong?

� Report hierarchies� Adjustments made in spreadsheets

● Rebuild from the general ledgers● Allocations made outside the system

� The business has changed� Intercompany elimination automation� Cash flow from bottom up� Entities that changed currency

● Or history in USD only

� “Temps” don’t help since they don’t know your data

Data Conversion Blues

They call it Stormy MondayBut Tuesday’s just as bad


� Local currency, base entities� Validate all dimensions

● All hierarchies

� Translated balances� Consolidated amounts

● Intercompany eliminations

� Opening balance sheet� Period 1: full trial balance� Period 2: full trial balance

● Periodic● YTD

� Continue until Period ‘parallel -1’� Hard to add data before the start period

Data Conversion: I can see clearly now


� Financial Reports

● Centralized: high re-use

● Dynamic: low maintenance

● “Pixel-perfect”

● Books

● PDF

● Pull these into Word or PowerPoint

Build: Reports

� Smart View

● Decentralized: individual users

● High-maintenance

● Excel Ad hoc

● Excel Functions

● Microsoft Word

● Microsoft PowerPoint

● Resource intensive


� Sign off on requirementsquickly

� Settle metadata● Update only what’s

needed for data validation

� Work from a “punch list”

Stop Developing!

� Prepare for training

● Deploy Smart View

● Schedule training

� Finalize patches


HFM● Oracle Hyperion Financial Mgmt 11.1.2:

Create & Manage Applications● Oracle Hyperion Financial Mgmt 11.1.2:

Create Rules Using Calc Mgr● Oracle Hyperion Financial Reporting

11.1.2 for Financial Management

FDM● Hyperion Financial Data Quality

Management EE Administration

Infrastructure● Oracle Hyperion Financial Mgmt 11.1.2

Installation & Configuration

Training: Administrator

I found the simple life ain't so simpleWhen I jumped out,

on that road

Knowledge transfer is critical to success!


� Content● Project topics

● Objectives: why are we doing this?

● Project status● Dimensions● General navigation● Close process

● Data load & validation● Forms● Intercompany matching

● Reporting● Run financial reports &

books● Smart View

● Next steps

End-user Training

� Delivery● Instructor led

● PowerPoint● 10-12 users per class● Train-the-trainer

● Remote● Record for playback● Universal Productivity

Kit

� Customized● Your application and

processes● Ensure it’s complete

● Test/QA or Production environment


� All hands-on● Load test if more than 200

concurrent users

� Performed in Production� … should be called “serial”� All development is complete

and data validated� Parallel 1

● Develop a permanent help desk● Capture issues

� Remediate� Parallel 2� Avoid parallel fatigue

Parallels


� No Priority 1 issues

� Close is not performed in another system

● HFM is the book of record

� Consultants provide minimal

support

� Celebrate success!

● Thank everyone for their extra efforts

● Get reacquainted with your families

● Vision realized

Go-live HERE COMES THE SUN!


� More functionality● Process Management● Cash Flow

� Financial Close Manager● Financial Close● Account Reconciliation Module● Supplemental Details Module

� Hyperion Tax Provisioning● Prebuilt HFM application

● Metadata, rules● Forms, reports

● Add your entity structure

� Oracle Financial Management Analytics● Built on Oracle Business Intelligence Enterprise

Edition

� Planning� Essbase

Encore


� Upgrade every 3-4 years

� Patch 2-3 times per year

� OracleTechnologyNetwork

� Support.Oracle.com

� Conferences

● Kaleidoscope

● Collaborate

● Connection Point

● Oracle OpenWorld

● Regional user group

Top That Act?

KScope 14 Implementing HFM - The Rock Opera

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