N$33.60 WINDHOEK-18December2013 No.5365
GOVERNMENT GAZETTEOF THE
REPUBLIC OF NAMIBIA
CONTENTSPage
GOVERNMENT NOTICES
No.330 CommencementoftheCorrectionalServiceAct,2012(ActNo.9of2012)........................................ 1
No.331 NamibianCorrectionalServiceRegulations:CorrectionalServiceAct,2012...................................... 1________________
Government Notices
MINISTRY OF SAFETY AND SECURITY
No.330 2013
COMMENCEMENTOFTHECORRECTIONALSERVICEACT,2012(ACTNO.9OF2012)
Intermsofsection135(1)oftheCorrectionalServiceAct,2012(ActNo.9of2012),Ideterminethat,thesaidActcomesintooperationon01January2014.
I. NGATJIZEKOMINISTER OF SAFETY AND SECURITY Windhoek,6December2013
________________
MINISTRY OF SAFETY AND SECURITY
No.331 2013
NAMIBIANCORRECTIONALSERVICEREGULATIONS:CORRECTIONALSERVICEACT,2012
Undersection132oftheCorrectionalServiceAct,2012(ActNo.9of2012),Ihave-
(a) madetheregulationssetoutintheSchedule;and
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(b) repealed theRegulations publishedunderGovernmentNoticesNos. 266of 8November2001,34of13March2009and134of5June2009.
I. NGATJIZEKOMINISTER OF SAFETY AND SECURITY Windhoek,28November2013
SCHEDULE
ARRANGEMENTOFREGULATIONS
CHAPTER1INTRODUCTORYPROVISIONSANDINTERPRETATION
1. Definitions
CHAPTER2PERSONNELPROVISIONS
PART1DISTRIBUTIONANDSERVICEOFOFFICERSANDRANKSINCORRECTIONALSERVICE
2. Determinationofestablishmentanddistributionofofficers3. OfficersliableforserviceanywhereinNamibia4. RanksinCorrectionalService5. Precedenceandseniorityinrankofofficers6. RetentionofrankonleavingCorrectionalServiceandawardofhonoraryrank
PART2FUNCTIONSANDDUTIESOFCOMMISSIONER-GENERALANDOFFICERS
7. Commissioner-General8. Dutiesofofficerinchargeorheadofofficeorworkplace9. OfficerstoplacefullservicesandtimeatdisposalofState10. Officersnottoemploy,permitorauthoriseemploymentofotherofficersorstaffmembers
whoareondutyinserviceofState11. Norighttoclaimforadditionalremunerationforservicesrendered
PART3PARTICIPATIONINSPORT
12. Participationinsportandrecreation
PART4APPOINTMENTOFOFFICERS
13. Appointmentofseniorandjuniorofficers14. Appointmentofpersonsasofficersoncontract15. Conditionsofprobationandconfirmationofappointmentofofficers16. Oathofofficeofofficers17. Scopeofappointmentoftemporaryofficers18. Conditionsofappointmentoftemporaryofficers19. Certificatesofappointment
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PART5TRAININGANDUNIFORM
20. Prescribedcoursesoftrainingforofficers21. Issuing,wearing,maintenanceandreturnofarticlesofprescribeduniformandequipment22. Damageandabnormalwearandtearofuniform23. Additionalpersonalequipmentrequiredforwork24. Reimbursementofofficersonchangeof,oradditionsto,uniform25. Issuingofprescribedarticlesofuniformorequipmenttoofficersonin-servicecourses26. Compensationofofficersonchangeofwork
PART6PROMOTION,SALARYANDALLOWANCES
27. Requirementsforpromotionofofficers28. Promotionofofficerswithinappropriatecorrectionalfacility,officeorworkplace29. Salaryscales,incrementandnotches
PART7MEDICALPROVISIONS
30. Submissionofofficerstomedicalexaminationandtreatment31. SubmissionofreportsofunfitnessofofficerstoCommissioner-General32. Conductingofexaminationbymedicalboard33. Recordofproceedings,submissionofrecordofproceedingsandsubmissionofreport34. Medical,dentalandhospitaltreatmentofofficers
PART8OFFICIALRESIDENTIALQUARTERS
35. Occupationofofficialquartersbyofficers36. Commissioner-Generaltoprescribecertainmattersrelatingtoofficialquarters
PART9LEAVE
37. Generalprovision38. Leaveapplicationsofofficers39. Channellingofleaveapplicationsofofficers
PART10OFFICIALJOURNEYS,TRANSPORTANDSUBSISTENCEALLOWANCE
40. Approvalandcontrolofofficialjourneysofofficers41. Economicalmeansoftransportofofficersandshortestroute42. Commissioner-Generaltoprescribecertainmattersrelatingtoofficialjourneysandtransport
ofofficers43. Ratesandconditionsofsubsistenceallowanceofofficers
PART11TRANSFEROFOFFICERS
44. TransferofofficersatStateexpense45. Transportofhouseholdandpersonaleffectsfromonecorrectionalfacility,officeorwork
placetoanotherandcompensationfordamages46. Privilegesandsubsistenceallowanceoftransferredofficers
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PART12TRANSPORTONTERMINATIONOFSERVICEORDEATHOFOFFICERS
47. Transportprivilegesonretirementorterminationofserviceofofficers48. Transportprivilegesondeathordischargeofofficers
PART13DISCIPLINARYINQUIRYRULESOFPROCEDUREANDEVIDENCE
Sub-part 1: General
49. Actiononcommissionofdisciplinaryoffencesbyofficers50. Appointmentofinitiators51. Dutiesofinitiators52. Issuingandserviceofsubpoena53. Uniformatinquiry54. Personsentitledtobepresentatinquiryofchargedofficer55. Removalofpersondisturbinginquiry56. Chargingofofficers57. Removalofchargedofficerfordisturbinginquiry58. Adjournmentofinquiry59. Witnessestoattendinquiryandremaininattendance60. Failurebyofficerstoattendortoremaininattendance61. Failurebychargedofficertoappearforinquiry62. Chargefordisobeyinglawfulorder63. Inquiryofofficersimplicatedinsamedisciplinaryoffence64. Joinderofchargedofficers65. Separationofinquiriesofofficerschargedjointly66. Powerofstoppinginquiry67. Recordofproceedings68. Effectingdisciplinarymeasuresandorders
Sub-part 2: Charging
69. Essentialsofcharge70. Chargewhereitisdoubtfulwhatdisciplinaryoffencecommitted71. Chargeneednotstatemannerormeansofact72. Issuingandservingofnoticeandcopyofchargesheet73. Objectionbychargedofficer74. Procedurewhereobjectionsustained75. Procedurewhereobjectionoverruled76. Disclosure77. Requestforclarificationtocharge78. Clarificationbyinitiatorandamendmentofcharge79. Joiningcharges80. Separationofinquirieswherechargesjoined
Sub-part 3: Pleas
81. Righttolegalrepresentation82. Chargedofficertopleadtocharge83. Refusalbychargedofficertoplead84. Pleaofguiltybychargedofficer85. Questioningtoconfirmpleaofguilty86. Summarydisposalonadmissionofguilt87. Pleaofnotguiltywherechargedofficerfailstoappearforinquiry
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Sub-part 4: Adducing evidence
88. Witnessestotestifyorally89. Procedurewhenimpossibletosecureattendanceofwitness90. Readingofdocumentaryevidence91. Objectiontoquestionsoractions92. Administeringofoathoraffirmation93. Initiatortoadduceevidenceonpleaofnotguilty94. Examinationofcomplainantwitnessesbyinitiator95. Cross-examinationofcomplainantwitnessesbydefence96. Re-examinationofcomplainantwitnessesbyinitiator97. Closureofcomplainantcaseandrightsofchargedofficer98. Chargedofficermayadduceevidence99. Examinationofdefencewitnesses100. Cross-examinationofdefencewitnessesbyinitiator101. Re-examinationofdefencewitnessesbydefence102. Closureofdefencecase103. Examinationbydisciplinaryboardorpresidingofficer104. Subpoenaofwitnessesbychairpersonorpresidingofficer105. Addressbyinitiatoranddefenceatconclusionofevidence
Sub-part 5: Findings
106. Procedurewherechargedofficerfoundguilty107. Procedurewherechargedofficerfoundnotguilty108. Findingmaybecorrected
Sub-part 6: Disciplinary measures
109. Previousconvictions110. Representationsinmitigationandaggravation111. Imposingdisciplinarymeasures112. Righttoappeal
Sub-part 7: Confirmation of disciplinary measures and record of convictions and disciplinary measures
113. Submissionofrecordofproceedings114. Confirmationofdisciplinarymeasures115. Recordofconvictions116. Recordofdisciplinarymeasures
Sub-part 8: Lodging of appeals
117. Righttorecordofproceedings118. ProcedureonappealtoMinister119. DecisionbyMinister
Sub-part 9: Witness allowances and copying fees
120. Officersattendinginquiries121. Witnessesforcomplainant122. Witnessesfordefence123. Witnessessubpoenaedbydisciplinaryboardorpresidingofficer124. Recoveryofallowancesandwitnessfees125. Allowancesforperson’sservicesandforusingmechanicalmeansandcopyingfees
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Sub-part 10: Rules of evidence
126. Evidenceofsinglewitness127. Evidencefollowingconvictionincourtoflaw128. Irrelevantevidenceinadmissible129. Admissibilityofwrittenstatementsandotherdocuments130. Requirementsofwrittenstatements131. Oralevidencebypersonswhomadewrittenstatements132. Treatmentofexhibitsreferredandidentifiedinwrittenstatements133. Evidenceofdisputedwritings134. Evidenceofsignatures135. Articlesmaybeprovedinevidencebymeansofphotographsthereof136. Presumption that charged officer possessed particular qualification or acted in particular
capacity137. Evidencebycomplainant
PART14PRIVILEGESFOROFFICERS
138. Specialratesfor,andfree,services139. Reducedpricesforproducts140. Medicalservices141. Personalprotection
PART15GRIEVANCESANDREQUESTSBYOFFICERS
142. Grievancesbyofficers143. Dutyofofficersinchargeorheadsofofficesorworkplacesinrelationtorequestsbyofficers144. SubmissionofrequeststoCommissioner-Generalorseniorofficers145. Requestsforaudienceanddisposalthereof
PART16AWARDSINCORRECTIONALSERVICE
146. Establishmentandintroductionofawards147. Awardingofdecorations,medalsorcertificates148. Considerationofpreviousconvictionsbeforeawardingdecorationsormedals
PART17CERTIFICATESOFSERVICEANDDEATHOFOFFICERS
149. Certificatesofservice150. Authenticityofcertificatesofservice151. Copyofcertificateofservice152. Notificationofdeath153. Burialofdeceasedofficers
PART18GENERAL
154. Liabilityofofficersfordeficiencyandlossof,ordamageto,Stateproperty155. Determinationofliability156. Recoveryofdeterminedamountforliability157. Liabilityandrecoveryafterdismissal,retirementordischarge158. Membershiptopoliticalpartiesbyofficers
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159. Officersnoteligibleforcertainpoliticalactivitiesandoffices160. Restrictionsoncarryingoutpoliticalactivitiesbyofficers161. Submissionofprogressreports162. SubmissionofspecialreportsasrequiredbyCommissioner-General163. Channelofcommunication164. Useofforceandweapons
CHAPTER3OFFENDERS
PART1GENERALPROVISIONS
165. Applicationofregulations166. Prohibitionondocumentsorwritings167. Receiptandsafe-keepingofprivateproperty168. Disposalofprivateproperty169. Useordisposalofprivatemoney170. Disposalofunclaimedprivateproperty171. Disposalofperishableorvaluelessprivateproperty172. Bringinginandremovalofprohibitedarticles
PART2ADMISSION,DETENTION,REMOVAL,ESCAPEANDDEATHOFOFFENDERS
173. Personalandphysicalparticulars174. Fingerprintsandphotographs175. Bathonadmission176. Medicalexaminationonadmission177. Custodyduringremoval178. Protectionfrompublicexposure179. Interviewbeforeremoval180. Medicalcertificateonremoval181. Notificationofescapeandre-arrestofoffenders182. Investigationsintoescapeofoffenders183. Disposalofprivatepropertyofescapedoffenders184. Notificationofdeathofoffendersandinvestigationsthereof185. Particularsofdeath186. Burialorcremationofdeceasedoffenders187. Disposalofprivatepropertyofdeceasedoffenders
PART3ACCOMMODATIONOFOFFENDERS
188. Sleepingfacilities189. Singlecells190. Bedsandbedding191. Separationofmaleandfemaleoffenders
PART4CONTROLOF,ANDDISCIPLINARYINQUIRYAGAINST,OFFENDERS
Sub-part 1. General principles
192. Scopeandaim193. Dutiesofofficersincharge
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194. Useofforce195. Offendersnottoperformdisciplinaryorleadershipduties
Sub-part 2: Safe custody and guarding of offenders
196. Determinationofsecuritymeasures
Sub-part 3: Searching of offenders
197. Search198. Mannerandpurposeofsearch199. Strippingandsearchofbodycavity200. Personswhomustconductsearch201. Seizureandmanagementofarticles
Sub-part 4: Confinement and restraint
202. Confinementinsinglecells203. Instanceswhenoffendersmaynotbeconfinedinsinglecells204. Regularvisits205. Exercises206. Limitationandobjectofrestraintorconfinement207. Natureandmannerofrestraint
Sub-part 5: Disciplinary inquiries against offenders
208. Procedurewhenoffenderscommitdisciplinaryoffences209. Designationofinitiators210. Venueofinquiryortrial211. Attendanceofchargedoffenderandwitnessesatinquiry212. Summarydisposalatinquiries213. Appealsbyoffenders214. DecisionbyCommissioner-Generalorhisorherdelegate
PART5WELFAREANDREHABILITATIONOFOFFENDERS
Sub-part 1: Clothing
215. Issuingofprescribedclothing
Sub-part 2: Food
216. Dietandpreparationoffood217. Inspectionoffoodandwater218. Rations
Sub-part 3: Hygiene
219. Washingandbathingfacilitiesandtoiletrequisites220. Shavingandcuttingofhair
Sub-part 4: Exercises
221. Dailyexercises
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222. Physicalexercisesundersupervision223. Physicalfitnessforexercises
Sub-part 5: Medical services
224. Establishmentofhospitalsorclinics225. Visits,examinationsandreportsbymedicalservicepersonnelorhealthinspector226. Consultationswithothermedicalpractitioners227. Privatemedicalanddentalservices
Sub-part 6: Social and family relationships
228. Familyrelationships229. Conveyanceofimportantinformationtooffenders230. Notificationofadmissionsortransfers231. Notificationofdeath,seriousillnessorinjury
Sub-part 7: Religion
232. Determinationandregistrationofreligiousdenominationsofoffendersandministration233. Grantingofauthoritytoministersofreligionandreligiousworkers234. Biblesandreligiousliterature235. Exemptionfromworkonholydaysofcertainchurchdenominations
Sub-part 8: Conducting of business
236. Basisforconductingofbusinessbyoffenders
Sub-part 9: Complaints and requests by offenders
237. Dutyofofficersinchargeinrelationtocomplaintsandrequests238. SubmissionofcomplaintstoCommissioner-Generalordesignatedofficers239. Requestsforaudienceanddisposalthereof
Sub-part 10: Access to correctional facilities
240. Accesstocorrectionalfacilitiesbysheriffs,deputysheriffsandmessengersofcourts241. AccesstocorrectionalfacilitiesbyjudgesofSupremeCourtorHighCourtorbymagistrates242. Approvalofothervisits243. Questioningandsearch244. Refusalofentrytocorrectionalfacilities245. Ejectionfromcorrectionalfacilities
Sub-part 11: Visits to, and interviews with, offenders by legal representatives
246. Basisforvisitsandinterviews247. Conditionsofvisitsandinterviewswithoffendersbylegalrepresentatives248. Refusaloffurthervisits
Sub-part 12: Labour
249. Generalrequirementsonlabour250. Physicalandmentalfitness251. Scopeofwork252. Limitationofuseofoffenders’labour253. Sundaysandpublicholidays
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Sub-part 13: Gratuities
254. Payment,controlanduseofgratuities
Sub-part 14: Ex-gratia compensation
255. Conditionsandcontrolofpayment
Sub-part 15: Segregation
256. Segregationatwork257. Groundsandauthorityforsegregationofoffenders258. Revocationoforderofsegregation
Sub-part 16: Classification of sentenced offenders
259. Basisforclassificationofoffenders
Sub-part 17: Studies and library
260. Studies261. Compulsorystudies262. Establishmentoflibraries263. Booksandperiodicalsfromoutsidesources264. Withdrawalofpermissiontostudy265. Studyandlibraryfacilitiesnotlegalright
Sub-part 18. Structured and other supportive rehabilitation programmes
266. Aimofstructuredandothersupportiverehabilitationprogrammes267. Applicationofcertainprinciplesintherehabilitationofsentencedoffenders
PART6RELEASEOFOFFENDERS
Sub-part 1: Remission of sentence
268. Grantingofremissionofsentence269. Procedureforoffenderstoearnremissionofsentence270. Monitoringandsupervisionofoffendersreleasedafterearningremissionofsentence
Sub-part 2: Pardon and reprieve of offenders
271. Applicationsbyoffendersforpardonorreprieve272. Assessmentandidentificationofoffendersforpardonorreprieve273. Recommendationsofoffendersforpardonorreprieve
Sub-part 3: Release on medical grounds
274. Recommendationsbymedicalofficers275. ConsiderationanddecisionbyMinister
Sub-part 4: Release on day parole
276. Applicationfordayparole277. Monitoringandsupervisionofoffendersreleasedondayparole
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Sub-part 5: Temporary absences
278. Applicationfortemporaryabsence279. Commissioner-Generaltoprescribeothermattersrelatingtotemporaryabsences
Sub-part 6: Release on full parole or probation
280. Releaseonfullparoleorprobationofhabitualcriminals281. Releaseonfullparoleorprobationofoffenderssentencedtolifeimprisonment282. Monitoringandsupervisionofoffendersreleasedonfullparoleorprobation
Sub-part 7: Appeals by offenders
283. General284. AppealsagainstdecisionsofReleaseBoard285. AppealsagainstdecisionsofCommissioner-General286. AppealsagainstdecisionsofMinister
Sub-part 8: Release procedure and requirements
287. Handingoverofprivateproperty288. Travelarrangementsonreleaseofoffenders289. Medicalexaminationofoffendersbeforerelease290. Furtherdetentionofoffendersonmedicalgrounds291. Interviewbyofficersinchargepriortoreleaseofoffenders292. Temporaryaccommodationofoffendersincorrectionalfacilities
Sub-part 9: Promotion of and grants-in-aid to, approved welfare institutions, societies and individuals
293. Promotionofapprovedwelfareinstitutions,societiesandindividuals294. Grants-in-aidtoapprovedwelfareinstitutions,societiesandindividuals
Sub-part 10: Release Board
295. ConstitutionofReleaseBoard296. SeatsofReleaseBoard297. ConveningofmeetingsofReleaseBoard298. ReportsandrecommendationsbyReleaseBoard
Sub-part 11: Correctional community centres
299. Administrationandcontrolofcorrectionalcommunitycentres300. Contractsonestablishment,administrationandcontrolofcorrectionalcommunitycentres
CHAPTER4SPECIALREGULATIONSFORDIFFERENTCATEGORIESOFOFFENDERS
PART1UNSENTENCEDOFFENDERS
301. Segregationofoffendersawaitingtrialorsentence302. Association303. Search304. Food305. Stationeryandreadingmatter
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306. Deliveryofpersonaleffectsandvaluables307. Privatemedicalanddentalservices308. Compliancewithconditionsofbail309. Preparationofdefense310. Saleortransferofprivatepropertyprohibited311. Applicationofregulations301to310tooffendersdetainedformutinousorseditiousconduct312. Application of regulations 301 to 310 to witnesses, prohibited immigrants and other
unconvictedpersons313. Authorityforadmissionandmaintenanceofindigentordestitutesickpersonsincorrectional
facilityhospitals314. Applicationofregulations301to310toindigentordestitutesickpersons315. Treatmentandrestraintofmentallyillpersons316. Applicationofregulations301to310toallegedmentallyillpersons
PART2OTHERCATEGORIESOFOFFENDERS
317. Segregationofjuvenileoffenders318. Guardingandsafecustodyoffemaleoffenders
PART3PERIODICALIMPRISONMENT
319. Periodicalimprisonmentandminimumperiodofdetentionforperiodicalimprisonment320. Furthernoticetoundergosentenceofperiodicalimprisonment321. Offencesrelatingtosentenceofperiodicalimprisonment322. Detentionafterexpirationofsentence323. Avoidanceofassociationwithothercategoriesofoffenders
CHAPTER5GENERALPROVISIONS
324. EstablishmentofCorrectionalServiceClub325. PurposeofCorrectionalServiceClub326. ManagementofCorrectionalServiceClub327. MaintenanceofCorrectionalServiceClub328. Statisticsandresearch329. Penaltiesforcontraventions330. CompliancewithCommissioner-General’sdirectives
SCHEDULE
ARRANGEMENTOFREGULATIONS
CHAPTER1INTRODUCTORYPROVISIONSANDINTERPRETATION
Definitions
1. In theseregulations,unless thecontextotherwise indicates,awordorexpressiondefinedintheActhasthatmeaning,and-
“chairperson”meansthechairpersonofthedisciplinaryboarddesignatedundersection51(3)oftheAct;
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“fixed establishment” means the posts created for the normal and regular requirements of theCorrectionalService;
“headofofficeorworkplace”meansanofficerinchargeofofficeorworkplace;
“initiator” means an officer assigned by the Commissioner-General to lead evidence during aninquiry;
“inquiry”meansadisciplinaryinquiry;
“legalrepresentative”includesanypersonwhocanproperlyrepresentachargedofficer;
“medicalservicepersonnel”meansamedicalofficeroranurseappointed,designatedorengagedassuchforacorrectionalfacility;
“misconduct”meansanycontraventionof,orfailure tocomplywith,anyprovisionof theActortheseRegulations,Commissioner-General’sdirectives, InstitutionalOrders, instructions issuedbytheofficerinchargeorheadofofficeorworkplaceorthecommissionofanyotheroffence;
“nextofkin”meanstheoffender’snextofkin;
“officer”meansacorrectionalofficer;
“prescribed”meansprescribedbytherulesmadeundertheseregulations;
“prohibitedarticle”meansanarticlereferredtoinregulation172(2);
“PublicServiceAct”meansthePublicServiceAct,1995(ActNo.13of1995);
“PublicServiceStaffRules”meansthePublicServiceStaffRulesreferredtoinsection35ofthePublicServiceAct,1995(ActNo.13of1995);
“record”meanstotakedowninwritingorinshorthandorbymechanicalmeans;
“ReleaseBoard”meanstheNationalReleaseBoardestablishedundersection104oftheAct;
“theAct”meanstheCorrectionalServiceAct,2012(ActNo.9of2012);
“uniform”meansbuttons,badgesofrank,distinctivebadgesandotherbadges,articlesofuniformandequipment,clothingandaccoutrementofanynatureprescribedintermsofregulation21;
“workplace”means-
(a) adepartment,directorateordivisionwithintheCorrectionalService;
(b) aCorrectionalServicetrainingcollege;
(c) theCorrectionalServicelogistics;or
(d) aCorrectionalServiceregionalcommand.
(2) AnyexpressionappearinginChapter2andnotdefinedinthisChapterhas,unlessthecontextindicatesotherwise,thesamemeaningasthatassignedtoitbythePublicServiceAct,thePublicServiceRegulationsandPublicServiceStaffRules.
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(3) TheprovisionsofthePublicServiceAct,thePublicServiceRegulationsandPublicServiceStaffRulesapplicabletoofficersapplytoanyaspectpertainingtopersonnel,whichhasnotbeendealtwithinChapter2.
CHAPTER2PERSONNELPROVISIONS
PART1DISTRIBUTIONANDSERVICEOFOFFICERSANDRANKSINCORRECTIONALSERVICE
Determination of establishment and distribution of officers
2. (1) ThefixedestablishmentoftheNamibianCorrectionalServiceisdeterminedby the Commissioner-General with the concurrence of theMinister, for the normal and regularrequirementsoftheCorrectionalService.
(2) The Commissioner-General must make recommendations to the Minister as tothe number, grading, re-grading, conversion or abolition of posts constituting part of the fixedestablishment, including any reduction in or reorganization or readjustment of the CorrectionalService. (3) Anyrecommendationreferredto insubregulation(2)whichinvolvesexpenditurefromtherevenue,maynot,ifapprovedbytheMinister,becarriedoutunlesspriorapprovalforsuchexpenditurehasbeenobtainedfromTreasury.
(4) TheCommissioner-Generaldeterminesthedistributionofofficersinallcorrectionalfacilities,officesandworkplaces.
Officers liable for service anywhere in Namibia
3. WhenevertheinterestsoftheCorrectionalServicesorequire,anofficerisliabletoserveinanypartofNamibiaandheorshemaybetransferredfrom-
(a) onecorrectionalfacilitytoanother;
(b) acorrectionalfacilitytoanofficeorworkplace;
(c) anofficeorworkplacetoacorrectionalfacility;or
(d) oneofficeorworkplacetoanotherofficeorworkplace.
Ranks in Correctional Service
4. The ranks in the Correctional Service, in order of precedence, are as set out inAnnexure1.
Precedence and seniority in rank of officers
5. (1) Officersofthesameranktakeseniorityofrankaccordingtotherespectivedatesoftheirappointmentstosuchrank.
(2) If two or more officers of the same rank are appointed on the same date, theirseniorityofrankis,subjecttosubregulation(4),determinedbythedateoftheirappointmenttotheprecedinglowerranks.
(3) Iftwoormoreofficersofthesamerankareappointedonthesamedatesevenintheprecedinglowerranksorareatthelowestrank,theirprecedenceofrankis,subjecttoregulation(4),
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determinedbytheForceNumberofofficers,wherebyanofficerwithasmallForceNumberisseniortothatwithabigForceNumber.
(4) Anofficerinchargeofaparticularcorrectionalfacilityoraheadofofficeorworkplacehascommandoverallotherofficersunderhisorhercommand, irrespectiveofseniority inserviceorrank,andallsuchofficersaretoobeyalllawfulordersfromsuchofficerinchargeorheadofofficeorworkplace.
Retention of rank on leaving Correctional Service and award of honorary rank
6. (1) The Commissioner-General, on retirement, resignation, discharge onmedicalgroundsorappointmentbythePresidentorCabinettoanotherofficetowhichtheActdoesnotapply,retainshisorherrankandsubregulations(5),(6)and(7)applywithnecessarychanges.
(2) Subjecttosubregulation(3),anofficerwholeavestheCorrectionalServiceforanyreason,forfeitshisorherrank.
(3) Despitesubregulation(2), theCommissioner-Generalmaypermitaseniorofficerwhohasconsistentlyfulfilledhisorherfunctionsandwhohasdisplayedanirreproachablecharacterandexemplaryconducttoretainhisorherrankandinaspeciallydeservingcasemay,subjecttothefollowingrequirements,granthimorherahigherhonoraryrankasfollows-
(a) toaSuperintendent, thehonorary rankofSeniorSuperintendent ifheor shehasservedatleastfiveyearsasaSuperintendent;
(b) toaSeniorSuperintendent,thehonoraryrankofAssistantCommissionerifheorshehasservedat least10yearsasaseniorofficerorhasheldtherankofSeniorSuperintendentforatleastfiveyears;
(c) toanAssistantCommissioner,thehonoraryrankofDeputyCommissionerifheorshehasservedatleast15yearsasaseniorofficerorhasheldtherankofAssistantCommissionerforatleastfiveyears;
(d) to aDeputyCommissioner, thehonorary rankofCommissioner if heor shehasservedatleast20yearsasaseniorprisonmemberorhasheldtherankofDeputyCommissionerforatleastfiveyears;
(e) toaCommissioner,thehonoraryrankofDeputyCommissioner-Generalifheorshehasservedatleast25yearsasaseniorofficerorhasheldtherankofCommissionerforatleastfiveyears.
(4) In an exceptional case, the Commissioner-General may grant the senior officerreferredtoinsubregulation(3)whohasrenderedparticularlymeritoriousorexemplaryservice,thenexthigherhonoraryrank,despitethefactthattherelativerequirementsunderparagraphs(a)to(e)ofthatsubregulationhavenotbeencompliedwith.
(5) Apersonwho,intermsofsubregulation(3),hasbeengrantedpermissiontoretainhis or her rankor onwhomahigher honorary rankhas been conferred, is allowed to retain theceremonialuniformapplicabletohisorherrankorhigherhonoraryrankandmayweartheuniform,onprescribedStateandotheroccasions.
(6) Thegrantingofpermission to retainrank,or theconferringofahigherhonoraryrank,toapersonintermsofsubregulation(3),doesnotvestinsuchpersonanyauthorityintermsoftheActortheseregulationsafterheorshehaslefttheCorrectionalService.
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(7) Despite subregulation (6), officersmust give such compliments to a personwhohasbeengrantedpermissiontoretainhisorherrankoronwhomahigherhonoraryrankhasbeenconferredintermsofsubregulation(3)asaregiventoofficersoftheranksoretainedorconferred.
PART2FUNCTIONSANDDUTIESOFCOMMISSIONER-GENERALANDOFFICERS
Commissioner-General
7. (1) TheCommissioner-GeneralisresponsiblefortheeffectiveperformanceofthefunctionsoftheCorrectionalServiceasprovidedundersection3oftheAct,themaintenanceofdiscipline,efficientadministrationandtheproperuseandcareofstatepropertyunderthecontroloruseoftheCorrectionalService.
(2) In addition to any function or duty lawfully assigned to or imposed upon theCommissioner-General,heorshemay-
(a) subjecttosections6and17oftheStateFinanceAct,1991(ActNo.31of1991)-
(i) establishoffices,trainingcentresoranyotherworkplaces;
(ii) purchase or hire supplies, arms, ammunition, accessories and otherequipment,meansoftransportrequiredfortheCorrectionalService;and
(iii) generally incur such expenditure as he or she may deem necessary orexpedient for the efficient administration and control of theCorrectionalService;
(b) sub-divide the Correctional Service into different Departments, Directorates,Commandareas,Divisionsand subdivisionsandassign suchdesignation to suchDepartments, Directorates, Command areas, Divisions and subdivisions and thepersonnelattachedtheretoasheorshemayconsiderfit.
(3) IntheapplicationofthePublicServiceRegulationstoofficersbyvirtueofsection36(b)ofthePublicServiceAct-
(a) anypower,dutyorfunctionconferredorimposedonaPermanentSecretarybythoseregulationsisdeemedtobeapower,dutyorfunctionconferredorimposedontheCommissioner-General,and
(b) anyreferenceinthoseregulationstoaministryisconstruedasincludingareferencetotheCorrectionalService.
(4) TheCommissioner-Generalmaymake rules relating to personnel and tomattersrequiredorpermittedtobeprescribedundertheseregulations.
Duties of officer in charge or head of office or work place
8. (1) TheofficerinchargeorheadofofficeorworkplaceisresponsibletotheCommissioner-Generalforthemaintenanceofefficientadministration,disciplineandproperuseandcareofStatepropertyatanycorrectionalfacility,officeorworkplaceunderhisorhercommand.
(2) Inordertoensuretheefficientadministration,disciplineandcareofStatepropertyatthecorrectionalfacility,officeorworkplace,theofficerinchargeorheadofofficeorworkplacemay,insuchformandmannerasheorshemaydetermine,issueinstitutionalordersorguidelinesbut
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suchordersorguidelinesmaynotcontradicttheAct,theseRegulationsoranyrule,orderordirectiveissuedormadebytheCommissioner-General,onasimilarmatter.
(3) Officersandotherpersonsatthecorrectionalfacility,officeorworkplacemustobeytheinstitutionalordersorguidelinesissuedundersubregulation(2).
Officers to place full services and time at disposal of State
9. (1) Anofficermustplacehisorherfullservicesat thedisposalof theState,andheorshemay,astheCommissioner-General,officerinchargeorheadofofficeorworkplacegenerallyorspeciallydetermines,berequiredtoperformofficialdutyonanydayoftheweekoratanytimeduringthedayornightortoattendathisorhernormalplaceofworkorelsewhereforsuchduty.
(2) Anofficermaynot,withoutthepermissionoftheCommissioner-General,performorengagehimselforherselfinanyremunerativeworkoutsidehisorheremploymentintheCorrectionalService.
(3) Subjecttosubregulation(2),theprovisionsofsection17ofthePublicServiceActapply in relation toanofficerperformingorengaginghimselforherself ina remunerativeworkoutsidehisorheremploymentintheCorrectionalService.
Officers not to employ, permit or authorise employment of other officers or staff members who are on duty in service of State
10. An officermay not, other than for the exclusive benefit of the State, employ orpermitorauthorisetheemploymentoftheservicesofanotherofficerorastaffmemberasdefinedinthePublicServiceAct,duringtimeswhensuchotherofficerorstaffmemberisondutyintheserviceoftheState.
No right to claim for additional remuneration for services rendered
11. (1) Anofficermaynotasofrightclaimanyadditionalremunerationinrespectofanyofficialdutyorworkwhich isperformedor is required tobeperformedbyhimorher inadditiontohisorherordinaryofficialdutiesorwork.
(2) Whereanofficerisrequiredtoperformofficialdutiesorworkafterhisorherofficialworkinghours,suchofficermustbecompensatedasprescribed.
PART3PARTICIPATION1NSPORT
Participation in sport and recreation
12. (1) Theofficerinchargeorheadofofficeorworkplacemustgiveopportunityforofficersandstaffmembersunderhisorhercommandtoparticipate inamateursportonsuchconditionsastheCommissioner-Generalmaydetermine.
(2) Subjecttosubregulation(3),anofficermayparticipateinanyamateursportwhichheorshemaychoosefromalistofsports indicatedbytheCommissioner-General, theofficer inchargeorheadofofficeorworkplaceforthatpurpose.
(3) Anofficermayparticipate in anyother sport that is not in the list referred to insubregulation(2)butsuchparticipationmustbeattheofficer’sowntime,costandrisk.
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(4) Subjecttotheotherprovisionsofthisregulation,anofficerwhoservesinafull-timecapacityisdeemedtobeonofficialdutyduringanyperiodinwhichheorshe
(a) acting on instructions from the Commissioner-General or any senior officerauthorisedtogivesuchinstructions,travelstoorfrom,orparticipatesinanexercise,performance, display, contest or competition in connectionwith a form of sportapprovedinhisorherparticularcase;
(b) in an official capacity officiates at, or, acting on instructions, travels to or froman exercise, performance, display, contest or competitionwhich is referred to inparagraph(a).
(5) An officer who, with permission from the Commissioner-General or any seniorofficerauthorisedtograntsuchpermission,participatesinanauthorisedsportasamemberorofficialofateamselectedatlocal,regionalornationallevel,is,inthecaseofinjurysustainedasamemberorofficialinthecourseofsuchcompetition,contestorexercise,deemedtobeonofficialdutyandsuchinjuryisdeemedtobesustainedinthecourseofduty.
PART4APPOINTMENTOFOFFICERS
Appointment of senior and junior officers
13. Theappointmentofseniorand juniorofficers isdone inaccordancewithsection8(1)oftheActandwithdueconsiderationoftheprescribedrecruitmentpolicyoftheCorrectionalService.
Appointment of persons as officers on contract
14. (1) The Commissioner-General may appoint on contract a person who is aNamibiancitizenas anofficer in avacancyon thefixedestablishmentor additional to thefixedestablishmentastheCommissioner-Generalmayconsidernecessary.
(2) Subject to subregulation (4), theCommissioner-Generalmayappointoncontractapersonwho isanon-Namibiancitizenasanofficer inavacancyon thefixedestablishmentoradditionaltothefixedestablishmentwhere-
(a) suchnon-Namibiancitizen ishaving specializedknowledgeand skill required intheCorrectionalServiceandtheNamibianjobmarketcannotprovideaNamibiancitizenwiththerequiredknowledgeandskills;or
(b) thereisacommonknowledgethatNamibiancitizenswiththerequiredknowledgeandskillsarescarceorarenotreadilyavailable.
(3) Theappointmentofpersonsoncontractasofficersisdoneinaprescribedmannerandsubjecttoprescribedconditions.
(4) Theappointmentofanon-NamibiancitizenoncontractissubjecttotheapprovaloftheMinister.
Conditions of probation and confirmation of appointment of officers
15. (1) Subjecttothisregulation,theappointmentofseniororjuniorofficerundersection8(1)oftheActisonapermanentbasiswitheffectfromthedateofhisorherassumptionofduty.
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(2) Thefirstyearofserviceofaseniororjuniorofficermustbeonprobation,buttheprobationaryperiodofserviceofaseniororjuniorofficerisextendedbythenumberofdaysofleavetakenbyhimorherduringtheperiodofprobationoranyextensionofthatperiod.
(3) Theprobationaryperiodofasenioror juniorofficermay,ongoodandsufficientgrounds,beextendedby theCommissioner-General for suchperiodasheor sheconsiders tobenecessary,butnotexceedingoneyear.
(4) If,atanytimeduringtheprobationaryperiodorextendedprobationaryperiod, itappearsthataseniororjuniorofficerisunfitorforanyotherreasonunsuitableforfurtherretentionintheCorrectionalService,theCommissioner-Generalmayterminatehisorherserviceon30days’writtennoticeafterbeingheard.
(5) If theofficer inchargeorheadofofficeorworkplacecertifies that theseniororjuniorofficerconcernedhasbeendiligentandhisorherconductuniformlysatisfactoryduringtheperiodofprobationorextendedprobationandthatheorsheis inallrespectssuitableforfurtherretention in the service of theCorrectional Service, theCommissioner-Generalmay confirm theappointmentofsuchofficer.
(6) Themonitoringofaseniororjuniorofficerduringtheprobationaryperiodandhisorherconfirmationofappointmentisdoneinaformandmannerasprescribed.
Oath of office of officers
16. Onappointment,theseniororjuniorofficermusttakeoathofofficeintheprescribedformandmanner.
Scope of appointment of temporary officers
17. TheCommissioner-Generalintermsof,ortheofficerinchargesubjectto,section11oftheAct,mayappointatemporaryofficer-
(a) inavacancyonthefixedestablishment;or
(b) additionaltothefixedestablishment-
(i) underaspecialcontract,whetherinafull-timeorpart-timecapacity;
(ii) fortheremovalofanoffenderfromonecorrectionalfacilitytoanotherortoandfromcourtorotherplace;
(iii) forthesafecustodyofoffenders-
(aa) wheneverabnormalcircumstancesatacorrectionalfacilityrequiresuchappointment;
(bb) wherethatpersonisalsothehireroftheoffenders’labour;
(cc) where that person is the employee of the hirer of the offenders’labourconcerned.
Conditions of appointment of temporary officers
18. Theappointmentofatemporaryofficerintermsofregulation17issubjecttotheconditionsandthetakingofanoathofofficeasprescribed.
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Certificates of appointment
19. Acertificateofappointmentintheprescribedformwiththeofficer’sphotoaffixedtheretoanddullysignedasprescribedisissuedtoeveryofficer.
PART5TRAININGANDUNIFORM
Prescribed courses of training for officers
20. TheCommissioner-Generalmayorderanofficertoundergoaprescribedcourseoftrainingatthetrainingcollegeoratanyotherplaceandonthecompletionofthecourseoftrainingtoundergosuchfurthertrainingasdeterminedbyhimorher.
Issuing, wearing, maintenance and return of articles of prescribed uniform and equipment
21. (1) Thekind,quality,model,designorpatternandthequantityorarticlesofuniformandequipmentandaccoutrementofanynature,whichanofficermustpossessandmaintaininconnectionwiththedischargeofhisorherdutiesandwhichmaybesuppliedattheexpenseoftheCorrectionalService,aswellasthetimeofissueandtheperiodsofserviceabilityofsucharticlesofuniform,equipmentandaccoutrement,areprescribedfromtimetotimewithdueregardtosuchofficer’sfunctionsandtherankwhichheorsheholds.
(2) Theuniformreferredtoinsubregulation(1)mustbewornonlyinaccordancewiththeprescribeddresscode.
(3) Unlessexemptedintermsofsubregulation(4),anofficermustatalltimesbedressedinacompleteandserviceablearticleofuniformandequipmentprescribedintermsofsubregulation(1)inrespectoftherankwhichheorsheholds.
(4) TheCommissioner-Generalmay,onsuchconditionsasheorshemaydetermine,exemptanofficerorcategoryofofficersfromanyoftheprovisionsofsubregulations(1)to(3).
(5) Any article of uniform and equipment and accoutrement issued to an officer intermsofsubregulation(1),remainsthepropertyoftheCorrectionalServiceandistobereturnedwhenreplacedorwhensuchofficer,subjecttoregulation6(5),resignsorretires,orisdismissedordischargedordies.
Damage and abnormal wear and tear of uniform
22. Subject to Treasury Instructions, the Commissioner-General may approve thepaymentof fullorpartialcompensationfor the repairor replacementofanypieceofuniformorprivatepropertyofanofficer,whichhasunavoidablybeendamagedorlostintheperformanceofdutybysuchofficer,orwhichhashadtobesubjectedtoabnormalwearandtearintheperformanceofanyspecialtypeofdutyorwork.
Additional personal equipment required for work
23. Anofficeremployedasanartisan,hospital attendant, chauffeurmaybe suppliedwithafreeissueofpersonalequipmentnecessaryforsuchemploymentorworkasdeterminedbytheCommissioner-General.
Reimbursement of officers on change of, or additions to, uniform
24. The reasonablecostofanyarticlesofuniformorequipment,whichanofficer inconsequenceofachangeofpatternoraddition to theprescribeduniform,necessarilyhashad to
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acquire,mayberefundedtohimorherbytheCommissioner-GeneralwiththeapprovalofTreasury,butsuchrefundmayonlybemadeifpriorwrittenapprovalwasgivenbytheCommissioner-Generaltoincurthecost.
Issuing of prescribed articles of uniform or equipment to officers on in-service courses
25. TheCommissioner-Generalmayauthoriseafreeissuefromstoresofanyprescribedarticlesofuniformorequipmenttoanofficerwhohasbeenorderedtoattendanin-servicecourse.
Compensation of officers on change of work
26. If,intheopinionoftheCommissioner-General,anofficer,whohasbeentransferredfromonecorrectionalfacilityorofficeorworkplacetoanotherorassignedtoaforeignmission,hasinconsequenceofsuchtransferorassignmenthadtoincurexpenseinacquiringadditionalarticlesofuniformorequipment,heorshemayauthoriseapaymenttosuchofficer,frompublicfunds,ofanamountnotexceedingthestoresissuecostofsucharticles.
PART6PROMOTION,SALARYANDALLOWANCES
Requirements for promotion of officers
27. (1) TheCommissioner-Generaldecidesthepromotionofanofficeraccordingto the personnel requirements of theCorrectional Service andwith due regard to the prescribedpromotionpolicyoftheCorrectionalService.
(2) Thepromotionofanofficerisonprobationandregulation15(2),(3)and(5),apply,withnecessarychanges,tosuchpromotion.
(3) Unless otherwise decided by the Minister, on the recommendation by theCommissioner-General,wherethepromotionofanofficerisnotconfirmedaftertheprobationperiodandanyextensionoftheperiod,suchofficermay-
(a) reverttothepostpreviouslyheldbyhimorherortoanyotherpostofanequivalentgrade,andtothesalaryandsalaryscaleheorshewouldhaveattainedinhisorherpreviouspostandanyequivalentbenefitsapplicabletosuchpreviouspost;or
(b) beemployedadditionaltotheestablishmentonasuitablegradewithanappropriaterank,salaryandsalaryscale.
(4) Themonitoringofanofficerduringtheprobationperiodandhisorherconfirmationofpromotionisdoneinaformandmannerasprescribed.
Promotion of officers within appropriate correctional facility, office or work place
28. (1) TheCommissioner-Generalmay limit the promotion of an officer to thecorrectionalfacility,officeorworkplacetowhichheorsheisassigned,butmay,iftheofficerissuitableandqualifiedandotherwiseeligibleforappointmentinanothercorrectionalfacility,officeorworkplace,promotehimorhertoapostinthatothercorrectionalfacility,officeorworkplace.
(2) TheCommissioner-Generalmaytransferanofficerfrom-
(a) onecorrectionalfacilitytoanother;
(b) acorrectionalfacilitytoanofficeorworkplace;
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(c) anofficeorworkplacetoacorrectionalfacility;or
(d) oneofficeorworkplacetoanotherofficeorworkplace,
whetheronpromotionorotherwise.
Salary scales, increment and notches
29. The scales, increments, notches and other matters related to the salaries andallowancespayabletoanofficeraredealtwithinaccordancewithsection13ofthePublicServiceAct.
PART7MEDICALPROVISIONS
Submission of officers to medical examination and treatment
30. (1) TheCommissioner-Generalmayatanytimerequireanofficer-
(a) who is alleged or suspected to be indisposed to submit himself or herself to anexaminationbyamedicalofficerorotherregisteredmedicalpractitionerordentistindicated by the Commissioner-General or to undergo such examination in thehospitalortobeadmittedtoanyhospitalandtoundergomedicalordentaltreatmentthere;
(b) tosubmithimselforherselftoamedicalexaminationreferredtoinparagraph(a)forthepurposeofobtainingareportonhisorhergeneralstateofhealthorwithaviewtotheconstitutionofamedicalboardforthefurtherexaminationofsuchofficer;
(c) tosubmittoamedicalorotherexaminationtodeterminewhetheranyinfectionofacontagiousdiseaseoccurredorthatanofficerbeimmunisedagainstacontagiousdiseasetopreventanepidemic.
(2) Anofficerwhodoesnotmakeuseofmedicalservicesongroundsofreligiousorconscientiousobjections,maybeexemptedonapplicationfromsuchexaminationorimmunization.
(3) Thecostoftheexamination,treatmentorimmunizationreferredtoinsubregulation(1)ispaidfrompublicfunds.
Submission of reports of unfitness of officers to Commissioner-General
31. Whetheramedicalofficerorothermedicalpractitionerreports that, inhisorheropinion,anofficerhasbecomeorislikelytobecomemedicallyunfittoremainintheCorrectionalService,suchreportmustbesubmittedwithoutdelaytotheCommissioner-General.
Conducting of examination by medical board
32. (1) TheCommissioner-GeneralmayatanytimerequirethatanofficersubmithimselforherselfatagiventimeandplaceforanexaminationbyamedicalboardconstitutedbythePermanentSecretary:HealthandSocialServices.
(2) The cost of the examination referred to in subregulation (1) is paid from publicfunds.
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(3) Theofficerreferredtoinsubregulation(1)may,ifheorshesodesires,arrangeathisorherownexpenseforhisorherprivatemedicalpractitionertobepresentattheproceedingsofthemedicalboard.
Record of proceedings, submission of record of proceedings and submission of report
33. (1) Theproceedingsofthemedicalboardreferredtoinregulation32(3)mustberecordedandsignedbythemedicalpractitionersconstitutingsuchboardandmustincludetheboard’sreport,findings,recommendationandanysubsidiarymedicalorotherreports,aswellasanyminorityreportandtherepresentationsorrecommendationsbytheprivatemedicalpractitioner,ifany,ofsuchanofficer.
(2) Therecordoftheproceedingsofthemedicalboardreferredtoinsubregulation(1),mustbetransmittedwithoutdelaytotheCommissioner-Generalwhomaydecidewhethertheofficerexaminedbyamedicalboardintermsofregulation32(l)mustbe-
(a) dischargedasmedicallyunfitforfurtherservice;
(b) grantedleaveofabsence;or
(c) medicallyre-examined.
Medical, dental and hospital treatment of officers
34. Thecostofanymedical,dentalandhospitaltreatmentoraidrenderedtoanofficerduetoaninjurysustainedinanaccidentarisingoutandinthecourseofhisorherdutiesorduetoadiseasecontractedinthecourseofandasaresultofhisorherduties,ispaidfrompublicfundsinaccordancewiththetariffslaiddownintermsoftheEmployees’CompensationAct,1941(ActNo.30of1941).
PART8OFFICIALRESIDENTIALQUARTERS
Occupation of official quarters by officers
35. TheoccupationofofficialquartersbyofficersisinaccordancewiththeRegulationsmadebythePrimeMinisterundersection34(1)(c)ofthePublicServiceAct.
Commissioner-General to prescribe certain matters relating to official quarters
36. The Commissioner-General may prescribe any matter relating to occupationofofficialquarterswhichisnotprovidedforintheRegulationsreferredtoinregulation35or, ifprovidedfor,isnotapplicabletoofficers.
PART9LEAVE
General provision
37. Theleaveconditionsofofficersareasprescribed.
Leave applications of officers
38. Theleaveapplicationofanofficermustbemadeonaprescribedform.
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Channelling of leave applications of officers
39. (1) Theleaveapplicationofanofficer,notbeinganofficerinchargeortheheadofofficeorworkplaceischannelledthroughandapprovedbytheofficerinchargeortheheadofofficeorworkplaceorhisorherdelegate.
(2) TheleaveapplicationoftheofficerinchargeortheheadofofficeorworkplaceischannelledtoandapprovedbytheCommissioner-Generalorhisorherdelegate.
PART10OFFICIALJOURNEYS,TRANSPORTANDSUBSISTENCEALLOWANCE
Approval and control of official journeys of officers
40. EveryofficialjourneyofanofficermustbeapprovedbytheCommissioner-General,theofficerinchargeorheadofofficeorworkplacewhomustensurethatthejourneyisnecessaryandintheinterestoftheCorrectionalService.
Economical means of transport of officers and shortest route
41. (1) An officer must travel by the most economical means of transport asexpeditiouslyascircumstancespermitandbytheshortestroute.
(2) Thereasonofnon-observanceofanyoftherequirementsofsubregulation(1)mustbefurnishedinwritingbytheofficerandtheexplanationmustbeattachedtotheclaimform.
(3) Ifanofficerhas travelled inamanner involvinggreaterexpenditureon transportthannecessary,theCommissioner-General,orhisorherdelegate,mustlimittheamountpayabletohimorherasreimbursementofhisorhertravellingexpenses,totheamountitwouldhavecosthadheorsheobservedtherequirementsofsubregulation(1).
Commissioner-General to prescribe certain matters relating to official journeys and transport of officers
42. TheCommissioner-Generalmayprescribeanyothermatterrelatingtotheofficialjourneysandtransportofofficers.
Rates and conditions of subsistence allowance of officers
43. AnofficerwhoisabsentfromhisorherworkingstationonofficialdutymustbepaidsubsistenceallowanceatratesandconditionsasmaybedeterminedintherelevantPublicServiceStaffRules.
PART11TRANSFEROFOFFICERS
Transfer of officers at State expense
44. (1) Subjecttosubregulation(2),anofficermaybetransferredandheorsheandhisorherhouseholdandpersonaleffectsmovedatStateexpensefromanycorrectionalfacilityorworkplacetoanothercorrectionalfacilityorworkplacewithintheRepublicofNamibia.
(2) Ifanofficeristransferredathisorherownrequest,noexpenditureinconnectionwiththetransferispaidfrompublicfundsexceptasprovidedforunderregulation46.
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(3) Subregulation(2)doesnotapplytoanofficerwhoistransferredathisorherrequest,iftheCommissioner-Generalissatisfiedthatsuchtransfer-
(a) isintheinterestoftheCorrectionalService;or
(b) isnecessaryfortheofficer’shealthorthatofhisorherspouseortheirchild,includingalegallyadoptedchildorstepchild,inwhichcasetheCommissioner-Generalmay,athisorherdiscretion,requirethesubmissionofsupportingmedicalcertificate.
Transport of household and personal effects from one correctional facility, office or work place to another and compensation for damages
45. Theremoval,fromonecorrectionalfacilitytoanotherortoanofficeorworkplaceorfromoneofficeorworkplacetoanotherortoacorrectionalfacility,ofthehouseholdandpersonaleffectsofanofficertransferredintermsofregulation44andthecompensationofanydamagestothepersonaleffectsareonsuchconditionsasprescribed.
Privileges and subsistence allowance of transferred officers
46. Anofficerwhoistransferredintermsofregulation44isregardedastravellingonofficialdutyandisgrantedsuchprivilegesandpaidsuchsubsistenceallowanceasprovidedinthePublicServiceStaffRulesandasprescribed.
PART12TRANSPORTONTERMINATIONOFSERVICEORDEATHOFOFFICERS
Transport privileges on retirement or termination of service of officers
47. (1) TheCommissioner-Generalmayapprovethatthehouseholdandpersonaleffectofanofficer-
(a) whoisretiredowingtoattainmentofpensionableage;
(b) whoisretiredonearlyretirement;or
(c) whoseservicesareterminatedonmedicalgrounds,beconveyedatStateexpensetoanyplaceinNamibia,whereheorsheintendstoreside,subjecttosuchlimitationsandconditionsasmayfromtimetotimebeprescribedbytheCommissioner-General.
(2) Ifanofficerwhoisretiredonattainingthepensionableageisreemployed,withoutabreakinservice,inatemporarycapacityintheCorrectionalService,theCommissioner-Generalmaygrant theprescribedprivileges tosuchofficeron the terminationofsuchtemporaryemployment,whetherondischargeorresignation.
Transport privileges on death or discharge of officers
48. IfanofficerdieswhileintheserviceoftheCorrectionalServiceorisdischargedtherefromowingtocontinuedill-healthwhichhasnotbeenoccasionedbyhisorherfault,thebenefitsforwhichprovisionismadeinregulation47(1)aregranted.
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PART13DISCIPLINARYINQUIRYRULESOFPROCEDUREANDEVIDENCE
Sub-part 1: General
Action on commission of disciplinary offences by officers
49. (1) Whenever it is suspected or alleged that an officer has committed adisciplinaryoffence,aninvestigationmustbeconductedandtheinvestigationreportsubmittedinaccordancewiththeprescribedprocedure.
(2) Wherethereareadequategroundsforachargeforcommittingadisciplinaryoffence,thedecisiontochargetheofficerisdoneinaccordancewiththeprescribedprocedure.
Appointment of initiators
50. (1) The Commissioner-General or a senior officer authorised by theCommissioner-Generalmustspecificallyorgenerallydesignateanofficerwitharankequal toorhigherthanthatofthechargedofficerasaninitiatortoattendtheinquiryandtoadduceevidenceandmakeargumentinsupportofthechargeforcommittingadisciplinaryoffenceandtocross-examineanypersoncalledasawitnessbythedefence.
(2) The Commissioner-General or a senior officer authorised by the Commissioner-Generalmayat any timebeforeor during the inquirydesignate anyotherofficer to conduct theinquiryasinitiatorifthedesignatedofficerreferredtoinsubregulation(1)isnotavailableorcannotforsomegoodreasonappear.
(3) In theeventofbeingnecessary for the initiator togiveevidencenotmerelyofaformalnatureforthecomplainant, theinitiatormust,asfaraspossible,giveevidencebeforeanyotherwitnessesarecalled.
(4) Despitesubregulation(3),theinitiatormaygiveevidenceatanystageoftheinquiryimmediatelywhentheneedforhimorhertogivesuchevidencearises.
Duties of initiators
51. Theinitiatormust-
(a) consultwith thechairpersonorpresidingofficer todetermine theplace,dateandtimewhentheinquirywillbeheld;
(b) makearrangementfortheappearanceofthechargedofficerbycausingtobeserveduponhimorher,at least14daysbefore thefixeddateof the inquiry, thewrittennoticereferredtoundersection51(5)orsection54(2)oftheAct;
(c) subpoenaallofficersrequiredtogiveevidenceattheinquiry,andanyotherpersonrequiredasawitnessforthecomplainantandensuretheirattendance;and
(d) arrangeforaninterpretertointerpretforthechargedofficerandwitnessescalledbybothpartieswhodonotunderstandtheofficiallanguage.
Issuing and service of subpoena
52. Asubpoenainaprescribedform,servedonapersonrequiredtogiveortoproduceanybook,record,documentorthingatanydisciplinaryinquiryisissuedunderthesignatureofan
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officer,andtherulesofthemagistrates’courtinregardtotheserviceofthesubpoenaapplywithnecessarychanges.
Uniform at inquiry
53. (1) All officers attending an inquiry must wear uniform of their respectiveranks.
(2) Despitesubregulation(1),anofficermay,forgoodreasons,beallowedtoattendtheinquirywithoutwearinguniformby-
(a) theofficer in chargeorheadofofficeorworkplace, in caseof thememberof adisciplinaryboardorthepresidingofficer;or
(b) thechairpersonorthepresidingofficer,incaseofotherofficer;
butthatsuchofficermustwearcivilianclothesasprescribedintheCodeofConductforOfficers.
Persons entitled to be present at inquiry of charged officer
54. Unlessthepriorconsentofthechairpersonofadisciplinaryboardorthepresidingofficerhasbeenobtained,apersonorofficerotherthantheinitiator,thechargedofficerandhisorherlegalrepresentative,awitnesswhileunderexamination,asecretary,stenographeroraninterpreter,ifany,maynotbepresentattheinquiry,butthatconsentmaynotbedeniedtoanofficerwitharankequaltoorhigherthanthatofthechargedofficerwithoutreasonablegroundsiftheattendanceofsuchofficerdoesnotinterferewithhisorherofficialduties.
Removal of person disturbing inquiry
55. (1) Ifanyperson,otherthanthechargedofficer,whoispresentattheinquiry,disturbsthepeaceandorderoftheinquiry,thechairpersonorthepresidingofficermayorderthatsuchpersonberemovedfromtheplacewheretheinquiryisbeingconducted.
(2) Whereapersonorderedundersubregulation(1)toleaverefusestoleavetheplacewheretheinquiryisbeingconducted,thechairpersonorthepresidingofficer,mayorderthat,suchpersonberemovedfromsuchplacebyanofficerormemberofpolice.
Charging of officers
56. Ifapersonremovedunderregulation55isanofficer,heorshemaybechargedforcommittingadisciplinaryoffenceundersection50(e)(vi)oftheAct.
Removal of charged officer for disturbing inquiry
57. (1) Ifthechargedofficerdisturbsthepeaceandorderoftheinquiry,theinquirymustbeadjournedforsuchaperiodoftimeasthechairpersonorthepresidingofficerthinksfit.
(2) Ifaftersuchadjournment,thechargedofficerstilldisturbstheinquiry,thechairpersonor thepresidingofficermustorder that thechargedofficerbe removedfromtheplacewhere theinquiryisbeingconducted,andtheinquirymustproceedintheabsenceofthatchargedofficer.
(3) Thechairpersonorthepresidingofficer,may,atanystageoftheinquiry,allowthechargedofficertocomebacktotheplacewheresuchinquiryisbeingconducted.
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Adjournment of inquiry
58. Thechairpersonorthepresidingofficermayfromtimetotimeduringtheinquiry,ifthechairpersonorthepresidingofficerconsidersitnecessaryorexpedient,adjourntheinquirytoanytime,dateorplace.
Witnesses to attend inquiry and remain in attendance
59. (1) Awitnesswhoissubpoenaedtoattendaninquirymustattendtheinquiryandremaininattendanceatthatinquiryunlessheorsheisexcusedbythechairpersonorthepresidingofficer.
(2) Apersonwhoisinattendanceattheinquiry,thoughnotsubpoenaedasawitness,andwhoiswarnedbythechairpersonorthepresidingofficertoremaininattendanceattheinquiry,must remain inattendanceat the inquiry,unless thatperson isexcusedby thechairpersonor thepresidingofficer.
(3) Thechairpersonorthepresidingofficermay,atanytimeduringtheinquiryreferredtoinsubregulation(1)or(2),orderthatanyperson,otherthanthechargedofficer,whoistobecalledasawitness,toleavetheplaceofinquiryuntilheorsheiscalled,andthatheorshemayremainattheinquiryafterheorshehasgivenevidence.
Failure by officers to attend or to remain in attendance
60. Anofficer,otherthanthechargedofficer,who-
(a) issubpoenaedtoattendaninquiryandwhofailstoattendortoremaininattendanceattheinquiry;or
(b) iswarnedbythechairpersonorthepresidingofficertoremaininattendanceattheinquiryandwhofailstoremaininattendanceattheinquiry;or
(c) beingsosubpoenaedorsowarned,failstoappearattheplaceandonthedateandatthetimetowhichtheinquiryinquestionmaybeadjourned,
isguiltyofadisciplinaryoffenceofdisobeyinglawfulorder.
Failure by charged officer to appear for inquiry
61. (1) Failure by charged officer to appear for the inquirywithout leave of thechairpersonorthepresidingofficerdoesnotinvalidatetheconductoftheinquiryinquestion.
(2) Wherethechargedofficerfailswithoutleaveofthechairpersonorpresidingofficertoappearat theplaceandonthedateandat thetimetowhichtheinquirymaybeadjourned, theinquirymustproceedintheabsenceofthatchargedofficer,unlessthechairpersonorthepresidingofficerforanygoodreasondecidesotherwise.
Charge for disobeying lawful order
62. Thechargedofficerwhofailstoappearforaninquiryasprovidedunderregulation61,mayfurtherbechargedwithadisciplinaryoffenceofdisobeyingalawfulorder,ifthechairpersonorthepresidingofficerconsidersitnecessaryorexpedient.
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Inquiry of officers implicated in same disciplinary offence
63. Theconductofanynumberofofficersimplicatedincommittingthesamedisciplinaryoffencemaybeinquiredjointlyandeachsuchofficermaybechargedattheinquirywiththerelevantsubstantivedisciplinaryoffenceagainsthimorher.
Joinder of charged officers
64. (1) Achargedofficermaybejoinedwithanyotherchargedofficerinthesameinquiryatanytimebeforeanyevidencehasbeenledinrespectofthechargeinquestion.
(2) Wherethechargedofficersjoinedundersubregulation(1)areaseniorofficerandajuniorofficer,theinquiryagainstbothofficersmustbeconductedbythedisciplinaryboardappointedtoconductinquiryagainsttheseniorofficer.
Separation of inquiries of officers charged jointly
65. Wheretwoormoreofficersarechargedjointlywiththesamedisciplinaryoffence,thechairpersonorthepresidingofficermayatanytimeduringtheinquiry,upontheapplicationoftheinitiatororofanyofthechargedofficers,directthattheinquiryofanyoneormoreofthechargedofficersmustbeheldseparatelyfromtheinquiryoftheotherchargedofficers,andthechairpersonorthepresidingofficermaydeclinefromgivingthefindinginrespectofanyofthechargedofficers.
Power of stopping inquiry
66. (1) Wheneveranofficerpleadstoachargeofacontraventionof,orfailuretocomplywith,anyprovisionoftheActortheseregulationsoranydirectiveorinstructionissuedbytheCommissioner-General,theofficerinchargeortheheadofofficeorworkplace,theinquiryofthatchargemustproceeduntilaverdictisgiven.
(2) The Commissioner-General or a senior officer authorised thereto by theCommissioner-General,orwiththeconsentoftheCommissioner-Generalortheauthorisedseniorofficer,theinitiator,mayforgoodandsufficientreasons,atanytimeafterthechargedofficerhaspleadedandbeforeaverdictisgiven,stoptheinquiryreferredtoinsubregulation(1),inwhicheventthechargedofficerisentitledtoaverdictofacquittalinrespectofthatcharge.
Record of proceedings
67. Thechairpersonorthepresidingofficermustkeep,orcausetobekept,therecordoftheproceedingsattheinquiryinaprescribedmanner.
Effecting disciplinary measures and orders
68. (1) Subject to subregulation (2),where the charged officer did not lodge anappeal,alldisciplinarymeasuresandordersimposeduponthatofficerduringtheinquiryareeffectedonthedayimmediatelyfollowingthedayofexpiryoftheperiodof14daysreferredtoinsection52(1)or55(1)oftheAct.
(2) Wherethechargedofficer lodgedanappealor isallowed,undersection52(2)or55(2)oftheActtolodgeanappealaftertheexpiryofthe14daysperiod,thedisciplinarymeasuresandordersimposedareeffectedonthedayimmediatelyfollowingthedaytheappealwasdismissedbytheMinister.
(3) Subjecttosubregulation(4),adisciplinarymeasureoffineor,subjecttoregulation156, an order to paymoney imposed upon an officer is effected by deductingmoney from that
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officer’ssalaryinoneinstalmentorinsuchnumberofinstalmentsastheCommissioner-General,orseniorofficerauthorisedtheretobytheCommissioner-General,maydetermine.
(4) Wheretheserviceofthechargedofficeristerminated,thedisciplinarymeasureoffineortheordertopaymoneyiseffectedbydeductingthefineorthemoneyfromthebenefitsofthatofficer.
Sub-part 2: ChargingEssentials of charge
69. Achargemustsetforththerelevantdisciplinaryoffenceinsuchmannerandwithsuchparticularsastothetimeandtheplaceatwhichthedisciplinaryoffenceisallegedtohavebeencommittedandtheperson,ifany,againstwhomandtheproperty,ifany,inrespectofwhich,theoffenceisallegedtohavebeencommitted,asmaybereasonablysufficienttoinformthechargedofficerofthenatureofthecharge.
Charge where it is doubtful what disciplinary offence committed
70. Ifby reasonofanyuncertaintyas to the factswhichcanbeprovedor if foranyotherreasonitisdoubtfulwhichofseveraldisciplinaryoffencesisconstitutedbythefactswhichcanbeproved,thechargedofficermaybechargedwiththecommissionofoffencebyanynumberofchargesoranynumberofalternativecharges.
Charge need not state manner or means of act
71. Achargeneednotsetoutthemannerinwhichorthemeansorinstrumentbywhichanyactwasdone,unlessthatmanner,meansorinstrumentisessentialinordertodisclosethenatureofthedisciplinaryoffence.
Issuing and service of notice and copy of charge sheet
72. (1) Awrittennoticereferred to insection51(5)or54(2)of theAct is issuedunderthesignatureoftheinitiatorinduplicateandintheprescribedform.
(2) Theinitiatormustgivethenoticereferredtoinsubreguation(1),togetherwiththecopyofthechargesheettotheofficerincharge,orheadofofficeorworkplace.
(3) Theofficerincharge,orheadofofficeorworkplacemustservethenoticeandcopyofchargesheetorcausethemtobeservedtothechargedofficer,14daysbeforethedatefixedfortheinquiry.
(4) Thenoticeandthecopyofthechargesheetreferredtoinsubregulation(3)mustbegiventothechargedofficerinpersonandifheorshecannotbefound,thenoticeandcopyofchargesheetmustbeleftathisorherlastknownresidenceandanotetothateffectmustbemadeonthecopyofthenotice.
Objection by charged officer
73. (1) Thechargedofficermay,onreceivingthenoticetoappearforaninquiry,objectagainstthepresidingofficeroranymemberofadisciplinaryboardonthefactthatheorshewillnotreceiveafairinquiryandmustgivereasonsforthattotheCommissioner-General,orseniorofficerauthorisedtheretobyCommissioner-General,sevendaysbeforethedateoftheinquiry.
(2) The Commissioner-General or the senior officer authorised thereto by theCommissioner-Generalmustconsiderthereasonsgivenbychargedofficeranddecidewhetherheorshesustainsoroverrulestheobjectionbythechargedofficer.
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Procedure where objection sustained
74. (1) IftheCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-General, sustains the objection raised by the charged officer under regulation 73,theCommissioner-Generalmust authorise or appoint another officer to be a presiding officer oramemberofdisciplinaryboardandinwritinginformthechargedofficerofsuchauthorisationorappointment.
(2) Upon the appointment of a new presiding officer ormember of the disciplinaryboard,theinquirymusttakeplaceasscheduled,unlessthechargedofficerandtheinitiatoragreeonanotherdate.
Procedure where objection overruled
75. If the Commissioner-General or the senior officer authorised thereto by theCommissioner-Generaloverrules theobjection raisedby thechargedofficerunder regulation73,heorshemustinwritinginformthatchargedofficerofthatfactandtheinquirymusttakeplaceasscheduled.
Disclosure
76. (1) Thechargedofficerorhisorherlegalrepresentativemay,uponreceivingthenoticeintermsofsection51(5)orsection54(2)asktheinitiatortodiscloseallgathereddocumentsrelevanttothechargetheinitiatorintendstouseduringthedisciplinaryinquiry.
(2) Failurebythechargedofficertoaskfordisclosurebeforetheexpiryofthe14dayperiodmaynotpreventtheinquirytoproceedonthefixeddate.
(3) Ifthechairpersonorthepresidingofficerissatisfiedthattheinitiatorhasomittedtodisclosethedocumentuponrequestintermsofsubregulation(1),thechairpersonorthepresidingofficermustadjournorpostponetheinquirytoallowthechargedofficerareasonabletimetoprepareforhisorherdefence.
Request for clarification to charge
77. (1) Thechargedofficermay,not less than sevendaysbefore thedateof theinquiry,inwritinginformtheinitiatorofhisorherneedforclarificationtothechargeagainsthimorherifheorshefeelsthat-
(a) thechargedoesnotdisclosethedisciplinaryoffence;or
(b) thatthechargedoesnotcontainsufficientparticularsofanymatterallegedinthecharge;or
(c) thatthechargedofficerisnotcorrectlynamedordescribedinthecharge.
(2) Thechargedofficer referred to in subregulation (1)must stateclearly the factorsuponwhichheorshebaseshisorherneedforclarification.
Clarification by initiator and amendment of charge
78. (1) Onreceiptoftheapplicationfromthechargedofficerrequestingclarificationto the charge in termsof regulation77(1), the initiatormust supply the chargedofficerwith thenecessaryclarificationandmay,ifnecessary,amendthechargeinwhichcaseheorshemustsendanewnoticeasprovidedforinsection51(5)or54(2)oftheActandacopyoftheamendedchargesheettothechargedofficer.
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(2) Thenewdateofinquiryisfixednotlessthan14daysafterthechargedofficerhasbeenservedwiththenoticetoappearforaninquiryandthecopyoftheamendedchargesheet,unlessthechargedofficer,inwriting,choosestowaivesuchrightandindicatesreadinesstocontinuewiththeinquiryonthealreadyfixeddateoranyotherearlierdate.
Joining charges
79. Anynumberofchargesmaybejoinedinthesameinquiryagainstthechargedofficeratanytimebeforeanyevidencehasbeenledinrespectofanyparticularcharge,andwhereseveralchargesaresojoined,eachchargeisnumberedconsecutively.
Separation of inquiries where charges joined
80. (1) The chairperson or the presiding officermay, if in his or her opinion, itisintheinterestofjusticetodoso,directthattheconductofthechargedofficerbeinquiredintoseparatelyinrespectofanychargejoinedwithanyothercharge.
(2) Anorderundersubregulation(1)maybemadebeforeorduringtheinquiryandtheeffectofthatorderisthatthechargeagainstachargedofficerwhichhasnotbeentheninquiredintoisproceededwithinallrespectasifthechargedofficerhadinrespectofthatchargebeenchargedseparately.
Sub-part 3: Pleas
Right to legal representation
81. (1) Subjecttosubregulation(2),thechairpersonorthepresidingofficermustremindthechargedofficerofhisorherrighttolegalrepresentationbeforeadministeringthepleaandascertainwhetherthechargedofficerrequireslegalrepresentationorheorshechoosestoconductowndefence
(2) The omission by the chairperson or the presiding officer to remind the chargedofficerofhisorherrighttolegalrepresentationintermsofsubregulation(1)isnotanerrorintheinquiryasthechargedofficerwasalreadyinformedoftherightsthroughthenoticereferredtoinsection51(5)or54(2)oftheAct.
(3) Achargedofficerwhowishestoberepresentedbyalegalrepresentative,butwhofailstomakesucharrangementduringtheperiodof14daysfromthedateofreceivingthenoticetoappearfortheinquiry,mustgivereasonablegroundswhyheorsheshouldbeaffordedtimetomakesuchanarrangement.
(4) If, after hearing the grounds referred to in subregulation (3), the chairperson orthepresidingofficerisoftheopinionthatthechargedofficerhasnointentionofacquiringalegalrepresentativebutisjustdelayingtheinquiry,thechairpersonorthepresidingofficermayordertheinquirytocontinue.
(5) Ifthechairpersonorthepresidingofficerissatisfiedbythegroundsgivenbythechargedofficerintermsofsubregulation(3),heorshemustpostponetheinquirytoadifferentdateandorderthechargedofficertoarrangeforhisorherlegalrepresentative.
(6) Wherealegalrepresentativeisunabletoattendaninquiryonthefixeddate,heorshemustcommunicatesuchfacttotheinitiatoratleast48hoursbeforethefixeddateandanewdateforinquirymustbearranged.
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(7) If the legal representative fails to communicate to the initiator in terms ofsubregulation(6),theinquirymustcontinue,unlessthechairpersonorthepresidingofficerforgoodreasons,decidesotherwise.
Charged officer to plead to charge
82. (1) Beforethechairpersonorthepresidingofficerasksthechargedofficertopleadtothecharge,theinitiatormustputthechargetothechargedofficer.
(2) Thechairpersonorthepresidingofficermustensurethatthechargesheetisfreeoferrorandaskthechargedofficertopleadtothecharge.
(3) Whenthechargedofficerpleadstoachargeheorshemayplead-
(a) thatheorsheisguilty;or
(b) thatheorsheisnotguilty.
(4) Thechargedofficerhasnodisciplinaryoffencetoanswerifheorshehasproofthat-
(a) heorshehasalreadybeenconvictedofthedisciplinaryoffencewithwhichheorsheischarged;or
(b) heorshehasalreadybeenacquittedofthedisciplinaryoffencewithwhichheorsheischarged.
(5) Where the chairpersonor thepresidingofficerfinds that there is an error on thechargesheetandtheerrordoesnotnecessarilyrequiretheamendmentofthecharge,thechairpersonorthepresidingofficermayadjourntheinquiryforaperiodheorshemaydetermineafterconsultingthepartiesandordertheinitiatortorectifytheerror.
(6) Whereanerroronthechargesheetrequirestheamendmentofthecharge,regulation78,asrelatingtotheamendmentofthechargesheet,applies,unlessthepartiesagreeotherwise.
Refusal by charged officer to plead
83. Where the charged officer refuses to plead to a charge, the chairperson or thepresidingofficermust record a plea of not guilty on behalf of the chargedofficer and a plea sorecordedhasthesameeffectasifithadbeenactuallypleadedbythechargedofficer.
Plea of guilty by charged officer
84. Wherethechargedofficerpleadsguiltytoachargeduringtheinquiry,theprocedureasprovidedundersection51(6)and(13)orsection54(3)and(10)oftheActisfollowed.
Questioning to confirm plea of guilty
85. (1) Wherethechargedofficer,duringtheinquiry,pleadsguiltytothecharge,thechairpersonorthepresidingofficermustquestionhimorherwithreferencetotheallegedelementsofthedisciplinaryoffenceinordertoascertainwhetherheorsheadmitstheallegationsinthechargetowhichheorshehaspleadedguilty.
(2) Ifthechairpersonorthepresidingofficerissatisfiedthatthechargedofficerdoesnotadmitanyelementoftheallegeddisciplinaryoffencetowhichheorshepleadedguilty,heorshemustenterthepleaofnotguiltyandrequiretheinitiatortoproceedwithadducingevidence.
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(3) Ifthechairpersonorthepresidingofficerissatisfiedthatthechargedofficerdoesadmitallelementsoftheallegeddisciplinaryoffencetowhichheorshepleadedguilty,heorshemustfindthechargedofficerguiltyuponhisorherownpleaofguilty.
Summary disposal on admission of guilt
86. (1) Ifthechargedofficer,afterbeingfurnishedwiththeparticularsofthecharge,submitsintermsofsection51(6)or54(3)oftheActanadmissionofcommittingthedisciplinaryoffenceinquestion,thechairpersonorthepresidingofficer,mustsubmittheadmissiontotheinitiator.
(2) Uponreceiptofthewrittenadmissionreferredtoinsubregulation(1)theinitiatormust confirm to the charged officer the receipt of thewritten admission and inform the chargedofficertoappearonthefixeddateofinquirytoconfirmhisorherwrittensubmissionadmittingthecommissionofthedisciplinaryoffenceinquestionandformitigation.
(3) Whereduringtheinquiry,thechargedofficerconfirmshisorherwrittensubmissionadmittingthecommissionofthedisciplinaryoffenceinquestion,thechairpersonorthepresidingofficermustfindthechargedofficerguiltyandtheinquirymustcontinuefromthestageofpreviousconvictions.
Plea of not guilty where charged officer fails to appear for inquiry
87. Where the charged officer fails to appear for the inquiry and the chairperson orpresidingofficerdecidestheinquirytocontinueintheabsenceofthechargedofficer,thechairpersonorthepresidingofficer,mustunlessthechargedofficerhadalreadysubmittedawrittenadmissiontothecommissionofthedisciplinaryoffenceinquestion,recordapleaofnotguiltyonbehalfofthechargedofficer,andapleasorecordedhasthesameeffectasifithadbeenactuallypleadedbythechargedofficer.
Sub-part 4: Adducing evidence
Witnesses to testify orally
88. Subjecttoregulation89,awitnessataninquirymustgivehisorherevidenceorally.
Procedure when impossible to secure attendance of witness
89. Where the chairperson or the presiding officer is satisfied that it is practicallyimpossibletosecuretheattendanceofawitnessataninquiry,thewrittenstatementofthatwitnessmaybeacceptedasevidence,ifthatwitnessmadehisorherwrittenstatementbeforeajusticeofpeaceoracommissionerofoaths.
Reading of documentary evidence
90. (1) Whereanydocument is received inevidenceduring the inquiryupon itsmere production, the party that produced the documentmust read out the document during theinquiryunlesstheotherpartyisinpossessionofacopyof,ordispenseswiththereadingoutof,thatdocument.
(2) Ifthedocumentproducedinevidenceisawrittenstatement,itmustcomplywithregulation130.
Objection to questions or actions
91. Where,duringtheinquiry,onepartyobjectstoanyquestionoractionbyanotherparty,thechairpersonorthepresidingofficermust-
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(a) incasethenatureofthequestionoractioniscleartothechairpersonorpresidingofficersustainoroverruletheobjectionimmediately;or
(b) incasethenatureofthequestionoractionisnotcleartothechairpersonorpresidingofficeraffordthepartywhichposedthequestionoractedanopportunitytoclarifythe question or action, then afford the objecting party an opportunity to respondto the clarification and then afford thefirst partyopportunity to respond towhatwas raisedby theobjectingpartyand thereafter, thechairpersonor thepresidingofficermust,beforeproceedingwiththeinquiry,maketherulingastowhethertheobjectionissustainedoroverruled.
Administering of oath or affirmation
92. (1) Anywitnesscalledby the initiator,defence,chairpersonor thepresidingofficerisrequiredbythechairpersonorthepresidingofficertostatehisorherfullnameandtakeanoathasfollows:
“I swear that the evidence I give, is the truth, the whole truth and nothing but the truth,so help me God”.
(2) Whereawitness,forgoodreasons,objectstotakingtheoath,heorshemustmakeanaffirmationinthefollowingwordsinsteadoftheoathandatthedirectionofthechairpersonorthepresidingofficer:
“I solemnly affirm that the evidence I give is the truth, the whole truth and nothing butthe truth, so I affirm”.
andtheaffirmationhasthesamelegalforceandeffectasifthepersonmakingithadtakentheoath.
(3) Anypersonwho,foranyreason,isfoundnottounderstandthenatureandimportoftheoathoraffirmation,maybeadmittedtogiveevidenceinaninquirywithouttakinganoathoranaffirmation.
(4) Thepersonreferredtoinsubregulation(3)must,insteadoftheoathoraffirmation,beadmonishedbythechairpersonorthepresidingofficer,tospeakthetruth,thewholetruthandnothingbutthetruth.
(5) Wherethewitnessistogiveevidencethroughaninterpreter,theoath,affirmationoradmonitionintermsofsubregulation(1),(2)or(4)respectively,mustbeadmittedbythechairpersonorthepresidingofficerthroughtheinterpreterorbytheinterpreterinthepresenceofthechairpersonorthepresidingofficer.
Initiator to adduce evidence on plea of not guilty
93. (1) Whenever the chargedofficerpleadsnotguiltyor apleaofnotguilty isrecorded in termsof regulation83or 87, the initiatormust proceedonproving that the chargedofficercommitted thedisciplinaryoffence referred to in thechargebycallingandexamining thewitnessesforcomplainantandadduceanyotherevidencerelevanttothecharge.
(2) Theinitiatormaycalltogiveevidenceanyofthewitnessesheorshehadsubpoenaedunder regulation 51(c) or any other person who was never issued with a subpoena under thatregulation,butwhomaccordingtotheknowledgeoftheinitiatorhasevidencetoprovetheallegeddisciplinaryoffenceorwhosenamewasmentionedduringtheinquirybyotherwitnesses.
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Examination of complainant witnesses by initiator
94. (1) The initiator must examine-in-chief each complainant witness he or shecallsbyaskinghimorhertogivehisorhertestimonyregardingthedisciplinaryoffenceinquestionandtosubmitanydocumentaryevidence,butleadingquestionsduringexamination-in-chiefarenotallowed.
(2) Subject to subregulation (3), the initiatormust adduce all documentary evidenceduring examination-in-chief of complainant witnesses as no documentary evidence must beintroducedduringre-examinationofthewitnesses.
(3) Theinitiatormayintroducedocumentaryevidenceduringre-examinationbutonlyforthepurposeofprovingamatterraisedduringcross-examinationofcomplainantwitnesses.
(4) Whereanycomplainantwitness testifies inan inquirycontrary towhatheorshepreviouslystatedinhisorherwrittenstatementonthematteratissue,suchtestimonymaynotbeconsidered,unlessthatwitnessprovesthat,thesignatureappearingonthementionedstatementisnothisorhersignature,inwhichcase,hisorheroralevidencemustbeconsidered.
(5) Ifthecomplainantwitnesswhosetestimonyisnotconsideredasprovidedforundersubregulation(4)isanofficeranditisprovedthat,thesignatureonthewrittenstatementishisorhersignature, thechairpersonor thepresidingofficermustorder that, thatofficerbechargedforcommittingadisciplinaryoffenceofdeceptionundersection50(i)oftheAct.
Cross-examination of complainant witnesses by defence
95. (1) Aftertheexamination-in-chiefofeachwitnessbytheinitiatorintermsofregulation94(1),thechairpersonorthepresidingofficermustinformthechargedofficerofhisorherrighttocross-examinethatcomplainantwitnessasfollows:
“Charged officer you have now the right to cross-examine the complainant witness by putting questions to him or her. You may put questions to him or her on those aspects of his or her evidence that you do not agree with and put to him or her your version in that regard, so that he or she can answer thereto. If during the course of his or her evidence, he or she omitted to mention any facts, which you feel are important, you should also put questions to him or her about that so that he or she can answer thereto. You may also put questions to the witness generally in order to show that he or she should not be believed or that he or she is mistaken or unreliable as to the events he or she testified about.”.
(2) Thechargedofficermaycross-examineanywitnesswhotestifiesonbehalfofthecomplainantataninquiryoranyco-chargedofficerwhotestifiesattheinquiry.
Re-examination of complainant witnesses by initiator
96. (1) Subjecttosubregulation(2),theinitiatormay,onanymatterraisedduringcross-examinationofthecomplainantwitnessataninquiryandforthepurposeofclarifyingevidencethathasbeenleftinaconfusedstate,orplacingincontextevidencethatmayhaveleftthechairpersonor the presiding officer with a misleading impression, after cross-examination, re-examine thatwitness.
(2) Re-examination of complainant witness takes place onlywhen that witnesswascross-examinedandwhenre-examinationtakesplace,nonewfactsorevidence,subjecttoregulation94(3),isallowedduringsuchre-examination.
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Closure of complainant case and rights of charged officer
97. (1) After re-examination of the last complainant witness, the initiator mustinformthedisciplinaryboardorthepresidingofficerthatheorshehasnootherwitnesstocallandthatheorsheclosesthecomplainantcase.
(2) Aftertheclosureofthecomplainant’scase,thechairpersonorthepresidingofficermustinformthechargedofficerofhisorherrightstocallwitnessesforhisorherdefenceortotestifyhimselforherselfasfollows:
“The initiator has now closed the complainant’s case and will not call any more witnesses. You now have the opportunity to put your case before the inquiry, should you wish to do so. You have the right to give evidence under oath yourself. If you decide to give evidence, the initiator has the right to cross-examine you to test your credibility and a member of the disciplinary board or the presiding officer may put questions to you. Irrespective of whether you give evidence or not, you have also the right to call witnesses to testify on your behalf. Your witnesses may also be cross-examined by the initiator and a member of the disciplinary board or the presiding officer may also put questions to them. You are not obliged to give evidence or to call witnesses. You may choose to present no evidence and to remain silent. However, you must bear in mind that, if you choose to do so, the disciplinary board or the presiding officer have to consider the case solely on the evidence presented thus far.”.
Charged officer may adduce evidence
98. Afterthechairpersonorthepresidingofficerhasexplainedtothechargedofficerhisorherrighttoadduceevidence,thechargedofficermayadduceevidenceonbehalfofdefenceandheorshemaybecalledasawitnesshimselforherselfifheorshesowishes,inwhichcase,heorshemustbecalledaswitnessbeforeanyotherwitnessfordefence.
Examination of defence witnesses
99. (1) Thechargedofficerorhisorherlegalrepresentativemustexamine-in-chiefeachdefencewitnessheorshecallsbyaskinghimorhertogivehisorhertestimonyregardingthedisciplinary offence in question and to submit any documentary evidence, but leading questionsduringexamination-in-chiefarenotallowed.
(2) Subject tosubregulation(3), thechargedofficerorhisorher legalrepresentativemust adduce all documentary evidence during examination-in-chief of defence witnesses, as nodocumentaryevidencemustbeintroducedduringreexaminationofthewitnesses.
(3) Thechargedofficerorhisorherlegalrepresentativemayintroducedocumentaryevidence during re-examination but only to prove a matter raised during cross-examination ofdefencewitnesses.
Cross-examination of defence witnesses by initiator
100. (1) Aftertheexamination-in-chiefofeachwitnessbythedefenceintermsofregulation99,thechairpersonorthepresidingofficermustgiveopportunitytotheinitiatortocross-examinethatdefencewitness.
(2) The initiatormay cross-examine anywitness, including the charged officer,whotestifiesonbehalfofthedefenceattheinquiry.
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Re-examination of defence witnesses by defence
101. (1) Subject to subregulation (2), the charged officer or his or her legalrepresentativemay, on anymatter raised during cross-examination of the defencewitness at aninquiryandforthepurposeofclarifyingevidencethathasbeenleftinaconfusedstateorplacingincontextevidence thatmayhave left thechairpersonor thepresidingofficerwithamisleadingimpression,aftercross-examination,re-examinethatwitness.
(2) Re-examinationofdefencewitnesstakesplaceonlywhenthatwitnesswascross-examinedandwhenre-examinationtakesplace,nonewfactsorevidenceis,subjecttoregulation99(3),allowedduringsuchre-examination.
Closure of defence case
102. Afterre-examinationofthelastdefencewitness,thechargedofficerorhisorherlegalrepresentativemustinformthepresidingofficerorthedisciplinaryboardthatheorshehasnootherwitnesstocall,thus,heorsheclosesthedefencecase.
Examination by disciplinary board or presiding officer
103. Amemberofthedisciplinaryboardorthepresidingofficermayatanystageofthedisciplinaryinquiryexamineanyperson,otherthanthechargedofficer,whohasbeensubpoenaedto attend such inquiry or who is on attendance at such inquiry, andmay recall and re-examineany person, including the charged officer, already examined at that disciplinary inquiry, and thechairpersonorthepresidingofficermustexamine,orrecallandre-examinethepersonconcernedifhisorherevidenceappearstothedisciplinaryboardorthepresidingofficeressentialtothejustdecisionofthecase.
Subpoena of witnesses by chairperson or presiding officer
104. (1) Thechairpersonorthepresidingofficermayatanystageofthedisciplinaryinquirysubpoenaorcausetobesubpoenaedanypersonaswitnessatsuchinquiryandthechairpersonorthepresidingofficermustsosubpoenaawitnessorsocauseawitnesstobesubpoenaediftheevidenceofsuchwitnessappearstothedisciplinaryboardorthepresidingofficeressentialtothejustdecisionofthecase.
(2) Wherethewitnesssubpoenaedbythedisciplinaryboardorthepresidingofficer,istoadduceevidencetoclearanydoubtinfavourofanyoftheparties,suchwitnessmusttestifyaftertheclosureofthedefencecase.
(3) Awitnesssubpoenaedundersubregulation(1)isexaminedbythechairpersonorthepresidingofficer.
(4) Afterexaminingthewitnessundersubregulation(3),thechairpersonorthepresidingofficermustgiveopportunitytotheinitiatorandthechargedofficer,orhisorherlegalrepresentative,tocross-examinesuchwitness.
Address by initiator and defence at conclusion of evidence
105. (1) Afteralltheevidencehasbeenadducedbybothparties,theinitiatormaymakeclosingsubmission,andthereafterthechargedofficermaymakeclosingsubmission.
(2) The initiatormay reply to anymatter raised by the charged officer in his or herclosingsubmissionbutonlyonpointsoflaw.
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Sub-part 5: Findings
Procedure where charged officer found guilty
106. (1) Aftertheclosingsubmissionbybothpartiesandthereplybytheinitiator,ifany,thechairpersonorthepresidingofficermustpronouncethefindingwhetherthechargedofficerisfoundguiltyornotguilty.
(2) Wherethedisciplinaryboardorthepresidingofficerfindsthechargedofficerguiltyofthedisciplinaryoffence,theinquirycontinueswiththestageofpreviousconvictions.
Procedure where charged officer found not guilty
107. (1) Wherethedisciplinaryboardorthepresidingofficerfindsthechargedofficernotguiltyofthedisciplinaryoffence,thedisciplinaryboardorthepresidingofficermustsubmittherecordofproceedingstotheCommissioner-GeneralortoaseniorofficerauthorisedtheretobytheCommissioner-General.
(2) The Commissioner-General or the senior officer authorised thereto by theCommissioner-General, may, on consideration of the record of proceedings submitted undersubregulation(1),confirm,alterorquashthefindingofnotguiltyaspersection51(14)and(15)orsection54(13)and(14)oftheAct.
Finding may be corrected
108. Whenbymistakeawrongfindingispronounced,thechairpersonorthepresidingofficermay,beforeorimmediatelyafteritisrecorded,amendthefinding.
Sub-part 6: Disciplinary measures
Previous convictions
109. (1) Whenthepresidingofficerorthedisciplinaryboardfindsthechargedofficerguilty, theinitiatormust,subject toregulation115(2),produceanextractofpreviousdisciplinaryconvictions,ifany,andthepresidingofficerorthechairpersonmustcalluponthechargedofficertoadmitordenysuchconvictions.
(2) Ifthechargedofficerdeniesanypreviousdisciplinaryconviction,theinitiatormustadduceevidencetoprovesuchconviction.
(3) TheproductionofacopyofaletterdulysignedbytheCommissioner-GeneraloraseniorofficerauthorisedtheretobytheCommissioner-Generalconfirmingadisciplinarymeasureonthepreviousconvictionissufficientproofofthatpreviousconviction.
(4) Theadmittedorprovedpreviousconvictionmustbeconsideredas fromthedatewhenthechargedofficerwasconvictedofthatpreviousconviction.
Representations in mitigation and aggravation
110. (1) After submissions on previous convictions under regulation 109, thechairpersonorthepresidingofficermustinformthechargedofficerofhisorherrighttomitigationbefore the imposition of disciplinary measure and give him or her the opportunity to makerepresentationinsuchmitigation,includingtherighttocallwitnessestomitigateonhisorherbehalf.
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(2) Ifthechargedofficerfailstomakerepresentationinmitigationortocallwitnessestomitigateonhisorherbehalf,thechairpersonorthepresidingofficermayleadthechargedofficerbyputtingquestionstohimorherinrelationtopersonalcircumstances,educationandwork.
(3) After the mitigation by the charged officer under subregulation (1) or (2), thechairpersonor thepresidingofficermustgive the initiatoropportunity tomake representation inaggravationwhichmayincludecallingwitnessesforthatpurpose.
(4) Afterrepresentationinaggravationundersubregulation(3),thechairpersonorthepresidingofficermustgive thechargedofficeranopportunity to replyonanyfactorsbroughtupduringaggravationundersubregulation(3).
(5) Ifthechargedofficer,duringhisorherreplyundersubregulation(4),deniesanyfactonthefactorsbroughtupduringaggravation,thechairpersonorthepresidingofficermustrequiretheinitiatortoadduceevidencetoprovesuchfact.
Imposing disciplinary measures
111. (1) Before the disciplinary board recommends disciplinary measure, thatdisciplinary board must indicate the grounds upon which the disciplinary measure is to berecommended,incaseofthechargedofficerbeingaseniorofficer.
(2) Before the presiding officer imposes disciplinarymeasure, that presiding officermust indicate the grounds uponwhich the disciplinarymeasure is to be imposed, in case of thechargedofficerbeingajuniorofficer.
(3) Whenrecommending,intermsofsection51(13)oftheAct,thedisciplinarymeasuretobe imposedupon the charged senior officer in termsof section51(14), thedisciplinaryboardmusttakeintoconsiderationanymatterraisedbytheinitiatorandadmittedbythechargedofficerasprovidedunderregulation110.
(4) Whenimposingadisciplinarymeasureuponthechargedjuniorofficerintermsofsection54(10)oftheAct,thepresidingofficermusttakeintoconsiderationanymatterraisedbytheinitiatorandadmittedbythechargedofficerasprovidedunderregulation110.
Right to appeal
112. (1) Afterpronouncingtherecommendeddisciplinarymeasure,thechairpersonmustinformthechargedseniorofficerabouthisorherrighttoappealasfollows:
“The recommendation of this disciplinary board for you to be found guilty and the disciplinary measure to be imposed upon you is not final. The Commissioner-General or senior officer authorised by the Commissioner-General will notify you in writing of the finding of guilty and the disciplinary measure that is imposed upon you. If you are aggrieved by the finding of guilty or the disciplinary measure imposed upon you, you have the right to appeal in which case you will have 14 days from the date of receiving the notification from the Commissioner-General or senior officer authorised thereto by the Commissioner-General to lodge your appeal to the Minister through your officer in charge or head of office or work place. Take note that the disciplinary measure will be put into effect after the expiry of the mentioned 14 days if you did not appeal.”.
(2) After pronouncing the disciplinary measure imposed, the presiding officer mustinformthechargedjuniorofficerabouthisorherrighttoappealasfollows:
“The finding of guilty and the disciplinary measure imposed upon you at this inquiry are not final, they are subject to the written confirmation by Commissioner-General or senior officer authorised thereto by the Commissioner-General. If you are aggrieved by the finding of guilty or the disciplinary
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measure imposed upon you, you have the right to appeal in which case you will have 14 days from the date of receiving the written confirmation from the Commissioner-General or senior officer authorised thereto by the Commissioner-General to lodge your appeal to the Minister through your officer in charge or head of office or work place. Take note that the disciplinary measure will be put into effect after the expiry of the mentioned 14 days if you did not appeal.”.
Sub-part 7: Confirmation of disciplinary measures and record of convictions anddisciplinary measures
Submission of record of proceedings
113. (1) The chairperson or the presiding officer must, within 21 days from thedateonwhichtheinquirywasfinalized,submittotheCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-General,thetypedrecordofproceedingsattheinquiry.
(2) Incasethechairpersonorthepresidingofficerisnotabletosubmitthetypedrecordofproceedingswithintheperiodmentionedinsubregulation(1),thatchairpersonorpresidingofficermustinformtheCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-Generalofthereasonthereofandaperiodwithinwhichtherecordofproceedingswillbesubmittedmustbeagreedupon.
Confirmation of disciplinary measures
114. Adisciplinarymeasureimposeduponajuniorofficerissubjecttowrittenconfirmationaspersection54(12)oftheAct.
Record of convictions
115. (1) A conviction of an officer must be entered on a record of disciplinaryoffencesoftheofficerconcernedandonanysubsequentconvictionofadisciplinaryoffence,subjecttosubregulation(2),mustbeprovedoracceptedasapreviousconviction.
(2) Iftheofficerhasnotbeenconvictedofadisciplinaryoffenceforaperiodofthreeyearsfromthedateofhisorherlastconviction,allthepreviousconvictionsofthatofficer,forthepurposeofinquiry,lapse.
Record of disciplinary measures
116. Adisciplinarymeasureimposedintermsofsection51(14)or54(10)oftheAct,mustbeenteredontherecordofdisciplinaryoffencesoftheofficerconcerned.
Sub-part 8: Lodging of appeals
Right to record of proceedings
117. AfterreceivingtheletterconfirmingorimposingadisciplinarymeasurefromtheCommissioner-Generalor theseniorofficerauthorised theretoby theCommissioner-General, theofficerwhowantstoappealtotheMinistermust,onhisorherrequestinwritingtotheinitiator,befurnishedwithacopyoftherecordoftheproceedingsoftheinquiry.
Procedure on appeal to Minister
118. (1) AnofficerwhodesirestoappealtotheMinisterintermsofsection52or55oftheActmustwithin14daysfromthedateofreceivingthenoticereferredtoinsection51(14)oftheActorthewrittenconfirmationreferredtoinsection54(12),lodge,throughtheofficerincharge
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orheadofofficeorworkplace,withtheCommissioner-GeneraloraseniorofficerauthorisedtheretobytheCommissioner-General,awrittennoticeofappealinwhichthegroundsofappealareclearlyandspecificallysetout.
(2) The Commissioner-General, or the senior officer authorised thereto by theCommissioner-General, must immediately after the noting of the appeal, submit such notice ofappealtothechairpersonofthedisciplinaryboardorthepresidingofficerthatconductedtheinquiryandsuchchairpersonorpresidingofficermustwithintenworkingdaysofreceiptthereofinwritingfurnish theCommissioner-General,or theseniorofficerauthorised theretoby theCommissioner-General,thefollowing-
(a) thefactsthedisciplinaryboardorthepresidingofficerfoundandproved;
(b) the reasons of the disciplinary board or the presiding officer for any finding inrelationtothefactsinrespectofwhich,accordingtotheappellant’sstatement,anappealislodged;and
(c) thereasonsofthedisciplinaryboardorthepresidingofficerforanyrulingonanyquestionoflaworinregardtotheadmissionorrejectionofevidenceagainstwhich,accordingtosuchstatement,anappealislodged.
(3) The Commissioner-General, or the senior officer authorised thereto by theCommissioner-General,must,within tenworkingdaysof receiptbyhimorherof the statementreferredtoinsubregulation(2)submitit,togetherwiththerecordofproceedingstotheMinister.
Decision by Minister
119. (1) Thedisciplinaryboard,initiatororappellantmayonlysubmittotheMinisterwrittenargumentsorrepresentationsinconnectionwiththeappealandtheMinistermaynotacceptoralargumentsorrepresentation.
(2) TheMinistermayafterconsiderationofthedocumentsreferredtoinregulation118makesuchdecisionasheorsheconsidersappropriateintermsofsection52(5)or55(5)oftheAct.
Sub-part 9: Witness allowances and copying fees
Officers attending inquiries
120. Subject to regulation 124, an officer who is required to attend any disciplinaryinquiry is regarded as being on duty and is entitled to subsistence and transport allowances andtravellingfacilitiesinaccordancewiththerelevantPublicServiceStaffRules.
Witnesses for complainant
121. Aperson,otherthananofficer,whoisrequiredtoattendaninquirytogiveevidenceortoproduceanyrecord,document,bookorotherthingforthecomplainant,isentitledtosuchwitnessfeesandtravellingallowancesasareprescribedbytherulesofcourtinrespectoftheattendanceofwitnessesinacriminaltrialinamagistrate’scourt.
Witnesses for defence
122. Subjecttoregulation124,aperson,otherthananofficer,whoisrequiredtoattendanydisciplinaryinquirytogiveevidenceortoproduceanyrecord,document,bookorotherthingforthedefence,isnotentitledtoanyallowances,feesandtravellingfacilitiesatStateexpense.
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Witnesses subpoenaed by disciplinary board or presiding officer
123. If thechairpersonor thepresidingofficerrequires theattendanceofanofficerorsubpoenasanyotherpersontogiveevidenceorproduceadocument,bookorotherthing,regulation120and121inregardtoallowances,feesandtravellingfacilitiesapplywithnecessarychanges.
Recovery of allowances and witness fees
124. If the chairperson or the presiding officer is of the opinion, and reports to theCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-General,thatthe evidence of an officer subpoenaed on the request of the charged officerwas unnecessary orimmaterial,theCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-General,mayordertherecoveryfromthechargedofficer,ofthefees,allowancesandcostoftravellingfacilitiespaidorgrantedtothesubpoenaedofficerbytheState.
Allowances for person’s services and for using mechanical means and copying fees
125. Whenevertheservicesofanypersonoranymechanicalmeansareusedtorecordthe evidence and proceedings at an inquiry under these regulations, the rules of procedure in amagistrate’scourtincriminalproceedingsinregardtothefeesorallowances,ifany,payablefortheuseofsuchservicesormechanicalmeans,andforthetranscriptionandcopyofthenotestakendownapplywiththenecessarychanges.
Sub-part 10: Rules of evidence
Evidence of single witness
126. Achargedofficermaybefoundguiltyofanydisciplinaryoffenceontheevidenceofanysinglewitness.
Evidence following conviction in court of law
127. Wherethefactsofadisciplinaryoffenceforwhichanofficerischargedarisefromthatofficer’sconvictioninacourtoflawforcommittingacriminaloffence,suchconvictionisprimafacieevidenceduringaninquiryforthatdisciplinaryoffence.
Irrelevant evidence inadmissible
128. Noevidenceastoanyfact,matterorthingisadmissiblewhichisirrelevanttotheproofofanypointorfactatissueinaninquiry.
Admissibility of written statements and other documents
129. (1) In an inquiry, awritten statement by any person, other than the chargedofficerattheinquiry,is,subjecttoregulation130,admissibleasevidencetothesameextentasoralevidencebythatperson,andsuchstatementmustbeadmittedasevidenceuponitsmereproductionataninquiry.
(2) Inaninquiry,adocument,otherthanawrittenstatementreferredtoinsubregulation(1),isadmissibleasevidenceuponitsmereproductionattheinquiryifsuchdocument-
(a) purports tobearasignatureof theownerof thedocument,or, if theowner isanoffice,ofanofficialfromthatoffice;
(b) bearsa sealor stamppurporting tobea sealor stampof theoffice towhich thedocumentbelongs;
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(c) istheofficialdocument,purportingtobetheofficialdocumentfromtheofficetowhichsuchdocumentbelongs;or
(d) beingacopy,iscertifiedtobeatruecopyoftheoriginal.
Requirements of written statements
130. (1) Thestatementreferredtoinregulation129(1)must-
(a) besignedbythepersonwhomadeit;and
(b) mustcontainadeclarationbythatpersontotheeffectthat-
(i) itistruetothebestofhisorherknowledgeandbelief;andthat
(ii) heorshemadethestatementknowinglythat,ifitweretenderedinevidence,heor shewouldbe liable toprosecution ifheor shewilfullystated in itanythingwhichheorsheknewtobefalseorwhichheorshedidnotbelievetobetrue.
(2) If thepersonwhomakes the statement cannot read it, itmust be read tohimorherbeforeheorshesignsit,andanendorsementmustbemadeonitbythepersonwhoreadthestatementtotheeffectthatitwassoread.
(3) Acopyofthestatement, togetherwithacopyofanydocumentreferredtointhestatementasanexhibit,orwithsuchinformationasmaybenecessarytoenabletheotherpartytoinspect suchdocumentoracopy thereof,must,before thosecopiesare tendered inevidence,beservedontheotherpartytotheinquiry.
Oral evidence by persons who made written statements
131. Despitethatawrittenstatementmadebyapersonmaybeadmissibleasevidence-
(a) apartybywhomoronwhosebehalfacopyofthestatementwasservedmaycallthatpersontogiveoralevidence;and
(b) the chairperson or the presiding officer, on his or her own motion or upon theapplicationoftheotherpartytotheinquiry,maycausesuchpersontobesummonedtogiveoralevidenceattheinquiryinquestion.
Treatment of exhibits referred and identified in written statements
132. Adocumentorobjectreferredtoasanexhibitandidentifiedinawrittenstatementtenderedinevidenceunderregulation129(1),istreatedasifithadbeenproducedasanexhibitandidentifiedintheinquirybythepersonwhomadethestatement.
Evidence of disputed writings
133. Comparisonataninquiryofadisputedwritingwithanywritingprovedtobegenuinemaybemadebyawitnessandthatwritingandtheevidenceofanywitnesswithrespectthereto,maybesubmittedasproofofthegenuinenessorotherwiseofthewritingindispute.
Evidence of signatures
134. Adocument-
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(a) whichpurportstobearthesignatureofanyofficer;and
(b) whichbearsasealorstamppurportingtobeasealorstampof,or is theofficialdocument purporting to be the official document from, the office towhich suchofficerisattached,
is,uponthemereproductionthereofatdisciplinaryinquiries,beprimafacieproofthattheofficersignedthatdocument.
Articles may be proved in evidence by means of photographs thereof
135. (1) Aphotographofanyarticle,otherthanadocument,maybeadmitted,insteadofthatarticle,asevidenceataninquirydespitethatthearticleisavailableandcanbeproducedinevidence.
(2) Thechairpersonorthepresidingofficermayongoodreasonrequiretheproductionofthearticleinquestion.
Presumption that charged officer possessed particular qualification or acted in particular capacity
136. Whereadisciplinaryoffencecanonlybecommittedbyanofficerwhentheofficerpossessesaparticularqualificationorquality,orisvestedwithaparticularauthorityorisactinginaparticularcapacity,anofficerchargedwithsuchdisciplinaryoffence,is,attheinquiry,deemedto-
(a) havepossessedthatqualificationorquality;or
(b) havebeenvestedwiththatauthority;or
(c) havebeenactinginthatcapacityatthetimeofthecommissionofthedisciplinaryoffence,unlessthepresumptionisdisproved.
Evidence by complainant
137. Ifevidenceisledtodisprovethepresumptionreferredtoinregulation136aftertheinitiatorhasclosedhisorhercase,theinitiatormayadduceevidenceandsubmitanyargumentinsupportoftheallegationasifheorshehadnotclosedhisorhercase.
PART14PRIVILEGESFOROFFICERS
Special rates for, and free, services
138 TheCommissioner-Generalmayprescribe-
(a) special rates to be paid by officers for the services rendered by offenders or thecorrectionsworkshops;and
(b) thetypeofservicestoberenderedtoofficersfreeofcharge.
Reduced prices for products
139. OfficerscanbuyworkshopandagriculturalproductsproducedintheCorrectionalService at such reduced prices as Treasury may, on the recommendation of the Commissioner-General,approve.
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Medical services
140. Officersmayreceivesuchpreliminarymedicalservicesfromtheavailableservicesatthecorrectionshospitalsandclinics.
Personal protection
141. TheCommissioner-Generalmay,insuchmannerandonsuchconditionsasheorshemaydetermine,approvetheissuingofaCorrectionalServiceweapontoanofficerforhisorherpersonalprotectionandtheprotectionofhisorherhouseholdandproperty.
PART15GRIEVANCESANDREQUESTSBYOFFICERS
Grievances by officers
142. Grievancesbyofficersmustbedealtwithasprescribed.
Duty of officers in charge or heads of offices or work places in relation to requests by officers
143. Theofficerinchargeorheadofofficeorworkplacemustinvestigateorcausetobeinvestigatedeveryrequestbyanofficerand,asfaraspossible,disposeofit.
Submission of requests to Commissioner-General or senior officers
144. Theofficer inchargeorheadofofficeorworkplacemustwithoutdelaysubmit,withhisorhercomments,anyrequestwhichheorsheisunabletodisposeof,totheCommissioner-Generalorrelevantseniorofficer.
Requests for audience and disposal thereof
145. (1) IfanofficerhasvalidgroundsforrequestingaudiencewiththeCommissioner-General or a relevant senior officer, the officermay submit awritten request for such audience,togetherwiththegroundsinsupportoftherequest,totheofficerinchargeorheadofofficeorworkplace.
(2) Theofficerinchargeorheadofofficeorworkplacemustforward,togetherwithhisorhercomments,therequestreferredtoinsubregulation(1)totheCommissioner-Generalortherelevantseniorofficer.
(3) Onreceiptandconsiderationoftherequestforwardedundersubregulation(2)-
(a) theCommissioner-Generaloranyseniorofficernominatedbyhimorher;or
(b) therelevantseniorofficeroranyotherseniorofficernominatedbyhimorher,
may,assoonaspracticable,granttheaudience.
PART16AWARDSINCORRECTIONALSERVICE
Establishment and introduction of awards
146. AwardsintheCorrectionalServiceintheformofdecorations,medalsandcertificatesareherebyestablishedandintroducedasinAnnexure2.
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Awarding of decorations, medals or certificates
147. (1) Decorations,medals and certificates, aswell as bars, clasps and ribbonsin respectof suchdecorations andmedalsmaybeawardedby thePresident, theMinisteror theCommissioner-General,asthecasemaybe,toanypersonwhoisorwasanofficerinrespectofhisorherservicesassuchofficerortoanyotherpersonwhohasrenderedexceptionalservicestotheCorrectionalService.
(2) Thecriteriaandconditionsfortheawardingoftheawardsestablishedandintroducedunderregulation146andanyothermatterarisingfromorincidentaltheretomustbedealtwithasprescribed.
Consideration of previous convictions before awarding decorations or medals
148. Despitethelapseofanyconvictionofanofficerintermsofregulation115(2),theCommissioner-Generalmusttakeintoaccountandgivefullconsiderationtosuchconvictionsbefore,intermsofregulation147,recommendingtheawardof,orawarding,anydecorationormedaltosuchofficer.
PART17CERTIFICATESOFSERVICEANDDEATHOFOFFICERS
Certificates of service
149. Acertificateofserviceintheprescribedform,dulycompletedandsignedbyoronbehalfoftheCommissioner-GeneralasproofofitsbeinginaccordancewiththeofficialrecordsoftheCorrectionalServicemust,onthedischargeofanofficer,beissuedtosuchofficerineverycasewhereheorshehascompletednotlessthanthreemonth’scontinuousservice.
Authenticity of certificates of service
150. A certificate of service, strictly in accordance with the official records of theCorrectionalService,mustcontainonlyafactualandaccuratestatementoftheconduct,diligence,zeal,sobrietyandefficiencyoftheofficerconcerned.
Copy of certificate of service
151. Acopyofthecertificateofservicewhichhasbeendestroyedorlost,maybeissuedinexceptionalcircumstancesandonlyundertheauthorityoftheCommissioner-General.
Notification of death
152. (1) TheofficerinchargeorheadofofficeorworkplacemustreportthedeathofanofficerwithoutdelaytotheCommissioner-General.
(2) Uponthereceiptofthereportreferredtoinsubregulation(1),theCommissioner-Generalmustcauseallcorrectionalfacilities,officesorworkplacestobeinformedofsuchdeath.
Burial of deceased officers
153. The burial of the deceased officer is done in accordance with the prescribedprocedure.
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PART18GENERAL
Liability of officers for deficiency and loss of, or damage to, State property
154. Anofficermaybeheldliabletomakegoodanydeficiency,loss,damageorotherexpendituresufferedbytheStateasaresultofhisorhernegligenceorcarelessnessorunlawfulactorhisorherfailuretocarryoutaspecificduty,and,ifmorethanoneofficerisresponsibleandliableintermsofthissubregulation,theymustbejointlyandseverallyliable.
Determination of liability
155. Thedeterminationofliabilityofanofficerintermsofregulation154andthesumofmoney involved is determinedby such investigation and in suchmanner as are specially andgenerallyprescribed,exceptinthecasewheresuchliabilityandthesumofmoneyinvolvedhavebeendetermined-
(a) byacourtoflawinconnectionwithaconvictionofanyoffencearisingwhollyorpartlyfromsuchdeficiency,loss,damageorotherexpenditure;
(b) inaninquiryundertheActandtheseregulationsinconnectionwithaconvictiononacontraventionorfindingofguilty,onachargeofmisconductorinefficiencyorunfitness arisingwhollyor partly from suchdeficiency, loss, damageorotherexpenditure;
(c) bywayof a voluntaryundertakingon thepart of theofficer tomakegood suchdeficiency,loss,damageorexpenditure.
Recovery of determined amount for liability
156. Whenever the liability of an officer and the sum of money involved have beendeterminedintermsofregulation155,therecoveryofthatsumismadeinaccordancewithsection11oftheStateFinanceAct,1991(ActNo.31of1991)andChapterEofTreasuryInstructionsissuedintermsofsection24(1)ofthatAct.
Liability and recovery after dismissal, retirement or discharge
157. Despite that an officer who is liable for any deficiency, loss, damage or otherexpenditureinthecircumstancessetoutinregulation156,hasbeendismissed,dischargedorhasretiredfrom,orotherwiselefttheserviceoftheCorrectionalService,regulations154to156applytosuchperson.
Membership to political parties by officers
158. Subjecttotheprovisionsofregulation159and160,anofficermaybeamemberofapoliticalparty.
Officers not eligible for certain political activities and offices
159. ToensuretheimpartialityandprofessionalismoftheCorrectionalService,anofficermaynot-
(a) presideatapoliticalmeetingordrawuporpublishanywritingordeliveraspeechormakeastatementwiththeintentiontopromoteorprejudicetheinterestofanypoliticalparty;
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(b) beanoffice-bearerofwhateverdesignationofapoliticalparty.
Restrictions on carrying out political activities by officers
160. (1) Anofficermaynotusehisorherposition in theCorrectionalServiceorutiliseanypropertyoftheStatetopromoteorprejudicetheinterestsofanypoliticalparty.
(2) Whileonduty,anofficermaynotleavehisorherofficialdutiesintheCorrectionalServiceinordertoattendtoanypoliticalactivity.
Submission of progress reports
161. TheofficerinchargeorheadofofficeorworkplacemustsubmittotheCommissioner-Generalprogressreportsofofficersunderhisorhercommandintheformandonsuchintervalsasmaybeprescribed.
Submission of special reports as required by Commissioner-General
162. Theofficer-in-chargeorheadofofficeorworkplacemustsubmittotheCommissioner-GeneralaspecialreportinrespectofanofficerunderhisorhercommandinthemannerandasoftenastheCommissioner-Generalmayrequire.
Channel of communication
163. A request, communication or complaint from an officer in connection with anymatterfallingwithinthescopeofthepowers,functionsordutiesoftheCorrectionalServicemustbechannelledasprescribed.
Use of force and weapons
164. (1) TheCommissioner-Generalmustprescribethemannerofuseofforceandweaponsbyofficers.
(2) Forthepurposeofcorrectionsadministration“weapon”includesprescribedfirearm,baton,ammunition,teargasandanyotherimplementastheCommissioner-Generalmaydetermine.
CHAPTER3OFFENDERS
PART1GENERALPROVISIONS
Application of regulations
165. TheregulationscontainedinthisPartandinParts2and3ofthisChapterapplytoalloffenders,unlessinconsistentwithanyspecialprovisionsapplicabletoaparticularcategoryofoffenders.
Prohibition on documents or writings
166. Except as provided in theAct, these regulations or the rules or directives of theCommissioner-General, no offendermay compile orwrite any document orwritingwithout thepermissionoftheCommissioner-GeneraloraseniorofficerauthorisedtheretobytheCommissioner-General.
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Receipt and safe-keeping of private property
167. (1) Theofficerinchargeoranyotherofficerdulyauthorisedbytheofficerincharge,must take into safekeepingallmoney,valuablesor anyother authorisedprivatepropertybelongingtoanoffenderonadmissionorduringhisorherdetentionandmustmakeaninventoryofallthemoney,valuablesorotherauthorisedprivateproperty,thecorrectnessofwhichiscertifiedbytheoffender.
(2) A copyof the inventory referred to in subregulation (1) is given to the offenderconcerned.
Disposal of private property
168. Theprivatepropertyofoffendersmustbedisposedofinaccordancewithsection63oftheAct.
Use or disposal of private money
169. The Commissioner-General must determine the circumstances under which anoffendermayusehisorherprivatemoneyorthemannerinwhichheorshemaydisposeofthatmoney.
Disposal of unclaimed private property
170. Theunclaimedprivatepropertyofanoffenderwhohasbeenreleasedmust,aftersixmonthsfromthedateofhisorherrelease,bedisposedofinaccordancewithsubsections(7)and(8)ofsection63oftheAct.
Disposal of perishable or valueless private property
171. Despite regulations 170, 183 and 187, any item of clothing or other article of areleased,escapedordeceasedoffender,whichisunclaimedandofnoorlittlevalueorofnoapparentsalesvalueorofaperishablenature,maybedestroyedorotherwisedisposedofastheCommissioner-Generalmaydirect.
Bringing in and removal of prohibited articles
172. (1) A prohibited articlemay not be brought or removed from a correctionalfacility,officeorworkplacebyanypersonwithoutthepermissionoftheofficerincharge,headofofficeorworkplaceoranyotherseniorofficerauthorisedtograntsuchpermission.
(2) Forthepurposeofcorrectionsadministration,“prohibitedarticle”means-
(a) anintoxicant;
(b) afirearmorcomponentthereof
(c) ammunitionforafirearm;
(d) anythingthatisdesignedtokill,injureordisableapersonorthatisalteredsoastobecapableofkilling,injuringordisablingaperson,whenpossessedwithoutpriorauthorization;
(e) anexplosiveorabomboracomponentthereof;
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(f) any communication device or component thereof, when possessedwithout priorauthorization;
(g) currency,whenpossessedwithoutpriorauthorization;
(h) medication, when possessed without prior authorization or used for unintendedpurpose;
(i) anyrealorimitatedhabitformingsubstances;
(j) anyrealorimitatedintoxicatingsubstances;
(k) anyitemthatcouldjeopardizethesecurityofthecorrectionalfacilityorthesafetyofpersons,whenthatitemispossessedwithoutpriorauthorization;
(l) anyotherarticle,object,itemorthingthatisnotauthorisedbytheCommissioner-General’sdirectiveorwrittenorderoftheofficerincharge,orheadofoffice,orworkplace,whenpossessedor brought into or removed from the correctional facility,officeorworkplacewithoutpriorauthorization.
PART2ADMISSION,DETENTION,REMOVAL,ESCAPEANDDEATHOFOFFENDERS
Personal and physical particulars
173. The name, age, height, weight, full address, distinctive marks and such otherparticularsasmayberequiredfromtimetotimemust,inrespectofeveryoffender,berecordedintheadmissionregisterandinanyotherrelevantprescribedregistersorformsorotherrecordingmanner.
Fingerprints and photographs
174. Wheneverrequired,thefingerprintsandphotographsofanoffendermustbetakenonadmissionandasoftenthereafterasisnecessary,butapersonwhoisnotofficiallyauthorisedmaynotaccess,orinspect,anysuchfingerprintsorphotographsortheircopies,anddetailsorinformationcontainedinthemmaynotbebedivulgedorfurnishedtoanysuchperson.
Bath on admission
175. Unless themedical service personnel otherwise determines, every offendermustbathassoonaspossibleafteradmissionandasoftenthereafterasisnecessary.
Medical examination on admission
176. Everyoffenderassoonaspossibleafteradmissionmustbeexaminedbyamedicalservicepersonnel,whomustreportfullyonthephysicalandmentalconditionofthatoffenderandothermedicalinformation,whichmayberequiredorprescribed.
Custody during removal
177. (1) An offender who is removed on the instructions of the Commissioner-General,theofficerinchargeoranyotherofficerauthorisedtoissuesuchinstruction,mustbeinthesafecustodyofanofficer.
(2) Anoffenderwhoisrequiredtoappearbeforeacourtthatisnotheldatacorrectionalfacility,maybeplacedinthesafecustodyofamemberofpoliceforthatpurpose.
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Protection from public exposure
178. Whenanoffenderisremovedfromortakentoacorrectionalfacilityheorshemustbesubjectedtoaminimumofexposuretothepublic,andallnecessaryprecautionarymeasuresmustbetakentoprotecthimorherfrompublicabuseorcuriosity.
Interview before removal
179. The officer in charge, or other officer authorised thereto by the Commissioner-Generalortheofficerincharge,mustinterviewanoffenderbeforetheoffenderisremovedfromthecorrectionalfacility.
Medical certificate on removal
180. Amedicalservicepersonnelmustexamineanoffenderasquicklyaspossiblepriortohisorhertransfertoanothercorrectionalfacility,andheorshemaynotbesotransferredunlessthemedicalservicepersonnelhascertified,inwriting,thatheorsheisfitforremoval.
Notification of escape and re-arrest of offenders
181. (1) Upontheescapeoftheoffender,theofficerinchargemustimmediatelygivenoticeoftheescapetotheCommissioner-General,anydesignatedseniorofficerandthecommanderofthenearestpolicestation.
(2) Immediatelyaftertheescapeoftheoffender,theofficerinchargemustensurethatanorderlysearchoftheescapedoffenderisbeingcarriedout.
(3) Uponthere-arrestoftheescapedoffender,theofficerinchargemustimmediatelygivenoticeofthere-arresttotheCommissioner-General,anyotherdesignatedseniorofficerandthecommanderofthenearestpolicestation.
Investigations into escape of offenders
182. (1) UnlesstheCommissioner-Generaldecidesotherwise,immediatelyaftertheescapeoftheoffender,theofficerinchargemustinstituteaninvestigationintotheescapeofsuchoffenderandsubmithisorherfindingtotheCommissioner-Generalorthedesignatedseniorofficer.
(2) Upon the receipt of the notice of escape referred to in regulation 181(1), theCommissioner-Generalorthedesignatedseniorofficer,despitetheinvestigationtobeinstitutedbytheofficerinchargeintermsofsubregulation(1),mayconstituteaninvestigationteamtoinvestigateintotheescapeoftheoffender.
(3) Theinvestigationteamreferredinsubregulation(2)mayincludepersonswhoarenotofficersastheCommissioner-Generalorthedesignatedseniorofficermayfindappropriate.
Disposal of private property of escaped offenders
183. Theinventoryofprivatepropertyofanoffenderwhohasescapedandhasnotbeenrecapturedmust,aftersixmonthsfromthedateofescape,besubmittedtomagistrate’scourtbytheofficerinchargefordisposalinaccordancewithsubsections(7)and(8)ofsection63oftheAct.
Notification of death of offenders and investigations thereof
184. (1) Uponthedeathoftheoffender,whetherfromnaturalorunnaturalcauses,theofficerinchargemustimmediatelygivenoticeofthedeathtotheCommissioner-General,designated
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seniorofficer,medicalofficerandthemagistrateofthedistrictinwhichthecorrectionalfacilityissituated,andalsotothenext-of-kin,or,ifparticularsofsuchnext-of-kinareunknown,suchofficerinchargemust,asfarasispracticable,notifyanyotherrelativeorfriendofthedeathoftheoffender.
(2) UnlesstheCommissioner-Generaldecidesotherwise,immediatelyafterthedeathoftheoffender,theofficerinchargemustinstituteaninvestigationintothedeathofsuchoffenderandsubmithisorherfindingtotheCommissioner-Generalorthedesignatedseniorofficer.
(3) Uponthereceiptofthenoticeofdeathreferredtoinregulation(1),theCommissioner-Generalorthedesignatedseniorofficer,despitetheinvestigationtobeinstitutedbytheofficerincharge in termsof subregulation (2),mayconstitutean investigation team to investigate into thedeathoftheoffender.
(4) Theinvestigationteamreferredinsubregulation(3)mayincludepersonswhoarenotofficersastheCommissioner-Generalorthedesignatedseniorofficermayfindappropriate.
Particulars of death
185. Themedicalofficermustrecord,inwriting,alltherelevantparticularsofthedeathofanoffenderwhichmustinclude-
(a) thetimeanddateofillness;
(b) thetimeanddatewhentheillnesscametothenoticeofthemedicalofficer;
(c) thenatureoftheillnessreferredtoinparagraph(a);
(d) thetimeanddateofdeath;
(e) thecauseofdeath;
(f) thefindingsatthepostmortem,ifany;and
(g) anyotherrelevantparticularsasthemedicalofficermayconsidernecessary.
Burial or cremation of deceased offenders
186. (1) Whenanoffenderdiesduetoanaccidentorofunnaturalcausebutnotduetosuchoffender’sownnegligence,thebodyofthedeceasedoffendermust,atthecostoftheState,betransportedtoandburiedorcrematedataburialorcremationplacethefamily,relative,nextofkinorfriendmayindicate.
(2) When an offender dies of natural cause or of unnatural cause but due to suchoffender’sownnegligence,andthefamily,relative,nextofkinorfrienddecidestoburyorcrematethebodyofthedeceasedoffender,theCorrectionalServicemustprovideacoffinandtransportthebodyofthedeceasedoffendertothenearestcorrectionalfacilitywherethefamily,relative,nextofkinorfriendresides.
(3) Despitesubregulation(2)theCommissioner-Generalmayauthorisetheapplicationofsubregulation(1)wherethedeceasedoffenderisfromthemarginalisedcommunity.
(4) Subregulations(1)and(2)applyonlywithintheboundariesofNamibia.
(5) Wherethebodyofthedeceasedoffenderisunclaimed,theburialorcremationatStatecostmaytakeplaceintheareainwhichtheoffenderdied.
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Disposal of private property of deceased offenders
187. (1) Theprivatepropertyofadeceasedoffender,whetherhisorherdeathhasoccurredfromnaturalcausesornot,maybehandedovertohisorherspouse,childornext-of-kin,irrespectiveofwhetherornotanexecutorhasbeenappointedinhisorherestate.
(2) If the private property of such deceased offender is not disposed of in terms ofsubregulation (1)within a periodof sixmonths from the date of death, itmust be dealtwith inaccordancewithsubsections(7)and(8)ofsection63oftheAct.
PART3ACCOMMODATIONOFOFFENDERS
Sleeping facilities
188. Nodormitoryorcellmustbeusedforsleepingpurposesunlessitcomplieswiththeprescribedrequirementsinrespectoffloor-space,cubiccapacity, lighting,ventilationandgeneralhealthconditions.
Single cells
189. (1) Ifsinglecellaccommodationisavailableatacorrectionalfacility,onlyoneoffendermustbeaccommodatedinonecell.
(2) Whenitbecomesnecessarytoaccommodatemorethanoneoffenderinasinglecell,notlessthanthreeoffendersmay,asfarasispracticable,beaccommodatedinthatcell.
Beds and bedding
190. (1) Asfarasispracticable,everyoffendermustbeprovidedwithaprescribedbed.
(2) Every offender must be provided with separate prescribed bedding which is ofadequatewarmthandwhichcomplieswiththeprescribedhygienicrequirements.
Separation of male and female offenders
191. (1) Whenever separate parts of the correctional facility are available for thereceptionoffemaleoffenders,thefollowingrequirements,inadditiontothosecontainedinsection17oftheAct,mustbestrictlyobserved-
(a) thelocksofthedoorsandgatesofthemalesectionmustbesuchthatthekeystothelocksofthedoorsandgatesofthefemalesectiondonotfitthelocksofthedoorsandgatesofmalesectionandviceversa;
(b) thekeystothefemalesectionmustbeintheconstantcustodyofafemaleofficer;and
(c) anymale permitted to enter a female sectionmust be accompanied by a femaleofficerduringthefullvisit.
(2) Wherever separate correctional facilities for the reception of male and femaleoffendersareestablishedonthesamesite,oronseparatesites,orinproximitytoeachother-
(a) allpracticalstepsmustbetakentopreventanyoftheoffendersofonesexbeingdirectlyorindirectlyincommunicationwithanyoftheoffendersoftheothersex;
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(b) subregulation(1)applieswiththenecessarychanges;and
(c) section17oftheActmustbeobserved.
PART4CONTROLOF,ANDDISCIPLINARYINQUIRYAGAINST,OFFENDERS
Sub-part 1: GeneralprinciplesScope and aim
192. The regulations in this part must, with due regard to differences in individualcharacteristics and reactions by different offenders to treatment and discipline, be applied inaccordancewiththefollowingprinciples-
(a) disciplineandordermustbemaintainedwithfirmnessbut innogreatermeasurethanisnecessaryforsecuritypurposesandanorderlycommunitylifeincorrectionalfacility;
(b) in exercisingcontrolover anoffender, anofficermust, bypersonal exampleandsoundleadership,endeavourtoinfluencehimorhertowardsgoodconduct;and
(c) theaimintreatingtheoffendermustatalltimesbetopromotehisorherself-respectandtocultivateasenseofresponsibilityinhimorher.
Duties of officers in charge
193. Theofficerinchargemust-
(a) ensure that theAct, theseRegulations, thestandardoperatingpracticesandotherCommissioner-General’sdirectivesarestrictlycompliedwithandthattheiraimsareachieved;
(b) continuously maintain personal and scrupulous supervision over the whole ofthe correctional facility, visit regularly all sections of the correctional facilitywhereoffendersaredetained,andpayparticularattentiontooffendersinhospitaland offenders who are undergoing disciplinary punishment or who display anybehaviouraldeviation;and
(c) visitthecorrectionalfacilityatleasttwiceaweekatirregulartimesduringthenightandsatisfyhimselforherselfthateverythingisinorder.
Use of force
194. (1) Subjecttosubregulation(2),anofficermaynotstrikeorinanyothermanneruseforceagainstanoffender,exceptinlawfulself-defenceorindefenceofanotherofficer,anotheroffenderoranyotherperson.
(2) Anofficermayuseforceagainstanoffenderinlawfulself-defenceorindefenceofanotherofficer,anotheroffenderoranyotherperson.
(3) Whenevercircumstancesrequiretheuseofforce,nomoreforcethannecessaryinthecircumstancesmaybeusedandsuchforceisusedasprescribed.
(4) Anofficermaynotbywordordeeddeliberatelyannoyorgiveoffencetoanoffender.
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Offenders not to perform disciplinary or leadership duties
195. An offender may not be employed in a disciplinary or leadership capacity in acorrectional facility, but specially selected offenders may be granted positions of responsibilitywithinsuchlimitsasmaybeprescribed.
Sub-part 2: Safe custody and guarding of offenders
Determination of security measures
196. TheCommissioner-Generalmustspeciallyandgenerallydetermineallthemeasurestobetakenforthesafecustodyandguardingofallcategoriesofoffenders,whetheratworkoratrest.
Sub-part 3: Searching of offenders
Search
197. Eachoffendermustbesearchedasfrequentlyasisconsiderednecessaryandatalltimesorcircumstancesprescribed.
Manner and purpose of search
198. Thesearchofanoffenderistobeconductedinanapparentmannerand,asfarasispracticableorreasonablynecessaryinthecircumstances,withoutinjurytotheself-respectoftheoffender,andmustbesufficientlythorough,todetectanyunauthorisedarticle.
Stripping and search of body cavity
199. (1) Anoffendermaybestrippedandsearchedasprescribedbutthestrippingmay,asfaraspracticable,notbedoneinthepresenceandsightofotheroffenders.
(2) Wherethereisreasonablegroundtosuspectthatanoffenderhasingestedprohibitedarticleinhisorherbody,thebodycavityofthatoffendermaybesearchedinamannerprescribed.
Persons who must conduct search
200. As far as practicable and depending on the type of search and circumstances asprescribed,anoffendermayonlybesearchedbyanofficerofthesamesex.
Seizure and management of articles
201. Allarticleswhichareunlawfullybroughtintocorrectionalfacilitybyanoffenderoranyotherpersonorfoundbeingunlawfullypossessedbyanoffenderoranyotherpersonorfoundinornearacorrectionalfacilitymaybeseizedandmanagedasprescribed.
Sub-part 4: Confinement and restraint
Confinement in single cells
202. Confinementinasinglecellmeansconfinementasapunishmentonconvictionforcommittingadisciplinaryoffenceasreferredtoinsection89oftheAct.
Instances when offenders may not be confined in single cells
203. Anoffendermaynotbesubjectedtoconfinementinasinglecellifamedicalservicepersonnelcertifiesthattheconfinementisdetrimentaltotheoffender’sphysicalormentalhealth.
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Regular visits
204. (1) Anoffenderundergoingconfinementinsinglecellmustbevisited-
(a) dailybytheofficerincharge;and
(b) asoftenasispracticablebythemedicalservicepersonnel.
Exercises
205. Wheneveranoffenderissentencedtoconfinementinasinglecell,theprescribedexercisesmustbetakenintheopenairforhalfanhoureverymorningandforhalfanhoureveryafternoon.
Limitation and object of restraint or confinement
206. (1) Restraintandconfinementofoffenderisappliedonlyinthecircumstancesandforthepurposeandonconditionsandperiodsprovidedinsection103oftheActandmustundernocircumstancesbeusedaspunishment.
(2) Theofficerincharge,afterissuinganordertorestrainorconfineanoffender,mustimmediatelymake,orcausetobemade,anentryinaregistertobekeptforthatpurpose,recordingtheparticularsofrestraintorconfinement.
(3) Exceptasprovidedinthisregulation,anoffender,otherthanapersoninthecourseof transferorwhile temporarilyoutside theprecinctsof thecorrectional facility,unlessservingapenaltyof confinement ina singlecell,maynotbeconfined inany separatecellor subjected tomechanicalrestraint.
Nature and manner of restraint
207. Allformsofmechanicalmeansofrestraintandthemannerinwhichtheyareapplied,areasprescribed.
Sub-part 5: Disciplinary inquiries against offenders
Procedure when offenders commit disciplinary offences
208. The disciplinary inquiry rules of procedure and evidence provided in Part 13 ofChapter2apply,withnecessarychanges,toinvestigation,chargingandaninquiryagainstanoffender,unlessotherwiseprovidedinthissub-part.
Designation of initiators
209. (1) TheCommissioner-Generalmay,ingeneral,designateoneormoreofficersatacorrectional facility toactas initiatoror initiatorsat the inquiriesofoffendersonchargesofdisciplinaryoffences.
(2) The Commissioner-General or a senior officer authorised thereto by theCommissioner-General may designate any other officer to initiate the inquiry referred to insubregulation(1)ifthedesignatedofficerisnotavailableorcannotforsomegoodreasoninitiateattheinquiry.
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Venue of inquiry or trial
210. The inquiryofanoffender in termsof section88(1)(a)of theAct,onanallegedcontraventionoforfailure tocomplywith theActorregulation,mustbeheldat thecorrectionalfacility,andthetrialofanoffenderintermsofsection88(1)(b)oftheActmaybeheldatthecourttowheretheofficerinchargedecidestotransferthematterforhearing.
Attendance of charged offender and witnesses at inquiry
211. Theofficerdesignatedintermsofregulation209(1)or(2)toactasinitiatormustwarn or subpoena, according to requirements, any person to attend the inquiry to give evidenceorproduceanydocumentorthing,whetherinsupportof thechargeorindefenceofthechargedoffender.
Summary disposal at inquiries
212. Ifthechargedoffender,afterreceivinganoticeconcerningthenatureandparticularsofthechargeagainsthimorher,inwritingadmitsthecommissionofthedisciplinaryoffence,thepresidingofficermustinformtheinitiatorandorderthechargedoffendertobebroughtbeforehimorhertoconfirmtheadmissionandthereaftermay,withoutinquiringanyevidence,convictthechargedoffenderandafterhearingandrecordingevidenceinmitigation,imposeuponthatoffenderoneormoreofthepenaltiesreferredtoinsection89(1)oftheAct.
Appeals by offenders
213. (1) AnyoffenderwhodesirestoappealtotheCommissioner-Generalortohisorherdelegateintermsofsection90oftheAct,must,within14daysfromthedatewhentheinquirywasconcluded,lodgewiththeofficerinchargeawrittennoticeofappealinwhichthegroundsofappealareclearlyandspecificallysetout.
(2) Theofficerinchargemust,withinsevendaysafterreceivingthenoticeofappeallodgedbytheoffenderundersubregulation(1),submittotheCommissioner-Generalortohisorherdelegate-
(a) thenoticeofappeal;
(b) therecordsofproceedingsandotherrelevantdocuments;and
(c) thewrittenstatementofthepresidingofficershowingthefactsfoundtobeprovedandthereasonsforconvictionandthepenaltyimposed.
Decision by Commissioner-General or his or her delegate
214. (1) Nooralargumentsorrepresentationsinconnectionwiththeappeal,maybeaddressedbythepresidingofficer,initiatororappellant,orreceivedby,theCommissioner-Generalorhisorherdelegate.
(2) TheCommissioner-Generalorhisorherdelegatemay,afterconsiderationof thedocumentsreferredtoinregulation213(2)makesuchorderasheorsheconsidersappropriateintermsofsection90(2)oftheAct.
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PART5WELFAREANDREHABILITATIONOFOFFENDERS
Sub-part 1: ClothingIssuing of prescribed clothing
215. Except when otherwise determined by the Commissioner-General, a sentencedoffendermustonadmissionbeprovidedwithacompleteoutfitofprescribedclothingwhichsatisfieshygienic requirements and is of adequatewarmth, and only such clothingmust beworn by theoffenderduringhisorherimprisonment.
Sub-part 2: Food
Diet and preparation of food
216. Subject to regulation218, anoffendermustbeprovidedwith foodwhichhasanadequate nutritional value according to the prescribed diet scalewhich consists of a reasonablevarietyandiswellpreparedandserved.
Inspection of food and water
217. Themedical servicepersonnelmust regularly inspect all uncooked andpreparedfoodandmustreporttotheofficerinchargeoranyseniorofficeratthetimebeingin-chargeofthecorrectionalfacilityonthesufficiencyandqualityofthefoodandonthepurityandadequacyofthewaterusedforhumanconsumptionandotherdomesticpurposes.
Rations
218. Subjecttosection77(1)oftheAct,orexceptwhenapprovedbytheCommissioner-General or otherwise prescribed by themedical service personnel, only rations according to theprescribeddietscalemustbeissuedtoanoffender.
Sub-part 3: Hygiene
Washing and bathing facilities and toilet requisites
219. Washing and bathing facilities and toilet requisites must at all times be madeavailabletoanoffender.
Shaving and cutting of hair
220. Shaving amenities and facilities for haircuts must be made available to a maleoffenderandthebeardmustbeshavedandhaircutasprescribedunlessthemedicalservicepersonnelordersotherwiseinwriting.
Sub-part 4: Exercises
Daily exercises
221. Undergoodweatherconditions,anoffenderwhodoesnotperformoutdoorwork,musttakedailyexercisesforonehourintheair,buttheCommissioner-Generalmay,inanyspecialcase,approvethattheexercisesbetakenforonlyhalfanhourdaily.
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Physical exercises under supervision
222. Anoffendermusttakesuitablephysicalexercises,accordingtohisorherphysicalconditionandage,underthesupervisionofanofficer.
Physical fitness for exercises
223. Themedical service personnelmust indicate in his or her report on an offenderwhethertheoffenderisfitfornormalphysicalexercisesoranymoderateformofexerciseoristotallyunfitforanysuchexercises.
Sub-part 5: Medical services
Establishment of hospitals or clinics
224. (1) Ahospitalorclinicmustbeestablishedateverycorrectionalfacilityandbeequippedaccordingtolocalrequirementstoprovideasickoffenderwithaccommodationforhisorhercareandmedicaltreatmentbythemedicalservicepersonnel.
(2) Alltheessentialservicesatacorrectionalfacilityhospitalorclinicmustbeperformedbytrainedmedicalservicestaffonly.
Visits, examinations and reports by medical service personnel or health inspector
225. (1) The medical service personnel must visit a sick offender as often as isnecessaryandmustexamineandtreat,asmaybenecessary,anyoffenderwhocomplainsthatheorsheisillorinjuredandalsoanyotheroffendertowhomhisorherattentionisspeciallydrawn.
(2) AmedicalservicepersonnelorhealthinspectoroftheMinistryofHealthandSocialServicesmustinspectthecorrectionalfacilityasoftenaspossibleandreporttotheCommissioner-Generalonanymatterconcerningthemedicalandhealthfacilitiesandrequirementsatthecorrectionalfacilitywhich,inhisorheropinion,shouldbebroughttotheattentionoftheCommissioner-General.
Consultations with other medical practitioners
226. (1) Ifthemedicalofficerconsidersitnecessary,heorshemayconsultanothermedicalpractitionerinregardtothemedicaltreatmentoftheoffender,andheorshemustdosoinallcasesbeforeaseriousoperationisperformedonanoffender,unlessheorsheconsidersthatanurgentoperationisessentialintheinterestoftheoffender’shealthorlife.
(2) An operation may not be performed on an offender without his or her writtenconsent,or,inthecaseofaminor,withoutthewrittenconsentofhisorherguardian,exceptwhen,intheopinionofthemedicalofficer,theoperationisintheinterestoftheoffender’shealthorlifeandtheoffenderisunabletogivehisorherconsentorwhenitisnotpossibleorpracticabletoobtaintheconsentoftheguardian.
Private medical and dental services
227. Subjecttosecuritymeasures,theofficerincharge,onrequestofanoffender,mayauthorisethatoffendertoemploytheservicesofaprivatemedicalpractitionerordentistonsuchconditionsasarespeciallyorgenerallyprescribed:ProvidedthatnocosttotheStateisincurredbythoseprivatemedicalanddentalservices.
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Sub-part 6: Social and family relationships
Family relationships
228. Specialattentionmustbegiventothepreservationofthegoodrelationshipbetweenanoffenderandmembersofhisorherfamilyinthebestinterestsofbothparties.
Conveyance of important information to offenders
229. In addition to anyprivilegeand indulgencegranted to anoffender, theofficer inchargemay at any time convey to an offender any important information concerning his or herrelativesorfriends.
Notification of admissions or transfers
230. Onadmissionor transferof theoffender, theofficer inchargeof thecorrectionalfacilitytowheretheoffenderisadmittedortransferred,mustrequesttheoffendertonotifyhisorhernext-of-kin,orifparticularsofthenext-of-kinareunknown,anyoftheoffender’srelatives,oftheadmissionortransfer,andiftheoffenderfailsorcannot,theofficermustnotifythenext-of-kin,unlesstheoffenderrequestsinwritingthathisorhernext-of-kinmaynotbenotified.
Notification of death, serious illness or injury
231. Theofficer inchargemustnotify thenext-of-kinof theoffenderor ifparticularsofthenext-of-kinareunknown,anyoftheotherrelatives,ifheorsheisseriouslyillordiesorisdeclaredmentallyillorinjuredinanaccident.
Sub-part 7: Religion
Determination and registration of religious denominations of offenders and ministration
232. (1) Onadmissionofanoffendertoacorrectionalfacility,hisorherreligiousdenominationmust,asfaraspossible,bedeterminedandregisteredbytheofficerincharge,andthatoffendermustberecognisedandtreatedasamemberoradherentofthatdenomination,andheorshemustbeencouragedandallowedtosatisfyhisorherspiritualinclinationsandneedsbyattendingtheservicesprovidedbyhisorherchurchorganisationatthatcorrectionalfacility.
(2) If,ontheadmissionofanoffender,doubtorvaguenessexistsinregardtohisorherreligiousinclinationorchurchdenomination,orifforanyreasonthesecannotbedetermined,orifheorsheisnotafollowerofanyparticulardenomination,theofficerinchargemaydeterminetheconditionsunderwhich,withthevoluntaryco-operationoftheoffender,ministrationtohisorherspiritualneedsmaybeprovidedfor.
(3) TheCommissioner-Generalmaydeterminetheconditionsunderwhichanoffenderreferred to in subregulation (2)may subsequently be registered as amember or adherent of anyparticular church denomination, and upon that registration subregulation (1) applies with thenecessarychanges.
(4) An offendermust be encouraged and afforded assistance and the opportunity tomaintaincontactwithhisorherchurchandtopromotehisorherknowledgeandpracticalapplicationoftheprinciplesofthatchurch.
(5) The Commissioner-General may generally or specially determine the conditionsunderwhichtheregistrationofanoffender’schurchdenominationmaybealteredorunderwhichanoffendermaybeexemptedfromordeniedattendanceattheservicesofhisorherchurch.
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(6) Subject to the proper administration, good order and discipline of a correctionalfacility,theCommissioner-Generalmaydeterminetheconditionsunderwhichthereligiousneedsofoffendersmaybeministeredtobythevariousdenominationsatthatcorrectionalfacility.
Granting of authority to ministers of religion and religious workers
233. (1) The Commissioner-General must, as far as is practicable, ensure thatauthorityisgrantedtosufficientministersofreligion,orreligiousworkers,accordingtothenumberofdenominationsatacorrectionalfacility,toservethespiritualneedsofeveryoffenderaccordingtohisorherfaith.
(2) TheMinistergrantsauthorityreferredtoinsubregulation(1)ontherecommendationofthegoverningbodyofthechurchdenominationconcerned,butisgrantedtoaministerofreligionorareligiousworkerifhisorhercharacterhasbeenvouchedforbysomeresponsiblemembersofhisorherchurchdenomination.
(3) Subject to the proper administration, security, good order and discipline of acorrectionalfacility,aministerofreligionorareligiousworkertowhomtheauthorityreferredtoinsubregulation(1)hasbeengranted,mustbeallowedpracticalandreasonableaccesstoanoffenderwhoisregisteredatthatcorrectionalfacilityasamemberofhisorherchurchdenomination,butdueregardmustbehadtoanyobjectionbytheoffendertothataccess.
Bibles and religious literature 234. Biblesandreligiousliteraturemust,asfarasispracticable,bemadeavailabletoanoffenderinthatlanguagewithwhichheorsheisconversant.
Exemption from work on holy days of certain church denominations
235. IfachurchdenominationofficiallyrecognizesanyholydayotherthanaSundayorotherholydayoftheChristianfaithreferredtointhePublicHolidaysAct,anoffenderregisteredasamemberofsuchdenominationmaybegrantedexemptionfromworkonanysuchday,butsuchoffendermustperformordinaryworkonacorrespondingnumberofsuchChristianholydaysasarenotofficiallyrecognizedassuchbyhisorherchurchdenomination.
Sub-part 8: Conducting of business
Basis for conducting of business by offenders
236. (1) Anoffenderwho,forthepurposesofasentenceimposedonhimorher,isdetainedincustodyinacorrectionalfacility,maynotconductanybusinessinthepursuitofgain.
(2) Subregulation(1)doesnotdetractfromthecompetenceoftheoffendertograntapowerofattorneytoapersonofhisorherchoicetocontinuewithhisorherbusiness.
Sub-part 9: Complaints and requests by offenders
Duty of officers in charge in relation to complaints and requests
237. Theofficerinchargemustinvestigateorcausetobeinvestigatedeverycomplaintandrequestsubmittedbyanoffenderand,asfaraspossible,disposeofit.
Submission of complaints to Commissioner-General or designated officers
238. Theofficer in chargemustwithoutdelay submit,withhisorher comments, anycomplaintandrequest,whichheorsheisunabletodisposeof,totheCommissioner-Generalortherelevantdesignatedofficer,forsuitableattentionanddisposal.
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Requests for audience and disposal thereof
239. (1) If an offender has valid grounds for requesting an audience with theCommissioner-Generalortherelevantdesignatedofficerheorshemaysubmitawrittenrequestforthataudience,togetherwiththegroundsinsupportoftherequest,totheofficerincharge.
(2) Theofficer inchargemustforward therequestreferredto insubregulation(1) tothe Commissioner-General or the relevant designated officer and the Commissioner-General orthe relevant designated officer or any other officer nominated by himor her,may, as soon as ispracticable,grantanaudiencetotheoffenderinregardtothesubjectmatteroftherequest.
Sub-part 10: Access to correctional facilities
Access to correctional facilities by sheriffs, deputy sheriffs and messengers of courts
240. Asheriff,deputysheriffandmessengerofcourtmust,intheexecutionofhisorherduties,begrantedfreeaccesstoacorrectionalfacilitytointerviewanoffenderinconnectionwithhisorherduties.
Access to correctional facility by judges of Supreme Court or High Court or by magistrates
241. (1) A judgeof theSupremeCourtorHighCourtmust, inhisorherofficialcapacity,atalltimesbeaffordedentrytoacorrectionalfacilityaswellasaccesstoanysectionofthecorrectionalfacilityandheorshemayinterviewanyoffenderandmayreporttotheCommissioner-GeneralinrespectofanymatterwhichheorsheconsidersshouldbebroughttotheCommissioner-General’snotice.
(2) Amagistratemust,inhisorherofficialcapacity,atalltimesbeaffordedentrytoacorrectionalfacilitywithintheareaofhisorherjurisdiction,aswellasaccesstoanysectionofsuchcorrectionalfacility,toseeeveryoffenderand,ifheorshedesires,tointerviewanyoffender,andheorshemayreporthisorherfindingsinrespectofthatvisittotheCommissioner-General.
(3) Ajudgeoramagistratedesiringtovisitacorrectionalfacilitymustsigntheofficialvisitor’sbookofthecorrectionalfacility,and,subjecttosatisfactoryidentification,hisorhersignatureissufficientauthorityforentrytothecorrectionalfacilityintermsofsubregulation(1)or(2).
Approval of other visits
242. (1) TheCommissioner-Generalmay,onsuchconditionsasheorsheconsidersfit,grantpermissiontoanypersonotherthanthosementionedinregulation240and241(1)and(2)tovisitacorrectionalfacilityoranyspecificsectionofthecorrectionalfacilityforanyspecialorgeneralpurpose.
(2) Despitesubregulation(1),theofficerinchargemay,onsuchconditionsasheorsheconsidersfit,grantpermissiontoanypersonfromwithintheregionwherethecorrectionalfacilityissituated,otherthanthosementionedinregulation240and241(1)and(2),tovisitthecorrectionalfacilityoranyspecificsectionofthatcorrectionalfacilityforanyspecialorgeneralpurpose.
Questioning and search
243. Any person entering or leaving a correctional facility may be questioned andsearchedinaprescribedmannerbyanofficerondutyatthatcorrectionalfacility.
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Refusal of entry to correctional facilities
244. Theofficerondutyatacorrectionalfacilitymustrefuseentrytoacorrectionalfacilityanypersonifthepersonconcernedrefusesorneglectstofurnishsuchofficerwiththesatisfactoryreplies toanyquestions inregardtohisorhervisitoranyincidentalmatter,orwho, if required,refusestobesearched.
Ejection from correctional facilities
245. (1) Apersonwho,duringavisittoacorrectionalfacility,conductshimselforherselfimproperlyorcontrarytothegoodorderordisciplineofthatcorrectionalfacility,maybeorderedbytheofficerincharge,oranyotherofficerauthorisedbytheofficerincharge,toleavethecorrectionalfacility,andifthatpersonfails,neglectsorrefusestocomplywiththeorder,theofficerinchargeoranyotherofficerauthorisedinthatregard,maycausehimorhertobeforciblyremovedfromthecorrectionalfacility.
(2) Apersonwhofails,neglectsorrefusestocomplywithanordergivenintermsofsubregulation(1) to leave thecorrectional facility,orwhoresistsorobstructsejectionordered intermsofsubregulation(1),orwhorefuses tobesearchedwhenrequiredunderregulation244, isguiltyofcontraveningthisregulationandonconvictionisliabletoafinenotexceedingN$2000ortoimprisonmentforaperiodnotexceedingsixmonthsortoboththefineandimprisonment.
Sub-part 11: Visits to, and interviews with, offenders by legal representatives
Basis for visits and interviews
246. Subject to the permission of the officer in charge and to such conditions as theCommissioner-Generalmaydetermine,anyoffenderwhoisapartytocivilproceedingsorintendsto institute those proceedings, or is an accused in a criminal case,may consult his or her legalrepresentativeinconnectionwiththoseproceedingsorcase.
Conditions of visits and interviews with offenders by legal representatives
247. Thevisitandinterviewforthepurposesofregulation246aresubjecttothefollowingconditions-
(a) thelegalrepresentativeoftheoffender,attherequestoftheofficerinchargeor,inhisorherabsence,oftheofficerinchargeofthecorrectionalfacilityforthetime-beingorofanofficerondutyatthecorrectionalfacility,mustlodgeproofofhisorheridentityandstatus;
(b) avisittoorinterviewwiththeoffendermaytakeplaceonlyduringnormalofficehours, except in exceptionallymeritorious caseswhere prior permissionmust beobtainedfromtheofficerinchargeor,inhisorherabsence,ofanyotherofficerinchargeofthecorrectionalfacilityforthetime-being;
(c) the interviewmustbe restricted to thecivilproceedingsor thecriminalaction towhichtheoffenderisaparty;
(d) ifaninterpreterorashorthandwriterisused,thepersoninvolvedmustbeapprovedbytheofficerinchargeor,inhisorherabsence,ofanyotherofficerinchargeofthecorrectionalfacilityforthetime-being;
(e) nooffendermay,duringavisit, handanywriting,documentor anyother articleto his or her legal representative, interpreter or shorthandwriter if suchwriting,
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documentorarticleisnotrelevanttothecivilproceedingsorcriminalcasetowhichtheoffenderisaparty;
(f) nolegalrepresentative, interpreterorshorthandwritermay,duringavisit,acceptfromtheoffenderorhandtotheoffenderanywriting,documentoranyotherarticleifsuchwriting,documentorarticleisnotrelevanttothecivilproceedingsorcriminalcasetowhichtheoffenderisaparty;
(g) nosound-recordingapparatusoraidfortherecordingorreproductionofsoundisallowed,exceptwherepriorpermissionbytheofficerinchargeisgiven;and
(h) theinterviewissubjecttosuchotherconditionsasmaybeconsiderednecessarybytheCommissioner-Generalforthegeneralcontrolandmanagementofacorrectionalfacilityandthemaintenanceofgoodorderanddisciplineinthatcorrectionalfacility.
Refusal of further visits
248. (1) If a legal representative in any way abuses the privilege of visiting orinterviewinganoffender,issubjecttosubregulation(2)orisconvictedofanyoffenceundertheAct,heorshemaybedeniedfurthervisitstoanycorrectionalfacilityoroffenderforsuchperiodastheCommissioner-Generalmaydetermine.
(2) If theCommissioner-General,ongoodgrounds, isof theopinionthat thevisitofaparticularlegalrepresentativetoanoffenderoracorrectionalfacilityisnotintheinterestofthesafetyoftheStateorthegoodorderandadministrationofacorrectionalfacility,heorshemayrefusetogivepermissiontothatlegalrepresentativetovisit thatoffenderorcorrectionalfacility,butanappealmaybelodgedwiththeMinisteragainstthedecisionoftheCommissioner-General.
(3) IftheCommissioner-Generalrefusestograntpermissiontoalegalrepresentativetovisitorinterviewanoffenderundersubregulation(2),thatoffenderisentitledtoarrangeforsomeotherlegalrepresentativetovisithimorher.
Sub-part 12: Labour
General requirements on labour
249. Every sentencedoffendermustworknomore than eight hours a day, unless theofficer in charge, in terms of the classification scheme or course of rehabilitation or otherwise,determinesthatanoffenderbeexemptedfromworkonanydayduringanyperiod.
Physical and mental fitness
250. (1) Anoffendermaynotperformworkunlessthemedicalservicepersonnelhascertifiedthatheorsheisphysicallyandmentallyfit.
(2) An offender may, on the recommendation of the medical service personnel, bewhollyorpartiallyexemptedfromwork.
Scope of work
251. AnoffendermustperformonlythetypesofworkasprovidedunderPart11oftheAct.
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Limitation of use of offenders’ labour
252. Subjecttoregulation138,anoffendermaynotperformworkforanotheroffender,anofficer,oraprivatepersonorbodywithoutthespecificorgeneralapprovaloftheCommissioner-General,seniorofficerauthorisedbytheCommissioner-General,ortheofficerincharge.
Sundays and public holidays
253. An offendermust, on a Sunday, aswell as on any public holiday referred to inordeclaredunder section1of thePublicHolidaysAct,performonlysuchworkas isabsolutelyessentialforthehygieneandproperadministrationofthecorrectionalfacility.
Sub-part 13: Gratuities
Payment, control and use of gratuities
254. Subject to section 97 of theAct, theCommissioner-Generalmust determine theconditionsunderwhichagratuityispaidtoanoffender,aswellasthemannerinwhichanyearnedgratuityiscontrolledandusedorpaidto,oronbehalfof,theoffender.
Sub-part 14: Ex-gratia compensation
Conditions and control of payment
255. (1) Subjecttosubregulation(2),iftheoffender’searningabilityisreducedasaresultofanaccidentorinjurysustainedincorrectionalfacility,whichwasnotduetohisorherownnegligenceorfault,theCommissioner-Generalmay,withtheconsentoftheTreasury,granttothatoffenderanex-gratiacompensation.
(2) TheCommissioner-Generalmustdetermine-
(a) themannerofdeterminingtheextentofreductionofearningability;
(b) theextentofreductionofearningabilitythatdeservescompensation;
(c) theamountofcompensation;and
(d) themannerinwhichsuchcompensationmustbecontrolledandpaidto,oronbehalfof,thatoffender.
Subpart 15: Segregation
Segregation at work
256. Subject to the provisions of regulation 257, the officer in chargemay order anyoffendertobesegregatedandtoworkaloneinacellwheresuchactionappearstobeintheinterestoftherehabilitationofsuchoffenderorthegoodorderanddisciplineofthecorrectionalfacility.
Grounds and authority for segregation of offenders
257. (1) Whenanoffender-
(a) hasabadorharmfuleffectonanotheroffenderorisresponsibleforthedeteriorationof therelationshipbetweenanofficerandanoffenderand theirattitudes towardseachother;
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(b) causesunrestordissatisfactionamongotheroffendersorincitesotheroffenderstosubmittrivialoruntruecomplaintsandrepresentationsorincitesorinfluencesotheroffenderstodisregardorcontraveneanycommandorinstructionortriestodoorbringaboutanyofthethingsmentionedinthisparagraph;
(c) hasattemptedtoescape,orwhentherearereasonablegroundsforbelievingthatheorsheisplanningtoescape;
(d) hasagainbeen taken intocustodyafterescape fromcorrectional facilityorotherlawfuldetentionorcustody;
(e) becomesviolentoradoptsathreateningoraggressiveattitudetowardsanofficeroranyotheroffenderorperson;
(f) conductshimself or herself or acts in anymannerwhich conflictswith thegoodorderanddisciplineoftheCorrectionalService,
theofficerinchargemayorderthesegregationofthatoffender.
(2) The officer in charge must, immediately after issuing an order to segregate anoffender,makeorcausetobemade,anentryinaregistertobekeptforthatpurpose,recordingtheparticularsofthesegregation.
(3) Thesegregationreferredtoinsubregulation(1)mustbeforsuchperiodasmaybeconsideredabsolutelynecessary,butnotexceeding30days.
(4) Ifitisconsideredabsolutelynecessarytocontinuewiththesegregationreferredtoinsubregulation(2)inaseparatecellforaperiodexceeding30days,theofficerinchargemustreporttotheCommissioner-Generalstatingthefactsandmakinghisorherrecommendation.
(5) Upon receipt of the report and recommendation referred to in subregulation (4),theCommissioner-Generalmayordertheextensionoftheperiodofsegregationinaseparatecellfor60additionaldays,butnosuchsegregationmustexceedaperiodof90dayswithoutanexplicitpermissionoftheMinister.
(6) Despitesubregulation(1),segregationofanoffendermaynotbeorderedorenforcedifinanyparticularcaseoratanytimethemedicalservicepersonnelcertifiesthatanysuchsegregationwouldbeorisdangeroustotheoffender’sphysicalormentalhealth.
(7) ThesegregationdescribedinthisregulationisnotconsideredtobeconfinementinsinglecellsforthepurposesofanyprovisionoftheAct.
Revocation of order of segregation
258. TheCommissioner-Generalmay,athisorherdiscretion,atanytimerevokeanorderforthesegregationofanoffender.
Sub-part 16: Classification of sentenced offenders
Basis for classification of offenders
259. Subjecttosections17and64oftheAct,asentencedoffenderisclassifiedaccordingto thenecessarysecurity levelandhisorhersuitabilityforplacement, rehabilitationandtrainingatacorrectionalfacility,andasdeterminedbytheCommissioner-General inaccordancewiththefollowingprinciples-
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(a) individual classification in so far as the period of sentence permits and suchclassificationis justifiedbyananalysisandassessmentof theoffender’scriminalrecord,securityriskandsocialhistory;or
(b) themaintenanceofregularcontactwith,andobservationof,theconductandprogressoftheoffender;and
(c) in so far as the duration of sentence permits, the application of progressive andflexible reclassification on promotion or otherwise to another security level oranothertypeoftraining.
Sub-part 17: Studies and library
Studies
260. Iftheofficerinchargeisoftheopinionthatanoffender’sdeficientorinadequateschoolingorcompletelackofschoolingcouldpossiblybeafactorincausingcrime,suchanoffendermustatalltimesbeencouragedtoundertakeanappropriatecourseofstudy,dueregardbeinghadtotheperiodofhisorhersentenceandpersonalaptitude,buttheofficerinchargemay,inhisorherdiscretion,allowanyotheroffendertoembarkonasuitablecourseofstudy.
Compulsory studies
261. Compulsorystudies,aswellasconditionsunderwhichsuchstudiesmustbepursued,maybedeterminedbytheCommissioner-Generalforspecificcasesincertaincategoriesofoffenders.
Establishment of libraries
262. Aproperlyorganised librarycontaining literatureofconstructiveandeducationalvaluemust,as faraspossible,beestablishedandmaintainedat thecorrectional facilityandmayinthediscretionoftheofficerinchargebeplacedatthedisposalofalloffendersdetainedinthatcorrectionalfacility.
Books and periodicals from outside sources
263. SubjecttoanyconditionsandrulesissuedbytheCommissioner-General,anoffendermayreceivebooksandperiodicalsfromoutsidesources.
Withdrawal of permission to study
264. (1) If any offender who has been granted permission to study abuses thatpermissionorhisorherstudymaterial inanywayoruses it forpurposesother thanstudy,or ifthatoffenderisconfinedintermsofsection87or103oftheActorisconfinedasasanction,thatoffender’sstudymaterialandpermissiontostudymaybetemporarilyorpermanentlywithdrawn.
(2) If anoffender’s studymaterial andpermission to study iswithdrawn in termsofsubregulation(1),andifheorshehasincurredcostsinconnectionwithhisorherstudies,heorshemaynotbeentitledtorecoverthosecostsfromtheState.
(3) Studymaterialreceivedbyanoffenderintermsofregulation263forthepurposesofhisorherstudiesremainsthepropertyoftheoffenderandmustbetreatedashisorherprivateproperty.
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Study and library facilities not legal right
265. PermissiontostudyortheutilizationofanylibraryintermsofthissubpartissubjecttothediscretionoftheCommissioner-General,andtheseregulationsmayinnowaybeconstruedinsuchawayastoimplythatthepermissionorutilizationofanylibraryallowsanyoffenderarightheorshecanlegallyclaim.
Sub-part 18: Structured and other supportive rehabilitation programmes
Aim of structured and other supportive rehabilitation programmes
266. Asfarasthedurationofasentencepermits,theaimofstructuredandothersupportiverehabilitationprogrammesforasentencedoffendermustbeto-
(a) cultivateinhimorherthedesiretoleadanhonest,industriousandlawabidinglifeafterhisorherrelease;
(b) equiphimorherwithnecessaryskillswhichwillenablehimorhertoleadanhonestandindustriouslifeafterhisorherreleaseandrefrainfromre-offending;and
(c) developself-respectandasenseofresponsibilityinhimorher.
Application of certain principles in the rehabilitation of sentenced offenders
267. Inorder topromote theaimssetout in regulation266, the followingassessmentprinciplesmustbestrictlyobservedandappliedinassigningasentencedoffendertoarehabilitationprogramme
(a) riskassessmentprinciple,thatisaccurateon-goingassessmentoftheriskposedbytheoffendertohisorherownsafetyandthesafetyandsecurityofstaffandotheroffendersandthepotentialriskposedbytheoffendertothepublicsafety;
(b) needs assessment principle, that is systematic analysis of the key dynamiccharacteristicsoftheoffenderandtheircircumstanceswhichneedtobechangedinordertoreducetheoffender’sreoffendingpotential;and
(c) responsiveassessmentprinciple,thatisassessmentoftherehabilitationprogrammesandthemannertheyareprovidedtoensurethatsuchprogrammespromoteoptimaloffenderlearningandbehaviouralchange.
(2) Subject to appropriate security measures and the avoidance of familiarity, thefollowing principlesmust be strictly observed and applied during the provision of rehabilitationprogrammestooffenders:
(a) continuousandintensiveinstructionandregulardisciplinewithinthescopeoftherehabilitationprogrammetowhichtheoffenderhasbeenassigned;
(b) personaladviceandguidancebyallofficersdirectlyorindirectlychargedwithintherehabilitationoftheoffender;and
(c) thepromotionofproperandhealthysocialintercourseandagoodspiritwithfellowoffendersandalltheofficersdirectlyorindirectlyconcernedwiththerehabilitationofoffenders.
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PART6RELEASEOFOFFENDERS
Sub-part 1: Remission of sentence
Granting of remission of sentence
268. Remissionofsentenceisgrantedinaccordancewiththeprovisionsofsection107oftheAct.
Procedure for offenders to earn remission of sentence
269. The procedure and manner for the offender to earn remission of sentence is asprescribed.
Monitoring and supervision of offenders released after earning remission of sentence
270. An offender who is released after earning the one-third remission of sentencecontinues,whileoutsidethecorrectionalfacility,toservehisorhertermofimprisonmentuntilitsexpirationandsuchoffendermustbemonitoredandsupervisedasprescribed.
Sub-part 2: Pardon and reprieve of offenders
Applications by offenders for pardon or reprieve
271. (1) Where an offender applies to the President for pardon or reprieve, suchapplicationissubmittedtotheReleaseBoardforconsideration.
(2) Inconsidering theapplicationreferred to insubregulation(1), theReleaseBoardmusttakeintoaccount-
(a) theageandbackgroundoftheoffenderatthetimeofthecommissionoftheoffenceinrelationtowhichtheoffenderisapplyingforpardonorreprieve;
(b) thenatureandseriousnessoftheoffence;
(c) thecircumstancessurroundingthecommissionoftheoffence;
(d) theperiodtheoffenderhasservedsofar;
(e) therisk,ifany,theoffendermightposetothecommunityifthepardonorreprieveresultstoearlyreleasefromcorrectionalfacility;
(f) whereapplicable,thevictim’sopinionontheapplication;and
(g) theinterestofthesociety,
andsubmititsrecommendationtotheCommissioner-General.
(3) Onreceiptoftherecommendationreferredtoinsubregulation(2),theCommissioner-General,must,togetherwithhisorhercomments,submittherecommendationtotheMinister.
(4) On receipt of the recommendation referred to in subregulation (3), theMinister,must,togetherwithhisorhercomments,submittherecommendationtothePresidentforhisorherdecision.
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Assessment and identification of offenders for pardon or reprieve
272. (1) Subjecttosubregulation(2),theassessmentandidentificationofoffendersforpardonandreprieveundersection108oftheAct,aredonebytheofficerinchargewhomust,afterassessment,compileanamelistofidentifiedoffenders.
(2) Theassessmentreferredtoinsubregulation(1)mustbedonetakingintoaccountanyinstructionsissuedorconditionsputbythePresident,MinisterorCommissioner-General.
Recommendations of offenders for pardon or reprieve
273. (1) Theofficerinchargemust,aftercompilingthenamelistofoffendersaspersubregulation(1)ofregulation272,submitsuchlisttotheReleaseBoard.
(2) TheReleaseBoardmust check the correctness of the name list submitted undersubregulation(1)andsubmitsuchlisttotheCommissioner-General.
(3) TheCommissioner-Generalmustcheck,orcausetobechecked,thecorrectnessofthenamelistsubmittedundersubregulation(2)andsubmitsuchlisttotheMinisterwhomust,afterconsideration,submitittothePresidentforhisorherdecision.
Sub-part 3: Release on medical grounds
Recommendations by medical officers
274. (1) Themedicalofficermay,intermsofsection109oftheAct,recommendanoffenderforreleaseonmedicalgroundsiftheoffender-
(a) issufferingfrom-
(i) a dangerous disease for which the medical officer certifies that, if notimmediatelyreleasedwillleadtotheoffender’sdeath;or
(ii) infectiousorcontagiousdiseaseforwhichthemedicalofficercertifiesthat,there is no anyotherway to prevent the spreadof the diseasewhile theoffenderisdetainedinacorrectionalfacilityandifnotimmediatelyreleasedthediseasewillspreadtothewholecorrectionalfacility;or
(b) due to his or her physical condition, is certified by the medical officer to betotallyblindorcrippledtosuchanextentthathisorhercontinuedincarcerationisdetrimentaltohisorherhealth.
(2) Onmakingarecommendationforthereleaseofanoffenderonmedicalgrounds,themedicalofficermustcompleteaprescribedformandindicatehowtheoffenderwillbeaffectedwiththecontinuedincarcerationandhowthereleaseofsuchoffenderwillhelptheoffender.
(3) Therecommendationreferredtoinsubregulation(2)mustbesubmittedtotheofficerinchargewhomust,togetherwithhisorhercomments,submittotheCommissioner-General.
(4) Upon the receipt of the recommendation submitted under subregulation (3), theCommissioner-Generalmust,togetherwithhisorhercomments,submittotheMinisterforhisorherdecision.
(5) The officer in charge or the Commissioner-General, may, before submitting therecommendationunder subregulation (3) or subregulation (4), respectively, seek clarity from the
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medicalofficerreferredtoinsubregulation(1)orfromanyotherpersonormedicalpractitionerontherecommendationsubmittedundersubregulation(3).
Consideration and decision by Minister
275. (1) The Minister, on consideration of the recommendation referred to inregulation274(4),mayauthorisethereleaseoftheoffenderonmedicalgroundseitherunconditionallyoronsuchconditionsastoparoleorprobationortospecialtreatmentastheMinistermaydetermine.
(2) Beforeauthorisingthereleaseofanoffenderonmedicalgrounds,theMinistermay-
(a) seek clarity from the Commissioner-General or any other person on therecommendation;
(b) seekopinionofanothermedicalpractitionerontherecommendation;or
(c) orderanewrecommendationtobesubmittedbythesamemedicalofficeroranothermedicalpractitioner.
Sub-part 4: Release on day parole
Application for day parole
276. (1) Whereanoffenderappliesfordayparolepursuanttosection110oftheAct,theapplicationissubmittedtotheofficerinchargewhomust,togetherwithhisorhercomments,submitittotheReleaseBoard.
(2) TheReleaseBoard,onconsiderationoftheapplicationreferredtoinsubregulation(1),mayauthorisethereleaseoftheoffenderondayparole-
(a) toallowtheoffendertoparticipateincommunitybasedactivitiesasitisnecessaryaccordingtohisorhercorrectionalplanning;and
(b) withtheintentiontopreparethatoffenderforreleaseonfullparole.
(3) Theoffenderondayparolemustreturndailytothecorrectionalfacilityorcorrectionalcommunitycentre,astheReleaseBoardmaydecide.
Monitoring and supervision of offenders released on day parole
277. The monitoring and supervision of the offender released on day parole are asprescribed.
Sub-part 5: Temporary absences
Application for temporary absence
278. Forthepurposesofsection111(1)oftheAct,theofficerinchargemayauthoriseatemporaryabsenceofanoffender-
(a) for medical reasons to allow the offender to undergo medical examination ortreatmentthatcannotreasonablybeprovidedinthecorrectionalfacility;
(b) foradministrativereasonstoallowtheoffendertoattendtoessentialpersonalaffairsorlegalmattersortomattersrelatedtotheadministrationofthesentencethattheoffenderisserving;
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(c) forcommunityservicepurposestoallowtheoffendertoundertakevoluntaryactivitywithanon-profitcommunityinstitution,organisationoragency,orforthebenefitofthecommunityasawhole;
(d) forfamilycontactpurposestoassisttheoffenderinmaintainingandstrengtheningfamilytiesasasupporttotheoffenderwhileincustodyandasapotentialcommunityresourceontheoffender’srelease;
(e) forparentalresponsibilityreasonstoallowtheoffendertoattendtomattersrelatedtothemaintenanceofaparent-childrelationship,includingcare,nurture,schoolingandmedicaltreatment,wheresucharelationshipexistsbetweentheoffenderandthechild;
(f) for personal development for rehabilitative purposes to allow the offender toparticipateinspecifictreatmentactivitieswiththegoalofreducingtheriskoftheoffender re-offending, and to allow the offender to participate in activities of arehabilitativenaturewiththegoalofassistingthereintegrationoftheoffenderintothecommunityasalaw-abidingcitizen;or
(g) forcompassionatereasonstoallowtheoffendertoattendtourgentmattersaffectingthemembersof theoffender’s immediatefamilyorotherpersonswithwhomtheoffenderhasaclosepersonalrelationship.
Commissioner-General to prescribe other matters relating to temporary absences
279. Theperiodsoftemporaryabsences,themannerinwhich,andthetimeatwhich,anoffendermayapplyfortemporaryabsenceareasprescribed.
Sub-part 6: Release on full parole or probation
Release on full parole or probation of habitual criminals
280. (1) Subjecttosubregulation(2),anoffenderwhohasbeendeclaredahabitualcriminaliseligibletobeconsideredforreleaseonfullparoleorprobationpursuanttosection116oftheActafterservinginacorrectionalfacilityaperiodofatleast25years.
(2) Thecountingoftheperiodreferredtoinsubregulation(1)isrestartedwhenevertheoffenderis,afterbeingdeclaredhabitualcriminal,convictedofanycrimeoroffencecommittedaftersuchdeclaration.
Release on full parole or probation of offenders sentenced to life imprisonment
281. (1) Subject to subregulation (2), an offenderwhohas been sentenced to lifeimprisonmentiseligibletobeconsideredforreleaseonfullparoleorprobationpursuanttosection117oftheActafterservingatleast25yearsinacorrectionalfacilitywithoutcommittingandbeingconvictedofanycrimeoroffenceduringthatperiod.
(2) Thecountingoftheperiodreferredtoinsubregulation(1)isrestartedwhenevertheoffenderis,afterbeingsentencedtolifeimprisonment,convictedofanycrimeoroffencecommittedaftersuchsentencing.
Monitoring and supervision of offenders released on full parole or probation
282. Themonitoringandsupervisionofoffendersreleasedonfullparoleorprobationareasprescribed.
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Sub-part 7: Appeals by offenders
General
283. (1) Pursuant to section 113 of theAct, an offenderwho is aggrieved by thedecisionoftheReleaseBoard,theCommissioner-GeneralortheMinisterregardinghisorherreleaseonfullparoleorprobation,may,within14daysofbeinginformedofthedecision,appealagainstsuchdecisiontotheCommissioner-General,theMinisterorthePresident.
(2) Theappealreferredtoinsubregulation(1)mustbeinwritinginwhichtheoffenderlodgingtheappealmustclearlyandspecificallyindicateandexplainthegroundsofhisorherappeal.
(3) Theappealreferredtoinsubregulation(1)islodgedwiththeofficerinchargewhomustimmediatelysubmitittotheReleaseBoard.
(4) Thedecisionontheappealiscommunicatedtotheoffenderthroughtheofficerincharge.
Appeals against decisions of Release Board
284. (1) WhentheappealisagainstthedecisionoftheReleaseBoard,theReleaseBoardmust,withinsevendaysofreceivingtheappealunderregulation283(3),submit,togetherwithitscommentsonthegroundsofappeal,totheCommissioner-General.
(2) Uponthereceiptoftheappealreferredtoinsubregulation(1),theCommissioner-Generalmustmakehisorherdecisionaspersection113(2),(3)or(5)oftheAct.
(3) TheCommissioner-General,aftermakinghisorherdecisiononappeal,mustinformtheReleaseBoardofthedecisionwhichinitsturnmustinformtheofficerinchargeforthelatertoinformtheoffender.
Appeals against decisions of Commissioner-General
285. (1) WhentheappealisagainstthedecisionoftheCommissioner-General,theReleaseBoardmust,withinsevendaysofreceivingtheappealunderregulation283(3),submitit,togetherwithitscommentsonthegroundsofappeal,totheCommissioner-General.
(2) Uponthereceiptoftheappealreferredtoinsubregulation(1),theCommissioner-Generalmust,within seven days, submit, togetherwith his or her comments on the grounds ofappeal,totheMinister.
(3) Uponthereceiptof theappealreferredto insubregulation(2), theMinistermustmakehisorherdecisionaspersection113(2),(3)or(5)oftheAct.
(4) The Minister, after making his or her decision on appeal, must inform theCommissioner-Generalofthedecision,whoinhisorherturnmustinformtheReleaseBoard.
(5) TheReleaseBoardmustinformtheofficerinchargeofthedecisionreferredtoinsubregulation(3)forthelatertoinformtheoffender.
Appeals against decisions of Minister
286. (1) WhentheappealisagainstthedecisionoftheMinister,theReleaseBoardmust,withinsevendaysofreceivingtheappealunderregulation283(3),submitit,togetherwithitscommentsonthegroundsofappeal,totheCommissioner-General.
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(2) Uponthereceiptoftheappealreferredtoinsubregulation(1),theCommissioner-Generalmust,within seven days, submit, togetherwith his or her comments on the grounds ofappeal,totheMinister.
(3) Uponthereceiptoftheappealreferredtoinsubregulation(2),theMinistermust,within seven days, submit, togetherwith his or her comments on the grounds of appeal, to thePresident.
(4) Uponthereceiptoftheappealreferredtoinsubregulation(3),thePresidentmustmakehisorherdecisionaspersection113(2),(3)or(5)oftheAct.
(5) ThePresident,aftermakinghisorherdecisiononappeal,mustinformtheMinisterofthedecision,whoinhisorherturnmustinformtheCommissioner-General.
(6) TheCommissioner-GeneralmustinformtheReleaseBoardofthedecisionreferredtoinsubregulation(4)andtheReleaseBoardmustinformtheofficerinchargeofthedecisionforthelatertoinformtheoffender.
Sub-part 8: Release procedure and requirements
Handing over of private property
287. (1) On the release of an offender his or her private money, valuables andpersonaleffectswhichhavenotbeendestroyedorconfiscatedundertheAct,mustbehandedovertohimorherasprescribed.
(2) If theclothingoftheoffenderreferredtoinsubregulation(1)hasbeendestroyedorotherwisedisposedofundertheActorifheorshehasnoclothingorhastotallyunserviceableclothingandisunabletoobtainsustainablecivilclothingoutofhisorherownfundsorfromanyothersource,suchoffendermustbeprovidedwithsuitableclothingandotheressentialequipmentasdeterminedbytheCommissioner-General.
Travel arrangements on release of offenders
288. Onreleaseofasentencedoffender-
(a) asuitabletravelbyrailorroadtothestationorhaltnearesttohisorherdestinationmustbearranged;and
(b) sufficientfoodforthenormaldurationofthejourneytohisorherdestinationmustbeprovided,butifitisnotpracticabletoprovidehimorherwithsufficientfoodforthefulljourneyorpartthereof,amonetarygrantnotexceedingtheratesprescribedmustbemadetohimorher.
Medical examination of offenders before release
289. Amedical service personnelmust, as far as is practicable, examine a sentencedoffenderasshortlyaspossiblebeforetheoffenderisreleasedfromcorrectionalfacility.
Further detention of offenders on medical grounds
290. Ifamedicalservicepersonnelcertifiesthatanoffenderwhosesentenceisabouttoexpireissufferingfromaseriousorinfectionsdiseaseoraseriousinjury,andthatreleaseorremovalfromcorrectionalfacilityonexpiryofhisorhersentenceislikelytoresultindeathorseriousinjurytohisorherhealthortoconstituteasourceofinfectionanddangertothehealthofotherpersons,that
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offendermaybedetainedforsuchfurtherperiodandundersuchconditionsastheCommissioner-Generalontherecommendationofthemedicalservicepersonnel,maydetermine.
Interview by officers in charge prior to release of offenders
291. The officer in chargemust interview a sentenced offender as shortly as possiblebeforehisorherreleasefromcorrectionalfacility.
Temporary accommodation of offenders in correctional facilities
292. (1) Where an offender is authorised to be released on full parole or he orshebecomeseligibleforreleasefromcorrectionalfacilityafterearningtheonethirdremissionofsentence,suchoffendermay, inwriting, request theCommissioner-General tobeallowedtostaytemporarilyinthecorrectionalfacilityinordertoassistthatoffender’srehabilitation.
(2) On the receiptof the request referred to in subregulation (1), theCommissioner-GeneralmayauthorisethetemporaryaccommodationoftheoffenderinacorrectionalfacilityforsuchaperiodastheCommissioner-Generalmayseefitbutsuchatemporarystaymaynotextendbeyondtheexpirationoftheoffender’ssentence.
(3) Anoffenderstayingtemporarilyinacorrectionalfacilitypursuanttosubregulation(2)continuestobetreatedasotheroffenders.
(4) Thefullparoleoftheoffenderwhoisauthorisedtostaytemporarilyinacorrectionalfacilityispostponedforthedurationofthestay.
Sub-part 9: Promotion of and grants-in-aid to, approved welfare institutions, societies and individuals
Promotion of approved welfare institutions, societies and individuals
293. TheMinistermaytakestepsto-
(a) promotetheestablishmentofwelfareinstitutionsorsocieties;
(b) appointqualifiedindividuals;and
(c) determine the functions and activities of the welfare institutions, societies orindividualsreferredtoinparagraphs(a)and(b)inthefurtheranceoftherehabilitationandafter-careofoffendersonrelease.
Grants-in-aid to approved welfare institutions, societies and individuals
294. TheMinistermaymakeagrant-in-aidtoanywelfareinstitution,societyorindividualreferredtoinregulation293,outofmoneystobevotedbyParliamentforthispurpose,onabasisandconditionsandinamannertobedeterminedbyhimorher.
Sub-part 10: Release Board
Constitution of Release Board
295. Pursuant to section 104 of the Act, the Commissioner-General constitutes, anddeterminesthestructureof,theReleaseBoard.
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Seats of Release Board
296. ThereareseatsoftheReleaseBoardasdeterminedbytheCommissioner-GeneralandateverysuchseatthereisaVice-ChairpersonandsuchanumberofmembersoftheReleaseBoardastheCommissioner-Generaldetermines.
Convening of meetings of Release Board
297. (1) TheVice-ChairpersonoftheReleaseBoardmust,asoftenasisnecessaryorattherequestoftheCommissioner-General,conveneameetingoftheReleaseBoardatitsrelevantseat,atthecorrectionalfacilityorotherplacewhereoffendersmaybeheldinsafecustody.
(2) AmajorityofthemembersoftheReleaseBoardconstitutesaquorumatameetingofaReleaseBoard.
(3) TheVice-ChairpersonoftheReleaseBoardmustpresideatameetingofthatboardor,inhisorherabsence,amemberelectedbythememberspresentatameetingoftheReleaseBoardfromamongsttheirnumbertoactaschairpersonoftheReleaseBoard,mustpreside.
(4) TheVice-Chairperson or the person elected to act as chairperson of theReleaseBoardmustdeterminetheorderof theagendaof,andtheprocedureat,ameetingof theReleaseBoardandhisorherdecisiononthosemattersisfinal.
(5) AdecisionofamajorityofthememberspresentatameetingofaReleaseBoardconstitutes a decisionof theReleaseBoard, and in the event of an equalityof votes, thepersonpresidinghasacastingvoteinadditiontohisorherdeliberativevote:Providedthat,anyminorityvotemustbebroughttothenoticeoftheCommissioner-GeneralinareportorrecommendationoftheReleaseBoardwithregardtothematterdiscussed.
(6) AdecisiontakenbyoranactperformedundertheauthorityoftheReleaseBoardisnotrenderedinvalidbyreasononlyofavacancyontheReleaseBoardorofthefactthatapersonwhoisnotentitledtositasamembersatassuchamemberatthetimewhenthedecisionwastakenortheactwasauthorised,ifthedecisionwastakenortheactwasauthorisedbythemajorityofthemembersoftheReleaseBoardwhowerepresentatthetimeandentitledtovote.
(7) The person presiding at ameeting of theReleaseBoardmust cause a record tobekeptof theproceedingsof themeetingof theReleaseBoardandmustcausethatrecordtobesubmittedtotheCommissioner-GeneralassoonaspossibleafterameetingoftheReleaseBoard.
Reports and recommendations by Release Board
298. (1) TheVice-Chairpersonofaseatreferredtoinregulation296mustsubmitareportandmakearecommendationintheprescribedform,totheChairpersonoftheReleaseBoard.
(2) Upon the receipt of the report and recommendation referred to in subregulation(1), the Chairperson of the Release Board must, in the prescribed form, submit the report andrecommendationtogetherwithhisorhercommentstotheCommissioner-General.
Sub-part 11: Correctional community centres
Administration and control of correctional community centres
299. Thecorrectionalcommunitycentresestablishedundersection21(1)oftheActmustbeadministeredandcontrolledandmustoperate inamannercorrectional facilitiesoperate,withsuchnecessarychangesastheCommissioner-Generalmaydetermine.
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Contracts on establishment, administration and control of correctional community centres
300. (1) The correctional community centres established under section 21(3) oftheActmustbeadministeredandcontrolledasmaybeagreeduponbetweentheMinisterandanyinstitution,personorbodyofpersonswhoentersintocontracttoestablishcorrectionalcommunitycentres.
(2) Communitycorrectionalcentresreferredtoinsubregulation(1)mustoperateinamannercorrectionalfacilitiesoperate,withsuchnecessarychangesas theCommissioner-Generalmaydetermine.
CHAPTER4SPECIALREGULATIONSFORDIFFERENTCATEGORIESOFOFFENDERS
PART1UNSENTENCEDOFFENDERS
Segregation of offenders awaiting trial or sentence
301. Anoffenderawaitingtrialorsentencemust,asfaraspossible,besegregatedfromsentencedandothercategoriesofunsentencedoffenders.
Association
302. Association between offenders awaiting trial or sentencemust be restricted to aminimuminordertopreventcollusionorconspiracytodefeattheendofjustice.
Search
303. When an offender awaiting trial or sentence is searched, no personal effects orarticlesotherthandangerousweaponsorarticleswithwhichanescapemaybeeffectedorsuchotherarticles,moneyorvaluablesastheCommissioner-Generalmayspeciallyorgenerallyprohibit,mustberemovedfromhimorher.
Food
304. Subject to section 77 of theAct, an offender awaiting trial or sentencemust beprovidedwithfoodaccordingtotheprescribeddietscale.
Stationery and reading matter
305. Anoffenderawaitingtrialorsentencemayreceive,orpurchaseathisorherownexpense, from outside sources such stationery and reading matter as may be approved by theCommissioner-General, but the privilegemay be summarilywithdrawn if, in the opinion of theCommissioner-Generalwhosedecisionisfinal,theoffenderisinanymannerabusingthisprivilege.
Handing over of personal effects and valuables
306. Theofficerinchargemay,attherequestorwiththeconsentofanoffenderawaitingtrialorsentence,handoverthemoney,valuables,documentsorotherpersonaleffectsoftheoffendertothatoffender’srelative,friendorlegalrepresentative.
Private medical and dental services
307. Subjecttosecuritymeasures,theofficerincharge,onrequestofanoffenderawaitingtrialorsentence,mayauthorisetheoffendertoemploytheservicesofaprivatemedicalpractitioner
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ordentistonsuchconditionsasarespeciallyorgenerallyprescribed,providedthat,nocosttotheStateisincurredbythoseprivatemedicalordentalservices.
Compliance with conditions of bail
308. An offender awaiting trial or sentencewho has been unable to complywith theconditionsofbailmustbegrantedvisitsatreasonabletimesduringanydayandalsotheopportunityandfacilitiestowriteandreceivelettersinordertocomplywiththoseconditions.
Preparation of defense
309. Anoffenderawaitingtrialorsentencemay,forthepurposeofhisorherlegaldefense,withinreasonablelimitsbe-
(a) providedwithstationeries;
(b) affordedanopportunityforthepreparationofthedefense;and
(c) affordedanopportunitytowritelettersinconnectionwiththedefensetoarelative,friendorlegalrepresentative.
Sale or transfer of private property prohibited
310. An offender awaiting trial or sentence contravenes theseRegulations if,withoutthepermissionoftheofficerincharge,heorshesellsorinanyothermannertransfersorattemptstosellortransfertoanotherpersonanyarticlewhichheorshehasbeenallowedtobringintothecorrectionalfacilityforhisorherownuse.
Application of regulations 301 to 310 to offenders detained for mutinous or seditious conduct
311. Regulations301to310applywiththenecessarychangestoanoffenderdetainedforanyallegedmutinousconduct,orforanyotherallegedoffenceagainstthepublicsafetyorsecurityoftheState.
Application of regulations 301 to 310 to witnesses, prohibited immigrants and other unconvicted persons
312. Regulations301to310applywith thenecessarychanges tounconvictedpersonsreceivedatacorrectionalfacilityintermsofparagraph(b)and(c)ofsubsection(1)ofsection61oftheAct.
Authority for admission and maintenance of indigent or destitute sick persons in correctional facility hospitals
313. Anindigentordestitutesickpersonmay,ontheorderofamagistrate,beadmittedto,andmaintainedat,acorrectionalfacilityhospitalforaslongasisessentialforthehealth,preservationoflifeorgeneralcareandtreatmentofthatpersonbutnosuchorderfortheadmissionofthatpersonto a correctional facility hospitalmaybemademerely because it is alleged that he or she is anindigentordestitutesickperson,unless-
(a) thereisnohospitalavailableintheimmediatevicinityforadmission,maintenance,treatmentandcareofthatperson;
(b) theillnessorotherconditionofthatpersonisnotofinfectiousorothercommunicableform;
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(c) accommodation according to the sex of the person concerned is available at thecorrectionalfacilityhospital;and
(d) thatpersonisnotlivingwith,orbeingaccommodatedby,hisorheremployerwhoisabletoprovidethenecessarymaintenance,careandtreatmentforhimorher.
Application of regulations 301 to 310 to indigent or destitute sick persons
314. Regulations301to310applywiththenecessarychangestoanindigentordestitutesickpersonadmitted,maintainedandtreatedinacorrectionalfacilityhospitalintermsofregulation313.
Treatment and restraint of mentally ill persons
315. AnoffenderdetainedasanallegedmentallyillpersonintermsoftheMentalHealthAct,1973(ActNo.18of1973),issubjecttosuchtreatmentorrestraintasmaybeprescribedbythemedicalofficer.
Application of regulations 301 to 310 to alleged mentally ill persons
316. Subjecttoregulation315,regulations301to310applywiththenecessarychangestoanallegedmentallyillpersondetainedinacorrectionalfacility.
PART2OTHERCATEGORIESOFOFFENDERS
Segregation of juvenile offenders
317. Ajuvenilesentencedtoimprisonmentmust,asfaraspossible,besegregatedfromanolderandmorehardenedoffender.
Guarding and safe custody of female offenders
318. Afemaleoffendermustbeinthesafecustodyandundertheguardofonlyafemaleofficer,and,wheneveritmaybenecessaryforthatoffendertoreceivetrainingorinstructionbyamaleofficerorothermaleperson,thattrainingisgiveninthepresenceandunderthesupervisionofafemaleofficer.
PART3PERIODICALIMPRISONMENT
Periodical imprisonment and minimum period of detention for periodical imprisonment
319. Apersonsentencedtoperiodicalimprisonmentintermsofsection285oftheCriminalProcedureAct,1977(ActNo.51of1977),mustservethatsentenceinuninterruptedperiodsofnotlessthan24hoursatatimeasdetermined,withdueregardtothecircumstancesofsuchperson’semployment,bytheofficerinchargeofacorrectionalfacilityatwhichthepersonsurrendershimselforherselftoundergothatimprisonmentbutanyperioddeterminedmaybelessthan24hours,if-
(a) onthestrengthofthewrittenapplicationofthatperson’semployer, theofficerincharge decides that, in the special circumstances of that person’s employment ashorterperiodisjustified;or
(b) anyunexpiredportionof thesentenceofperiodical imprisonment is less than24hours.
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Further notice to undergo sentence of periodical imprisonment
320. Exceptwhenthefinalperiodofthesentenceofperiodicalimprisonmenthasbeenserved, the officer in charge must serve on the person concerned a notice, substantially in theprescribedform,oneveryoccasionwhenheorsheisreleasedfromcorrectionalfacilityafterservingeachperiodofthesentence,asdeterminedintermsofregulation319.
Offences relating to sentence of periodical imprisonment
321. Apersonwho-
(a) withoutlawfulexcuse,proofofwhichrestsonhimorher,failstocomplywithanoticeservedonhimorherunderregulation320;or
(b) whileundertheinfluenceofintoxicatingliquorornarcoticdrugs,surrendershimselforherselftoundergofurtherperiodicalimprisonment;or
(c) impersonates,orfalselyrepresentshimselforherselftobethepersononwhomanoticehasbeenservedintermsofregulation320,
commitsanoffenceandisliabletoafinenotexceedingN$3000ortoimprisonmentforaperiodnotexceedingsixmonthsortobothsuchfineandimprisonment.
Detention after expiration of sentence
322. Wheneverthefinalinterruptedperiodofperiodicalimprisonmentbeingservedbyanoffenderexpiresatanytimeafter17:00hoursonanydayandbefore6:00hoursofthefollowingday,hisorherreleasemaybepostponedtoalaterhouriftheoffenderinwritingconsentstothepostponement.
Avoidance of association with other categories of offenders
323. Theofficerinchargemusttakereasonablestepstopreventanoffenderundergoingperiodicalimprisonmentfromassociatingwithothercategoriesofoffenders.
CHAPTER5GENERALPROVISIONS
Establishment of Correctional Service Club
324. (1) SubjecttoanyspecialorgeneraldirectionbytheMinister,theCommissioner-GeneralmayapprovetheestablishmentofaCorrectionalServiceClubif,inhisorheropinion,thatclubisnecessaryandsatisfiestherequirementsofsection131oftheAct.
(2) Everyofficer,excepta temporaryofficer,becomesamemberof theCorrectionalServiceClubestablishedintermsofsubregulation(1).
(3) AstaffmemberintheCorrectionalServicemaybecomeamemberoftheCorrectionalServiceClubestablishedintermsofsubregulation(1)onwrittenapplicationto,andapprovalby,theCommissioner-GeneraloraseniorofficerauthorisedtheretobytheCommissioner-General.
Purpose of Correctional Service Club
325. TheCorrectionalServiceClubestablishedintermsofregulation324(1)isfor-
(a) thepromotionofsportandrecreationintheCorrectionalService;
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(b) theestablishmentorthemaintenanceofholidayresortsorrecreationcentres;
(c) providinggrantsorloanstomembersforthepurposeofstudiesorresearchintheinterestoftheCorrectionalService;or
(d) anyotherpurposewhich,intheopinionofthemembers,ismeritoriousandintheinterestoftheCorrectionalServiceorthemembers.
Management of Correctional Service Club
326. (1) TheCorrectionalServiceClub,includingamessandcanteen,iscontrolledbyacommitteeunderthechairpersonshipofaseniorofficer,andthatcommitteeisconstitutedandexercisesitsfunctionsinaccordancewiththeprescribedrules.
(2) The Commissioner-General may appoint any particular officer to serve on thecommitteeortoperformanyspecificdutyinrespectofthecontrolandmanagementoftheclub.
(3) Anyprofitsorassets,oranyproceedsfromtheliquidation,oftheCorrectionalServiceClubmaybedistributedbythecontrolcommittee,asmaybespeciallyorgenerallydeterminedbytheCommissioner-General,foranypurposecontemplatedinsubsection(3)ofsection131oftheAct,orforthecommonbenefitorwelfareofofficers,pensionersandcivilianemployeesreferredtointhatsubsection,andalsotheirdependents.
Maintenance of Correctional Service Club
327. (1) TheCorrectionalServiceClubisconductedonbusinesslines,and,withtheexceptionofaccommodationorothernecessitieswhichmaybeprovidedbytheState,andexceptanyexpenditurewhichtheCommissioner-GeneralmaywiththeconsentofTreasury,authorisefrompublicfunds,suchclubmustbeself-supporting.
(2) Eachmember of the Correctional Service Clubmust paymonthly contributionsoftheamountasdeterminedbyanAnnualGeneralMeetingoftheCorrectionalServiceClubandsuchcontributionmay,subjecttotheapprovaloftheCommissioner-General,bedeductedfromthesalariesofthemembers.
(3) TheCorrectionalServiceClubmayreceivegrantsfromtheStateordonationsfromindividualsorbodiesofpersonsormayreceivefundingfromanyotherlegalsource.
Statistics and research
328. (1) Information of statistical value, as prescribed,must be regularly kept inordertoinvestigateandascertainthecausesofandtrendsincrime,thedegreeofsuccessorotherwiseoftherehabilitationandtrainingofthevariouscategoriesofoffenders,ofothersuitablemethodsormeasuresforthepreventionofcrimeandthetreatmentoftheoffender,andallotherincidentalmatters.
(2) Anyotherinvestigationorresearchmustbeconductedinrespectofanyofthematterreferredtoinsubregulation(1),andanyobservationorreportinconnectionwiththeinvestigationorresearchmustreceivedueconsideration,andtherecommendationscontainedintheobservationsandthereportmustbeappliedastheCommissioner-Generalmaydetermine.
Penalties for contraventions
329. Whenevernospecificpunishmenthasbeenprescribedforthecontraventionofornon-compliancewith,anyregulationbyanofficer,anoffender,orotherperson,whetheronfirstorsubsequentconviction,thefollowingpenaltiesapply,namely-
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(a) foracontraventionorfornon-compliancebyanofficer,afinenotexceedingN$2000,orimprisonmentforaperiodnotexceedingsixmonths,ortobothsuchfineandsuchimprisonment;
(b) for a contravention or non-compliance by an offender, any one or more of thepenaltiessetoutinsection89and91oftheAct;or
(c) foracontraventionornon-compliancebyanypersonnotreferredtoinparagraph(a)and(b),afinenotexceedingN$2000,orimprisonmentforaperiodnotexceedingsixmonths,orbothsuchfineandsuchimprisonment.
Compliance with Commissioner-General’s directives
330. OfficersandotherpersonsintheCorrectionalServicemustobeytheCommissioner-General’sdirectivesapplicabletothem.
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ANNEXURE1
RANKSINTHECORRECTIONALSERVICE
SeniorOfficers: Commissioner-General DeputyCommissioner-General Commissioner DeputyCommissioner AssistantCommissioner SeniorSuperintendent Superintendent
JuniorOfficers: SeniorChiefCorrectionalOfficer ChiefCorrectionalOfficer SeniorCorrectionalOfficer CorrectionalOfficerII CorrectionalOfficerI
ANNEXURE2
AWARDSINTHECORRECTIONALSERVICE
Decorations: Commissioner-General’sDecorationforBravery(CDB) DecorationforProfessionalExcellence(DPE) OutstandingAchievementDecoration(OAD) CorrectionalServiceMeritDecoration(CSM)
Medals: CorrectionalServiceCommendationMedal ForeignServiceMedal HonoursMemorialMedal NamibianCorrectionalServiceLongServiceMedal-Gold NamibianCorrectionalServiceLongServiceMedal-Silver NamibianCorrectionalServiceLongServiceMedal-Bronze
Certificates: NamibianCorrectionalServiceTeamworkCertificate CertificateofAppreciation SeniorOfficersRetirementCertificate-Gold RetirementCertificate-Silver
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