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Automating Oracle E-Business Suite InvoiceProcessing with Oracles Imaging and
Process Management (I/PM)
Michael RathDavid Moore
CedarCrestone, Inc.
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The Imaging Solution
Eliminates paper through content-enabling processes to lower
costs and increase efficiency within Oracle E-Business Suite Capture digitizes documents & extracts data:
Oracle Document Capture
Oracle Distributed Document Capture
Oracle Forms Recognition Imaging store, retrieve & manages documents:
Oracle Imaging and Process Management
E-Business Suite Adapter for ECM
BPM capabilities accelerate document-drivenprocesses:
Oracle Business Process Management Suite Invoice Process Solution Template (part of Oracle I/PM)
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Imaging Solution Components ODC/ODDC
Scan Production and Distributed Capture images and review/correct batches
Import FTP, Folder, Email
Import Multi Function Device (MFD) output
Index/Classify Manual image indexing in ODC
Automate indexing with barcoded cover sheets
Output
Forms Recognition
Output images to OFR import folder
Commit images and metadata to I/PM
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Imaging Solution Components ODC/ODDC
ODC/ODDC
Generate Unique Document Id
Commit via Text File commit driver
or I/PM 11g commit driver
Commit Folder
Multiple Page TIFFsDepending on solution folder monitoredby:
OFR Metadata (e.g., Doc Id,
Priority) passed in filename
IPM Metadata passed in InputAgent compliant text file
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Imaging Solution Components (OFR)
Import images and metadata Meta data is parsed from image file names
Classify/Extract/Verify etc.
Export images and extracted data
Images Images and metadata output to a folder monitored by
I/PM
Extracted Data
Several options supported XML export recommendedfor easy processing in BPEL
XML and metadata to associate XML with invoice imageoutput to a folder monitored by I/PM
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Imaging Solution Components (OFR)
Export FolderOFR
OFR (Verifier)
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Imaging Solution Components (IPM)
Archive
Parallel applications are created for images and XML data file
The images and XML file and their metadata are ingested into
the appropriate applications by the Input Agent
Searches to enable access to the invoice images BPEL
The image application will initiate a BPEL process to perform
the invoice processing - key invoice fields are passed along to
the BPEL process Viewing
Users can access images with the I/PM browser based viewer
which allows annotations
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Imaging Solution Components (IPM)
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Imaging SolutionComponents BPEL (and solution template)
Key From Image
Route invoice images to the appropriate AP user fordata entry in EBS
Forms Recognition
Retrieve XML data from I/PM Validate key header fields against EBS (to minimizeimport failures)
Insert invoice data into EBS via Open Interface Table
Exceptions Route invoices that need additional information orrequire user intervention to the appropriate user/queue
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Imaging SolutionComponents BPEL (and solution template)
BPEL
Inject,Retrieve
Update
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Imaging SolutionComponents - EBS Adapter for ECM
UI level workflow Integration
Access task lists from EBS screens
Key-from-image queues
Exception queues e.g. PO matching failures,
supplier maintenance Supporting Documents
Search integrations to retrieve related documents e.g.vendor contract from invoice record
ECM related UI extensions ODDC integration for integrated scanning
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Imaging SolutionComponents - EBS Adapter for ECM
EBS
Work Lists&Updates
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Key-From-ImageStreamlining Invoice Data Entry
Data Entry usingEBS Invoice Workbench
Complete Processingwith Standard EBS
Functions
Prepare andSort Incoming
InvoicesScan And Index Archive in I/PM Route to AP for
data entry
Incomplete Information,Supplier Maintenance, etc.
Obtain RequiredApprovals
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Forms RecognitionStreamlining Invoice Data Entry
Validation: Supplier,Duplicates, PO, Etc.
Complete Processingwith Standard EBS
Functions
Prepare andSort Incoming
InvoicesScan And Index Extraction,
Verification,Correction
Archive in I/PM
Incomplete Information,Supplier Maintenance, etc.
Obtain RequiredApprovals
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Expense ReportsStreamlining Receipt Processing
Complete Processingwith Standard EBS
Functions
Submit ExpenseReport
Fax Coversheetand Receipts
Archive in I/PM
Obtain RequiredApprovals
ReleaseExpenseReport
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Imaging SolutionComponents - Deployment Architecture
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Questions and Answers
Michael A. [email protected] Moore
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