How to migrate from Lotus Notes to SharePoint 2013 or SharePoint Online

Speaker: Knut Relbe-Moe15th November 2014

Host: Matthew Hughes

My Experience:

SharePoint evangelist, mentor, speaker

Old developer, turned Architect / ITPro

Have worked with SharePoint since the 2003 version.

Worked with several clients upgrading their solution from 2007/2010 to 2013.

Works as a Lead Architect and advisor creating SharePoint Farm architecture/infrastructure on many projects. With up to 25.000 users.

Worked with automating the installation and configuration of SharePoint.

Knut Relbe-MoeManager/Chief ArchitectTechnical Lead SharePointAvega Group AS, Oslo, NorwayMicrosoft Certified TrainerOffice 365 MVPFounder of NIWUG

Twitter: @sharePTkarmEmail: knutrelbemoe@outlook.comBlog: www.sharepointblog.noSkype: shareptkarmMobile: 0047-98224609

Thank you to our O365EU Sponsors

Thank you to our organizers

Matthew Hughes

Aaron Bell

Agenda

1 How to migrate from Lotus Notes

2 2 Real world projects

3 Tools

4 Demo

5 Summary / Next

How to migrate from Lotus Notes

1

2

3

Analyze the data

Migrate the data from Notes to SharePoint/SharePoint Online

Clean up the data4

Decide which data to be migrated

1. Analyze the data Migration Assessment Process

Application Inventory Data Analysis Estimation

Facts and Findings

Tasks

• Collect data of all existing LN Apps.

•Conduct interview with application owners

• Categorize and generate inventory of existing LN App.

Outcomes

• LN Application Inventory.

Migration Roadmap

Tasks

• Complexity Classification.

•Recommend Migration Approach.

Outcomes

• List of target applications with complexity level and recommended platforms.

• Migration approach.

Tasks

• Apply norm and estimation process to calculate the estimated effort.

• Cost calculation.

Outcomes

• Effort Estimation.

• Cost Estimation.

Quotation

1. Analyze the data

1. Collect a list of relevant LN databases

2. Interview sessions

3. Technically propose the consolidation

5. Estimate the size and complexity of applications.

6. Estimate efforts based on applications’ complexity and norms

7. Estimate the cost and duration for full migration of all databases to SharePoint

1. Analyze the data Great tool from AvePoint, DocAve Migratoor Tool:

C:\Program Files\AvePoint\DocAve6\Agent\bin

1. Analyze the data Decide which target platform to use

Just SharePoint with SharePoint Lists and Forms

Or Access Services with list as datasource or sql database.

Things to watch out for

List Treshold, usually notes can have many list items, more then 100.000, SharePoint have

a treshold on 5000, so then you need to split up the list in many lists.

This can be achived either with the 3rd party tool, or you can create new views in

Notes, to get more control over where the split would be.

1. Analyze the data: Application Inventory

Work Flow Business and workflow of Lotus Notes App

Request Change Business No of request from customer to change business

Expected Relaunch Customer’s Go-Live Expected date

Consolidate Yes or No

Merge Define here are other applications that will be used for merging

DB Size Capability of full Lotus Notes DB (MB)

Total Records Total No of documents from Lotus Notes app

Monthly Created Record No of documents created monthly

Total Users Role No of User Roles from Access Control List (ACL)

Total User No of Users using Lotus Notes App

Migrated Forms No of Forms that will be migrated

Migrated Sub-form No of Sub-form that will be migrated

Migrated Views No of Views are using

Migrated Report No of Report are using

Agents No of Manually or Scheduler Agents are running

Data mapping

Lotus Notes SharePoint

Text Single line of Text Multiline of Text

Date/Time DateTime

Number Number

DialogList/Combobox Choice – Drop down list

Checkbox/ListBox Choice – Checkboxs

Radio button Choice – Radio Buttons

Rich Text Enhanced Rich Text

Names People or Group

Currency Currency

Calculated Calculated

Effort Estimation Schema

Functions Migration

Data Migration

Migration Effort

Function migration

• Count number of LN Databases associated

with each target application.

Data migration

• Develop data migration script.

• Overheads for each active database.

• Using data migration tool

Total Effort = Migration Effort + Training & Support

3. Migrate the data from Notes to SharePoint/SharePoint Online

1

2

Write your own Code

Choose a 3trd party tool – Lotus to SharePoint Migration tools

4. Clean up the data

1

2

Write Code to clean up HTMLWrite Code to convert Links

Convert Lotus Notes Forms to SharePoint FormsLialis have created a tool to convert to SharePoint Form Designer forms, and currently works on versions for Nintex Forms and KwizCom Forms.

Demo

Real world examples – Oslo Police Department

Notes

SharePoint

Notes application consisted of list and different forms

Real world examples – Oslo Police Department

Many different notes databases that should be migrated to SharePoint 2013

Amount items in Notes varies from 1000 to 100000 items.

Many different Notes Forms who had to be redrawn

Different views needed to be remade in SharePoint.

Real world examples - Storebrand

Old Intranett based on Notes

Should be migrated to SharePoint Online

Navigation should also be migrated

Old Intranet with over 5000 pages to transfer to SharePoint Online

Different page layouts had to be recreated in SharePoint

Site structure had to be recreated in SharePoint

Had to write code to create MetadrivenNavigation

Had to write code to convert links

Had to write code to clean up HTML

Tools

Following tools was used:

AvePoint Migration Tool

AvePoint DocAve Lotus Notes Migration Tool

SPForms Designer

Lialis Lotus Notes Domino form Converter to SharePoint Forms

Designer

Tools

Demo

Next?

If you need help with Notes migration contact me.

I’ll also write a blog about this, and share my scripts.

Questions?

Knut Relbe-Moe

knutrelbemoe@outlook.com

Twitter: @shareptkarm

LinkedIn: http://no.linkedin.com/pub/knut-relbe-moe/2/70b/6a

Blog: http://www.sharepointblog.no

Thank you to our O365EU Sponsors

Thank you to our organizers

Matthew Hughes

Aaron Bell

Thank you!