How to migrate from Lotus Notes to SharePoint 2013 or SharePoint Online
Speaker: Knut Relbe-Moe15th November 2014
Host: Matthew Hughes
My Experience:
SharePoint evangelist, mentor, speaker
Old developer, turned Architect / ITPro
Have worked with SharePoint since the 2003 version.
Worked with several clients upgrading their solution from 2007/2010 to 2013.
Works as a Lead Architect and advisor creating SharePoint Farm architecture/infrastructure on many projects. With up to 25.000 users.
Worked with automating the installation and configuration of SharePoint.
Knut Relbe-MoeManager/Chief ArchitectTechnical Lead SharePointAvega Group AS, Oslo, NorwayMicrosoft Certified TrainerOffice 365 MVPFounder of NIWUG
Twitter: @sharePTkarmEmail: [email protected]: www.sharepointblog.noSkype: shareptkarmMobile: 0047-98224609
Thank you to our O365EU Sponsors
Thank you to our organizers
Matthew Hughes
Aaron Bell
Agenda
1 How to migrate from Lotus Notes
2 2 Real world projects
3 Tools
4 Demo
5 Summary / Next
How to migrate from Lotus Notes
1
2
3
Analyze the data
Migrate the data from Notes to SharePoint/SharePoint Online
Clean up the data4
Decide which data to be migrated
1. Analyze the data Migration Assessment Process
Application Inventory Data Analysis Estimation
Facts and Findings
Tasks
• Collect data of all existing LN Apps.
•Conduct interview with application owners
• Categorize and generate inventory of existing LN App.
Outcomes
• LN Application Inventory.
Migration Roadmap
Tasks
• Complexity Classification.
•Recommend Migration Approach.
Outcomes
• List of target applications with complexity level and recommended platforms.
• Migration approach.
Tasks
• Apply norm and estimation process to calculate the estimated effort.
• Cost calculation.
Outcomes
• Effort Estimation.
• Cost Estimation.
Quotation
1. Analyze the data
1. Collect a list of relevant LN databases
2. Interview sessions
3. Technically propose the consolidation
5. Estimate the size and complexity of applications.
6. Estimate efforts based on applications’ complexity and norms
7. Estimate the cost and duration for full migration of all databases to SharePoint
1. Analyze the data Great tool from AvePoint, DocAve Migratoor Tool:
C:\Program Files\AvePoint\DocAve6\Agent\bin
1. Analyze the data Decide which target platform to use
Just SharePoint with SharePoint Lists and Forms
Or Access Services with list as datasource or sql database.
Things to watch out for
List Treshold, usually notes can have many list items, more then 100.000, SharePoint have
a treshold on 5000, so then you need to split up the list in many lists.
This can be achived either with the 3rd party tool, or you can create new views in
Notes, to get more control over where the split would be.
1. Analyze the data: Application Inventory
Work Flow Business and workflow of Lotus Notes App
Request Change Business No of request from customer to change business
Expected Relaunch Customer’s Go-Live Expected date
Consolidate Yes or No
Merge Define here are other applications that will be used for merging
DB Size Capability of full Lotus Notes DB (MB)
Total Records Total No of documents from Lotus Notes app
Monthly Created Record No of documents created monthly
Total Users Role No of User Roles from Access Control List (ACL)
Total User No of Users using Lotus Notes App
Migrated Forms No of Forms that will be migrated
Migrated Sub-form No of Sub-form that will be migrated
Migrated Views No of Views are using
Migrated Report No of Report are using
Agents No of Manually or Scheduler Agents are running
Data mapping
Lotus Notes SharePoint
Text Single line of Text Multiline of Text
Date/Time DateTime
Number Number
DialogList/Combobox Choice – Drop down list
Checkbox/ListBox Choice – Checkboxs
Radio button Choice – Radio Buttons
Rich Text Enhanced Rich Text
Names People or Group
Currency Currency
Calculated Calculated
Effort Estimation Schema
Functions Migration
Data Migration
Migration Effort
Function migration
• Count number of LN Databases associated
with each target application.
Data migration
• Develop data migration script.
• Overheads for each active database.
• Using data migration tool
Total Effort = Migration Effort + Training & Support
3. Migrate the data from Notes to SharePoint/SharePoint Online
1
2
Write your own Code
Choose a 3trd party tool – Lotus to SharePoint Migration tools
4. Clean up the data
1
2
Write Code to clean up HTMLWrite Code to convert Links
Convert Lotus Notes Forms to SharePoint FormsLialis have created a tool to convert to SharePoint Form Designer forms, and currently works on versions for Nintex Forms and KwizCom Forms.
Demo
Real world examples – Oslo Police Department
Notes
SharePoint
Notes application consisted of list and different forms
Real world examples – Oslo Police Department
Many different notes databases that should be migrated to SharePoint 2013
Amount items in Notes varies from 1000 to 100000 items.
Many different Notes Forms who had to be redrawn
Different views needed to be remade in SharePoint.
Real world examples - Storebrand
Old Intranett based on Notes
Should be migrated to SharePoint Online
Navigation should also be migrated
Old Intranet with over 5000 pages to transfer to SharePoint Online
Different page layouts had to be recreated in SharePoint
Site structure had to be recreated in SharePoint
Had to write code to create MetadrivenNavigation
Had to write code to convert links
Had to write code to clean up HTML
Tools
Following tools was used:
AvePoint Migration Tool
AvePoint DocAve Lotus Notes Migration Tool
SPForms Designer
Lialis Lotus Notes Domino form Converter to SharePoint Forms
Designer
Tools
Demo
Next?
If you need help with Notes migration contact me.
I’ll also write a blog about this, and share my scripts.
Questions?
Knut Relbe-Moe
Twitter: @shareptkarm
LinkedIn: http://no.linkedin.com/pub/knut-relbe-moe/2/70b/6a
Blog: http://www.sharepointblog.no
Thank you to our O365EU Sponsors
Thank you to our organizers
Matthew Hughes
Aaron Bell
Thank you!
Top Related